105 spray.pdf

GENERAL SPECIFICATIONS: State Game Land 105 Herbicide Application for the Treatment and Control on Invasive Plant Species in Herbaceous Opens.

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southwest Region, requires herbicide application services for the treatment and control of invasive plant species in Herbaceous openings on State Game Lands (SGL) 105, Armstrong County. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools, equipment and herbicide for the herbicide application as per attached specifications for all listed blocks within the project area. All Purchase Orders require the contractor to provide the labor, supervision, tools, equipment, herbicide, insurance, and all miscellaneous expenses to complete the operation for the listed project.

Questions concerning the Request for Quote, the Purchase Order(s) or bidding procedures should be directed to Bobbi Mercer (bmercer@state.pa.us) at 717-787-6594.

Any questions concerning the technical aspects of this bid should be directed to the Land Manager or Foreman:

Zeb Campbell Hunter Ruby Land Management Group Supervisor SGL Maintenance Supervisor PGC, Southwest Region PGC, Southwest Region 4820 Route 711 4820 Route 711 Bolivar PA 15923 Bolivar, PA 15923 Phone: 717-919-2662 Phone: 724-763-8939 Email address: zcampbell@pa.gov Email: hruby@pa.gov

II. CONTRACT TASKS:

A. Project Location:

Lat/Long N40.963280 W-79.627457

State Game Lands No. 105, in Brady’s Bend Township, Armstrong County. Spray invasive understory shrubs and small trees on 66 acres of State Game Land 105, as identified on the attached map.

Estimated 66 acres of herbicide application:

1. 66 acres of spot spraying to eliminate predominantly invasive shrubs such as multiflora rose, honeysuckle, autumn olive, barberry and Japanese knotweed. Trees and shrubs mailto:dishultz@state.pa.us mailto:zcampbell@pa.gov mailto:hruby@pa.gov

“not to be treated” in areas treated with herbicide include crabapple, hawthorn, apple, flowering dogwood, hazelnut, gray dogwood, silky dogwood, serviceberry, witch hazel, blueberry, blackberry and raspberry.

2. Invasive plant species are to be spot treated as noted in Attachment 1. Work must be completed on foot with backpack herbicide applicators and/ or mechanized sprayers.

The contractor shall comply with Attachment 1, Herbicide Spraying Specifications.

B. Contractor must comply with Attachment 1. Maps of project are included with the bid packet.

III. SITE INSPECTION AND ASSISTANCE:

The PGC will conduct an optional site inspection tour of the work site for prospective bidders on Tuesday, February 13, 2024, at 1000 a.m. Attendees will meet at the PGC parking area along Gameland Road off Keener Road, Brady’s Bend Township, Armstrong County. Coordinates for the meeting location are N40.963280 W-79.627457.

The site inspection will provide prospective bidders the opportunity to view the site and evaluate conditions specific to the project, including vegetation for control, topography, site challenges (rock, downed logs, density of trees, etc.) Bidders may visit the site on their own any time. Bidding on this project without a site inspection of the entire project area is strongly discouraged.

IV. CONTRACT REQUIREMENTS:

All work must be completed prior to June 30th, 2024*.

The project must be completed in its entirety by June 30th, 2024, in order to receive payment for the project*.

The contractor agrees to comply with all requirements, all specifications and all attachments. The Commission reserves the right to reject any or all bids.

*See Attachment 1

V. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the

Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage’s afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS:

The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VI. BID AWARD:

Bids must be received by February 20, 2024. Bids are submitted through the electronic vendor system (information below).

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME

COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER

TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435- 7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a DGS website so you need to contact them directly if you have any problems with the website.

The bid shall include all labor, supervision, tools, equipment, herbicide, insurance and all miscellaneous expenses necessary for the completion of the project.

The Contractor shall be paid for the completed project as determined by the Land Manager or his designee.

VII. CONTRACT TERM:

The contract term shall commence upon contractor’s receipt of the Purchase Order(s) that includes a notice to proceed and terminate by June 30, 2024. No extensions will be approved.

VIII. PAYMENT TERMS:

Payment shall be for the completed project as determined by the Land Manager or his designee.

IX. PERFORMANCE BOND:

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

As a further guarantee of faithful performance of the conditions set forth in this contract, the Successful Bidder(s) hereby agrees to furnish the Commission with Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission, in the sum of $1,000.00.

ANY SECURITY POSTED HEREUNDER MUST HAVE AN EXPIRATION DATE A

MINIMUM OF ONE YEAR BEYOND THE EXPIRATION DATE OF THE CONTRACT.

Failure to comply with any of the terms of the conditions set forth in this contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

Attachment 1: Herbicide Specification and Application.

All invasive plant species within the delineated area shall be treated. Species targeted for treatment include, but may not be limited to, predominantly invasive shrubs such as multiflora rose, honeysuckle, autumn olive, barberry and Japanese knotweed.

1. Herbicide to be spot spray with a mix of 5 oz glyphosate/ 3 oz tryclopyr per gallon (Garlon 3A or equal). The use of an approved surfactant at the proper concentration is required.

2. Desirable trees and shrubs “not to be treated” in areas treated with herbicide include crabapple, hawthorn, apple, flowering dogwood, hazelnut, gray dogwood, silky dogwood, serviceberry, witch hazel, blueberry, blackberry and raspberry.

3. All Blocks are delineated and easily identified by roads, field edges or by one blue paint stripe and flagging. The SGL boundary is delineated with white blazes. No herbicide is to be sprayed outside of the designated block boundaries or outside of the SGL boundaries (See attached map).

4. Invasive plant species too large to be treated with an application may be cut and the freshly cut stump treated with an undiluted triclopyr amine.

5. Application only to be applied when weather conditions will allow the herbicide to be effective as determined by the Land Manager or his designee.

6. No herbicide application will be conducted during a frost or after June 30, 2024.

7. The successful bidder shall have a pre-work meeting with the Land Manager or his designee prior to any herbicide application.

8. Daily progress reports and updates shall be provided to the Land Manager or his designee at the above listed phone number in Section I.

9. A representative of the company, with the ability to communicate easily and effectively orally and in writing in the English language, shall coordinate all work activities related to this project with the Land Manager. A representative, with the ability to communicate easily and effectively in the English language, shall also be present at all times at the work site when the crew is present.

10. An 80% kill rate is necessary before funds shall be released at the conclusion of the project.

Attachment 2: (SGL 105 Project Map for Blocks 1 and 2) Map 1: SGL 105 Blocks 1 and 2