1 _ Sources Sought_2023.01.11.docx

W91243-23-Q-E001

THIS IS A SOURCES SOUGHT NOTICE AND SHOULD NOT BE CONSTRUED AS A SOLICITATION ANNOUNCEMENT. THE SUBMISSION OF THIS INFORMATION IS FOR PLANNING PURPOSES ONLY. IT IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO PROCURE ANY SERVICES, NOR IS IT THE INTENT OF THE NEBRASKA ARMY NATIONAL GUARD TO AWARD A CONTRACT ON THE BASIS OF THIS SOURCES SOUGHT REQUEST OR OTHERWISE PAY FOR THE INFORMATION SOUGHT.

INFORMATION: This Sources Sought Notice is a market research tool being used to determine the availability and adequacy of potential small business sources prior to determining the method of acquisition. The information provided in response to this notice will assist the Government in determining the extent of the small business and socio-economic market. The primary type of work will include providing meals and subsistence to the Nebraska National Guard. Any resulting solicitation will be issued under the North American Industry Classification System (NAICS) code 722320 and size standard is $9.0 million.

BACKGROUND: As of October 1, 2021, the GPC (Government Purchase Card) will no longer be used to purchase meals and subsistence. Two BPAs (Blanket Purchase Agreements) have been providing subsistence for the Nebraska Guard since then, but they are approaching their maximum of $1,000,000. Therefore, Nebraska would like to have two new BPAs. Each BPA should be able to provide meals and subsistence to any location in the Nebraska and will have a maximum of $1,000,000.00 to $5,000,000.00.

Interested Vendors shall complete the attached "Sources Sought Form" and email it to the Contracting Officer, Jarod Epp, at jarod.w.epp.civ@mail.mil.

Nebraska National Guard (NENG), Meal and Subsistence Coordination, Master BPA Agreement

1. The NENG Purchasing & Contracting (P&C) office seeks to enter into multiple Master Blanket Purchase Agreements (BPA) for Meal and Subsistence Coordination in support of Nebraska National Guard (NENG) training.

a. Fiscal Year 2022 approximate dollars were $950,000.00. Fiscal Year 2023 and 2024 is expected to increase slightly.

b. NENG intends to split the monthly requirements evenly between the vendors.

c. The maximum limit for each monthly BPA Call shall not exceed $100,000.00.

d. There is no guaranteed minimum.

e. Each BPA will last for 5 years or a maximum ceiling of $1,000,000.00 to $5,000,000.00, whichever comes first.

2. The Government may on-ramp and off-ramp contractors at any point determined to be in the Best Interest of the Government.

3. Small Business: The Master BPAs are reserved for Small Businesses under NAICS 722320. At the task order level, the contracting officer may set-aside an individual task order for other socio-economic programs in accordance with FAR Part 19.

4. Payment: Contractors shall invoice and receive payment monthly through Procurement Integrated Enterprise Environment (https://piee.eb.mil/) in accordance with DFARS 252.232-7006.

5. Ordering Process. NENG Program Managers shall inform the USPFO – Nebraska Purchasing & Contracting Office of their requirements via a BPA Order Request (BOR). The BOR will allow the customer to ‘order’ meals/raw subsistence that are defined in Meal Types and Guidelines. Meal prices and fees will be provided by each vendor and agreed upon in the BPA.

a. BPA Call issued one month prior to feeding month. For example, the Call for subsistence in April will be provided to the vendor on by March 1st.

i. Vendor will confirm receipt of the Call by signing and returning.

b. All individual orders will be issued via the BOR. Each BOR, will contain all the data the vendor needs. See attached sample “5 _ 2023.05.15_CM_104 D Co”.

i. Vendor will confirm receipt of BORs with an email response.

ii. If the vendor cannot complete one of the BORs, they will respond via email with the specific BOR and the rationale for not completing (this is to help the NENG see trends and weaknesses).

c. Vendor will make all necessary arrangements and confirm delivery/pickup details to POCs (Point of Contact) listed on the BOR. Confirmation will be sent a minimum of one week prior to delivery.

i. Confirmation will be by email.

ii. Meals will only be delivered.

iii. Subsistence will only be picked-up by NENG POC.

d. After delivery, vendor will complete a ‘Delivery Ticket’ for each BOR. (see bottom of form)

i. Raw Subsistence and Edibles require a receipt to calculate payment. Vendor will email an itemized receipt promptly.

e. After all deliveries for the month and all paperwork has been completed, vendor will invoice in PIEE/WAWF.

6. FY 2022 Estimates:

a. 51,000 - catered meals

b. $60,000 – raw subsistence/edibles

7. Locations:

· The Delivery location is Nebraska. The specific address will be provided with each BOR. Potentially, any city in NE could have a delivery/pickup. However, the vast majority of all requests will at the below locations.

· Ashland, Beatrice, Columbus, Lincoln, Norfolk, Omaha, Wahoo, Wayne, York, Yutan

· (Approximately 49% of requirements.)

· Grand Island, Hastings, Kearney, McCook, North Platte

· (Approximately 33% of requirements.)

· Chadron, Kimball, Ogallala, Scottsbluff, Sidney

· (Approximately 18% of requirements.)

· Known locations:

1400 W. Scott Road, Beatrice, NE 68073 160 S 1st Ave, Broken Bow, NE 68822 220 County Road A, Ashland, NE 68003 485 E 12th St, Chadron, NE 69337 2018 Armory Drive, Columbus, NE 68601 3090 East Airport Road, Grand Island, NE 68801 6700 East J St, Hastings, NE 68901 5710 Airport Rd, Kearney, NE 68847 1776 N 10th St, Lincoln, NE 68508 2601 NW 25th St, Lincoln, NE 68524 2433 NW 24th St, Lincoln, NE 68524 2411 W Butler Ave, Lincoln, NE 68524 2400 NW 24th St, Lincoln, NE 68524 2000 N 33rd St, Lincoln, NE 68524 38709 East Hwy 6 & 34, McCook, NE 68701 1707 N Airport Road, Norfolk, NE 68701 817 S 1st St, Norfolk, NE 68701 1700 N Jeffers, North Platte, NE 69101 11650 Rainwood Rd, Omaha, NE 68142 6929 Mercy Rd, Omaha, NE 68106 2810 1st Ave, Scottsbluff, NE 69631 201 N 8th St, Seward, NE 69434 2225 Legion Park Rd, Sidney, NE 69162 338 W 15th St, Wahoo, NE 68066 800 E 7th St, Wayne, NE 68787 789 County Road J, Yutan, NE 68467

7. Supplies required, see Meal Types and Guidelines for details:

a. Meals types. All meals will be delivered.

i. Hot Breakfast and Lunch/Dinner.

ii. Sack, Breakfast and Lunch/Dinner.

iii. Holiday Meal.

iv. MWR Meal.

v. Short Notice Meals are the above meals but on a shortened timeline.

b. Subsistence. All subsistence will be picked up by NE POC.

i. A list of subsistence (groceries) will be provided along with the city to be picked up in.

ii. Vendor will arrange the pickup of groceries at a grocer in requested city. NENG will pick up groceries.

c. Edibles.

i. A list of requirements will be provided along with the specific business and the city to be picked up in.

ii. Vendor will arrange the delivery or pickup of requirements at the specified business in the requested city.

iii. Example: 100 cookies from Acme’s Cookies in Scottsbluff NE or 6 large pizzas from Acme’s Pizza in Omaha NE.

8. Pricing.

a. Pre-priced items. Meals (8.a.) will be pre-priced to include any fees, i.e. delivery fees and/or credit card fees.

b. Unpriced items. Groceries (8.b.) and Edibles (8.c.) will be unpriced as there are too many items to price. Pricing will be based on receipt total. Contractor will provide two fee percentages for under $500.00 and for orders over $500.00.

i. After delivery of Groceries or Edibles, contractor will provide the receipt to the NENG P&C office POC.

9. Delivery and/or pickup times will be detailed on the BOR. Requests may be for one meal to three meals per day.