PROJECT MANUAL

LAKEPORT NEW CITY HALL AND POLICE STATION

LAKEPORT, TEXAS

Lakeport City Hall 207 Milam Road

Longview, Texas 75603

JUNE 2026

KSA Project No. 103865

Contract Documents and Specifications for Bidding

Prepared by:

1111 Hawn Ave Shreveport, Louisiana 71107

Phone 903.236.7700 Fax 888.224.9418 www.ksaeng.com

TBPE Firm Registration No. 1356

COPYRIGHT STATEMENT

“THESE DOCUMENTS ARE PROTECTED BY UNITED STATES COPYRIGHT LAW. THEY HAVE BEEN PREPARED SPECIFICALLY FOR THE PROJECT IDENTIFIED AND ARE NOT SUITABLE FOR USE ON ANY OTHER PROJECT OR AT ANY OTHER LOCATION WITHOUT THE EXPRESS WRITTEN APPROVAL AND PARTICIPATION OF KSA ENGINEERS. REPRODUCTION OF THESE DOCUMENTS MUST

BE AUTHORIZED BY THE ARCHITECT. ALL RIGHTS ARE RESERVED TO KSA ENGINEERS.”

103865 – LAKEPORT CITY HALL AND POLICE STATION JUNE 2026

TABLE OF CONTENTS TOC-1

TABLE OF CONTENTS

LAKEPORT NEW CITY HALL AND POLICE STATION

TABLE OF CONTENTS – CONSTRUCTION DOCUMENTS

JUNE 2026

BIDDING REQUIREMENTS, CONTRACT FORMS, AND CONDITIONS OF THE CONTRACT

Cover Page 00 00 01 Table of Contents 00 00 02 Project Directory 00 00 03 Seals and Certifications 00 00 05 Drawing Index 00 11 13 Invitation To Bid 00 21 13 Instructions to Bidders 00 30 00 Bid Form 00 31 00 Statement of Bidder’s Qualifications 00 31 20 Conflict of Interest Disclosure 00 31 30 Vendor References 00 31 50 Vendor Compliance to State Law 00 32 00 Bid Bond 00 40 00 AIA A101 Standard Form of Agreement Between Owner and Contractor 00 50 00 AIA 201 General Conditions of the Contract for Construction 00 55 00 Supplementary Conditions 00 60 00 Performance/Payment Bond…………………………………………………………4

Owner’s Representative Requirements 06 Final Completion 07 Wage Rates 08 Liquidated Damage Calculation

10.1 Interested Party – (IP) Notice HB1295 - Instructions

10.1.3 Sample Form 1295 (IP-3)

10.4 SB 252 Verification Form

10.5 HB 89 Verification Form

11 Statement of Materials and Services 17 Maintenance Bond 19 Special Conditions of Agreement …………………………………………………11 20 General Conditions………………………………………………………………….19

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS Pages

01 10 00 Summary of Work 01 23 00 Alternates 01 25 00 Substitution Procedures 01 25 19 Substitution Request Form 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management and Coordination 01 32 16 Construction Progress Schedules 01 33 00 Submittal Procedures

TABLE OF CONTENTS TOC-2

01 40 00 Quality Requirements 01 40 10 Testing Laboratory Services 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 77 00 Closeout Procedures 01 77 30 Execution 01 77 31 Cutting and Patching 01 77 82 Operation and Maintenance Data 01 77 83 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS Pages

02 30 00 Geotechnical Data 02 41 19 Selective Demolition

DIVISION 03 - CONCRETE Pages

03 10 00 Concrete Formwork 03 20 00 Concrete Reinforcement 03 30 00 Cast-In-Place Concrete 03 35 00 Concrete Finishing 03 45 00 Precast Architectural Concrete

Owner’s Representative Division 03 Specification 03 35 11 Concrete Floor Finishes………………………………………………………………..2

DIVISION 04 - MASONRY Pages

04 20 00 Unit Masonry 04 70 00 Adhered Concrete Masonry Veneer

DIVISION 05 - METALS Pages

05 40 00 Cold-Formed Metal Framing 05 55 00 Metal Fabrications

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES Pages

06 10 00 Rough Carpentry 06 16 00 Sheathing 06 40 23 Interior Architectural Woodwork

DIVISION 07 - THERMAL AND MOISTURE PROTECTION Pages

07 10 00 Waterproofing and Dampproofing 07 19 00 Water Repellents 07 21 00 Thermal Insulation 07 27 26 Fluid-Applied Weather Barriers 07 41 13.16 Standing-Seam Metal Roof Panels 07 42 23 Flush Metal Wall Panels 07 42 93 Soffit Panels 07 54 23 Thermoplastic-Polyolefin (TPO) Roofing 07 62 00 Sheet Metal Flashing and Trim 07 84 13 Firestopping 07 92 00 Joint Sealants 07 92 19 Acoustical Joint Sealants

DIVISION 08 - OPENINGS Pages

08 11 13 Hollow Metal Doors and Frames 08 14 18 Plastic Faced Flush Wood Doors 08 31 13 Access Doors and Frames

TABLE OF CONTENTS TOC-3

08 33 00 Coiling Door and Grilles 08 41 13 Aluminum Entrances and Storefronts 08 71 00 Door Hardware 08 80 00 Glazing

DIVISION 09 - FINISHES Pages

09 21 16 Gypsum Board Assemblies 09 30 00 Tiling 09 51 00 Acoustical Tile Ceilings 09 65 00 Resilient Tile Flooring – Static Dissipative Tile (SDT) 09 65 13 Resilient Base and Accessories 09 65 00 Resilient Tile Flooring – Solid Vinyl Tile (SVT) 09 68 13 Tile Carpeting 09 90 00 Painting

DIVISION 10 - SPECIALTIES Pages

10 14 00 Interior and Exterior Signage 10 20 00 Louvers and Vents 10 21 00 Toilet and Shower Compartments 10 26 10 Corner Guards 10 28 13 Toilet and Bath Accessories 10 44 00 Fire Protection Specialties 10 76 13 Pre-Engineered Metal Canopies

DIVISION 13 – SPECIAL CONSTRUCTION Pages

13 34 19 Metal Building Systems

DIVISION 22 - PLUMBING Pages

22 00 00 Basic Plumbing Requirements 22 00 90 Plumbing Submittal Procedures 22 05 54 Plumbing Identification 22 07 20 Piping Insulation 22 11 17 Domestic Water Piping and Appurtenances Copper 22 11 18 Domestic Water Piping and Appurtenances CPV/PEX 22 13 17 Waste Drain and Vent Piping, and Appurtenances 22 13 18 Condensate Piping 22 16 01 Fuel Gas Piping and Appurtenances 22 40 01 Plumbing Fixtures and Fixture Carriers

DIVISION 23 - HEATING, VENTING, AND AIR CONDITIONING Pages

23 00 00 Basic Mechanical Requirements 23 00 90 HVAC Submittal Procedures 23 05 29 Hangers and Supports for HVAC Piping and Equipment 23 05 53 Identification for HVAC Piping and Equipment 23 05 93 Testing, Adjusting, and Balancing for HVAC 23 07 13 Duct and Grille Insulation 23 07 21 Refrigerant Piping and Insulation 23 09 13 Programmable Control Devices for HVAC (Thermostats) 23 23 00 Refrigerant Piping 23 31 13 Metal Ductwork 23 33 33 Access Doors 23 34 16 HVAC Fans 23 37 13 Diffusers, Registers, and Grilles 23 43 23 Bipolar Ionization Air Purification System

TABLE OF CONTENTS TOC-4

23 81 19 Package HVAC Units 23 81 26 Split System HVAC Units 23 81 27 Small Capacity Split System Units

DIVISION 26 - ELECTRICAL Pages

26 00 00 Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Raceways and Boxes for Electrical Systems 26 05 53 Identification for Electrical Systems 26 05 73 Power System Studies 26 09 23 Lighting Control Devices 26 20 00 Low-Voltage Electrical Distribution 26 27 26 Wiring Devices 26 32 13 Engine Generators 26 43 00 Surge Protective Devices 26 50 00 Lighting

DIVISION 27 - COMMUNICATIONS Pages

27 05 00 Fire Alarm System 27 05 33 Conduits and Backboxes for Communications Systems 27 13 43 Structured Cabling

DIVISION 28 - SECURITY Pages

28 13 27 Building Access Control System

DIVISION 31 – EARTHWORK Pages

31 10 00 Site Preparation 31 20 00 Earthwork 31 23 01 Excavation, Backfilling, and Compacting for Buildings 31 23 02 Excavation, Backfilling, and Compacting for Utilities 31 23 03 Excavation, Backfilling, and Compacting for Pavements 31 25 00 Slope Protection and Erosion Control 31 31 16 Termite Control

DIVISION 32 – EXTERIOR IMPROVEMENTS Pages

32 05 16 Aggregate Materials 32 12 16 Asphaltic Concrete Paving 32 13 13 Portland Cement Concrete Paving 32 17 23 Pavement Markings 32 90 00 Landscape 32 92 00 Sod and Seed

DIVISION 33 – UTILITIES Pages

33 11 00 Water Service Lines 33 31 00 Sanitary Sewer System

END OF TABLE

103865 – LAKEPORT CITY HALL AND POLICE STATION

PROJECT DIRECTORY

00 00 02 - 1

SECTION 00 00 02

PROJECT DIRECTORY

ARCHITECT: KSA

Attention: Mr. John E. Selmer 1111 Hawn Avenue Shreveport, Louisiana 71107 Tel 318.221.7501 Email: jselmer@ksaeng.com

MECHANICAL, EMA

PLUMBING & Attention: Mr. Chris Adcock ELECTRICAL: 9441 Stevens Road #100 Shreveport, Louisiana 71106 Tel 318.425.4500 Email: cadcock@emaengineer.com

CIVIL & S.E. Huey Co.

STRUCTURAL: Attention: Mr. Don Arrington 1111 N 19th Street Monroe, Louisiana Tel 318.325.1791 Email: darrington@sehueyco.com

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 03 - 1 OF 4

SEALS AND CERTIFICATIONS

DOCUMENT 00 00 03 - SEALS & CERTIFICATIONS

PROJECT: CITY HALL AND POLICE STATION

City of Lakeport, Texas

Specification Divisions/Sections prepared under my responsible supervision:

DIVISION 31 Earthwork DIVISION 32 Exterior Improvements DIVISION 33 Utilities

Don Arrington, PE.

Civil Engineer - TX License # 110788

DIVISION 3 Concrete DIVISION 13 Special Construction

Don Arrington, PE.

Civil Engineer - TX License # 110788

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 03 - 2 OF 4

DIVISION 0 Procurement and Contracting Requirements DIVISION 1 General Requirements DIVISION 2 Existing Conditions DIVISION 3 Concrete DIVISION 4 Masonry DIVISION 5 Metals DIVISION 6 Wood, Plastics, & Composites DIVISION 7 Thermal & Moisture Protection DIVISION 8 Openings DIVISION 9 Finishes DIVISION 10 Specialties DIVISION 13 Special Construction DIVISION 31 Earthwork DIVISION 32 Exterior Improvements

John E. Selmer, AIA, NCARB, LEED AP BD+C, GGP, RRC Architect - TX License # 19483

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 03 - 3 OF 4

DIVISION 23 Heating, Venting, and Air Conditioning

Stanley Wilkins, PE.

Mechanical Engineer - TX License # 120396

DIVISION 22 Plumbing

Ty J, Cobb, PE.

Mechanical Engineer - TX License # 144952 ns, PE.

06/24/2026

2 Plumbing

PE.

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 03 - 4 OF 4

DIVISION 26 Electrical DIVISION 27 Communications – Fire Alarm System DIVISION 28 Security – Building Access Control System

Rickey Watson, PE.

Electrical Engineer - TX License # 102736

�5�,�&�.�(�<���/�����:�$�7�6�2�1 tson, PE.

Engineer - TX License # 102736

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 05 - 1 OF 2

CD DRAWING INDEX

DOCUMENT 00 00 05 – DRAWING INDEX

GENERAL

G0.00 Cover Sheet G1.01 Life Safety Information G1.02 Life Safety Plan

CIVIL

C1.01 Existing Conditions C2.01 Site Plan Base Bid C2.01A Aite Plan Add Alt. 1 C2.02 Site Grading & Drainage Plan Base Bid C2.02A Site Grading & Drainage Plan Alt. 1 C2.03 Site Utility & Erosion Control Plan Base Bid C2.03A Site Utility & Erosion Control Plan Alt. 1 C2.04 Water Connection Plan Base Bid C3.01 Site Details C3.02 Site Details C3.03 Site Erosion Control Details

ARCHITECTURAL

A0.01 General Architectural Information A0.02 TAS Information I A0.03 TAS Information II A0.04 TAS Information III A0.05 Partition Types and Details ADS1.02 Demo Site Plan AS1.01 Site Plan (Base Bid) AS1.02 Site Plan (Alternate #1) AS1.02 Site Details AS1.04 Fence Details (Alternate #1) A1.01 Floor Plan (Dimension) A1.02 Floor Plan (Reference) A1.03 Floor Finish Plan A1.04 Roof Plan A1.05 Roof Plan – Uplift Zones Diagram A2.01 Exterior Elevations A3.01 Building Sections A3.02 Wall Sections A3.03 Wall Sections A3.04 Wall Sections A4.01 Enlarged Restroom Floor Plans A5.01 Details A5.02 Details A5.03 Exterior Signage Details A6.01 Schedules A6.02 Door Details A6.03 Window Details A6.04 Window Details A7.01 Reflected Ceiling Plan A7.02 Ceiling Details A8.01 Interior Elevations & Millwork Details A9.01 3D Views

103865 – LAKEPORT CITY HALL AND POLICE STATION SECTION 00 00 05 - 2 OF 2

CD DRAWING INDEX

STRUCTURAL

S0.01 Structural Notes S1.01 Foundation Plan S2.01 Roof Framing Plan S3.01 Foundation Schedules and Details S3.02 Typical Masonry Details

MECHANICAL

ME1.01 Site Plan Mechanical & Electrical M1.01 Floro Plan HVAC Plan M2.01 HVAC Schedules M3.01 HVAC Details

PLUMBING

P1.01 Floor Plan Waste and Vent Plan P2.01 Floor Plan Domestic Water Plan P3.01 Plumbing Schedules P4.01 Plumbing Details

ELECTRICAL

E1.01 Floor Plan Power Plan E2.01 Floor Plan Lighting Plan E3.01 Electrical Schedules and Details E3.02 Electrical Schedules and Details

ADV-1

ADVERTISEMENT FOR BIDS

Sealed bid proposals addressed to the City Secretary, City of Lakeport, Texas, will be received until 2:00 p.m., CST, August 7, 2026, for furnishing all labor, materials, equipment, supplies, and supervision necessary for the construction of the City Hall and Police Station project, in accordance with the plan drawings and specifications. At the time stated, bids will be opened and publicly read at City Hall, in the council room located at 1055A Gardiner Mitchell Pkwy, Longview, Texas.

Contract documents including bid proposal forms, plans, and specifications for the Project may be viewed and downloaded free of charge at https://www.civcastusa.com/.

A pre-bid conference for all prospective bidders will be held at 2:00pm, CST July 24, 2026, at City Hall, 1055A Gardiner Mitchell Pkwy, Longview, TX 75603.

DARLENE SHELTON

CITY SECRETARY

CITY OF LAKEPORT, TEXAS

INSTRUCTIONS TO BIDDERS

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SECTION 00 21 13

ARTICLE 1 - GENERAL

1.01 DEFINITIONS

A. THE BIDDING DOCUMENTS include the following:

Invitation to Bid Instructions to Bidders Bid Form Statement of Bidder’s Qualifications Vendor Compliance to State Law Bid Bond Standard General Conditions Supplementary General Conditions Owner-Contractor Agreement Performance/ Maintenance/ Payment Bond

Project Manual: Lakeport City Hall and Police Station, JUNE 2026.

Construction Drawings: Lakeport City Hall and Police Station, JUNE 2026.

Addenda issued during the bid period and acknowledged in the Bid Form.

B. All definitions set forth in the General Conditions of the Contract for Construction, AIA Document A101-

2017 edition are applicable to the Bidding Documents.

C. Addenda are written or graphic instruments issued by the Architect prior to the opening of bids which modify or interpret the bidding documents by addition, deletions, clarifications or corrections.

D. A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein supported by data called for by the Bidding Documents.

E. Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described as the base, to which Work may be added for sums stated in Alternate Bids.

F. An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to the amount of the Base Bid if the corresponding change in project scope or materials or methods of construction described in the Bidding Documents is accepted.

G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials or services as described in the Contract Documents. A Unit Price shall contain its pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by a unit price Bid represents the total bid. Any bid not conforming to this requirement shall be rejected as informal.

H. A Bidder is one who submits a Bid for a prime contract with the Owner for the Work described in the proposed Contract Documents.

I. A Sub-bidder is one who submits a bid to a Bidder for materials or labor for a portion of the Work.

J. Where the word "Architect" is used in any of the Documents, it shall refer to the Prime Designer of the project, an Architect, Engineer or Landscape Architect.

ARTICLE 2 - BIDDER'S REPRESENTATIONS

2.01 Each Bidder by making his bid represents that:

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A. He has read and understands the Bidding Documents and his Bid is made in accordance therewith.

B. He has visited the site and has familiarized himself with the local conditions under which the Work is to be performed.

C. His Bid is based upon the materials, systems and equipment described in the Bidding Documents as advertised and as modified by Addenda, and by submitting a bid he represents that in his opinion they are appropriate for the construction of a sound and suitable building project.

2.02 The Bidder must be fully qualified under any Federal, State or Local licensing and registration law for

Contractors in effect at the time and at the location of the Work before submitting his bid. The Contractor shall be responsible for determining that all of his Sub-bidders or prospective Subcontractors are duly licensed or registered in accordance with State and local law.

2.03 Bidder submitting lowest acceptable bid and any other Bidders who the Owner may designate shall, if required, submit a sworn statement of his qualifications to satisfactorily complete the Contract for this project.

If requested, submit in duplicate the form of Bidder’s Qualification Statement, AIA Document A305, latest edition.

2.04 Bidder shall, if required, submit for examination by the Owner or Owner’s authorized representative concerning sub-contractors, suppliers, materials, and equipment proposed for the project, a detailed breakdown of each lump-sum bid, and other matters deemed pertinent to the Bidder’s ability to satisfactorily complete the Contract for this project.

ARTICLE 3 - BIDDING DOCUMENTS

3.01 COPIES

A. Contract documents including bid proposal forms, plans sheets, and specifications for the Project may be viewed and downloaded free of charge (with the option to purchase copies) at www.civcastusa.com.

Scanned plans and specifications (PDF format) are available on CD for a non-refundable price of $50 from KSA Engineers, Inc., 1111 Hawn Ave, Shreveport, Louisiana 71107 and Telephone: (318) 221- 7501. Electronic plans and specifications (PDF format) may be obtained at no cost from City Hall upon request.

B. Complete sets of Bidding Documents shall be used in preparing bids; neither the Owner nor the Architect assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The Owner or Architect in making copies of the Bidding Documents available on the above terms, do so only for the purpose of obtaining bids on the Work and do not confer a license or grant for any other use.

3.02 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

A. Bidders shall promptly notify the Architect of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

B. Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request to the

Architect, to reach him at least three (3) days (72 hours) prior to the date for receipt of bids. Actual cut off for questions will be discussed in detail at the Pre-Bid Conference.

C. Any interpretation, correction or change of the Bidding Documents will be made by Addendum.

Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

3.03 SUBSTITUTIONS

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A. The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

B. It is recognized there may be other brands that could likely serve the needs of the Project. However, it should be understood by the Bidder that the use of brand names and numbers is to establish standards and styles of products that have been judged to meet the need. Such use of brand names is in no way designed or intended to restrict the bidding, but contrarily, to invite bids of comparable products that would equally satisfy the requirements stated herein.

C. No substitution will be considered unless written request for approval has been submitted by the proposer and has been received by the Architect at least seven (7) days prior to the date for receipt of bids. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including model numbers, drawings, cuts, performance and test data and any other information necessary for an evaluation including cost information. A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the proposer.

The Architect's decision of approval or disapproval of a proposed substitution shall be final. Actual cut off for substitutions will be discussed in detail at the Pre-Bid Conference.

D. If the Architect approves any proposed substitution, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

3.04 ADDENDA

A. Addenda will be distributed through www.civcastusa.com to all who are known to have received bidding documents for this project.

B. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

C. Each Bidder shall ascertain from the Architect prior to submitting his bid that he has received all Addenda issued, and he shall acknowledge their receipt on the Bid Form.

ARTICLE 4 - BIDDING PROCEDURES

4.01 FORM AND STYLE OF BIDS

A. Bids shall be submitted on the forms provided by the Architect in the Project Manual. Forms to be completed and submitted for bid phase are:

1. Bid Form

2. Bid Bond

3. Statement of Bidder’s Qualifications

4. Conflict of Interest Questionnaire (If not previously submitted to the Owner, one must be submitted with associated Bid Documents).

5. Vendor References

6. Vendor Compliance to State Law

B. All blanks on the bid form shall be filled in by typewriter or manually in ink.

C. Where so indicated by the makeup of the bid form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the written amount shall govern.

D. Any interlineation, alteration or erasure must be initialed by the signer of the Bid or his authorized representative.

E. Bidders are cautioned to complete all alternates and unit prices should such be required in the Bid Form.

Failure to submit alternates and unit prices will render the Proposal informal and may cause its rejection.

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F. Bidder shall make no additional stipulations on the bid form nor qualify his bid in any other manner.

G. The Bid shall include the legal name of Bidder and statement whether Bidder is a sole proprietor, a partnership, a corporation, or any other legal entity, and the Bid shall be signed in ink by the person or persons legally authorized to bind the Bidder to a contract. A Bid submitted by an agency shall have a current Power of Attorney attached certifying agent's authority to bind Bidder. The title of the person submitting the bid shall be clearly indicated beneath his signature.

H. Contractor shall certify that he is licensed or registered by State and local regulations by including his registration and/or license number on the bid above his signature or the signature of his duly authorized representative.

4.02 BID SECURITY

A. No bid shall be considered or accepted unless the bid is accompanied by bid security in an amount of not less than five percent (5%) of the Base Bid and all additive alternates. The bid security shall be in the form of a certified check or cashier's check drawn on a bank insured by the Federal Deposit Insurance Corporation, or a bid bond written by a surety company licensed to do business in Texas, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state and who is residing in this state and accompanied by appropriate power of attorney and in favor of the Shelby County, Texas. If the bid security is in the form of a bond, the surety insurance company writing the bond must be domiciled in Texas and have a bond rating of A (excellent) in A.M. Best’s Key rating guide.

B. Bid security furnished by the Contractor shall guarantee that the Contractor will, if awarded the work according to the terms of his proposal, enter into the Contract and furnish Performance Bonds as required by these Contract Documents, within ten (10) days written notice of contract award.

C. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages for such failure or refusal.

D. The Owner will have the right to retain the bid security of Bidders until either (a), the Contract has been executed and bonds have been furnished or (b), the specified time has elapsed so that Bids may be withdrawn, or (c), all Bids have been rejected.

4.03 SUBMISSION OF BIDS

A. Bids shall be sealed in an opaque envelope and will be received until the time specified and at the place specified in the Invitation to Bid. It shall be the specific responsibility of the Bidder to deliver his sealed bid to Mr. Johnny Sammons, 1055A Gardiner Mitchell Pkwy, Longview, TX 75603 at the appointed place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason, including late delivery by United States Mail, shall disqualify the bid. The bid envelope shall be identified on the outside with the name of the project, and the name, address, and license number of the Bidder.

B. If the Bid is sent by mail the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED” on the face thereof. Such bids shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed to Mr. Johnny Sammons, 1055A Gardiner Mitchell Pkwy, Longview, TX 75603.

C. Bids shall be deposited at the designated location prior to the time on the date for receipt of bids indicated in the Advertisement for Bids, or any extension thereof made by Addendum. Bids received after the time and date for receipt of bids will be returned unopened.

D. Bidders shall assume full responsibility for timely delivery at location designated for receipt of Bids.

E. Oral, telephonic or telegraphic Bids are invalid and will not receive consideration. Owner will not consider notations written on outside of Bid Envelope which has the effect of amending the Bid.

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F. No bidder may submit more than one (1) bid proposal. Two (2) proposals under different names will not be received from one (1) firm or association.

4.04 MODIFICATION OR WITHDRAWAL OF BID

A. A Bid may not be modified, withdrawn or canceled by the Bidder during the time stipulated in the Invitation to Bid, for period following the time and date designated for the receipt of Bids, and Bidder so agrees in submitting his Bid. Bids containing patently obvious mechanical, clerical or mathematical errors may be withdrawn by the Bidder if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight hours of the bid opening excluding Saturdays, Sundays and legal holidays.

B. Prior to the time and date designated for receipt of Bids, Bids submitted early may be modified or withdrawn only by notice to the party receiving Bids at the place and prior to the time designated for receipt of Bids.

C. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

D. Bid security shall be in an amount sufficient for the Bid as modified or resubmitted.

ARTICLE 5 - CONSIDERATION OF BIDS

5.01 OPENING OF BIDS

A. The properly identified Bids received on time will be opened publicly and will be read aloud, and a tabulation abstract of the amounts of the Base Bids and major Alternates, if any, will be made available to Bidders.

5.02 REJECTION OF BIDS

A. The Owner shall have the right to reject any or all Bids and in particular to reject a Bid not accompanied by any required bid security or data required by the Bidding Documents or a Bid in any way incomplete or irregular.

B. The Owner shall have the right to waive any informality or irregularity in any Bid received.

5.03 ACCEPTANCE OF BID

A. It is the intent of the Owner, if he accepts any Alternates, to accept them in any order, that is in the best interest of the City of Lakeport. Determination of the low Bidder shall be on the basis of the sum of the Base Bid. However, the Owner shall reserve the right to accept alternates in any order which does not affect determination of the low Bidder. Unit prices shall not be used to determine the low Bidder.

B. It is the intent of the Owner to award a contract to the lowest responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents, and if the bid does not exceed the funds available.

ARTICLE 6 - POST-BID INFORMATION

6.01 SUBMISSIONS

A. Prior to contract award, the Contractor shall be required to submit the following information to the Architect for review:

1. A designation of the Work to be performed by the Contractor with his own forces.

2. A breakdown of the contract cost into the 50 Divisions of the CSI. No payments will be made to the

Contractor until this is received.

3. The proprietary names and the suppliers of principal items or systems of material and equipment proposed for the Work.

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4. A list of names of the Subcontractors or other persons or organizations (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

B. The Contractor will be required to establish to the satisfaction of the Architect and the Owner the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the Sections of the Specifications pertaining to such proposed Subcontractors' respective trades.

C. The Architect will notify the Contractor if either the Owner or the Architect, after due investigation, has reasonable and substantial objection to any person or organization on the Contractor's list of proposed Subcontractors. If there are objections, the Contractor shall submit alternative Subcontractor(s) for their approval and shall indicate the effect, if any, the selection of an alternative Subcontractor may have on the Bid submitted.

D. Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Architect must be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and the Architect.

ARTICLE 7 - PERFORMANCE AND LABOR AND MATERIAL PAYMENT BONDS

7.01 BONDS REQUIRED

A. The Contractor shall furnish and pay for performance and labor and material payment bonds written by a company licensed to do business in Texas, and countersigned by a person who is contracted with the surety company or bond issuer as an agent of the company or issuer, and who is licensed as an insurance agent in this state, in an amount equal to the 100% of the contract amount. The surety insurance company writing the bonds must be domiciled in Texas and have a bond rating of A (excellent) in A.M. Best’s Key rating guide.

7.02 TIME OF DELIVERY OF BONDS

A. The Bidder shall deliver the required bonds to the Owner simultaneous with the execution of the contract.

B. Bonds shall be in the form acceptable to the Owner, entitled PERFORMANCE BOND and LABOR AND

MATERIAL PAYMENT BOND.

C. The Bidder shall require the Attorney-in-Fact who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his Power of Attorney.

ARTICLE 8 - FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

8.01 FORM TO BE USED

A. Form of the Contract to be used shall be Form of Agreement between Owner and Contractor, AIA Document A101, 2017 edition.

8.02 AWARD

A. Before award of the contract, the successful bidder shall furnish to the Owner a certified copy of the minutes of the corporation or partnership meeting which authorized the party executing the bid to sign on behalf of the Contractor.

B. Forms to be completed for the contract phase are:

1. Agreement

2. Performance/Maintenance/Payment Bond

3. Subcontractor Listing

4. Certificate of Insurance

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C. Upon award, the successful contractor shall be provided fifteen (15) sets of plans and specifications free of charge to be used for execution of the work. Reproduction expenses for additional sets with be the contractor’s responsibility.

ARTICLE 10 - COMPLETION TIME AND LIQUIDATED DAMAGES

A. The completion of the Contract must be within the time stated on the Bid Form, subject to such extensions as may be granted under Article 8 in the General Conditions and the Supplementary Conditions, or the Contractor will receive no further monthly progress payments until the project is completed.

B. For each calendar day that the Work remains uncompleted after the contract time, liquidated damages in the amount specified on the Bid Form shall be deducted from the Contract Amount until the project is completed.

Such deducted sums shall not be deducted as a penalty but shall be considered as liquidation of a reasonable portion of damages and loss of income that will be incurred by the Owner if the facility is unusable for its intended purpose.

ARTICLE 11 – NOT USED

ARTICLE 12 – PERMITS & FEES

A. The successful bidder is responsible for all permitting costs, utility connection fees, taxes, and other fees as noted at various places throughout these documents. The amounts of these fees are tied directly to the construction cost of the project and are to be included in the Bid Amount.

ARTICLE 12 - PRE-BID CONFERENCE

A. A Pre-bid Conference will be held with time and place to be determined. The purpose of the pre-bid conference is to familiarize Bidders with the requirements of the Project and the intent of the Contract Documents, and to receive comments and information from interested Bidders.

B. Any revision of the Bidding Documents made as a result of the pre-bid conference shall not be valid unless included in an Addendum issued in accordance with Paragraph 3.04 of the Instructions to Bidders.

END OF SECTION 00 21 13

BID FORM

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SECTION 00 30 00

To: Mayor City of Laekport, Texas 1055A Gardiner Mitchell Pkwy Longivew, Texas 75603

Bid For: 2026-01 – Lakeport City Hall and Police Station City of Lakeport

Longview, Texas 75603

Bidder:

Address:

Phone Number:

Bidder acknowledges receipt of the following ADDENDA:

No. ____ Dated: _______ No. ____ Dated: _______ No. ____ Dated: _______ No. ____ Dated: _______

THE BIDDER: hereby declares that he has: a) carefully examined the Bidding Documents, b) a clear understanding of the Bidding Documents, c) has not received, relied on, or based his bid on any verbal instructions contrary to the Contract Documents or any addenda, d) personally inspected and is familiar with the project site, and hereby proposes to provide all labor, material, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of afore referenced project, all in accordance with the Contract Documents as prepared by KSA, 1111 Hawn Avenue, Shreveport, LA 71107, Telephone No. (318) 221- 7501 and dated August 7, 2026.

BASE BID:

For all work required by the Contract Documents:

INCLUDE ALLOWANCE FOR MISCELLANEOUS EXTRA WORK: $100,000

TOTAL LUMP SUM BASE BID written in figures:

TOTAL LUMP SUM BASE BID written in words:

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ALTERNATE (As described in the Documents):

*Provide sum for each Alternate No. 1 Item. (written and in figures)

ALTERNATE NO. 1

ALT.1 4-Stall Carport Canopy. Basis of Design: Absolute Steel Industrial PI Cantilever System.

ALT.2 Twenty Two (22) Bollards.

ALT.3 Black Vinyl Coated 6’-0” Chain Link Fence with Pedestrian Gate and Vehicle Access Gate.

ALT.4 Fire Lane with Crushed Stone Base, Asphalt Paving, and Striping.

ALT.5 Automatic Garage Doors (Base Bid is Manual Garage Doors).

ALT.6 Back-Lit Signage (Base Bid is Non-Lit Signage).

ALT.7 Epoxy Seal at Garage Floor

ALT.8 Touch-Screen, WiFi, Bluetooth Thermostats (Base Bid is Programmable, Digital, Auto Change-Over

Thermostats).

ALT.9 Therma-Fuser Variable Air Volume Diffusers (Base Bid is Standard Supply Air Diffusers).

ALT.10 Dehumidifier for Records 126.

ALT.11 Copper Piping for Condensate (Base Bid is Schedule 40, Solid Core, PVC Piping for Condensate).

ALT.12 Copper Piping for Domestic Water (Base Bid is PEX Piping for Domestic Water).

ALT.13 Floor Drains at Enclosed Garage with Integrated Oil/Sediment Interceptor.

ALT.14 Copper Wiring for Secondary Feeders (Base Bid is Aluminum Wiring for Secondary Feeders).

ALT.15 PA System for Council Chambers 104 and Courtroom 116.

ALT.16 Fire Alarm System.

ALT.17 Rigid Conduit Throughout.

TOTAL LUMP SUM ALTERNATE NO. 1 written in figures:

TOTAL LUMP SUM ALTERNATE NO. 1 written in words:

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ADD TOTAL LUMP SUM (written and in figures) $

ALLOWANCE FOR MISCELLANEOUS EXTRA WORK: A discretionary allowance of $100,000 has been established in the Bid Proposal for extra work for which a method of payment, such as individual bid items, has not been established. This allowance is not intended to be used to procure payment for items specifically named as subsidiary to other bid items within the contract documents such as the subsurface conditions described in the General Provisions or Special Conditions.

Prior to initiating any item of extra work under the allowance bid item the Owner, Architect, and Contractor shall agree as to the scope of extra work to be performed and the amount of payment to be made for the particular item of extra work under consideration. Expenditure of the allowance funds is at the sole discretion of the Owner. The allowance may be used in full or in part, as the Owner deems necessary. If no extra work is identified, and approved by the Owner, the allowance funds will not be expended.

Add allowance to the Base Bid total Lump Sum.

COMPLETION TIME: The Bidder hereby agrees to commence work under this Contract on a date specified in a written "Notice to Proceed" by the Owner and to reach Substantial Completion of the Project within 270 calendar days or within the time as may be extended as stipulated in the Contract Documents.

LIQUIDATED DAMAGES: The Bidder hereby also agrees to pay as Liquidated Damages the sum of Six hundred and thirty Dollars ($630.00) for each consecutive calendar day which the Work is not substantially complete beginning with the first day beyond the completion time stated above or as adjusted in accordance with the Contract Documents. Any requirement that the Contractor be put in default prior to the assessment of Liquidated Damages shall be specifically waived by the Contractor.

AWARD AND EXECUTION OF CONTRACT: The Owner, City of Lakeport, Texas, shall incur no obligation to the Contractor until the Contract between Owner and Contractor is duly executed.

If the Bidder is notified of the acceptance of the bid within sixty (90) days after the opening of bids, he agrees to execute and deliver the Contract within fifteen (15) days after notice from the Owner that the instrument is ready for signature. The Contract shall have a completed Performance / Maintenance / Payment Bond attached and evidence of insurance provided on forms acceptable to the Owner.

If the Bidder fails to complete all requirements for executing the "Contract Between Owner and Contractor and Performance, Maintenance and Payment Bond" within fifteen (15) days after notification, the Owner may reject the Bid, retain the Bid Bond, call in the surety for payment, and award the contract to the next lowest bidder.

REJECTION OF BIDS: The Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding. Bidder also understands that the Owner reserves the right to award the contract to the lowest responsive, responsible bidder according the base bid amount or any of the alternate bid amounts.

WITHDRAWAL OF BIDS: The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (90) calendar days after the scheduled closing time for receiving bids. Bidders have a common law right to withdraw a bid due to a material mistake in the bid. This bid may be withdrawn at any time prior to the scheduled time for the opening of bids or any authorized postponement thereof.

In compliance with the Invitation to Bid, the undersigned proposes to furnish all bonds, equipment, insurance, labor, licenses, materials, permitting and plan review fees and anything else necessary to initiate and perform all work for construction of the referenced project, in strict accordance with all the contract documents, including all Addenda issued, for consideration in the amounts indicated on this Bid Form.

REGISTRATION / LICENSE CERTIFICATION: The Bidder certifies that he meets all registration and licensing requirements of the Texas Department of Licensing and Registration and the local jurisdiction.

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The undersigned Bidder acknowledges and agrees that this Proposal shall be good and may not be withdrawn for a period of 90 calendar days from the date of this bid opening.

The undersigned Bidder is obligated to and shall show accurate unit prices as well as total amounts, and agrees that in the case of ambiguity between unit prices and total amounts or in the case of any other ambiguity the Owner may interpret an ambiguity in a manner most advantageous to the Owner or reject the bid.

The undersigned Bidder further acknowledges and agrees that a bid that has been opened may not be changed for the purpose of correcting an error in the final bid price.

The undersigned Bidder agrees to execute the Contract Agreement and furnish the required Performance Bond, Payment Bond and Maintenance bond within 15 calendar days from the date of acceptance of the Proposal.

The undersigned Bidder has attached and made a part of this Proposal a bid security in conformance with Item 5 of the Information for Bidders.

The name of the Bidder shown below shall correspond with the official name on the license.

NAME OF BIDDER:

BY (Type or Print):

AUTHORIZED SIGNATURE:

TITLE:

ADDRESS:

PHONE No.:

FACSIMILE No.:

DATE:

TYPE OF BUSINESS:

o Sole Proprietorship o Partnership (list all Partners) o Corporation (State of Incorporation____________________)

(SEAL)

o Other (Explain):

END OF DOCUMENT 00 30 00

STATEMENT OF BIDDER’S QUALIFICATIONS

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SECTION 00 31 00

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information as desired.

Name of Bidder: Date Organized:

Address: Date Incorporated:

Number of Years in contracting business under present name:

Contracts on hand:

Contract Amount Anticipated Completion Date

Type of work performed by your company:

Have you ever failed to complete any work awarded to you?

Have you ever defaulted on a contract?

List the more important projects recently completed by your firm (be sure to include project of similar importance):

Project Amount Month/Year Completed

Major equipment available for this contract:

Attach resumes for the principal members of your organization, including the officers as well as the proposed superintendent for the project.

Credit available: $ Bank reference:

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by City of Lakeport, Texas in verification of the recitals comprising this Statement of Bidder's Qualifications.

Executed this day of , 20 .

By

Title

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

5 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

6 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

VENDOR REFERENCES

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SECTION 00 31 30

Please list three (3) references of current clients who can verify the quality of service your company provides. The City of Lakeport, Texas prefers customers of similar size and scope of work to this proposal.

VENDOR COMPLIANCE TO STATE LAW

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SECTION 00 31 50

VENDOR COMPLIANCE TO STATE LAW

The 1985 Session of the Texas State Legislature passed House Bill 620 relative to the award of contracts to non-resident bidders. This law provides that, in order to be awarded a contract as low bidder, non-resident bidders (out-of-state contractors whose corporate offices or principal place of business are outside the State of Texas) bid projects for construction, improvements,…