(1) SOW.Michel.Duct.Cleaning.2020.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

US COAST GUARD ACADEMY

NEW LONDON, CONNECTICUT 06320

SPECIFICATIONS FOR

DUCT CLEANING

AT MICHEL HALL

PROJECT NUMBER: 1421038

CWO2 Brian Boss

PROJECT MANAGER

LT Cory Fagan

PUBLIC WORKS HEAD

TABLE OF CONTENTS

SECTION TITLE PAGE

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 - GENERAL PARAGRAPHS

PART 1 GENERAL

1.01 SCOPE OF WORK: The Contractor shall furnish all equipment, labor, materials, supervision and transportation necessary to perform complete duct cleaning at Michel Hall. There is approximately 21,546 square feet (SF) of internal duct surface.

1.02 LOCATION: The specified work shall be performed at Michel Hall, Bear Mc Culloch Drive at the U.S. Coast Guard Academy located at 15 Mohegan Ave, New London, CT 06320

1.03 CONTRACT OFFICER'S REPRESENTATIVE: The term COR is an abbreviation for “Contracting Officer’s Representative”. The COR is appointed by the Contract Officer (KO). The COR ensures that all the technical requirements are met by the Contractor. The COR cannot make contract changes amendments or resolve disputes. Only the KO can make contract changes if he or she approves.

1.04 PROJECT MANAGEMENT:

A. SITE INVESTIGATION: Any bidder interested in completing the project shall perform a site visit to the locations of the project to become familiar with all the existing conditions under which the project will be performed prior to submitting their bid. Visits to the site may be coordinated with CWO2 Brian Boss, Assistant Public Works Officer at BRIAN.R.BOSS@USCG.MIL (preferred) or (860) 444-8554. Failure to visit site and make a proper assessment will not relieve the awarded Contractor from contracted work because of under (low) bid.

B. CONTRACTOR SECURITY REQUIREMENTS: The Contractor shall provide a list of all on-site personnel, including Sub-Contractors to the Contracting Officer Representative (COR). Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

C. WORKDAY: Typically, Contractor activities are conducted between the hours of 0730 and 1600 local time Monday through Friday excluding all Federal holidays. All work hours will be schedule around planned Government operations. Restricted work hours or workdays will be determined following the award of this contract. Coordination of work schedule will be between COR and Contractor.

D. PERIOD OF PERFORMANCE: The Contractor shall not commence work until all materials are available to complete the project. The Contractor shall make COR aware of any lead times. The Contractor shall proceed with work on the negotiated start date determined between the Contractor and COR. Contractual period of performance is from time of award (estimated 9/20/2020) – 1/3/2021. Contractor shall provide a shcedule within 7 days of award. Contractor shall provide to the Contract Officer all necessary documentation prior commencing work.

E. WORK PHASING: The Contractor shall coordinate with the COR to schedule a work phase plan as occupied spaces become available to work in. Physical on site work shall occur between 11/24/2020 – 1/3/2021.

1.05 CONTRACTOR USE OF FACILITIES:

A. STORAGE: The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss within the Manufacturer’s specifications. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

B. UTILITIES: Water at household pressures and electricity at 120V @ 15A are available at no cost to the Contractor. Utility connections and disconnections shall be the responsibility of the Contractor. Additional utilities beyond what the Academy provides shall be the responsibility of the Contractor. The Contractor upon completion of work shall remove all equipment promptly.

C. SMOKING POLICY: The Coast Guard Academy has a very strict smoking policy that limits smokers to 4 smoking areas on campus. See Appendix A provided for smoking locations.

D. SANITARY FACILITIES: Toilet facilities are available for Contractor use at the job site. The Contractor shall ensure that the facilities remain clean after their use.

E. PARKING: Parking is authorized for the Contractor at the Academy during the performance of work. Overnight parking is not authorized. See COR for parking arrangements.

F. CONTRACTOR DAMAGE: The Contractor shall make any repairs to any damages they caused or made to Government property at no cost to the Government during the duration of the project.

1.06 INFORMATION PROVIDED:

A. DRAWINGS: Government provided Technical Exhibits (TE-1 and TE-2) drawings for Michel Hall to identify duct locations.

B. TABLE: Government provided Duct size table (TE-3) to identify duct sizes and lengths. The Contractor shall be responsible for all linear and square area measurements. All dimensions in the Duct Table are approximate and shall serve only as a guide.

PART 2 PRODUCTS

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PART 3 EXECUTION

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END OF SECTION 01 10 00

01 33 00 – SUBMITTALS PROCEDURES

PART 1 GENERAL

1.01 SUMMARY: This Section applies to all necessary requirements for Submittals.

1.02 FORWARDING: The Contractor shall forward all submittals to the COR by e-mail or hard copy. Submittals shall include the date, project title and number, Contractor's name and address and notification of deviations from contract documents.

A. APPROVAL: The COR will reply with an approval or disapproval of submittals within 10 calendar days after receipt.

B. RESPONSIBILITY FOR SPECIFICATIONS: Approval of submittals, corrections and/or comments made during the review does not relieve the Contractor from compliance with these requirements specified herein.

1.03 GENERAL SUBMITTALS:

A. SAFETY DATA SHEETS (SDS's): Copies of all SDS's (or MSDS) for all hazardous materials (including petroleum products) shall be submitted along with a listing of quantities of these hazardous materials proposed to be stored on site.

B. ACCIDENT PREVENTION: The awarded Contractor should have in their possession a copy of their company's “Accident Prevention” or “Injury and Illness Prevention Plan”.

C. WARRANTY INFORMATION: Provide all warranty information and contact information.

1.04 SPECIFIC SUBMITTALS: Provide product information if products that the Contractor intends to use with quotation.

A. QUALIFICATIONS: Submit a copy of Trade Society qualification(s) and/or certification(s).

B. DISINFECTANT: Provide information of the type of disinfectant the Contractor intends to use.

C. SCHEDULE TIMELINE: The Contractor shall furnish its proposed schedule of work indicating the amount of project time required with its response to the Government’s Request for Quotation.

PART 2 PRODUCTS

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PART 3 EXECUTION

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END OF SECTION 01 33 00

01 35 29 – HEALTH AND SAFETY PROCEDURES

PART 1 GENERAL

1.01 SUMMARY: This Section applies to all necessary requirements taken by the Contractor to comply with the health and safety requirements listed herein.

1.02 EPA/OSHA REGULATIONS:

A. EPA COMPLIANCE: During the performance of all work under this contract, the Contractor shall strictly adhere to Environmental Protection Agency Regulations (EPA) as well as all applicable state and local requirements. When the standards differ, the more restrictive standard shall apply.

B. SAFETY CLAUSE: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. When the standards differ, the more restrictive standard shall apply.

1.03 SAFETY GEAR: The Contractor(s) shall be responsible in supplying all project Employees with the proper safety gear.

PART 2 PRODUCTS

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PART 3 EXECUTION

3.01 PROTECTION:

A. BARRIERS AND WARNING SIGNS: The Contractor shall provide, set up barriers and signs near work area to prevent unauthorized entry of personnel who are not working on the project while work is in progress. Notify the COR of any violations.

B. PERSONAL PROTECTIVE EQUIPMENT (PPE): Contract Employees shall wear properly fitted PPE in accordance with the safety measures dictated by the type of work they are performing.

C. EQUIPMENT OPERATION: Contractor Employees shall operate duct cleaning equipment in accordance with and within the limits the Manufacturer.

D. OTHER HAZARDS: Do not employ processes or materials that will introduce additional hazards into occupied spaces.

END OF SECTION 01 35 29

01 40 00 – QUALITY REQUIREMENTS

PART 1 GENERAL

1.01 SUMMARY: This Section includes administrative and procedural requirements for quality assurance (QA) and quality control (QC).

1.02 CONTRACTOR QUALITY ASSURANCE:

A. CERTIFICATION: The HVAC system cleaning Contractor shall have a minimum of one (1) Supervisor that is an Air System Cleaning Specialist (ASCS) certified by NADCA.

B. MEMBERSHIP: The HVAC system cleaning Contractor shall be a certified member of the National Air Duct Cleaners Association (NADCA).

1.03 CONTRACTOR QUALITY CONTROL:

PART 2 PRODUCTS

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PART 3 EXECUTION

3.01 CLEANLINESS VERIFICATION: HVAC systems shall be verified through visual inspection with no visible contaminants are present and/or gravimetric analysis and in accordance with NADCA standards.

3.02 INSPECTION: The Contractor shall make a request to the COR for an inspection to determine if all of the technical requirements of Satterlee and Yeaton Halls’ duct cleaning have been met. The COR may prepare a Punch List for items that do not meet the technical requirements. Items on the Punch List shall be corrected before the COR will notify the KO of project completion.

3.03 PROTECTION: Protect exposed and other surrounding building elements to prevent damage.

END OF SECTION 01 40 00

01 74 19 – WASTE MANAGEMENT AND DISPOSAL

PART 1 GENERAL

1.01 SUMMARY: This Section includes administrative and procedural requirements for the disposing of nonhazardous project waste and housekeeping.

1.02 WASTE OWNERSHIP: Refuse, excess materials and/or waste materials resulting from the project operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property.

1.03 ACADEMY DUMPSTERS: Obtain permission from the COR before disposing waste in any Academy dumpster.

PART 2 PRODUCTS

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PART 3 EXECUTION

3.01 WASTE GENERATION: Remove dust and debris from the work area. Promptly dispose of waste materials. Do not allow materials to accumulate on the project site.

3.02 DISPOSAL OF DEBRIS: All dust and debris removed from the HVAC System shall be disposed of in accordance with applicable federal, state and local requirements.

3.03 HOUSEKEEPING:

A. DAILY: The Contractor shall clean the work area at the end of each workday. Return adjacent areas to condition existing before duct cleaning operations began.

B. RE-ENTRY OF DEBRIS: Equipment shall not exhaust contaminants that can re-enter the building facility or HVAC system during the cleaning process.

C. COMPLETION: Upon completion of the project, the Contractor shall remove all debris, scraps and other foreign matter.

END OF SECTION 01 74 19

01 93 13 – DUCT CLEANING

PART 1 GENERAL

1.01 SUMMARY: This Section applies to the requirements necessary to render HVAC components clean, and to verify the cleanliness through inspection in accordance applicable NADCA Standards. Filters are not included in this project.

1.02 APPLICABLE STANDARDS AND PUBLICATIONS:

A. ASHRAE: American Society of Heating, Refrigerating and Air Conditioning Engineers Standard 62-89, "Ventilation for Acceptable Indoor Air Quality."

B. EPA: Environmental Protection Agency "Building Air Quality," December 1991.

C. NADCA: National Air Duct Cleaners Association Standards.

D. SMACNA: Sheet Metal and Air Conditioning Contractors' National Association “HVAC Duct Construction Standards - Metal and Flexible,” 1985.

E. UL: Underwriters’ Laboratories Standard 181.

1.03 ITEMS TO CLEAN: The HVAC system includes any interior surface of the air distribution system. This includes all Heating Ventilating and Air Conditioning systems from where the air enters the system to where the air is discharged from the system. Components are not limited to return air grilles, return air ducts to the air handling units (AHU), interior surfaces of the AHU, mixing boxes, coil compartments, condensate drain pans, supply air ducts, fans, fan housings, fan blades, plenums, turning vanes, filter housings, reheat coils, and supply diffusers are all considered part of the HVAC system. The HVAC system may also include other components such as dedicated exhaust and ventilation components and make-up air systems.

PART 2 PRODUCTS

2.01 CEILING TILES: The majority of the ceiling tiles are Armstrong 1445. See COR when other types are encountered.

2.02 DISINFECTANT: Provide an industry accepted disinfectant formulated for ductwork.

PART 3 EXECUTION

3.01 CEILING TILES: The Contractor shall carefully remove and reinstall ceiling tiles to gain access to HVAC systems during the cleaning process as applicable. The Contractor shall replace any ceiling tiles that they break.

3.02 SERVICE OPENINGS: Create service openings in the system as necessary in order to accommodate cleaning. Utilize any existing service openings if already installed. Openings should conform to requirements of SMACNA and NADCA Standards and must not compromise the structural integrity of the system.

A. Do not cut into flexible ducts. Carefully remove and reinstall in original locations.

B. Properly insulate ducts accesses to prevent heat loss/gain or condensation on surfaces. Install 18GA galvanized covers with neoprene gaskets or other industry acceptable patches. Mark areas on the insulation covering service openings.

3.03 VACUUM EQUIPMENT:

C. FILTRATION: All hand-held vacuums and wet vacuum devices exhausting air inside the building shall be equipped with HEPA filters (minimum efficiency).

D. CAPACITY: The main vacuum collection device must be of sufficient capacity to render all areas cleaned under negative pressure.

3.04 AIR EXHAUST: All vacuum devices exhausting air outside the facility shall be equipped with particulate collection including adequate filtration to contain Debris removed from the HVAC system

3.05 CLEANING:

A. DUCT CLEANING: Use of mechanical agitation devices to dislodge debris adhered to interior HVAC system surfaces. Remove all visible contaminants that will render the system clean without causing any damage to the system in accordance with NADCA Standards.

B. AIR HANDLER CLEANING: Dismantle for access to clean all air handling units (AHU) C. COIL CLEANING: The Contractor shall clean all air handling units (AHU) internal coil surfaces, components and condensate collectors and drains. Ensure that a suitable operative drainage systems.

D. DISINFECTING: After cleaning, apply disinfectant in accordance with the Manufacturer’s instructions. Apply by spray and/or fogging.

E. EQUIPMENT REASSEMBLY: Reassemble all disassembled equipment access components.

F. CONTROL COMPONENTS: Upon completion, return all components settings, linkages, etc. to recorded settings prior to cleaning operations.

3.04 POST PROJECT REPORT: Document success of the cleaning project, as verified through visual inspection.

3.05 PRE-EXISTING SYSTEM DAMAGE: If the Contractor finds any damaged system components during cleaning and/or inspection, the Contractor shall document that in the Post Project Report and bring it to the attention to the COR.

3.06 ITEMS BEYOND THIS SCOPE: Notify the COR of any problems, deficiencies and/or items that needing to be addressed that are beyond this scope that were unforeseen.

END OF SECTION 01 93 13

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