1-Submission Instructions - Bid 25-105.pdf

Submission Instructions for Suppliers

Bid 25-105 / Project 16642 / Jefferson Forest BPS and Brooks Hill PRV Renovation Project Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement

Completed and Signed Bidders Proposal

File Type:

PDF (.pdf) 1

Required

These documents are part of the bid documents available through Lynn Imaging and at www.lwckyplanroom.com for this bid. Please complete the Bidders Proposal, sign, scan and upload.

Bid Bond File Type:

PDF (.pdf) Multiple

Required

These documents are part of the bid documents available through Lynn Imaging and at www.lwckyplanroom.com for this bid. Please complete the forms. Scan your Bid Bond and upload.

Keep the original in your files. Louisville Water Company may request the original be provided within two working days.

MBE/WBE

Good Faith Effort Forms and Documents

File Type:

PDF (.pdf) Multiple

Required

These documents are part of the bid documents available through Lynn Imaging and at www.lwckyplanroom.com for this bid. Please complete the forms and provide any applicable documents. You may scan and upload all documents in one file or multiple files.

Bid 25-105 / Project 16642 / Jefferson Forest BPS and Brooks Hill PRV Renovation Project (BT-

02NP)

BidTable:

Excel (.xlsx)

Required

You will need to fill out the provided Response Template for this BidTable in excel format. The Response Template can be downloaded from the project listing on the Bonfire portal. Once completed, please save the BidTable and upload it at the appropriate area designated for this Bid. Do not change format of the BidTable. Any changes may cause bid being deemed non-responsive.

http://www.lwckyplanroom.com/

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested BidTables:

The BidTable Response Templates can be obtained at https://louisvillewater.bonfirehub.com/opportunities/203496.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://louisvillewater.bonfirehub.com/opportunities/203496.

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 22, 2025, 2025, 11:00 AM EDT.

The Question period for this opportunity starts Oct 01, 2025, 8:00 AM EDT. The Question period for this opportunity ends Oct 15, 2025, 5:00 PM EDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 22, 2025, 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Louisville Water Company uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc https://louisvillewater.bonfirehub.com/opportunities/203496 https://louisvillewater.bonfirehub.com/opportunities/203496 mailto:Support@GoBonfire.com https://bonfirehub.zendesk.com/hc

Louisville Water Company Contacts:

Please know we may be working remotely at this time, however, we can still be reached by phone and email:

Terri Young email: tyoung@louisvillewater.com Phone 502-569-3658

Carol Lyons email: clyons@louisvillewater.com Phone 502-569-1822

Renee Fromme email: rfromme@louisvillewater.com Phone 502-272-4638

DeLisa Campbell email: dcampbell@louisvillewater.com Phone 502-212-5346

Please do not wait until the bid submittal date to access the system, please register and become familiar with the system as early as possible. You must allow time to complete all forms, sign, scan and upload the document prior to the bid submittal deadline of 11:00 a.m. EDT.

mailto:tyoung@louisvillewater.com mailto:clyons@louisvillewater.com mailto:rfromme@louisvillewater.com mailto:dcampbell@louisvillewater.com