1-Statement of Work Questionnaire.pdf

Statement of Work Questionnaire

Vendor Name:

Instructions to Vendors:

Complete this matrix by responding to each requirement in the order presented.

Do not remove, reorder, or skip any items. Failure to respond to all requirements may result in the proposal being deemed non-responsive. Please submit your response in the requested information section under Statement of Work Questionnaire.

1. Content Management System (CMS)

Req. # Requirement Description Compliance (Fully/Partially/Not Met) Notes/Exceptions

1.1 User-friendly visual page editor that

does not require advanced technical expertise

☐ Fully ☐ Partially ☐ Not Met

1.2 Ability to easily create and edit pages ☐ Fully ☐ Partially ☐ Not Met

1.3 Drag-and-drop functionality for

arranging page sections ☐ Fully ☐ Partially ☐ Not Met

1.4 Reusable content components that can

be shared across multiple pages ☐ Fully ☐ Partially ☐ Not Met

1.5 Scheduled publishing of content ☐ Fully ☐ Partially ☐ Not Met

1.6 Page revision history with the ability to

restore previous versions ☐ Fully ☐ Partially ☐ Not Met

1.7 Ability to add internal notes/logs when

edits are made ☐ Fully ☐ Partially ☐ Not Met

1.8 Tracking of user edits, including

identification of the last editor ☐ Fully ☐ Partially ☐ Not Met

1.9 Role-based access control by user, department, or campus ☐ Fully ☐ Partially ☐ Not Met

1.10 Centralized staff directory management

with search and filtering capabilities ☐ Fully ☐ Partially ☐ Not Met

2. Content Governance & Workflow

2.1 Page ownership assignment ☐ Fully ☐ Partially ☐ Not Met

2.2 Content approval workflows prior to

publishing ☐ Fully ☐ Partially ☐ Not Met

2.3 Content expiration reminders ☐ Fully ☐ Partially ☐ Not Met

2.4 Auditability of content changes and

user activity

2.5 Website monitoring tools ☐ Fully ☐ Partially ☐ Not Met

3. Communication Tools

3.1 News and announcement publishing ☐ Fully ☐ Partially ☐ Not Met

3.2 Ability to create and post

newsletters ☐ Fully ☐ Partially ☐ Not Met

3.3 Newsletter archiving and

duplication capabilities ☐ Fully ☐ Partially ☐ Not Met

3.4 Emergency alert banners ☐ Fully ☐ Partially ☐ Not Met

3.5 Ability to publish announcements

across multiple campuses simultaneously

3.6 Advanced forms system ☐ Fully ☐ Partially ☐ Not Met

3.7 Mobile communication tools/app ☐ Fully ☐ Partially ☐ Not Met

4. Media & Content Assets

4.1 Centralized media library for images

and files ☐ Fully ☐ Partially ☐ Not Met

4.2 Bulk image upload functionality ☐ Fully ☐ Partially ☐ Not Met

4.3 Responsive image handling ☐ Fully ☐ Partially ☐ Not Met

4.4 Integration with external media

platforms

5. Accessibility & Compliance

5.1 Accessibility checker integrated into

content editing ☐ Fully ☐ Partially ☐ Not Met

5.2 Support for WCAG 2.1 AA compliance ☐ Fully ☐ Partially ☐ Not Met

5.3 Tools for PDF/document accessibility ☐ Fully ☐ Partially ☐ Not Met

5.4 Accessibility monitoring and

reporting

5.5 Language translation capabilities ☐ Fully ☐ Partially ☐ Not Met

6. Search & User Experience

6.1 Robust site-wide search functionality ☐ Fully ☐ Partially ☐ Not Met

6.2 Search analytics and reporting ☐ Fully ☐ Partially ☐ Not Met

6.3 Website analytics ☐ Fully ☐ Partially ☐ Not Met

6.4 Breadcrumb navigation ☐ Fully ☐ Partially ☐ Not Met

6.5 Multi-level navigation ☐ Fully ☐ Partially ☐ Not Met

6.6 Mobile-responsive design ☐ Fully ☐ Partially ☐ Not Met

7. Integrations

7.1 Integration with Google Workspace ☐ Fully ☐ Partially ☐ Not Met

7.2 Calendar integration ☐ Fully ☐ Partially ☐ Not Met

7.3 Third-party integrations ☐ Fully ☐ Partially ☐ Not Met

8. Migration & Implementation

8.1 Full content migration ☐ Fully ☐ Partially ☐ Not Met

8.2 Dedicated migration support ☐ Fully ☐ Partially ☐ Not Met

8.3 Customer support during migration ☐ Fully ☐ Partially ☐ Not Met

8.4 URL redirect management ☐ Fully ☐ Partially ☐ Not Met

8.5 Content organization assistance ☐ Fully ☐ Partially ☐ Not Met

8.6 Branding support ☐ Fully ☐ Partially ☐ Not Met

9. Security & Reliability

9.1 Backup and disaster recovery

systems ☐ Fully ☐ Partially ☐ Not Met

9.2 Secure hosting environment ☐ Fully ☐ Partially ☐ Not Met

9.3 Protection of user and data privacy ☐ Fully ☐ Partially ☐ Not Met

10. Training & Ongoing Support

10.1 Training for district staff ☐ Fully ☐ Partially ☐ Not Met

10.2 Comprehensive training materials ☐ Fully ☐ Partially ☐ Not Met

10.3 Ongoing support resources ☐ Fully ☐ Partially ☐ Not Met

10.4 Maintenance and technical support ☐ Fully ☐ Partially ☐ Not Met

11. Integration and/or expansion to Mass Communications

1. Does the vendor offer a mass communications solution that can be integrated with the website? Please explain.

Compliance (Fully/Partially/Not Met) Notes Exceptions

☐ Fully ☐ Partially ☐ Not Met

2. If a mass communications tool is available, can it provide the following capabilities:

a. District-wide emergency communication accessible at both the district and campus level;

Compliance (Fully/Partially/Not Met) Notes Exceptions

☐ Fully ☐ Partially ☐ Not Met

b. Two-way communication capabilities between individual classroom teachers/staff and students/parent stakeholders;

Compliance (Fully/Partially/Not Met) Notes Exceptions

☐ Fully ☐ Partially ☐ Not Met

c. Ability to integrate with the district’s established Student Information System (SIS to allow for automatic rostering for school and classroom-level functionality. Please explain.

Compliance (Fully/Partially/Not Met) Notes Exceptions

☐ Fully ☐ Partially ☐ Not Met

d. Ability to communicate through various means including phone calls, emails, SMS and MMS messaging, push notification, and mobile app integration. Please explain.

Compliance (Fully/Partially/Not Met) Notes Exceptions