1000549-event.pdf

26 July 2021

Equestrian Temporary Tent/Stall Installation For Hosting SEC Championships Equestrian Temporary Tent/Stall Installation For Hosting SEC Championships

26 July 2021

Open 6/10/2021 12:00 AM CDT Type AU - Request for Bid Close 6/23/2021 10:30 AM CDT Number AU-2021-0000238 Currency US Dollar

Sealed Until 6/23/2021 10:30 AM CDT

Payment Terms 0% 0, Net 30

26 July 2021

Contacts Elizabeth Owen EJO0001@auburn.edu

Phone +1 334-844-7771

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Commodity Codes None Added

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Auburn University bid openings will be done solely through the JAGGAER Sourcing Event Portal. In order to comply with State of Alabama bid law, bid openings will now be made public via the below conference call information.

Telephone: Meeting ID: 921 523 189

Dial: +1 646 876 9923 (US Toll) or +1 312 626 6799 (US Toll)

If you wish to listen to bid openings, please make sure your microphone is muted, as only PBS staff should be speaking during these openings.

Please note that when opening an RFP, PBS staff will only read the vendor names of responses received. RFP pricing will not be read aloud as additional factors are involved in the evaluation.

Auburn University is seeking sealed bids for a Equestrian Temporary Tent/Stall Installation For Hosting SEC Championships per the terms, conditions, & specifications listed herein. Please include a completed and notarized disclosure statement with your response.

All questions related to this bid must be directed to Beth Owen via the Q&A Board found in the event.

Instructions to Proposers

A. Proposal Response

Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.

Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

Proposers may withdraw proposals at any time prior to the time and date set for opening.

The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee.

Procurement and Business Services will schedule the presentations.

Description

The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

Any contract resulting from this request may be made available to other eligible entities. This may include but is not limited to; Auburn University at Montgomery (AUM), Alabama Cooperative Extension System; and other state entities. Contracts resulting from the award of this request cover shipments by any entity listed above. Each entity may generate its own purchase orders, payments, etc. and delivery should be made according to the instructions on the purchase order.

Required to View Event

Prerequisites Required to Enter Bid

26 July 2021

1. Please confirm that you have read the terms and conditions.

2. Please upload a completed & notarized Vendor Disclosure Statement.

3.

If you have an office within or employ any individuals who reside or work within the State of Alabama, please upload your E-Verify Memorandum of Understanding (MOU). If there is no office within the State, nor any individuals residing or working within the State, please upload a statement confirming this information.

4. Please confirm that you have read the cancellation clause listed herein.

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Buyer Attachments

1. AU-2021-0000238 Diagram.pdf

26 July 202126 July 202126 July 202126 July 202126 July 202126 July 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1000549-1091491317AU-2021-0000238%20Diagram.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1690406165&Signature=FZYLfpethczotZqOIS44jAl6sKQ%3D

Questions Required Questions

There are no Questions added to this event.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Equestrian Temporary Tent/Stall Installation For Hosting SEC Championships 1 LO - Lot

95131700 - Tents and membrane structures

Auburn Equestrian is seeking bids for the rental of a large, temporary tent to house visiting teams’ horses and equipment during the Southeastern Conference Equestrian Championships during the week of March 21, 2022 – March 27, 2022. The tent should have the following specifications:

• Tent must be large enough to fit 54 stalls (minimum size of 10 feet by 10 feet) underneath.

• Stalls should be in rows of six (6), back-to-back with center aisles.

• The large tent must house the 54 stalls under one tent that fits inside a space of 95 feet by 220 feet.

• Tent must be equipped with lighting.

The winning respondent should include the price of delivery, set-up, take-down, and removal of all stalls and tent equipment.

Delivery and set-up should be completed by the morning of March 21, 2022. Removal from property should be completed by March 31, 2022.

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Service Line Items Service Line Items

There are no Items added to this event.

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