BGAN Case COMBO Amd 1.pdf

Combined Synopsis Solicitation 1049A0042 1 | P a g e

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Sub Part 12.6 as supplemented with additional information included within this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. Solicitation Number

1049A0042 is issued as a Request for Quotations. Funds are currently available. Quotes submitted must be valid for 60 days after the closing post date. No partial bids will be accepted.

This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 05-52. This solicitation is issued as a 100 percent small business set aside; the NAICS Code is 316991; the SBA Small Business Size Standard is 500

Employees. Offutt AFB intends to issue a Firm Fixed Price Purchase Order for custom foam

BGAN cases as described below.

EVALUATION OF PROPOSALS

This is a lowest price technically acceptable (LPTA) procurement IAW FAR 15.101-2. Tradeoff will not be utilized. Quotes will be rated as a pass or fail in meeting the minimum evaluation factors. The lowest priced quote will be evaluated for technical acceptance first. If the lowest priced quote passes the evaluation criteria listed below, no other quotes will be evaluated on technical acceptance. If it fails, the next lowest priced quote will be evaluated and so forth.

Refer to FAR 52.212-2 listed below for evaluation factors.

DESCRIPTION OF SUPPLIES AND/OR SERVICES

Harden Cases for BGAN deployable weather kits. A hardened/ruggedized case with custom foam cutouts is required with the following requirements. The contractor must provide a quote with the following information:

Table 1

Line

Item

Item Description Qty Price Extended

Price

1 Hardened/Ruggediz ed Cases for BGAN deployable weather kits

Press and Pull latches

Soft-grip Handle

Padlockable Hasps

In-line Wheels

Watertight

Dustproof

Neutral color (black, brown, green, beige, gray, etc)

*Custom Cut Foam inserts sized to the following items dimensions (L x

W x H):

- Laptop (10.9‖ x 11.9‖ x

2.36‖)

- BGAN Terminal (10.8‖ x

13.6‖ x 2.1‖)

- Accessories (6.0‖ x 8.0‖ x

6.0‖)

25 $ $

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1" or more foam around each insert

(at least 1" between each insert and between the insert and the case)

2 **Shipping -Shipment of one set of items from

AFWA located at Offutt AFB, NE 68113 to contractor facility for customer molding.

-Estimated value of items for shipment is $5,500.00

-Estimated maximum total weight of items for shipment is 20.5 lbs* as follows:

Laptop 8.0 lbs

BGAN dish 6.5Lbs

Phone 1.0 lbs

Accessories 5.0 Lbs

-Shipment of items and one case from contractor facility to customer for inspection prior to shipment of all items.

-Shipment of remaining order (24 cases) after confirmation from AFWA.

*Contractor shall insure items for all shipment.

1 $ $

3 Total $

*Exact dimensions and shipment are subject to change.

**The government requires the contractor to fund shipment of items from AFWA to the contractor’s facility to ensure custom molding is accurate. After a case is manufactured, it must be sent to AFWA with the items in the case. Once the government confirms the case as correct, the vendor will ship the remaining cases.

IN ADDITION TO PRICING, THE CONTRACTOR MUST INCLUDE A CASE

DIAGRAM DRAWING (THAT INCLUDES THE FOAM INSERTS’ DIMENSIONS)

WITH THE QUOTE SUBMITTED.

Please verify that the prices quoted reflect the most competitive pricing available to the

Government with regard to this Combined Synopsis/Solicitation.

All quotes shall be received by NLT 12 July 2011 at 1000 CT, and sent electronically via e-mail to Melissa.Frans@offutt.af.mil.

Supplies and/or services contained within this Combined Synopsis/Solicitation are for delivery

FOB Destination to 101 Nelson Dr, Offutt AFB, NE 68113. Supplies are of domestic origin unless otherwise indicated herein. No used or refurbished equipment will be accepted. Quotes submitted must adhere to the line item structure contained herein. Quotes submitted in alternative formats will not be considered. Delivery date shall be 30 days from date of contract unless otherwise specified within the quotation submitted.

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At a minimum please include the following information within the Quote you submit in response to this Request for Quote (―RFQ‖):

1. Company Name 8. E-Mail Address

2. Street Address/PO Box Number 9. DUNS Number

3. City/State/Zip 10. CAGE Code

4. Web Site 11. Federal Tax ID Number

5. Point of Contact 12. GSA Contract Number & Expiration Date (if applicable)

6. Phone Number 13. ―Remit to‖ Address

7. Fax Number 14. Company Size (Large, Small, 8a, SDB, Emerging

Small Business, HUBZone, Veteran Owned, Woman Owned)

Necessary warranty/maintenance information included in the Quote must include the following as applicable:

What warranty/maintenance entails (examples: telephone support, 7 days a week/24 hours a day or 5 days a week/8 hours a day; on-site support; mail-in support; next business day support)

Length of warranty, to include start and end dates.

How warranty work is initiated to include POC and phone number if applicable.

NOTE: Acquisition must comply with Executive Order (EO) 12845. The EO requires that

Government agencies purchase items which meet "EPA Energy Star" requirements for energy efficiency.

IMPORTANT INFORMATION!

All potential bidders are reminded, in accordance with DFARS 252.204-7004, Required Central

Contract Registration, that lack of registration in the Central Contractor Registration (―CCR‖) database by 12 July 2011 at 1000 CT will make a bidder ineligible for award. In addition, the contractor must have included within their CCR Registration the NAICS code listed within this

Combined Synopsis/Solicitation. The CCR website is located at http://www.ccr.gov/.

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS

ACQUISITION (Note: Provisions and/or clauses marked with a * require the offeror or prospective contractor to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a quote is submitted.):

52.209-4 ........................First Article Approval – Government Testing (Sep 1989)

CO information for 52.209-4 (a): 1 unit of case within 30 calendar days to the Government at 101 Nelson 101 Nelson Dr, Offutt AFB, NE 68113

CO information for 52.209-4 (b) Within 10 calendar days after the Government receives the first article, the contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article.

52.212-1 ........................Instructions to Offerors – Commercial Items (Jun 2008)

52.212-2 ........................Evaluation -- Commercial Items (Jan 1999) http://www.ccr.gov/

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CO information for 52.212-2(a):

(i) Technical:

a. Specifications meets technical requirements in the item description in Table 1

b. Drawing meets the dimensions in the item description in Table 1

(ii) Price

52.212-3* ......................Offeror Representations and Certifications – Commercial Items

(Mar 2011)

CO information for 52.212-3(i)(1): N/A

CO information for 52.212-3(k): N/A

52.212-3 Alt I* ..............Offeror Representations and Certifications – Commercial Items

(Mar 2011)

CO information for 52.212-3(i)(1): N/A

CO information for 52.212-3(k): N/A

52.212-4 ........................Contract Terms and Conditions – Commercial Items (Jun 2010)

52.212-5 ........................Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Mar 2011)

The following are applicable clauses cited within 52.212-5:

52.219-6 ............Notice of Total Small business Set-Aside

(June 2003)

52.219-28 ..........Post-Award Small Business Program

Representation (Apr 2009)

52.222-3 ............Convict Labor (June 2003)

52.222-19 ..........Child Labor—Cooperation With Authorities and Remedies (Jul 2010)

52.222-21 ..........Prohibition of Segregated Facilities (Feb

1999)

52.222-26 ..........Equal Opportunity (Mar 2007)

52.223-18 ..........Contractor Policy to Ban Text Messaging

While Driving (Sep 2010)

52.225-13 ..........Restriction on Certain Foreign Purchases

(Jun 2008)

52.219-1* ......................Small Business Program Representations (Jan 2011)

CO information for 52.219-1(a)(1): 316991.

CO information for 52.219-1(a)(2): 500 Employees.

52.219-1 Alt I* ..............Small Business Program Representations (Apr 2002)

52.222-22 ......................Previous Contracts and Compliance Reports(Feb 1999)

52.222-25 ......................Affirmative Action Compliance(Apr 1984)

52.225-25 ......................Prohibition on Engaging in Sanctioned Activities Relating to Iran—

Certification (Sep 2010)

52.245-1 ........................Government Property (Aug 2010)

52.245-1 Alt I ................Government Property (Aug 2010)

52.245-9 ........................Uses and Charges (Aug 2010)

52.247-22 ......................Contractor Liability for Loss of and/or Damage to Freight Other than

Household Goods (Apr 1984)

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52.247-34 ......................F.O.B. Destination (Nov 1991)

52.252-1 ........................Solicitation Provisions Incorporated by Reference (Feb 1998)

CO information for 52.252-1: http://farsite.hill.af.mil/

52.252-2 ........................Clauses Incorporated by Reference (Feb 1998)

CO information for 52.252-2: http://farsite.hill.af.mil/

52.252-5 ........................Authorized Deviations in Provisions (Apr 1984)

CO information for 52.252-5: Federal Acquisition Regulation (48

CFR Chapter 2)

52.252-6 ........................Authorized Deviations in Clauses (Apr 1984)

CO information for 52.252-6: Federal Acquisition Regulation (48

CFR Chapter 2)

252.204-7003 ................Control of Government Personnel Work Product (Apr 1992)

252.204-7004 Alt A ......Central Contractor Registration (Sep 2007)

252.204-7008 ................Export Controlled items (Apr 2010)

252.212-7001 ................Contract Terms and Conditions Required to Implement Statutes or

Executive Orders Applicable to Defense Acquisitions of Commercial

Items (Mar 2011)

The following are applicable clauses cited within 252.212-7001:

252.203-7000 ..........Requirements Relating to

Compensation of Former DoD Officials

(Jan 2009)

252.225-7001 ..........Buy American Act and Balance of

Payments Program (Jan 2009)

252.247-7023 ..........Transportation of Supplies by Sea (May

2002)

252.247-7023 Alt III..Transportation of Supplies by Sea

(May 2002)

252.225-7000 ................Buy American Act – Balance Of Payments Program Certificate (Dec

2009)

252.225-7002 ................Qualifying Country Sources as Subcontractors (Apr 2003)

252.232-7010 ................Levies on Contract Payments (Dec 2006)

252.243-7001 ................Pricing of Contract Modifications (Dec 1991)

5352.201-9101 ..............Ombudsman (Apr 2010)

CO information for 5352.201-9101(c): Mr. Eric Thaxton, 129

Andrews Street, Langley AFB, VA 23665, Phone Number:

(757)764-5372, Fax Number: (757)764-4400, Email Address:

eric.thaxton@langley.af.mil

5352.223-9000 ..............Elimination of Use of Class I Ozone Depleting Substances (ODS)

(Apr 2003)

CO information for 5352.223-9000(c): None

LOCAL-BZ (14 Feb 08)

A. INVOICE SUBMISSION AND PAYMENT

ELECTRONIC SUBMISSION OF INVOICES AND RECEIVING

REPORTS IS MANDATORY in accordance with DFARS 252.232-7003 http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

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1. ELECTRONIC SUBMISSION VIA WIDE AREA WORKFLOW (WAWF):

Contractors must register and begin submitting electronic invoices immediately through the Wide Area Workflow Receipt and Acceptance Internet site: https://wawf.eb.mil/. On line training is available at http://www.wawftraining.com unless unable to do so. Use the following data elements to invoice for services or supplies procured via this contract.

The award document number is located in the lower right-hand corner.

Invoice Type: Invoice and Receiving Report: Combo

Description

SF1449 DD1155

Located in Block

Contract Number 2 1

Delivery Order 4 2

Cage Code 17a 9

Paying Office 18a 15

Inspection See Schedule: INSPECTION AND ACCEPTANCE

Acceptance See Schedule: INSPECTION AND ACCEPTANCE

Issue Date 3 3

Issue By DoDAAC 9 6

Admin DoDAAC 16 7

Ship to Code 16 7

Ship to Code

Extension 15 14

Services or Supplies Based on majority of requirement as determined by monetary value

Shipment Number Contractor Shipment Number, Invoice Number (supplies) or period of performance (service). Limitation: 13 characters

Final Invoice?

Changing "N" (no) to "Y" (yes) will terminate your ability to invoice against this contract and deobligated remaining funds. Change "N" to "Y" for the final invoice ONLY.

Send Additional Email Notification To: Alvin McCruel: mccruela@offutt.af.mil

2. PAYMENT WILL BE MADE BY:

Defense Finance and Accounting Service

DFAS-FVB/LI

27 Arkansas Road

Limestone, ME 04751-1500

Contact DFAS-FVB/LI to check payment status at (800) 390-5620 or (207) 328-5620 or via website www.dfas.mil: (Commercial Pay, then Vendor Pay Inquiry System

(VPIS), then Non-MOCAS System: then Query by Contract Number, EFT Trace

Number, DUNS Number or Cage Code).

B. CHANGES TO THIS CONTRACT/PURCHASE ORDER/DELIVERY ORDER

https://wawf.eb.mil/

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The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract must be handled in conformance with public laws and regulations and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems.

Therefore, the Contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO.

C. CCR REGISTRATION

Invoice payment cannot be made if a contractor's Central Contractor Registration (CCR) is inactive. Invoices received from a contractor who fails to maintain active CCR registration are considered to be improper and may be returned. The contractor is responsible to maintain active CCR registration until final payment has been made. CCR registration must be updated and renewed annually.

H. REQUIRED INSURANCE (IAW FAR 28-306(b))

Reference FAR clause entitled "Insurance ... ―the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

1. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

2. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

3. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and

$500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

I. SALES TAX

Offutt Air Force Base is exempt from paying state and local taxes on purchases that it makes per the United States Constitution.

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Nebraska Revised Statutes, Sec. 77-2704.02 and Nebraska Sales and Use Tax

Regulations 1-12 and 1-72 implement this policy and are applicable to this purchase. The

Nebraska Form 13, Nebraska Resale or Exempt Sale Certificate, is applicable to exempt taxes for contracts for services and commodities and labor on construction projects. 55

CONS cannot provide signed Nebraska Forms 17, Purchasing Agent Appointment and

Delegation of Authority for Sales and Use Tax, to exempt State taxes for construction contract materials. Therefore, for construction only, per FAR 52.229-3 or 52.229-4, applicable Nebraska State tax costs for materials should be included in the bid/proposal submitted by the offeror/contractor.

Please reference Solicitation Number 1049A0042 on all correspondence. Any questions should be submitted via email to Melissa.Frans@offutt.af.mil by no later than 11 July 2011 at 1000 CT.

Complete written quotations will be due and must be physically received by the 55 th

Contracting

Squadron/LGCZ, 101 Washington Square, Building 40, Offutt AFB, NE 68113 NLT 12 July

2011, at 1000 CT. Quotations may be submitted via email to Melissa.Frans@offutt.af.mil.