10-5410-003 Submission Instructions - RFP 27-0627E5-027 LIBRARY SOFTWARE.docx
DOCX document 24 KB Posted
- Attached to
- LIBRARY SOFTWARE
- Solicitation number
- 27-0627E5-027
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for Buffalo Public Schools' RFP 27-0627E5-027 concerning library software procurement. The project seeks to update the current PC-based Library Automation System. Suppliers must submit their responses through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/238018. The intent to bid deadline is June 15, 2026 at 5:00 PM EDT, with a question period running from May 27, 2026 at 10:00 AM EDT through June 3, 2026 at 3:00 PM EDT. The final submission closing time is June 17, 2026 at 10:00 AM EDT. Bidders are strongly advised to complete uploads at least one day prior to the closing deadline.
Required submission materials include the Offering Questionnaire (Q-68AS), signed Non-Collusive Bidding Certification, insurance certificates, completed Equal Opportunity Form, references, and W-9 documentation. Optional submissions include voluntary surveys (Q-06GK), disclosure and debarment narratives, MWBE certifications and compliance narratives, subcontractor documentation, and anti-lobbying narratives. All questionnaire response templates must be downloaded from the project listing portal. The maximum file upload size is 1000 MB, and embedded documents within submissions will not be accessible or evaluated. Technical support is available through Euna Procurement at support.procurement@eunasolutions.com, with system requirements including Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and cookies enabled.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-68AS) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-06GK) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/238018.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/238018
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jun 15, 2026 5:00 PM EDT.
The Question period for this opportunity starts May 27, 2026 10:00 AM EDT. The Question period for this opportunity ends Jun 03, 2026 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 17, 2026 10:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us image1.jpeg
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