100295_-_Precast_Concrete_Storm_Pipe_and_Structures_for_SW_209th_Ave._(Kinnaman_Rd._to_Alexander_St.).pdf

GENERAL SERVICES BID

100295 - PRECAST CONCRETE STORM PIPE AND STRUCTURES

FOR SW 209TH AVE. (KINNAMAN RD. TO ALEXANDER ST.)

(NO. 2021.175-ITQ)

FOR

Washington County, Oregon

RELEASE DATE: December 22, 2021 DEADLINE FOR QUESTIONS: December 27, 2021

RESPONSE DEADLINE: December 30, 2021, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave.

(Kinnaman Rd. to Alexander St.)

I. Introduction II. Legal Advertisement

III. Project Details IV. Pricing Table V. Vendor Submissions

VI. Instructions to Bidders

Attachments:

B - SAMPLE GOODS REQUIREMENTS CONTRACT

D - 100295 Concrete Pipe Structures Scope of Work E - 100295-Concrete Pipe Preorder Plans

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

I. INTRODUCTION

I.A Summary

The work to be done under this contract consists of the following in Washington County:

1. Furnishing 585 linear feet (lay length) of 42-inch nominal diameter reinforced concrete storm conveyance pipe and gaskets.

2. Furnishing 5 precast concrete storm structures (summary table below).

3. Delivering precast concrete pipe and structures to the project site.

4. Coordinating delivery of pipe and structures with the County’s roadway Contractor.

5. Perform additional and Incidental Work as called for by the Specifications and Plans.

I.B Contact Information

Kiersten Vanderhoof Procurement Analyst II 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@co.washington.or.us Phone: (503) 846-3585 Department:

LUT-CPS

I.C Timeline

Washington County reserves the right to modify this timeline at the County’s discretion without notice.

Release Project Date December 22, 2021

Question Submission Deadline December 27, 2021, 5:00pm

Proposal Submission Deadline December 30, 2021, 2:00pm

Contractor Selection Date January 3, 2022 mailto:kiersten_vanderhoof@co.washington.or.us tel:(503)846-3585

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

II. LEGAL ADVERTISEMENT

WASHINGTON COUNTY, OREGON INVITATION TO BID

No. 2021.175-ITQ 100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave.

(Kinnaman Rd. to Alexander St.)

The Quote documents will be available at www.WashCoPurch.com/biz

Respondents are responsible for checking the site for any addenda to the quote documents before submitting their quotes to the site.

Quotes are due no later than 2:00 pm on Thursday, December 30, 2021; the system does not allow for late submissions.

Quotes must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

The County may reject any quote not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all quotes upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Respondents are solely responsible for ensuring receipt of their quote by the Procurement Division.

Respondents must conform to the requirements of these quote documents and all related, applicable laws.

The County does not intend to pre-qualify any respondents for this project. All quotes submitted for this project will be considered provided that they meet the criteria set forth in the quote documents with respect to submission in a timely manner, bonding, and all other applicable requirements.

Dated this Wednesday, December 22, 2021

Kiersten Vanderhoof

Procurement Analyst II

(503) 846-3585

Published: Wednesday, December 22, 2021 Project Release Date Oregon Buys

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

III. PROJECT DETAILS

III.A Instructions to Bidders

A. All materials shall meet or exceed Clean Water Service’s Design & Construction Standards: R&O 19-5 as Amended by R&O 19-22, adopted November 12, 2019 and Sections 00445 and 00470 of the 2021 Oregon Standard Specifications for Construction.

B. Reinforced concrete pipe shall be Class V. Gaskets shall conform to the requirements of

ASTM C443.

C. Materials for precast concrete structures shall conform to the requirements of ASTM C478. Minimum wall thickness shall be five inches.

D. Commercial grade concrete and reinforcement shall conform to 2021 Oregon Standard Specifications for Construction.

E. The manufacturer or fabricator shall furnish appropriate certification, based on the manufacturer’s quality control tests, that the materials used in the production of the pipe and structures meet these specifications.

F. The manufacturer or fabricator shall furnish shop drawings prior to fabrication of materials.

G. Bid shall include cost of delivery to Project Site: SW 209th Ave between SW Kinnaman Rd and SW Alexander St in Aloha, Oregon 97007. Delivery shall be coordinated with the road project prime contractor (to be determined).

III.B Handling, Storing, and Shipping

Materials - Store materials in a manner which will protect the materials from contact with soil and weather.

Anticipated Delivery Date of Materials – The anticipated delivery date for the materials is between May 2, 2022 to

June 3, 2022. The actual delivery dates and rate of delivery will be determined by the County’s roadway contractor who will be selected in the spring 2022.

Project Work Schedule – Provide a work schedule showing anticipated fabrication and delivery of materials. The initial schedule shall be submitted within 14 days of Notice to Proceed and updated as required by the County.

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

III.C Measurement & Payment

A. Measurement – The quantity of pipe will be measured on the lay length basis. The quantity of structures will be measured on the lump sum basis.

B. Payment - The accepted quantities of pipe and related work items performed under this contract will be paid for at the Contract unit price, per foot.

C. The accepted quantities of structures and related work items performed under this contract will be paid for at the Contract unit price, per unit of measurement.

D. Payment for precast structures includes all required precast sections, inlet tops, standard manhole frames and covers, preformed manhole gaskets, and manhole/catch basin steps/ladders.

E. Payment will be payment in full for furnishing and delivering all materials, and for furnishing all equipment, labor, and incidentals necessary to complete the work as specified.

F. No separate or additional payment will be made for delivering materials to the project site, coordinating with the County’s roadway contractor for delivery of the materials, storing materials prior to delivery, and updating schedules.

III.D Payment for Material on Hand

Payment for stockpiled materials on hand may be allowed according to the following:

Advance Allowance for Materials on Hand:

(a) General - If the total value of Materials on hand is at least $1,000, or the total value of a single class of Materials on hand is at least $500, the Engineer may authorize an advance allowance for the Materials in the progress payments. The Agency will not make advance allowances on the Materials unless the following three conditions are satisfied:

(1) Request for Advance Allowance - If Materials on hand meet the requirement of (2) below, an advance allowance will be made if:

• A written request for advance allowance for Materials on hand has been received by the Engineer at least 5 Calendar Days before the pay period cutoff date; and

• The request is accompanied by written consent of the Contractor's Surety, if required by the Agency.

(2) Stored or Stockpiled Conditions - The Materials shall have been delivered and/or acceptably stored or stockpiled according to the Specifications and as follows:

• On property in the State of Oregon on which the property owner has authorized storage in writing. The written authorization must allow the Agency to enter upon the property and remove Materials for at least 6 months after completion of the Project. The Contractor shall furnish a copy of the written permission to the Agency; or

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

• On property outside the State of Oregon on which the property owner has authorized storage in writing, provided that such storage location is allowed by the Special Provisions or authorized in writing by the Engineer. The permit must allow the Agency to enter upon the property and remove Materials for at least 6 months after completion of the Project.

The Contractor shall furnish a copy of the written permission to the Agency.

To be eligible for advance allowance, the Materials shall:

• Meet Specification requirements;

• Have the required Materials conformance and quality compliance documents on file with the Engineer (see Section 00165);

• Be in a form ready for incorporation into the permanent Work; and

• Be clearly marked and identified as being specifically fabricated, or produced, and reserved for use on the Project.

(3) Responsibility for Protection - The Contractor has full control and responsibility for the protection of Materials on hand from the elements and against damage, loss, theft, or other impairment until the entire Project has been completed and accepted by the Agency.

If Materials are damaged, lost, stolen, or otherwise impaired while stored, the monetary value advanced for them, if any, will be deducted from the next progress payment.

If these conditions have been satisfied, the amount of advance allowance will be determined by one of the following methods as elected by the Engineer:

• Net cost to the Contractor of the Materials, f.o.b. the Project Site or other approved site;

or

• Price (or portion of it attributable to the Materials), less the cost of incorporating the Materials into the Project, as estimated by the Engineer.

(b) Proof of Payment - The Contractor shall provide the Engineer with proof of payment to the materials Suppliers for purchased Materials within 30 Calendar Days of the date of the progress payment that includes the advance allowance.

If proof of payment is not provided, sums advanced will be deducted from future progress payments, and the Engineer will not approve further prepayment advance allowance requests.

(c) Terminated Contract - If the Contract is terminated, the Contractor shall provide the Agency immediate possession of all Materials for which advance allowances have been received, as provided above. If, for any reason, immediate possession of the Materials cannot be provided, the Contractor shall immediately refund to the Agency the total amount advanced for the Materials.

The Agency may deduct any amount not so refunded from final payment.

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

III.E Storm Structure Summary Table

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

IV. PRICING TABLE

Type in your TOTAL BID Amount from Page 4 of the Bid Book Response

BID SCHEDULE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 42" Class V Reinforced Concrete Pipe 585 LF

2 96" Manhole 3 EA

3 84" Manhole 2 EA

TOTAL

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

V. VENDOR SUBMISSIONS

V.A Electronic Submittal**

By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

V.B Solicitation Requirements*

Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

V.C OFFER*

By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

☐ Yes

☐ No *Response required

V.D Collusion and Discrimination*

The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

V.E Tax*

The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

V.F Resident Vendor*

The bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

V.G Cooperative Purchasing*

Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

V.H Oregon Secretary of State Business Registry*

Please enter your number without spaces or dashes

*Response required

V.I Solicitation Awareness*

How did you hear about this quote opportunity?

Select all that apply

☐ Oregon Buys

☐ Link sent directly to my email

☐ DJC Oregon, Portland Tribune, or other printed media

☐ Twitter, Facebook, or other social media

☐ Washington County Website

☐ Plan Room, Planning Center, etc.

*Response required

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

VI. INSTRUCTIONS TO BIDDERS

VI.A DEADLINE DISCLAIMER

It is the responsibility of the bidder to upload and submit electronic bids before the deadline date and time approaches as posted on the Count's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's Procurement Portal will close promptly at the deadline date and time…no exceptions are allowed.

VI.B PUBLIC BID OPENING

A Public Bid Opening is not required for purchases under $150,000.

VI.C RIGHTS OF THE COUNTY

1 To waive any irregularities in the quotes submitted.

2 To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary in the circumstances.

3 To make awards to any responder whose quote, in the opinion of management is the lowest responsible quote.

4 To cancel the procurement and/or reject any quote or portions thereof in accordance with ORS 279B.100.

VI.D EXPECTATIONS OF RESPONDER

1 If this solicitation requires response on all items, failure to do so will disqualify the quote. If quoting on all items is not required, responders should insert the words “No Quote” in the space provided for any item on which no price is submitted.

2 To examine all specifications, instructions, terms and conditions thoroughly.

3 To provide for appropriate insurance as required.

4 To comply with all Federal, State and County laws, ordinances, and rules.

5 Responder will comply fully with specifications as attached for the agreed quote and/or resulting contract, especially where materials and work are involved.

6 To clean up all debris and remove from the site as specified.

7 All equipment replaced or removed by the responder shall remain the property of the County unless noted otherwise in the specifications or special instructions.

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

8 Upon completion of the resulting contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

9 That they have met any and all registration requirements where required for contractors as set forth in the Oregon Revised Statutes.

10 To accept any claims, liens and demands to indemnify the County and preserve harmless the County or the property the entire time of equipment installation and/or resulting contract duration.

11 To meet the highest standards prevalent in the industry or business most closely related to the goods or services of this bid.

12. To understand that the successful bidder will be held to all County policies and procedures.

VI.E CHANGES

The County, by written order, may make changes in the following areas:

1 Drawings, design, and/or specifications where the product or service is a special order or separate project for the County.

2 The method of shipment or packaging.

3 The place of delivery and installation (if required).

4 If said change(s) increases or decreases the net cost of the product/service, the County and the responder agree to negotiate an equitable adjustment.

5 The contractor shall not make any changes in the specifications or other requirements without the express prior written consent of the County. Any proposed changes shall be presented in writing to County management not less than fourteen (14) calendar days prior to the proposed effective date of said change.

6 Any claims made for adjustment hereunder shall be served within thirty (30) calendar days of completion of delivery or service.

7 Nothing in this clause shall excuse the contractor from proceeding with the resulting contract as changed.

8 The additions of similar or related work or materials or unidentified needs.

VI.F QUALIFICATIONS OF RESPONDERS

Qualifications may be evaluated when determining award. Responders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature. The County reserves the right to investigate references and to consider the past performance of any responder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the responder.

VI.G LOW TIE QUOTES

1 Low tie quotes are subject to the Oregon preference contained in ORS 279A.120:

“For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

2 Low tie quotes that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

A Preference shall be given to the responder whose principal offices or headquarters are located in Oregon.

B. If a tie still remains after applying (A) above, award shall be made by drawing lots among any tied Oregon responders. Such responders shall be given notice and an opportunity to be present when lots are drawn.

C. If none of the tied responders is located in Oregon, award of the contract shall be made by drawing lots among the tied responders.

VI.H CONTRACTOR'S RESPONSIBILITY

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under the resulting contract.

VI.I PERFORMANCE

1 Contractor shall perform all services required by the resulting contract within the time specified. All services shall be performed in the most highly professional manner, and in accordance with the highest industry standards. Unless the means or methods of performing a task are specified elsewhere in the contract, contractor shall employ methods that are generally accepted and used by the industry. Any performance that is found unacceptable will be documented and the contractor will be given written notice to correct the problem within a specified period. If the problem continues beyond the specified period the contractor may be found in breach of this contract, and the contract may be terminated.

2. In the event of nonperformance under the resulting contract the County will have the right to obtain from other sources such services as may be required to fulfill the contract. It is agreed that the difference in cost, if any, for said services shall be borne by the contractor.

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

VI.J GUARANTEE and DAMAGE CLAUSE

1 Contractor agrees to repair any failures due to inferior workmanship and/or materials without additional expense to the County.

2 Contractor shall be responsible for redecorating, restoring, or otherwise repairing any portion of the County's premises, facilities, or any County owned properties or right-of-ways which are damaged by the contractor and its agents in the case of any work related to its obligation under this contract.

3 Contractor agrees to repair any avoidable damage to existing materials, surfaces and equipment caused during the execution of the work, without additional expense to the County.

VI.K UNDERWRITERS LABORATORY

All items offered of an electrical nature shall indicate the current UL listing, if applicable. In addition, any goods such as fire protection equipment, etc., for which there is a UL testing procedure shall also include the UL listing, if applicable. Any other certification such as Factory Mutual, etc., shall be noted in the offer.

VI.L PUBLIC CONTRACTING STATUTES

1 This solicitation and the resulting contract are governed by Oregon Law and Washington County Procurement Rules. The provisions of Oregon Revised Statutes 279B.220 through 279B.235, Public Contracts, as applicable are incorporated herein by reference. Any Contractor accepting a purchase order from the County and/or executing a contract with the County for the delivery of materials and/or services agrees to comply with said provisions.

2 Oregon Revised Statutes can be obtained from: Legislative Counsel Committee, S101 State Capitol, Salem, OR 97310-0630. Phone (503) 378-8146 or on line at:

http://www.leg.state.or.us/ors/home.html

3 Washington County Procurement Rules can be obtained from: Washington County Procurement Division, 180 East Main St., Ste 226, Hillsboro, OR 97123, phone (503) 846-8737 or email wcpurchasing@co.washington.or.us.

VI.M QUESTIONS, INTERPRETATIONS, and ADDENDA

1. If necessary, interpretations or clarifications in response to questions will be issued by addenda. Questions received after the deadline to submit questions may not be answered unless the County determines, in its sole discretion that it is in its best interests to do so. Oral and other interpretations or clarifications will be without legal effect.

2. Any amendment(s) to or error(s) in the document called to the attention of the County will be added to or corrected by written addendum and posted to ProcureNow. The County may also issue addenda to modify the proposal documents, as it deems advisable.

3. Receipt of addenda must be acknowledged.

100295 - Precast Concrete Storm Pipe and Structures for SW 209th Ave. (Kinnaman Rd. to Alexander St.)

4. Proposers shall be solely responsible to check for and download all addenda, if any, from the ProcureNow prior to submitting their proposals.

VI.N CONTRACT

The term of the contract resulting from this quote shall not exceed five years.

The contract that will be executed for this solicitation will be a standard Washington County Contract, which may incorporate terms and conditions from this solicitation document, as well as from the responder’s response. A sample contract is attached. Potential responders should review this contract to ensure they can meet the terms and conditions of this contract prior to submitting a quote.

VI.O INSURANCE REQUIREMENTS

The insurance requirements for this contract are outlined in the attached Insurance Requirements Summary Form.

VI.P INTERGOVERNMENTAL COOPERATIVE PURCHASING

1 Pursuant to ORS 279A and Washington County Procurement Rules, other public agencies shall have the ability to establish contracts or price agreements under the terms, conditions and prices of the contract established from this solicitation.

2 Any bidder, by written notification included with their solicitation response, may decline to extend the prices and terms of this solicitation to other public agencies.

3 Any such purchases shall be between the Contractor and the participating public agency and shall not impact the Contractor’s obligation to Washington County. Any estimated purchase volumes listed herein do not include other public agencies and Washington County makes no guarantee as to their participation.

4 Each contracting agency will execute a separate contract with the Contractor for its requirements.

5 Contractor shall provide information regarding total usage of contract upon the request of Washington County.