10-IFB-2327427522-PLK-Outdoor Walk in Freezer-Addendum-01 Questions with State Response.pdf
PDF 217 KB Posted
- Attached to
- OUTDOOR WALK-IN FREEZER
- Solicitation number
- Doc2327427522
- Issued by
- Alexander County, Lasker Town, North Carolina
About this file
This is a solicitation addendum issued by the North Carolina Department of Agriculture and Consumer Services for an outdoor walk-in freezer procurement under IFB #10-IFB-2327427522-PLK. The project involves the acquisition of one walk-in freezer designed to store elite Christmas tree seeds at the Upper Mountain Research Station in Laurel Springs, North Carolina. The freezer must meet 26 specified product requirements, including exterior dimensions of 10 feet 11 inches by 13 feet 5 inches with interior dimensions of 10 feet 1 inch by 12 feet 7 inches, 5-inch insulation, and an operating temperature range cycling between 0°F and 10°F. The interior clear height must be 7 feet 6 inches, with an overall exterior height from ground to the top of the refrigeration unit of 10 feet 5 inches plus or minus 1 inch. Written questions were due July 29, 2026 at 10:00 a.m. ET, with bids due August 5, 2026 at 2:00 p.m. ET. The State will publicly open and tabulate bids via webinar on the same date. Installation is not required; the vendor is responsible only for delivery and placement of the fully assembled freezer onto an existing concrete slab with vehicle access, while the State will handle final connections and startup.
The freezer must include a 25-year insulation warranty, 12-year structural warranty, 5-year compressor warranty, anti-microbial interior finish, automatic door closer, pre-installed lighting and shelving, single-phase 220V electrical connection, and a 1,200 pound per square foot floor load rating. Delivery is Free-on-Board Destination, with all transportation costs included in the total bid price. Vendors must provide at least three customer references, manufacturer authorization documentation, and proof of financial stability, as well as demonstrate sustainability efforts in accordance with North Carolina's clean energy and environmentally responsible procurement practices. Contract award is targeted for a date to be determined following evaluation. The contract term begins upon completion and acceptance of all scope of work requirements with no renewal options.
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| File | Type | Posted |
|---|---|---|
| 10-IFB-2327427522-PLK-OUTDOOR WALK-IN FREEZER.pdf |
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North Carolina Solicitation Addendum Version Date: 11/2021
Page | 1
SOLCITATION ADDENDUM
1. The following are questions received about the Solicitation and the State’s response to those questions:
Question # Vendor Question State’s Response
1 Required Operating Temperature Please confirm the required operating/set-point temperature for storage of the elite Christmas tree seeds, including any required acceptable temperature range or tolerance.
For example, should the unit be designed as a standard freezer operating at approximately 0°F, a lower-temperature freezer such as 10°F, or another specified temperature?
The freezer should be capable of going down to 0°F. The temperature will cycle from a high point to a low point.
The range of the cycle should be between 0°F and 10°F.
2 Freezer HeightSection 5.1 specifies exterior dimensions of 10' 11" × 13' 5" and interior dimensions of 10' 1" × 12' 7", but we did not identify a required height.
Please confirm the required exterior height andinterior clear height.
The height of the interior should be 7’-
6” and the height of the exterior from the ground should be 7’-
11” plus or minus 1”.
Also, the refrigeration unit should be on top of the freezer with an overall height of 10’-5” from the ground to the top of the refrigeration unit
Issuing Agency: NC Department of Agriculture and Consumer Services
Solicitation Number: 10-IFB-2327427522-PLK
Solicitation Description: Outdoor Walk-in Freezer
Solicitation Opening Date and Time:
August-05, 2026, at 2:00pm ET
Addendum Number: 01
Addendum Date: July 31, 2026
Purchasing Agent: Patsy Kinney
SOLICITATION NUMBER: Error! Reference source not found.
ADDENDUM NUMBER: Error! Reference source not found.
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 2
Question # Vendor Question State’s Response
3 Interior/Exterior Dimensions and 6-Inch InsulationSection 5.1 also requires 6-inch insulation. The specified exterior and interior length/width dimensions result in approximately a 5 inch dimensional difference per wall.
Please confirm whether:
the stated exterior dimensions,stated interior clear dimensions, and6 inch insulation requirement must all be maintained exactly as written, or please clarify which dimensional requirement should govern if the manufacturer determines that all three cannot be achieved simultaneously with its construction method.
These clarifications will allow the manufacturer to finalize the refrigeration sizing and structural configuration accurately without making assumptions regarding NCDA&CS's intended requirements.
The insulation will be
5”.
4 Is complete installation required for this walk-in?
Installation is not required. The unit is expected to be delivered and placed on to an existing concrete slab. The vendor is expected to deliver and set the freezer. Final connections and startup will be handled by the owner (NCDA).
5 Do you have any drawings available for this project?
There are no drawings.
There is an existing concrete pad with vehicle access for the unit to be delivered exactly to the site.
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