Industry_Questions_and_USPP_Responses.pdf

Questions from Industry / Responses from United States Park Police Source Sought Notice: 10082019*

Date: Oct 29, 2019

Question 1 What is the breakdown of the 1,000 employees mentioned in Section B, Introduction? Specifically, how many of those are considered USPP senior leadership and supply/finance personnel responsible for ordering, issuance, managing inventory levels, etc. who would need full access to the system? And how many are officers and staff who would simply submit requests for issuance of assets and see the assets they've been issued?

Response 1:

Approximately 30 are senior leadership, 12 are supply/finance personnel, 148 are supervisors. These numbers and all remaining would submit requests for issuance of assets or view the assets they’ve been issued.

Question 2 Also in the introduction, can you please provide more detail about the comment, "Software must be capable of running on both stand-alone and network computers"? Does "stand-alone" mean laptops and PCs with no network connectivity?

Response 2:

Correct, stand-alone means laptop and PCs with no network connectivity. The goal is to host the software on the National Park Service/US Park Police network. However, recognizing that hosting may require some minimal time for approval, the desire is to start loading data from a stand-alone PC.

Question 3 What is software or methods are currently used to track Assets?

Response 3:

Capitalized assets are tracked in the National Park Service SAP Solution, Financial Business Management System (FBMS.) There is no standard USPP-wide software for tracking non-capitalized assets.

Question 4 What software is used for Inventory Management System or other Accounting system?

Response 4:

Capitalized assets are tracked in the National Park Service SAP Solution, Financial Business Management System (FBMS.) There is no standard USPP-wide software for tracking non-capitalized assets.

Question 5 Is “Maintenance” Tracking needed for Assets?

Response 5:

Maintenance tracking would be beneficial.

Question 6 Would you like the ability to automatically generate “Depreciation” for Assets?

Response 6:

No

Question 7 What type of iPhone, Android Phones or Tablets are used?

Response 7:

The majority of our iPhones are iPhone7s and iPADs.

Question 8 What types you used ID Cards, CAC Cards are used?

Response 8:

US Department of the Interior PIV cards (similar to DoD CACs)

Question 9 What percentage of your Asset/Inventory use RFID, 1D or 2D Barcodes currently?

Response 9:

0 use RFID, Question 10 Section A: Purpose. Paragraph 2, Line 3: Is the prime required to have all of the identified NAICS codes, or is having one of them appropriate?

Response 10:

The vendor will not be required to have all of the identified NAICS codes. The USPP is conducting market research at this time to determine what the appropriate NAICS code may be if this becomes a requirement.

Question 11 What system(s) do you currently use for these requirements (Asset/Property inventory management, Item Ordering, Employee Management & Reporting)?

Response 11:

Capitalized assets are tracked in the National Park Service SAP Solution, Financial Business Management System (FBMS.) There is no standard USPP-wide software for tracking non-capitalized assets. There is no application or system to manage ordering or perform supply chain/logistics management.

Question 12 Who currently manages these systems & services?

Response 12:

Assets, systems and services management is currently decentralized.

Question 13 You stated that the software must be capable of running on both stand-alone and network computers. What functionality demands this setup?

Response 13:

Potential delays in getting software on network computers.

Question 14 If alternatives were provided to support capturing transactions on a stand-alone computer along with a sync-up capability to the network version, would you consider it?

Response 14:

Yes

Question 15 What are your current pain points, both on the process side and the systems side?

Response 15:

Having accountability for assets; knowing what is issued to employees; having a supply chain that can track demand/issue history, shelf-life (as applicable), reorder points, vendors and reporting.

Question 16 Can you elaborate or provide an example of the requirement “Template for standard sets of equipment/assets of issuance including pack up kits”, under the module “Employee Management”?

Response 16:

If a group of equipment or assets is routinely issued, can it be pre-packaged and managed as a single item with components. For example - riot gear pack up kit consisting of helmet, face shield, baton, body shield and gas mask.

Question 17 Approximately, how many transactions are conducted under each of the Modules currently?

Response 17:

Not applicable because we are not linking this logistics capability with official accounting or financial records.

Question 18 Since we are dealing with Item ordering and Inventory Management, do we need to build interfaces/APIs/integration to Accounting or Financial modules in other systems?

Response 18:

No - No interaction with accounting or financial modules

----End of Questions/Responses---

* This Source Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided;

no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice.

Regardless of the information obtained from this notice, the Government reserves all rights in any future acquisition process for this requirement. Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted.

No proprietary, classified, confidential, or sensitive information should be included in any response to this Sources Sought Notice.