1 Statement of Work_v3.docx

United States Coast Guard Academy, Academics Division Department of Engineering Electrical and Computer Engineering Section Electrical Engineering Project Technical Support Performance Work Statement

1.0. DESCRIPTION OF SERVICES. This Performance Work Statement (PWS) provides the need for its primary focus of Advisory and Assistance Services (A&AS) for the Coast Guard Academy and its Electrical Engineering (EE) and Cyber Systems (CYS) majors. The United States Coast Guard Academy (USCGA) meets the needs of the Coast Guard by graduating leaders of character who can function as technically competent engineering professionals. Cadets in this program become critical thinkers who can use computer resources and analytical methods to solve real world technical problems of the 21st century. A major component of the EE and CYS programs is the year-long senior design experience, which allows cadets to apply fundamental principles of systems and computer engineering in a laboratory setting. Senior projects, where students work one-on-one with faculty and outside sponsors, teach principles of teamwork and leadership, and form the cornerstone of these program.

1.0.1. Cadets and faculty often work closely on sponsored (funded) projects of particular interest to selected divisions within Coast Guard Headquarters. Sometimes a major field command (e.g., Command, Control, Communication, Computer, Cyber and Intelligence Service Center (C5ISC)) will sponsor a project, or work may even be sponsored by other agencies (e.g., Federal Aviation Administration, National Security Agency). In the case of sponsored projects, colleagues in the field sometimes need in-depth analyses or a report that is beyond the scope of that which is delivered by a senior cadet. Sometimes briefings or conference presentations are required, and sometimes follow-on research is required that goes well beyond the depth and scope required of a senior cadet in EE or CYS. Project work can venture outside cadet and faculty expertise areas and soliciting expert opinion in core expertise areas is important and essential.

1.0.2. One example of a project which is currently underway is the design of a small autonomous vessel utilizing a Dynamic Positioning System. It uses visual, GPS, and inertial sensors to maintain a desired position and heading in a tank or other body of water. The system is designed to explore the response to different types of disturbances (wind, waves, etc.) and the ability of the vessel to cope with system failures (a thruster goes offline). The design involves a fair amount of sensor integration plus data acquisition for this platform to recognize disturbances and maintain position. Having someone with expertise in data fusion, autonomous vessel design, signal processing, and controls, so supervising faculty and cadets could "bounce technical ideas” off that person, would be of tremendous value. All services requested under this PWS are non-personal in nature.

1.1. Scope. The Coast Guard Academy has a continuing requirement for contracted support both Advisory and Assistance Services. The A&AS will be required to visit the USCGA typically once per week, to meet with faculty and/or cadets and (as necessary) interact with various CG and external commands. The A&AS shall primarily assist in preparation of technical papers for up to five (5) conferences per year (including, but not limited to Institute of Navigation NTM/GNSS/AM, IEEE PLANS, IEEE Homeland Security Conference, and International Conference on Integrated Navigation Systems). A&AS primarily is comprised of two major categories of services: Information Management and Electrical Engineering or Cyber Systems expert opinion with respect to new course development and technical direction with senior projects. Specific courses being considered are elective courses in robotics and advanced signal processing (including image processing). In the case of sponsored projects, colleagues in the field sometimes need in-depth analyses or a report that is beyond the scope of that which is delivered by a senior cadet. As requested, the A&AS shall conduct additional research to produce a "final-form" deliverable for a project sponsor.

1.2. Requirements. This PWS defines having a recognized senior technical expert (i.e., someone who has specific core expertise, a Ph.D. in Electrical Engineering or closely related discipline, and experience in working with faculty and students) to work closely with our faculty and cadets, which would provide significant margin of excellence to our EE or CYS faculty/cadet research initiatives. The A&AS will support the USCGA Electrical Engineering (EE) and Cyber Systems (CYS) majors for 250 hours of student learning during the Academic Year. This contract will be for a base year plus four option years. The Contractor shall have a minimum of 5 years’ experience in teaching and working with faculty and students in an ABET accredited undergraduate EE program, a minimum of five years’ experience in advising undergraduate or graduate student research. It is our vision that this person would spend 1/2 day per week on site at USCGA, working closely with our faculty and cadets. The Contractor may be required to analyze position papers, plans, or briefings, or may be required to evaluate technical issues on short notice. In rendering the foregoing services, outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and/or services to complement the USCGA technical expertise in accomplishing its mission.

1.2.1. The required support for A&AS will fall into the following categories: Information Management with operational and professional services, studies, analysis, and evaluations; and Electrical Engineering or Cyber Systems with technical services and expert opinion.

1.2.1.1. Information Management and Electrical Engineering Services The Contractor shall perform Information Management and Electrical Engineering or Cyber Systems services in support of the Coast Guard Academy Electrical Engineering and Cyber Systems department. These services provide support, assistance, advice, and/or training for the efficient and effective management of subject projects. As identified, the Contractor shall:

1.2.1.1.1. Assist in the development, execution and implementation of plans, programs, procedures, policy, and doctrine, and provide documentation in the following general areas:

1.2.1.1.1.1. Program management

1.2.1.1.1.2. Testing

1.2.1.1.1.3. Sensor integration

1.2.1.1.1.4. Algorithm development

1.2.1.1.1.5. Development and revision of system architectures

1.2.1.1.1.5. Integration management & planning

1.2.1.1.1.6. Capabilities & requirements management & planning

1.2.1.1.1.7. Strategic planning

1.2.1.1.2. Have a specific knowledge requirement (based on knowledge of current and upcoming cadet projects) in at least two of the following subject matters, but not limited to:

1.2.1.1.2.1. Autonomy and Robotics including Global Positioning Systems, design of autonomous vehicles, and data fusion.

1.2.1.1.2.2. Communications and Signal Processing including digital communications, Software Defined Radio, and image processing.

1.2.1.1.2.3. Cyber-Physical Systems including industrial control systems and cyber-security

1.2.1.1.2.4. Power systems and renewable energy including electromechanical systems, solar power, and energy storage systems

1.3. Quality Control Plan. Establish a process (quality control program) to provide an accurate assessment of performance in all areas of the contract. Implement a quality control program with the Contracting Officer's Representative (COR).

1.3.1. The COR shall be responsible for all Government technical interface concerning this contract, monitoring contract performance.

1.3.1.1. Have sufficient well-defined responsibility, authority, and the organizational freedom to identify and evaluate quality problems in order to initiate, recommend, and/or provide solutions.

1.3.1.2. Maintain adequate records of any audits, inspections, and tests to support the conformance to the requirements and effective operation of the quality program.

1.3.1.3. Ensure timely and effective corrective action is obtained for all deficiencies identified by the Contractor or by the Government. All deficiency responses shall include the cause of the deficiency to preclude recurrence and an analysis of the quality program's effectiveness in the area of the deficiency.

1.3.2. The Contractor shall be responsible for overall responsiveness, cost control, adherence to schedules, technical quality of work, management of contractor's efforts and commitment to customer satisfaction.

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

When the Contractor works at the USCGA facility, the USCGA may furnish or make available working space, furniture, information technology equipment, utilities, and everyday office supplies reasonably required to perform set duties. All materials will remain the property of the USCGA and will be returned after the completion of period of performance or contract termination.

3.0. GENERAL INFORMATION

3.1. Supervision of Employees

The Government shall not supervise or otherwise direct contractor employees. The Contractor shall not supervise or otherwise direct government employees, nor shall the Contractor supervise employees of other contractors outside the Contractors' own subcontracting/teaming arrangements.

3.2. Period of Performance

The period of performance (PoP) is for a five (5) year contract.

3.2. Place of Performance

Unless otherwise specified, the primary place of performance will be at the U.S. Coast Guard Academy (McAllister Hall), 15 Mohegan Avenue, New London, CT 06320. Site visit is highly recommended and encourage, the POC for site visit is LT Richard Williams email: richard.j.williams@uscga.edu | Ph: (860) 444-8683.

3.4. Days and Hours of Operation

When working on the Coast Guard Academy the normal duty hours are 0730-1600, Monday through Friday, unless otherwise specified. Circumstances may require the Contractor to provide services after normal duty hours; this may be negotiated with Department of Engineering faculty.

3.5. Government Rights.

The Government reserves the right to reject contracted personnel at any time during the duration of the contract if they are deemed not to have the level of competence or abilities, and for any reason found unsuitable for work required under the contract.

3.6. Evaluation

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government on the basis of "Best Value Evaluation" with the following technical evaluation factors which will be weighted equal to and or greater than price.

Technical factors:

· Proven College/University past performance

· Experience/Qualification

· Interpersonal skills

· Proposed firm-fixed price and hourly rate

· Conducted Site Visit

*Offerors must submit above information as part of RFQ package in addition to other documentation that verifies requirement factors can be met.

3.7. Government Furnished Property and Services

When the Contractor works at the USCGA facility, the USCGA may furnish or make available working space, furniture, information technology equipment, utilities, and everyday office supplies reasonably required to perform set duties. The Contractor may only bring government furnished property to their personal residence with permission from the Property Custodian. The COR may stipulate which information technology resources must be or may not be used for tutoring. All material will remain the property of the USCGA and will be returned after the completion of performance or contract termination.

3.8. System for Award Management (SAM)

Though not required to submit a proposal, the selected consultant must register in the System for Award Management (SAM) for contract award to be made (registration is free of charge), and have a valid Dun & Bradstreet DUNS number uniquely identifying their business in order for payment(s) to be made by the U.S. Coast Guard Finance Center (acquiring a DUNS number is also free, but may take up to 30 days). See https://www.sam.gov/SAM/ and https://www.dnb.com/duns-number.html for details.

3.9. Smoking Restricted to Designated Areas

The Coast Guard Academy has a strict smoking policy. Contractor personnel are required to only smoke in these designated areas. The Coast Guard Academy has four approved smoking areas on Academy grounds. Smoking in privately owned vehicles (POV) is not permitted unless the POV is legally parked within 10-feet of an authorized designated smoking area. Failure to abide by smoking area rules will result in the privilege to smoke on campus being revoked. The four authorized smoking areas are as follows:

1. Near Munro Hall: End of the sidewalk leading from the 3rd deck south door.

2. Smith Hall: Northeast corner of the existing parking lot.

3. Yeaton Hall: Bench near the southwest entrance.

4. Lower base: Near the fire hydrant at the edge of the softball field by Pickering Gate.

3.10. Parking on Academy Grounds

Parking is limited on Academy grounds and will be arranged through the COR/POC. Contractors shall not park in permit-only parking areas unless given explicit authorization from the COR/POC. Overnight parking is not permitted.

3.11. Security Policy

All members requiring physical access to the Coast Guard Academy’s property must be United States citizens or have legal residence documentation. Identification will be checked by security when entering Academy grounds and may be asked to be shown at any time while onboard the campus. Furthermore, vehicles may be subject to search upon entering the Academy by the Academy military police to ensure operational security of the base.

3.12. RFQ Packages

All responsible sources may submit a quotation, which if timely received, shall be considered by the agency.

Ensure to reference the solicitation number when submitting your quote.

The selected Offeror must comply with the following commercial item terms and conditions, in accordance with the FAR. Referenced FAR clauses are attached to this solicitation and may be accessed electronically at https://www.acquisition.gov/far/ | Firm-fixed-price contract, FAR 16.202, the contract is obligated to complete specified work in order to be entitled to payment of the fixed-price IAW payment clause at FAR 52.232-1 Payments (APR 1984).

Solicitation subject to DOL Service Contract Act wage determination 2015-4111 Rev 16 dtd 4/9/2021.

Preference 19.502-2 Total small business | If no acceptable offers from responsible small business concerns are received, the set-aside shall be withdrawn and all acceptable offers will be accepted.

3.13. Questions

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond.

Technical questions may be addressed to LT Richard Williams email: richard.j.williams@uscga.edu | Ph: (860) 444-8683.

RFQ package questions must be submitted via email to david.f.palacios@uscg.mil | Ph: (860) 444-8245.

***Questions not received within a reasonable time prior to close of the solicitation may not be considered***