10-IFB-2231573046-PLK-Refrigerated Trailers-Food Distribution-Addendum-01.pdf

This is an addendum to an Invitation for Bid (IFB) issued by the North Carolina Department of Agriculture and Consumer Services, Division of Food Distribution, for the procurement of eight refrigerated trailers for USDA food storage. The solicitation seeks one 40-foot refrigerated trailer without a liftgate, three 40-foot refrigerated trailers with liftgates, one 48-foot refrigerated trailer with a liftgate, and three 48-foot refrigerated trailers without liftgates. All trailers must comply with comprehensive specifications including 55,000 pounds evenly distributed payload capacity and 65,000 pounds GVWR, with detailed requirements for subframes, suspension systems, insulation, doors, and refrigeration units. Written questions are due June 24, 2026 at 10:00 AM ET, with responses provided June 25, 2026. Bids are due July 1, 2026 at 2:00 PM ET through the Ariba Sourcing Tool, with bid validity of 90 days from the opening date. Delivery must be completed by September 20, 2026 to the Food Distribution facility in Creedmoor, North Carolina.

Bid pricing must include all costs for delivery fully assembled and ready for use on a Free-On-Board Destination basis, encompassing shipping, delivery, handling, and associated fees. A 10 percent Historically Underutilized Business (HUB) utilization goal applies to subcontractors. Vendors must be authorized resellers or manufacturers registered with the North Carolina Secretary of State prior to contract award and must demonstrate sustainability efforts and environmental attributes of products offered. A minimum 12-month warranty from the date equipment is placed into operation is required, with manufacturer's standard warranty terms serving as the baseline. Evaluation will be based on lowest price meeting specifications and required verifications including past performance and financial stability. All bids must include completed pricing forms, financial certification, customer references, insurance requirements documentation, and descriptive literature demonstrating compliance with specifications. The State reserves the right to award the contract to a single vendor for all line items or to make separate awards to different vendors.