102-260.pdf

STATE OF NORTH CAROLINA

Isothermal Community College

Invitation for Bid #: 102-260

Type II Ambulance

Date Issued: October 14, 2024

Bid Opening Date: November 4, 2024, At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Kevin Johnson

Purchasing Specialist

Email: jkjohnson@isothermal.edu

Phone: 828-395-1297 mailto:jkjohnson@isothermal.edu

Ver. 11/2023

Invitation for Bids # 102-260

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

Vendor Name

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Electronic responses ONLY will be accepted for this solicitation through the electronic Vendor Portal (eVP)

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

https://vendor.ncgov.com/vendor/login

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Division of Isothermal Community College

Refer ALL Inquiries regarding this IFB to:

Kevin Johnson jkjohnson@isothermal.edu

828-395-1297

Invitation for Bids # 102-260

Bids will be opened: November 4, 2024 2:00 PM EST

Using Agency: Isothermal Community College Commodity No. and Description: 251017 Safety and Rescue Vehicles

Requisition No.: PR12816002

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE: DATE: E-MAIL:

Bid Number: IFB 102-260 Vendor:

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VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: days, or if extended by mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this day of , 20 , as indicated on the attached certification, by

(Authorized Representative of Isothermal Community College)

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Table of Contents

1.0 PURPOSE AND BACKGROUND

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

2.2 E-PROCUREMENT FEE

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

2.4 IFB SCHEDULE

2.5 BID QUESTIONS

2.6 BID SUBMITTAL

2.7 BID CONTENTS

2.8 ALTERNATE BIDS

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

3.3 BID EVALUATION PROCESS

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

3.5 INTERPRETATION OF TERMS AND PHRASES

4.0 REQUIREMENTS

4.1 PRICING

4.2 PRODUCT IDENTIFICATION

4.3 TRANSPORTATION AND IDENTIFICATION

4.4 DELIVERY

4.5 AUTHORIZED RESELLER

4.6 WARRANTY

4.7 DESCRIPTIVE LITERATURE/CERTIFICATION

4.8 HUB PARTICIPATION

4.9 REFERENCES

4.10 VENDOR’S REPRESENTATIONS

4.11 FINANCIAL STABILITY

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION

5.0 PRODUCT SPECIFICATIONS

SPECIFICATIONS

5.2 CERTIFICATION AND SAFETY LABELS

5.3 DEVIATIONS

6.0 CONTRACT ADMINISTRATION

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE

6.2 CONTINUOUS IMPROVEMENT

6.3 INVOICES

6.4 DISPUTE RESOLUTION

6.5 PRODUCT RECALL

6.6 CONTRACT CHANGES

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7.0 ATTACHMENTS

ATTACHMENT A: PRICING

ATTACHMENT B: INSTRUCTIONS TO VENDORS

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

ATTACHMENT E: CUSTOMER REFERENCE FORM

ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING

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1.0 PURPOSE AND BACKGROUND

The purpose of this Invitation for Bids is to seek competitive bids from qualified vendors to furnish and deliver a new Type II Ambulance for Isothermal Community College’s Continuing Education Emergency Medical Services program.

The intent of this solicitation is to award an Agency Contract.

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

2.2 E-PROCUREMENT FEE

ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.

General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.

If Vendors have questions or issues, or exceptions regarding any component within this IFB, those must be submitted as questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contact award.

Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s bid. This applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer that shall be held open for the period required herein (“Validity Period” above).

The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB

Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as nonresponsive.

2.4 IFB SCHEDULE

The table below shows the intended schedule for this IFB. The College will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue IFB College October 14, 2024

Submit Written Questions Vendor October 23, 2024 Due by 3:00 PM ET

Provide Responses to Questions College October 25, 2024, Due by 3:00 PM ET

Submit Bids Vendor November 4, 2024, Due by 2:00 PM ET http://eprocurement.nc.gov/

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Contract Award College November 5,2024 3:00 PM ET

2.5 BID QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the “Submit Written

Questions” date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.

Written questions shall be e-mailed to jkjohnson@isothermal.edu by the date and time specified above. Vendors will enter

“IFB # 102-260 Questions” as the subject for the email. Question submittals will include a reference to the applicable IFB section and be submitted in a format shown below:

Reference Vendor Question

IFB Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this IFB.

2.6 BID SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole responsibility to ensure its bid has been received as described in this IFB by the specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion thereof received after the bid submission deadline will be rejected.

[eVP]

If applicable to this IFB and using eVP, all proposal responses shall be submitted electronically via the electronic Vendor Portal

(eVP). Additional information can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.

Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor’s b id(s).

Vendors are strongly encouraged to allow sufficient time to upload bids.

Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB periodically check the State’s eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.

2.7 BID CONTENTS

Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested. Failure to provide all required items, or Vendor’s submission of incomplete items, may result in the

State rejecting Vendor’s bid, in the State’s sole discretion

Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:

a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor’s agreement to comply with all instructions, terms and conditions, and attachments.

b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid https://evp.nc.gov/

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Number.

c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.

d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.

e) Vendor Response Sections: 4.4 Delivery, 4.5 Authorized Reseller, 4.6 Warranty, 5.1 Specifications.

f) Completed version of ATTACHMENT A: PRICING

g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

k) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable

l) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and

OMB STANDARD FORM LLL

2.8 ALTERNATE BIDS

Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of

Service(s), or that propose different options. Alternate bids must specifically identify the IFB requirements and advantage(s) addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the legend: “Alternate Bid # [for ‘name of Vendor’]”. Each bid must be for a specific set of Goods and Services and must include specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and be contained in a separate bid. Each bid must be complete and independent of other bids offered.

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which are incorporated herein by this reference.

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State’s best interest.

All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications to include any required verifications set out herein such as but not limited to past performance, references, and financial documents.

While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items , the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to

ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the State will then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance with the process that implements G.S. 143-59 and Executive Order #50.

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The State reserves the right to waive any minor informality or technicality in bids received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions To

Vendors entitled COMMUNICATIONS BY VENDORS.

Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the purchaser named above, any department secretary, agency head, members of the General Assembly and Governor’s office); or private entity, if the communication refers to the content of Vendor’s bid or qualifications, the content of another Vendor’s proposal, another Vendor’s qualifications or ability to perform a resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor’s proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this IFB or inquiries directed to the purchaser named in this IFB regarding requirements of the IFB (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

3.3 BID EVALUATION PROCESS

Only responsive submissions will be evaluated.

The College will conduct an evaluation of responsive Bids, as follows:

Bids will be received according to the method stated in the Bid Submittal section above.

All bids must be received by the issuing agency not later than the date and time specified in the IFB SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

At the date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum, the bids from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids is authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.

Bids will generally be evaluated, based on completeness, content, cost and responsibility of the Vendor to supply the requested

Goods and Services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD.

Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to the

State’s eVP website under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the

Ver: 11/2023 9 other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a

Best and Final Offer (BAFO) based on discussions and negotiations with the State.

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this IFB, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

a) Total cost to the State

b) Level of quality provided by the Vendor

c) Process and performance capability across multiple jurisdictions

d) Protection of the State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the State’s business requirements and internal operational culture

g) Particular risk factors such as the security of the State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

3.5 INTERPRETATION OF TERMS AND PHRASES

This IFB serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and

(2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether bids should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State’s needs as described in the IFB. Except as specifically stated in the IFB, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a bid in its entirety.

4.0 REQUIREMENTS

This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated requirements in this Section, as well as any other specifications, requirements, and terms and conditions stated in this IFB. If a Vendor is unclear about a requirement or specification or believes a change in a requirement would allow for the State to receive a better bid, the Vendor is encouraged to submit these items in the form of a question during the question-and-answer period in accordance with the Bid Questions Section above.

4.1 PRICING

Bid price shall constitute the total cost to the College for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fees. Complete ATTACHMENT A: PRICING FORM and include in Vendor’s response.

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4.2 PRODUCT IDENTIFICATION

MAKE AND MODEL

Manufacturer’s name and model/catalog numbers used in this IFB are for the sole purpose of identification and to establish general quality level desired. Such references are not intended to be restrictive and comparable products of other manufacturers will be considered. However, Vendors are cautioned that any deviation from the specifications of the identified item are required to be pointed out in its bid. Vendor shall include with its bid sufficient documentary evidence to demonstrate the qualitative, functional, operational, organizational, and conformational equivalence of the bid item to the identified item.

4.3 TRANSPORTATION AND IDENTIFICATION

The Vendor shall deliver Free-On-Board (FOB) Destination to any requested location within the State of North Carolina with all transportation costs and fees included in the total bid price.

When an order is placed using a purchase order, the purchase order number shall be shown on all packages and shipping manifests to ensure proper identification and payment of invoices. If an order is placed without using a purchase order, such as via phone, the Buyer’s name shall be show on all packages. A complete packing list shall accompany each shipment. Vendors shall not ship any products until they have received an order.

4.4 DELIVERY

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s):

Isothermal Community College

286 ICC Loop Rd.

Spindale NC, 28160

ATTN: Kevin Johnson: Purchasing Specialist

828-395-1297

Vendor shall complete delivery within thirty (30) consecutive calendar days after receipt of purchase order.

For completion by Vendor: Delivery will be made from (city, state) within consecutive calendar days after receipt of purchase order. Promptness of delivery may be used as a factor in the award criteria.

4.5 AUTHORIZED RESELLER

The Vendor shall be authorized by the manufacturer to distribute or resell the products and/or maintenance offered in this IFB.

The Vendor shall provide a signed statement from the manufacturer confirming authorization upon request from the agency.

Failure to provide this statement shall constitute sufficient grounds for rejection of Vendor’s offer, at the discretion of the State.

Vendor is the: Manufacturer Dealer Reseller Distributor

Authorized: Yes No Attached Manufacturer’s Authority: Yes No

4.6 WARRANTY

Manufacturer’s standard warranty shall apply. Vendors shall include a copy of the manufacturer’s standard warranty with the bid response.

Vendor warrants that all equipment furnished under this IFB will be newly manufactured, of good material and workmanship.

The warranty will apply from date equipment is put into operation for a minimum period of twelve (12) months or the length of the manufacturer’s warranty, whichever is longer. Such warranty shall cover the cost of all defective parts replacement, labor, freight, and technicians’ travel at no additional cost to the State, or as specified by the Purchasing Agency herein. To the extent not superseded by the terms of this paragraph, manufacturer’s warranty terms shall apply. Vendor’s warranty shall be at least the level of coverage provided for its comparable customers.

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The report of a problem does not presuppose that every call must result in an “on-site” visit for service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve problems in a timely fashion by using acceptable servicing methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose any additional duty on the State to make other than normal and good faith problem resolution efforts or expenditures of time. Vendor shall be responsible for compliance with warranty terms by any third-party service provider. Vendor shall provide contact information for warranty service provider, below.

Vendor is authorized by the manufacturer to repair equipment offered during the warranty period. YES NO

Will the Vendor provide warranty service? YES NO, a manufacturer-authorized third party will perform warranty service.

Contact information for warranty service provider:

Company Name:

Company Address:

Contact Person (name):

Contact Person (phone number):

Contact Person (email):

4.7 DESCRIPTIVE LITERATURE/CERTIFICATION

If bidding a different Make/Model, the bid document should be accompanied by complete descriptive literature, specifications, certifications and all other pertinent data necessary for thorough evaluation of the item(s) offered and sufficient to determine compliance of the item(s) with the specifications. Failure to include such information shall be a sufficient basis for rejection of the bid.

4.8 HUB PARTICIPATION

Pursuant to North Carolina General Statute G.S. 143-48, it is State policy to encourage and promote the use of small, minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this IFB will serve to identify those

Vendors that are minority owned or have a strategic plan to support the State’s Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.

4.9 REFERENCES

Vendors shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which your company has supplied the exact model of equipment offered. The College may contact these users to determine quality level of the offered equipment; as well as, but not limited to user satisfaction with Vendor performance. Information obtained may be considered in the evaluation of the bid.

4.10 VENDOR’S REPRESENTATIONS

If the bid results in an award, Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the State under the Contract. If any Services, deliverables, functions, or responsibilities not specifically described in this solicitation are required for Vendor’s proper performance, provision and delivery of the Service and deliverables under a resulting Contract, or are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same manner as if specifically described in the Contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, Ver: 11/2023 12 supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the Vendor to provide and deliver the Services and/or other Deliverables.

4.11 FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this

Contract is not prohibited by any contract, or order by any court of competent jurisdiction

Each Vendor shall certify it is financially stable by completing the ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION.

The State is requiring this certification to minimize potential performance issues from contracting with a Vendor that is financially unstable. This Certification shall be deemed continuing, and from the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION

A. Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation:

☐ Small Purchases

☐ Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00

☒ Contract value in excess of $1,000,000.00

5.0 PRODUCT SPECIFICATIONS

SPECIFICATIONS

The specific items and any specifications that the Purchasing Agency is seeking are listed below. Items offered by the Vendor must meet or exceed the listed Specifications.

Year 2024 FR Conversion Pioneer 3500 Elite Type II Stock Ambulance The following specifications are an example of the FR Conversion Pioneer 3500 Elite and should be considered the minimal acceptable standard. Functional equivalent models are acceptable.

Item # QTY 01- Specifications

Product/Service Offered Meets Specification

1 1 Ram Pro master Model Year 2024 3500 Chassis

MFR: ________________________

MODEL: _____________________

YES NO

Item # QTY

02- ENGINE

Product/Service Offered Meets Specification

2 1 3.6-Liter V6 24-Valve WT Engine Gas Engine

VENDOR’S RESPONSE

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3 1 Uplift Interface Connector and Upgraded Components for Ambulance Build

4 1 Heavy-Duty 220-amp Alternator

5 Maintenance Free Heavy-Duty Batteries

6 1 Manufacturer’s heavy-duty engine cooling

03- Transmission

Product/Service Offered Meets Specification

7 1 Transmission 9-Speed Automatic 948TE Transmission with overdrive

8 1 Manufacturer’s Heavy-Duty Transmission Cooling

04- Axles

Product/Service Offered Meets Specification

9 1 948TE Front Drive Transaxle, Heavy Duty Rear Axle

05- Chassis, Frame, Cab

Product/Service Offered Meets Specification

10 1 9350 Lbs. GVWR

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11 1 159” Wheelbase

12 4 Front & Rear Clearance Lamps

13 4 Halogen Headlamps

14 2 Front Fog Lamps

15 2 Daytime Running Headlamps

16 2 Power Folding Mirrors

17 2 Under Seat Storage Tray

18 1 Locking Glove Box

19 1 Chrome Grille

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20 1 Passenger Sliding Door with Fixed Tinted Window

21 2 260-Degree Rear Hinged Doors with Deep Tinted Glass

06- Functional / Safety Features

Product/Service Offered Meets Specification

22 2 Front Seat-Mounted Side Air Bags

23 2 Side-Curtain Front Air Bags

24 1 Speed Control

25 1 Electronic Park Brake

26 1 Full -Speed Forward – Collision Warning Plus

27 1 Multi-Collision Braking

28 1 Electronic Stability Control

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29 1 Crosswind Assist

30 1 Electronic Roll Mitigation

31 1 All-Speed Traction Control

32 1 ParkView Rear Back-Up Camera

33 1 Tire Pressure Monitoring Display

34 1 Push-Button Start

35 2 Remote Keyless-Entry

36 1 Speed-Sensitive Power-Locks

37 1 “Connected Services”

38 1 24-Gallon Fuel Tank

39 1 220-Amp Alternator

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40 1 95-Amp Battery

07- Exterior Features

Product/Service Offered Meets Specification

41 1 Set BSW All-Season Radial Tires 16-inch t LT225/75R16E

42 1 Tire Sealant & Compressor

43 4 16-Inch x 6.0-Inch Steel Wheels

44 2 260-Degree Opening Rear Hinged Doors

45 2 Heated Power Folding Mirrors

08- Interior Features

Product/Service Offered Meets Specification

46 1 4-Way Manual Adjustable Driver & Passenger Seat

47 1 Cluster 3.5-Inch TFT Black and White Display

48 1 Uconnect 5 with 7-Inch Touch Screen Display

49 1 Bluetooth Handsfree Phone & Audio

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50 1 Google Android Auto

51 1 Apple Carplay

52 1 4 Speakers

53 1 Steering-Wheel-Mounted Audio Controls

54 1 Media Input Hub

55 1 Remote USB Port-Charge Only

56 2 Instrument Panel 12-Volt Power Outlet

57 1 Upfit Interface Connector

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58 1 Air Conditioning

59 2 Power Windows with Front One-Touch-Down Feature

60 1 Telescoping Steering Column

09- Modular Body Construction

Product/Service Offered Meets Specification

61 1 Ambulance Body & Patient Compartment Dimensions

76” H x 73.4” W x 148” L

10- Flooring

Product/Service Offered Meets Specification

62 1 ¾” Marine Grade Plywood Flooring-Tongue and grooved joints with Bondo and sanded finish.

63 1 Altro Safety Vinyl-Floor, Zodiac Smooth, Capricorn FL-00014-06 Meets R12 or R11 levels of slip resistance

64 1 2 (ea) Entry way floor receiver trim in hard anodized aluminum.

Maximizes and preserves door seal integrity.

65 1 Threshold Etched No-Slip, Fire House Grade Aluminum Diamond Plate Grade & Thickness mounted flush into flooring.

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66 1 Diamond Plate Baseboard Protection

11- HVAC Features

Product/Service Offered Meets Specification

67 1 Webasto Vancouver FM RC AC System – 33,000 BTU rear HVAC System with OEM tie-in AC-AMB-00001-01 Dual Control: Cab & Compartment

12- Operator Seat Rear Facing

Product/Service Offered Meets Specification

68 1 WM1814-Seamless Attendant Seat 6 Back with 3 Point Black Belt, Retractable Harness. Standard 8-way Swivel Base with 45 Stops.

13- Standard Electrical & Lighting

Product/Service Offered Meets Specification

69 1 SWITCH Emergency Cutoff Master red cover / red Backlit LED, mounted to front comm and console EL-00800-06

70 1 DS4010DR-Ambulance Voltmeter Double Voltmeter, Range F-10 60V DC, Red Backlit LED, Monitors OEM battery and Aftermarket system, mounted on front command console EL-00800-17

71 1 A-PRC702-AX-15 Programmable Relay Power Center Ambulance Subsystems VC-00033-01

Main computer controller for Ambulance System

72 1 Chrome/Black Base Cowl Vent cover VT-2758-A03

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73 1 Exhaust Attwood Blower motor EL-00802-05

74 1 Shore-Power Connection KUSSMAUL WP Auto Eject 120 Volts AC, 20 Amps color White EL-00802-03 Auto Close Cover

75 1 Xantrex Freedom 806-1840 HF 1800 Inverter/Charger 2000-Watt Inverter Charger EL-00802-02 with in-line battery conditioner for front of the vehicle

76 2 Marine/RV Dual-Purpose Battery, Aux Battery, Interstate 24M-DP AP-00063 with in-line battery conditioner for front of the vehicle.

Smart System w/both front and back batteries working in tandem

77 1 In Cabinet White LED Lite Strip Flexible W/Single Term

TQ E41-W03V-1, mounted on 45-degree bracket for maximum illumination EL-00521

78 1 8” EV White Red Interior Light Chrome Trim 2 stage (high low) TQ

E08-WC10-1 EL-00519

79 5 8” EV White Light Chrome Trim 2 stage (high Low) TQ E08-WC10-

1 EL-00519

14- Lights & Sirens

Product/Service Offered Meets Specification

80 1 FENIEX TRITON 100W Speaker, FEN-S-2009-Front mounted EL-LT- 00001-02

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81 1 FENIEX 4200 Control Switch Box, FEN-C-4200-DL EL-LT-00001-04

82 1 FENIEX Storm PRO 200W Siren, FEN-C-4015 EL-LT-00001-06

83 1 FENIEX FUSION 60 IN Exterior Light Bar Single Color, RED, with White Alley lights FEN-FN-6016 EL-LT-00001-03

84 4 Thin Light head, High output Red LED above fender flares I600-R

EL-LT-00002-04

85 4 Thin Light head, High output, Red LED in Front Grill I600-R EL-LT- 00002-04

86 4 Thin Light head, High output, Red LED on rear doors I600-R EL-LT 00002-04

87 6 High output Red LED Light 1” x 6” on upper body at each corner

EL-LT-00002-08

88 6 High output Clear LED Light 1” x6” on upper body at each corner at oblique angle as scene lights EL-LT-00002-09

89 2 Hellfire pandora 12 LED – high output RED-mounted in rear view mirrors facing forward EL-LT-00002-03

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90 2 Hellfire pandora 12 LED – high output AMBER-mounted in rear center over rear doors EL-LT-00002-09

91 2 LED Indicator lights in main command console for rear doors open and sliding doors open indicators EL-00801-01

92 1 Rear controller switch bank with back lit LED, Laser etched indicators including (1) StreetSide 3 position switch for interior lights (High, Low Off) (1) Curbside 3 position switch for interior lights (High, Low Off)

93 (1) (1) Night light switch (1) Cabinet LED light switch (1) inverter on switch (1) Vent switch (1) suction switch with white cover (1) Oxygen On switch with green backlit LED indicator EL-00800-07

15- Outlets

Product/Service Offered Meets Specification

94 2 Leviton Decora 20 Amp 125-Volt Combination Duplex Outlet w/dual USB Outlet, White Mounted in Action area EL-00805-02

95 2 Leviton Decora 15 Amp Duplex Outlet, 15 Amp Duplex Outlet w/dual USB, White Mounted in Action area EL-00805-01

96 2 Leviton Decora 15 Amp Duplex Outlet, 15 Amp Duplex Outlet, White, Mounted on front bulkhead cabinet EL-00805-01

97 2 Leviton Decora 15 Amp Duplex Outlet, 15 Amp Duplex Outlet, White, mounted above squad bench EL-00805-01

1 Dual USB outlet Front Bulkhead

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16- Standard Cabinetry

Product/Service Offered Meets Specification

99 1 0.7-cubic-foot security safe with electronic lock and 2 emergency override keys SQ-05000-02

100 1 Front Cabinet Set

All Aluminum 18Ga construction with integrated main O2 Tank cabinet Safety webbing, 1 internal adjustable shelf and 1 fixed upper shelf/2nd workstation. Padded safety corners and edges

101 (1) Main Cabinet frame assembly Street Side. All Aluminum Construction

Three (3) large lower cabinets Four (4) small upper cabinets One (1) large vertical cabinet One (1) ALS slide out monitor mount cabinet

102 10 Framed door covers for main cabinet assembly with easy slide and latch. CASS & NFPA 1917 Compliant for equipment retention DR- 04007

Poly Carbonate Impact Doors Rated to 80 lbs per Square Inch

103 1 Street Side Rear Facing Accommodation for Medical Air or Secondary O2 System

104 1 Front Console with integrated clipboard storage and 2 stainless cup holders.

Also suitable for fire hooks, dog bones poles & etc.

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105 1 All aluminum construction with Black Smoked Hard Anodized Aluminum Facia.

Suitable for Ram Desk Mounts & Supplementary Electrical

106 1 7” x 36 3/116 Above Command console gloves storage covered with magnetic hinged Lexan cover in smoked Lexan PN-00500

107 1 In-door, Rear, Street Side sharps storage pockets in hard Anodized aluminum

108 1 In-door, Rear, Curb Side Gloves storage pocket in hard Anodized aluminum

109 1 Rear Facing Stair Chair Cubby

110 1 Main command center Top in Corian Gray Lite Matte 36.5 x 14.5 ½ Inch Thick PN-00501

111 1 Easy Access Control Panel

17- Running Boards

Product/Service Offered Meets Specification

112 1 Running Board Passenger Side, Firehouse Diamond tread, with rounded edges and Sure Grip emboss on tread, 8” tread depth

113 1 Running Board Drivers Side, Firehouse Diamond tread, with rounded edges and Sure Grip emboss on tread, 8” tread depth

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18- Rear Bumper

Product/Service Offered Meets Specification

114 1 Heavy Duty Additional, Full-Length Flip-Up Rear, Firehouse Diamond Tread Bumper with rounded edges and No-Slip Sure Grip emboss tread, 8” tread depth, 14” step

19- O2 & Suction Equipment

Product/Service Offered Meets Specification

115 1 QR-SOFD-Slide-Out, Flip-down Slide Assembly. Medical Oxygen, QUIC-RELEASE. EMS, G to T Cylinder Storage, Gas < 50lbs Single hand lock

116 1 QR-MV-Multiversal Bracket. Medical Oxygen, QUIC-RELEASE. EMS, G to T Cylinder Storage, Gas Cylinder Storage

117 1 Sure-lok Double Oxygen Bottle Holder

20- Dual/Redundant 02 & Suction

Product/Service Offered Meets Specification

118 1 Z-TH0303M0-Triple Rail Unit

Two (2) Oxygen, One (1) Vacuum with ¼” Barb-In main action area

SQ-00400-02

119 1 Z-TH02MV0-Double Rail Unit

One (1) Oxygen, One (1) Vacuum with ¼” Barb-Above squad bench

SQ-00400-03

120 1 Z-TH0105FA-High Pressure Gauge Front Assembly for Oxygen 0-

4000PSI

SQ-00400-01

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121 1 P-REG-L250-OXY-Regulator AM 250 Series Oxygen SQ-00401-03

122 1 SB90120-RT-SSCOR suction Pump Onboard SQ-00401-03

123 1 22002-Canister Holder (SSCOR board) mounted in action area SQ- 00401-02

124 1 Main 02 System electrical disconnect with 12-volt 200 AMP solenoid EL-00025

Solenoid Controlled Regulator shuts 02 automatically when not in use.

Digital 02 gauge with low alarm, manual bypass

21- Misc. Equipment & Mounts

Product/Service Offered Meets Specification

125 1 5LB. ABC Fire Extinguisher with vehicle bracket, rechargeable -1 mounted in rear.

126 1 Front Bulkhead with sliding glass window and lock

127 1 Sliding Glass Door Ratchet Lock with Chrome Finish, Keyed.

128 2 IV2008-1 – Recessed, Ceiling Mount Dual IV Hanger with Velcro, mounted above cot area

129 1 GRABRAIL-Ceiling

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130 1 GRABRAIL-ENTRY, SIDE, AMBULANCE

1 GRABRAIL-ENTRY, Rear

22- Squad Bench with 2 Seating Placements

Product/Service Offered Meets Specification

132 1 WM2015-1009 Wall Mount Backrest Color Gun Metal Grey ST- AMB-00003-0 Backrest & Headrest

133 1 Seamless Squad Bench Cushion Color Gun Metal Grey ST-AMB- 00003-01

2” Ultra Comfort Seat Pad

134 2 Sets of 2 (ea) ZA-209-SHP-A-02- 2pt Black ALR Short Housing Retractor SQ-00030 6 Point Harness, Retractable Seat Belts

135 1 Under Seat Storage with latching mechanism & storage for up to 3 backboards

136 1 Forward Safety Netting

23- Retention Systems

Product/Service Offered Meets Specification

137 1 Stryker Cot Fastener Power-Load Standard Unit w/floor plate

24- MISC. Options

Product/Service Offered Meets Specification

138 1 Medical Air Oxygen Mount

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139 1 Yellow Safety Grab Bars

140 1 Customer Vehicle Wrap

25- Seating Options

Product/Service Offered Meets Specification

141 1 Full Bench Seat with Auxiliary Station

26- Warranty Options

Product/Service Offered Meets Specification

142 1 Extended 5 year/60,000 miles

143 1 Extended 5 year/100,000 miles

5.2 CERTIFICATION AND SAFETY LABELS

All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination listing or identification marking of the appropriate safety standard organization; such as the American Society of Mechanical

Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers’ Association for electrically operated assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.

5.3 DEVIATIONS

The nature of all deviations from the Specifications listed herein shall be clearly described by the Vendor. Otherwise, it will be considered that items offered by the Vendor are in strict compliance with the Specifications provided herein, and the successful

Vendor shall be required to supply conforming goods. Deviations shall be explained in detail on an attached sheet. However, no implication is made or intended by the State that any deviation will be acceptable. Do not list objections to the North

Carolina General Terms and Conditions in this section.

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6.0 CONTRACT ADMINISTRATION

All Contract Administration requirements are conditioned on an award resulting from this solicitation. This information is provided for the Vendor’s planning purposes

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE

The Vendor shall be required to designate and make available to the State a contract manager. The contract manager shall be the State’s point of contact for Contract related issues and issues concerning performance, progress review, scheduling, and service.

Contract Manager Point of Contact

Name:

Office Phone #:

Mobile Phone #:

Email:

6.2 CONTINUOUS IMPROVEMENT

The State encourages the Vendor to identify opportunities to reduce the total cost the State. A continuous improvement effort consisting of various ideas to enhance business efficiencies as performance progresses.

6.3 INVOICES

Vendor shall invoice the Purchasing Agency. The standard format for invoicing shall be Single Invoices meaning that the Vendor shall provide the Purchasing Agency with an invoice for each order. Invoices shall include detailed line item information to allow the Purchasing Agency to verify pricing at point of receipt matches the correct price from the original date of order. At a minimum, the following fields shall be included on all invoices:

Vendor’s Billing Address, Customer Account Number, NC Contract Number, Order Date, Buyer’s Order Number, Manufacturer

Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure.

INVOICES MAY NOT BE PAID UNTIL AN INSPECTION HAS OCCURRED AND THE GOODS ACCEPTED.

6.4 DISPUTE RESOLUTION

During the performance of the Contract, the Parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to the State’s Contract Manager for resolution. Any claims by the State shall be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s).

During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract.