1028585-event.pdf

21 September 2021

Face Masks Auburn University at Montgomery (AUM) seeks to purchase face masks for personal, non-medical use that meet the minimum product specifications as outlined in the Scope of Services.

21 September 2021

Open 9/14/2021 1:00 PM CDT Type AUM - Request for Bid Close 9/21/2021 1:00 PM CDT Number AUM-2021-0000036 Currency US Dollar

Sealed Until 9/21/2021 1:00 PM CDT

Payment Terms 0% 0, Net 30

21 September 2021

Contacts Laura Gray LSG0008@auburn.edu

21 September 2021

Commodity Codes Commodity Code Description 82121500 Printing 46180000 Personal safety and protection 46181702 Safety Shields 53000000 Apparel and Luggage and Personal Care Products 80141600 Sales and business promotion activities

21 September 202121 September 202121 September 202121 September 202121 September 202121 September 202121 September 202121 September 202121 September 2021 mailto:LSG0008@auburn.edu

Auburn University at Montgomery

Request for Bid Inquiries and Notices

All inquiries concerning information with regard to technical specifications and the bid process shall be addressed to Laura Gray via the Q&A Board found in the event. Questions via email will not be addressed.

Instructions to Proposers

A. Proposal Response Guidelines

Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Financial Services of Auburn University at Montgomery, until the date and time stated.

All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY

SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL

COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

Auburn University at Montgomery reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University at Montgomery’s best interest.

Proposers may withdraw proposals at any time prior to the time and date set for opening.

The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

No department, school, or office at the University has the authority to solicit official proposals other than Financial Services. All solicitation is performed under the direct supervision of the Controller and in complete accordance with the University policies and procedures.

The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee.

Financial Services will schedule the presentations.

The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB &

Description

SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for Description employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions

Any contract resulting from this request may be made available to other eligible entities. This may include but is not limited to; Auburn University, Alabama Cooperative Extension System; and other state entities. Contracts resulting from the award of this request cover shipments by any entity listed above. Each entity may generate its own purchase orders, payments, etc. and delivery should be made according to the instructions on the purchase order.

Bid Opening Information

Auburn University at Montgomery bid openings will be done solely through the JAGGAER Sourcing Event Portal. In order to comply with State of Alabama bid law, bid openings will now be made public via the below conference call information.

Telephone: Meeting ID: 833 7256 8363

Dial: +1 301 715 8592 (US Toll) or +1 312 626 6799 (US Toll)

If you wish to listen to bid openings, please make sure your microphone is muted, as only Financial Services staff should be speaking during these openings. Please note that when opening an RFP, Financial Services staff will only read the vendor names of responses received. RFP pricing will not be read aloud as additional factors are involved in the evaluation.

Required to View Event

Prerequisites Required to Enter Bid

21 September 2021

1. Please confirm that you have read the terms and conditions

2. Please upload a completed & notarized Vendor Disclosure Statement.

3.

If you have an office within or employ any individuals who reside or work within the State of Alabama, please upload your E-Verify Memorandum of Understanding (MOU).

If there is no office within the state, nor individuals residing or working within the state - please upload a statement confirming this information.

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Buyer Attachments

1. AUM-2021-0000036 Face Mask Solicitation.docx

21 September 202121 September 202121 September 202121 September 202121 September 202121 September 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1028585-1134508220AUM-2021-0000036%20Face%20Mask%20Solicitation.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1695319269&Signature=DLv%2BwM2ACipkeeTs5XgzKnqwZL4%3D

Questions Required Questions

Group 1:

Instructions:

1.1 Please indicate contact information of Company's contact person for placing order(s) to include: name, telephone number, and email address.

1.2 What sizes does the proposed mask come in? Include measurements of sizes if available.

1.3 What is the lead time for production?

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Product Line Items Product Line Items

1. Face Masks # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Face Mask 100 EA - Each

Indicate in the comments if there is a cost difference in sizes.

P2 Face Mask 250 EA - Each

Indicate in the comments if there is a cost difference in sizes.

P3 Face Mask 500 EA - Each

Indicate in the comments if there is a cost difference in sizes.

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Service Line Items Service Line Items

There are no Items added to this event.

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