1-Shelter Bathroom Renovation.pdf

BID DOCUMENTS AND CONTRACT

COVER PAGE

FOR

BASE BID: Shelter Bathroom Rehabilitation

7 Library Way

Levittown, PA 19055

June 19, 2026

Prepared For:

Family Service Association of Bucks County

Emergency Homeless Shelter

Advertisement for Bids

Family Service Association of Bucks County (Family Service), 4 Cornerstone Drive, Langhorne, PA 19047 will receive sealed bids online until 12:00 p.m., prevailing time on July 15, 2026 at which time and place the bids shall be publicly opened for: Contract # B-26-13 Shelter Bathroom Rehabilitation.

This project is an eligible CDBG public facility/emergency shelter rehabilitation activity under 24 CFR 570.201(c), serving low- and moderate-income homeless persons under the CDBG national objective requirements.

This project involves a base bid for renovation of a mixed-use building owned by Family Service, located at 7 Library Way, Levittown, PA 19055. This is a 24/7 Emergency Homeless Shelter with a maximum capacity of 85 individuals.

All Bid Documents and solicitation details may be accessed on/after June 19, 2026 at PennBid via:

https://pennbid.bonfirehub.com/portal/?tab=openOpportunities. Click on the "Open Public Opportunities" then "View opportunities" tabs. PennBID assesses a fee of up to 0.33% of the bid amount (up to $5,000) only to bidders who are awarded contracts. Bids must be submitted online via PennBid no later than July 15, 2026 at 12:00 p.m. Bids will be opened on July 15, 2026, at 12:15 p.m. Award to the lowest responsible Bidder is anticipated on July 24, 2026.

Bids must be made on the forms furnished within PennBid. Each Bid shall be submitted in accordance with the Instructions to Bidders and the Instructions for Submitting Electronic Bids set forth in the Bid Packet, including, but not limited to, a Bid Bond (issued by a surety licensed to conduct business in Pennsylvania), Bank Money Order, or Certified Check for not less than ten percent (10%) of the Bid amount payable to Family Service Association of Bucks County, an Agreement of Surety certifying that the required Performance and Payment will be provided by the Successful Bidder to Family Service Association of Bucks County upon the awarding of the Bid; and proof of insurance as required by the Contract Documents. The Successful Bidder will be required to furnish Performance and Payment Bonds in the amount of 100% of the Contract Price.

The Bidder's attention is called to the fact that the project is receiving Community Development Block Grant (CDBG) funds pursuant to the Housing and Community Development Act of 1974, as amended. The successful Bidder must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex, or national origin. The completion of all required Bid Documents must also be submitted at the time of the bid. Consistent with other Federal programs, CDBG requires various Federal laws, regulations, and guidelines the successful bidder and their subcontractors must comply with including but not limited to: Title VI of the Civil Rights Act of 1964; 24 CFR Part 75 (Section 3); 29 CFR Parts 1, 3, 5, 6, and 7; the Davis-Bacon Act (40 U.S.C. 3141–3148); the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708); the Copeland Anti-Kickback Act (18 U.S.C. 874 and 40 U.S.C. 3145); Section 504 of the Rehabilitation Act of 1973; and applicable Executive Orders and HUD regulations. In accordance with 24 CFR 24, no award of federal funds may be made to debarred or suspended applicants, or those proposed to be debarred or suspended from doing business with the Federal Government.

The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and its subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1702). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low-and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located.

The entire project is subject to Federal prevailing wages. Prospective bidders should not submit their bids until 10 days prior to the bid opening date.

Pre-Bid meeting attendance is mandatory. A pre-bid meeting is to be conducted at 7 Library Way, Levittown, PA 19055 at 10:00 a.m. on June 23, 2026. An alternate meeting date of June 25, 2026 at 2:00 p.m. will be held should a bidder be unable to attend the meeting on June 23, 2026. This pre-bid meeting will be open to all bidders, and all information given at this meeting will be considered part of the https://pennbid.bonfirehub.com/portal/?tab=openOpportunities

Bid Packet, via addendum, and is to be included in the bids. All bidders are required to attend one pre-bid meeting and shall pre-register for that meeting via PennBid.

Family Service reserves the right to reject any or all bids for any cause whatsoever, to eliminate any item or items from the contract, to waive any informality or irregularity in the bids, and exercise its judgement as to the comparative merit of the products and services offered. Award of the Contract, if awarded, will be to the lowest responsible and responsive bidder. Bids may be held by Family Service for a period not to exceed ten (10 days) from the date of the opening for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding of the Contract. Family Service does not discriminate on the basis of race, color, religion, sex or national origin.

Family Service Association of Bucks County

Required Documents to be Submitted with Bid

l. All of the below forms MUST be received with bid:

Competitive Bid Checklist: All forms below MUST be received with bid.

a. Signed Bidders Qualifications Statement

b. Bid Bond

c. Contractor’s Acknowledgement of Receipt of HUD 4010

d. Davis-Bacon and Related Acts (DBRA) Policies and Acknowledgement Form

e. Title 49 Certification;

f. Non-Collusion Affidavit;

g. Anti-Lobbying Certification;

h. False Claims Certification;

i. Federal Contract Requirements Certification;

j. Certificate of Insurance;

k. Contractor Questionnaire

l. Section 3 Acknowledgement Form

m. BABA Acknowledgment Form

n. Bidders Acknowledgement Form (of Addenda)

o. Electronic Bid Form

p. Project Completion Date Certification Form

Instructions to Bidders

The bid proposal must be typewritten or printed.

a. If more than one proposal on any project is submitted by any individual, firm or partnership, corporation or association under the same or different names, only one lowest proposal will be considered.

b. Wherever the word "Owner" is used in these Contract Documents, it shall be understood to mean Family Service Association of Bucks County.

Family Service Association of Bucks County reserves the right to increase, decrease, or eliminate the items and/or quantities in the bid proposal in order to adjust the contract scope in accordance with available funding.

Defined Terms. Terms used in the Bid Packet shall have the following meanings:

a. Bidder: The individual or entity who submits a Bid directly to the Owner.

b. Contract Price: The amount the Owner shall pay the Contractor for completion of the Work in accordance with the Contract Documents as described in current funds and equal to the sum of the established unit price for each separately identified item of Unit Price Work times the actual quantity of that item as set forth on the Contractor's Bid Form which forms the basis of the Owner's award of the Contact to the Contractor.

c. Project: Bathroom Renovation as more fully described in the Bid Packet.

d. Successful Bidder or Contractor: The lowest responsible Bidder submitting a responsive Bid to whom the Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award.

e. Work: All of the activities needed to be undertaken by the Contractor, including, but not limited to, planning, preparation, and installation/construction, to properly and fully complete the Project as described in and in full compliance with the Contractor Documents.

Instructions for Submitting Electronic Bids

Using the PennBid™ electronic bid management system to respond to this Request-for Quotation.

Many PA municipalities, Authorities, and private firms are utilizing the PennBid™ electronic procurement Program for their solicitations, RFPs, and RFQs. Using PennBid is beneficial to both the agencies as well as the bidders.

Costs and bidding effort is greatly reduced as bid documents are available online, all Q&A’s are via email, and sealed bids can be submitted and updated online. Interested bidders need to register only once, a free process that takes only a few minutes. Once registered, bidders have access to publicly available bids and solicitations from every Agency within PennBid, plus are available for By-Invitation-Only RFPs and RFQs. Bidders can obtain all project documents and submit and update their confidential bids online.

Sealed Bid Confidentiality - The confidentiality of the sealed bid system is a cornerstone of the PennBid Program. At no time before Bid Opening can anyone see your electronic bid.

Confidentiality of Identity - When questions are asked and answered, bidder identity is not disclosed to other bidders.

Documents - All documents may be downloaded directly to your computer. Documents can be electronically sent to your suppliers and subcontractors.

Being added to the "Bidders List" - By downloading any document, you are automatically added to the list of bidders for this solicitation.

Questions - by clicking on the "Questions" tab, you can see all questions that have been asked and answered related to this solicitation. You can also ask questions directly through this tab. When the agency answers the question, both the question and answer is emailed directly to all bidders.

Submitting and Updating Bids - You may submit and update your Bid anytime up to the bid due date and time by clicking on the "Bid" tab. You need only to provide the per unit price. The PennBid Program will automatically calculate the extended price (no more math errors). You can update any line item without affecting the rest of your quote.

How to submit your bid:

Step 1: Register and Log In

• Complete the free vendor registration on the PennBid platform to access opportunities.

• Log into your Bonfire Vendor account via PennBid (a “Log In/Register” button is available).

Step 2: Access the Solicitation

• Navigate to 'Open Public Opportunities' or 'My Opportunities' if you were directly invited.

• Click 'View Opportunity' for the project you intend to bid on.

Step 3: Review Solicitation Documents

• On the Project Details page, view key dates and download relevant documents under 'Supporting

Documentation'.

• Use 'Download All Files' for convenience, if available.

Step 4: Ask Questions (if needed)

• Use the 'Messages' or 'Vendor Discussion / Q&A' feature before the deadline to submit questions.

• Responses will be shared with all bidders.

Step 5: Prepare Your Submission

• Click 'Prepare Your Submission' or access the 'Submissions' section.

• Confirm your organization and contact details.

Step 6: Upload Required Documents

• Upload all required files under 'Requested Information'.

• Use provided templates and do not rename them.

• Each successful upload will show a green validation icon.

Step 7: Enter Pricing / Bid Data

• Complete the Excel BidTable with unit prices.

• If 'No Bid' is enabled, mark it appropriately.

Step 8: Finalize and Submit

• Review entries and check the box agreeing to PennBid’s Terms & Conditions.

• Click 'Submit & Finalize My Submission' and receive a bid receipt.

Step 9: Modify or Withdraw if Needed (Before Deadline)

• Un-submit and edit your bid before the deadline, then re-submit.

• To withdraw, use the 'Withdraw Bid' option.

Need Help or Tutorials?

• Contact PennBid or Bonfire support for technical assistance.

Project Description and Scope of Work The purpose of the project is to renovate mixed-use building owned by Family Service Association of Bucks County located at 7 Library Way, Levittown, PA 19055. This is a 24/7 Emergency Homeless Shelter with a maximum capacity of 85 individuals. The facility is an emergency shelter serving low- and moderate-income homeless individuals, and work must be coordinated to allow continued shelter operation unless otherwise directed.

Due to the facility being operational 24/7 preferred days of the week for renovation would be Tuesdays and Thursdays from 8:00 a.m. to 4:00 p.m. The scope of work is as follows:

Building Scope of Work – Site Work is subject to the Build America, Buy America (BABA) regulation.

Bathroom Renovation of Four Bathrooms:

Each bathroom measures 12 x 8 x 8.5 feet.

First stage of renovation will be one bathroom in the women’s dorm and one bathroom in the men’s dorm.

Second stage of renovation will be two bathrooms in the women’s dorm.

Submit for Permit as needed on Owner’s behalf, if necessary.

• Site Prep: Apply protection to floor areas used for access during construction.

Plastic sheeting to be used to seal off adjacent areas. Other bathrooms need to be accessible during renovation.

Cover bathroom floors to prevent damage.

Clean up work area daily.

• Demo: Remove all existing plumbing fixtures.

Remove all wall panels and drywall.

Remove ceiling material.

Remove any contamination (mold, damaged wall, or ceiling studs) Dispose of all debris.

• Framing: Repair or replace damage, blocking or reconfiguration.

• Construction:

Replace drywall, wall panels and ceiling.

Purchase and install new ADA compliant fixtures with products made in the USA, equal to or better than the following:

- One per unit (four total) Toilets – American Standard Afwall Elongated One-Piece Toilet with EverClean Surface

- One per unit (four total) Sinks – American Standard Lucerne 20 ½” Wall Mounted Porcelain Bathroom Sink with a fixed strainer.

- One per unit (four total) Cast Iron Tubs – One with Left drain and three with Right drain equal to Kohler Bellwether 60” x 32” soaking tub (White) with a fixed strainer.

- One per unit (four total) fixed equal to or better than Moen 60” Shower Rod in Brushed Nickel

- Grab bars for each tub -ADA-compliant in quantities and lengths applicable to the bathroom type, configuration, and detail. Brushed Stainless Steel

- Grab bars for each toilet -ADA-Compliant in quantities and lengths. Brushed Stainless Steel

- One per unit (four total) Sink Faucets – American Standard Colony Pro 4 in. Centerset 2-handle Low-Arc Brushed Nickel

- One per unit (four total) Tub Faucets – American Standard Chatfield Single-handle 3- Spray Tub and Shower with 1.8 GPM in Brushed Nickel

- One per unit (four total) Bathroom Mirror – ADA Fixed Tilt, 24 x 26 x 5”

- One per unit (three total – Women’s Bathrooms) Baby Changing Stations – Koala Kare Model H-9600 – 36” x 21” x 4” Horizontal

- One per unit (four total) Ceiling Exhaust and Vent – No Diverter 12” x 6”

- One per unit (four total) HVAC Vent with Fixed Diverter – 12” x 6”

- Purchase, install and paint green or purple drywall. 5 sheets each bathroom (20 total) approximate.

- Purchase and install 5/8” x 4’ x 8’ Mold Tough Firecode X Drywall – 8 – 10 each room

- Purchase and install FRP Standard wall panels – White – Smooth 4’ x 8’ 6 each bathroom (Approximate)

- Caulk and seal as needed.

• Plumbing: Purchase and install new drains connectors. One per unit (four total) for sinks. One per unit (four total) for tubs.

• Electrical: Purchase and install four 20 amp. GFCI receptacles as needed.

- Supply and install one per unit (four total) recessed lights Generation Lighting Flat Glass Shower 6 in. White Recessed Trim in the tub area.

- Supply and install one per unit (four total) Bel Air Lighting 24 in. Brushed Nickel Integrated LED Bathroom Vanity Light Fixture with Round Tube Acrylic Shade and 5CCT at sinks.

- Purchase and install one per unit (four total) 2-Gang White 1-Toggle/1-Decora Standard Wall Plate.

- Purchase and install two per unit (eight total) switches to fit Wall Plate. 1 motion and 1 toggle per bathroom.

• Drywall: Patch in all drywall as needed and spackle all drywall.

- Includes all necessary trims and terminations.

- Paint drywall with Kilz or similar to seal

- Paint with white latex ceiling paint.

• Interior Trim:

- Purchase and install one per unit (four total) commercial-grade pre-hung wood doors with metal louvers at the bottom.

- Purchase and install one per unit (four total) Kwikset Cove Satin Nickel Privacy Door

Knob with Lock, model #300CV15CPV1

• Specialties:

Supply and install on walls –

- One per unit (four total) double 9” toilet paper holders, translucent

- Two per unit (eight total) 30” towel bars, Brushed Nickel

- One per unit (four total) robe hooks, Brushed Nickel

• Production Management: Production Manager to coordinate all subcontractors and trades throughout the project.

Property Standards

The Contractor shall perform all rehabilitation work in a manner that ensures the property meets or exceeds the following standards upon completion:

1. Compliance with Codes and Regulations

a. All work must comply with:

i. Applicable local and state building, housing, and property maintenance codes including the Pennsylvania State Uniform Building Code, the County of Bucks and the local municipal Codes and Ordinances where the property is located.

ii. Zoning, fire safety, plumbing, electrical, and mechanical codes.

iii. All applicable permitting and inspection requirements.

2. Minimum Physical Standards

a. Upon final inspection, the property must:

i. Be decent, safe, sanitary, and structurally sound.

ii. Be free of:

1. Health and safety hazards.

2. Active leaks or moisture intrusion.

3. Mold, asbestos hazards, and pest infestations.

4. Have all structural components (roof, walls, foundation, stairs) in good repair and working order.

5. Have weather-tight roofing and properly functioning gutter systems.

3. Functional and Safe Building Systems

a. Electrical systems must be updated as needed, with properly functioning circuits, outlets, and fixtures.

i. Plumbing systems must be leak-free, code-compliant, and provide adequate water pressure.

ii. HVAC systems must be operable and properly vented. All smoke detectors and carbon monoxide detectors must be installed and working in accordance with code.

iii. AC systems must be operable, efficient, and properly vented. All smoke detectors and carbon monoxide detectors must be installed and working in accordance with code.

Funding and Program Requirements

The contract is funded under the Bucks County CDBG Entitlement Program pursuant to 24 CFR Part 570, and the contractor must comply with all applicable provisions of the County’s CDBG grant agreement with

HUD.

The parties acknowledge that the Owner is a CDBG grantee subject to 2 CFR Part 200. Contractor shall cooperate with Owner’s obligations under 2 CFR 200, including Subpart D (procurement and contract requirements) and records and access requirements at 2 CFR 200.334 200.338.

Contractor acknowledges that project costs are subject to the allowability and cost principles of 2 CFR 200 Subpart E, as applicable, and that records are subject to audit under 2 CFR 200 Subpart F.

Materials and Workmanship

Unless otherwise specifically provided for in the Technical Specifications contained in the Scope of Work, all workmanship, equipment, materials, and articles incorporated in the work shall be new and the best grade of the respective kinds for the purpose. Where equipment, materials, articles or workmanship are referred to in the Technical Specifications as "equal to" any particular standard, Family Service Association of Bucks County shall decide the question of equality.

The Contractor shall furnish to Family Service Association of Bucks County for approval the manufacturer's detailed specifications for all machinery, mechanical and other special equipment, which he contemplates installing together with full information as to type, performance characteristics, and all other pertinent information as required, and shall likewise submit for approval as required full information concerning all other materials or articles which he proposes to incorporate in the work.

Machinery, mechanical and other equipment, materials or articles installed or used without such prior approval shall be at the risk of subsequent rejection.

Materials specified by reference to the number or symbol of specific standard, such as an A.S.T.M.

Standard, a Federal Specification or other similar standard, shall comply with requirements in the latest revision thereof and any amendment or supplement thereto in effect on the date of the Invitation for Bids, except as limited to type, class or grade, or modified in such reference. The standards referred to, except as modified in the Technical Specifications, shall have full force and effect as though printed therein.

Receipt and Opening of Bids Family Service Association of Bucks County (herein called "Owner") invites sealed bids on the forms attached hereto and located in the subdirectory titled "Required Documents to be Submitted with Bid."

All blanks on these forms must be appropriately filled in. Sealed bids will be received via PennBid no later than July 15, 2026 at 12:00 p.m. for the project entitled “Bathroom Renovation of Four Bathrooms”. The bids shall be opened on July 15, 2026 at 12:15 p.m., and the results made available for viewing on the PennBid site within 24 hours. The Bid Packet may be examined online via the PennBid Program (https://pennbid.bonfirehub.com/portal/?tab=openOpportunities) on/after June 19, 2026.

A Bid shall be submitted via PennBid no later than the date and time prescribed in the advertisement.

The Bidder is solely responsible for submitting its Bid by the time indicated in the advertisement. All Bids are required to be submitted electronically via PennBid to be considered. The document entitled Instructions - Submitting Electronic Bids For This Solicitation is included as part of the Bid Packet and provides instructions on what information needs to be submitted along with how to submit. Bids will be opened at the time and place indicated in the advertisement. No hard copies of any Bids will be accepted.

The Owner reserves the right to reject any or all Bids, including, without limitation, nonconforming, non-responsive, unbalanced, or conditional Bids. The Owner may consider any bid not prepared and submitted in accordance with the provisions hereto as non-responsive; and may waive any informalities in any and all bids. Any bid received after the time and date specified shall not be considered. The Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. The Owner may also reject the Bid of any Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder due to noncompliance with Bid Specifications and/or prior work history of the Bidder.

The Successful Bidder shall be required to enter into a written Contract to be approved by the Owner.

More than one Bid for the same work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

https://pennbid.bonfirehub.com/portal/?tab=openOpportunities

In evaluating Bids, the Owner will consider whether or not the Bids comply with the prescribed requirements, and alternates if applicable; unit prices; and other data, as may be requested in the Bid Form or prior to the Notice of Award. The Owner will consider the qualifications of Bidders and may consider the qualifications and experience of subcontractors, Suppliers, and other individuals or entities proposed for those portions of Work for which the identity of subcontractors, suppliers, and other individuals or entities must be submitted as provided in the Bid Packet.

The Owner may conduct such investigations as it deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed subcontractors, suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. Any Bidders who have defaulted on a public Contract with three (3) years of the date of the issuance of this Bid Packet may be eliminated from consideration within the sole discretion of the Owner.

If the Contract is to be awarded, the Owner reserves the right to select any combination of the Base Bid and/or Alternate Bids to determine the lowest responsible Bidder for the selected combination whose Bid is in the best interests of the Project. If the Contract is to be awarded, only one award will be made.

Withdrawal of Bids

A Bid may be withdrawn any time prior to the bid closing date and time by clicking on the "Withdraw Bid" button within PennBid. After the opening of Bids, Bids may only be withdrawn within two (2) business days after such opening of Bids in strict compliance with 73 P.S. §1602 and any subsequent amendments.

Rejection of Bids

The Owner reserves the right to reject any or all Bids. Bids which are incomplete, conditional, or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, shall be rejected as non-responsive. The right to reject or accept bids shall be solely for the benefit of the Owner, and shall create no right, entitlement or expectation in any Bidder.

The Owner also reserves the right to reject the Bid of any Bidder which has previously failed to perform properly, or to complete on time, contracts of a similar nature; which is not in a position to perform the Contract; or which has habitually and without just cause neglected the payment of bills or otherwise disregarded its obligations to subcontractors, material suppliers, or employees. In determining the lowest responsible Bidder, the following elements, in addition to those mentioned, will be considered: Whether the Bidder involved (1) maintains a permanent place of business; (2) has adequate plant equipment available to do the Work properly and expeditiously; (3) has suitable financial resources to meet the obligations incident to the Work; and (4) has appropriate technical experience.

The Owner reserves the right to consider as unqualified to perform the work of general construction any Bidder who does not habitually perform with its own forces the major portions of the work involved in construction of the improvements embraced in this Contract.

Qualifications of Bidders

To demonstrate a Bidder's qualifications to perform the Work, each Bidder must submit with its Bid, a completed Bidder Qualification Statement. The Owner will make such investigations as it deems necessary to determine the ability and competency of the Bidder to perform the Work in the manner and within the time limit stipulated, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request, such as written evidence to the resources needed to fulfill the conditions of the Contract and Specifications, financial data, previous experience, present commitments, and such other data as may be reasonably requested. The Owner reserves the right to reject any Bids received if the investigation fails to satisfy the Owner that such a Bidder is properly qualified to carry out the obligations of the contract and to complete the Work as specified.

In addition to the financial qualifications, the Bidder shall be required to prove to the satisfaction of the Owner that it has within the two-year period prior to the submission of this bid, successfully completed a contract for similar work in an amount of not less than seventy-five percent (75%) of the amount of the proposed Contract.

In determining Bidder responsibility for this work, attention will be given to the method of construction which the Bidder plans to follow, the available experienced and skilled workers which it plans to use in the prosecution of the work; and the type of equipment and material it plans to install;

and it shall be prepared to furnish its information, in writing, at the Owner's request.

Preparation of Bids

The Owner will assume each Bidder will have carefully examined the Invitation to Bid, the Instructions to Bidders, the Contract, the General Provisions, the Technical Specifications, the Bid Form, and Technical Specifications for the work, all attached hereto, and to have carefully investigated physical conditions at the site and character of the work to be done and to have inquired fully into the difficulties of construction of the work before preparing their proposal. The Owner will not be responsible for failure of the Bidder to properly estimate such difficulties and costs, or for overlooking any of the requirements of the Contract or other documents in the Bid Packet. In addition:

• Complete set of the Bid Packet are available online at no cost at PennBid (www.PennBid.net).

• Complete set of Bid Packet must be used in preparing Bids. The Owner does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete set of Bid Packet.

• In making copies of Bid Packet available on the above terms, the Owner does so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

It is the responsibility of each Bidder before submitting a Bid to:

• Examine and carefully study the Bid Packet and the other related data identified in the Bid Packet;

• Attend the required Pre-Bid Meeting;

• Visit the Site and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

• Become familiar with and satisfy itself as to all federal, state, and local laws and regulations that may affect cost, progress, or performance of the Work;

• Consider the information known to itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site;

and the Bid Packet, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by itself, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bid Packet; and (3) its safety precautions and programs;

• Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bid Packet;

• Become aware of the general nature of the work to be performed by the Owner and others at the Site that relates to the Work as indicated in the Bid Packet;

• Promptly give the Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bid Packet and confirm that the written resolution thereof by Owner is acceptable to Bidder; and

• Determine that the Bid Packet is generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

The submission of a Bid will constitute an incontrovertible representation by Bidder: that Bidder has complied with every requirement of these Instructions; that without exception, the Bid is premised upon performing and furnishing the Work required by the Bid Packet and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown, indicated, or expressly required by the Bid Packet; that Bidder has given the Owner written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bid Packet and the written resolutions thereof by the Owner are acceptable to Bidder; and that the Bid Packet is generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

Alternative Bids

No alternative bids will be accepted for the project.

Pre-Bid Meeting

A mandatory pre-bid meeting is to be conducted at 7 Library Way, Levittown, PA 19055 on June 23, 2026, at 10:00 a.m. to review the project scope of work and bidding requirements and visit the site.

Bidders will be provided access to the facilities during the pre-bid meeting. An alternate meeting date of June 25, 2026, at 2:00 p.m. will be held should a bidder be unable to attend the meeting on first date.

This pre-bid meeting will be open to all bidders, and all information given at this meeting will be considered part of the Bid Packet, via addendum, and is to be included in the bids. All bidders are required to attend one pre-bid meeting and shall pre-register for that meeting via PennBID.

Inspections of Site

The Bid Package includes a rendering of the current floor plans. Every Bidder should visit the Site of the proposed Work and fully acquaint itself with the existing conditions there relating to construction and labor and should fully inform itself as to the facilities involved and the difficulties and restrictions attending the performance of the Contract. The Bidder should thoroughly examine and familiarize itself with the Technical Specifications, and all other Contract Documents. The Successful Bidder, by the execution of the Contract, shall in no way be relieved of any obligation under it due to its failure to determine or examine the conditions existing at the Site, and the Owner will be justified in rejecting any claim based on facts regarding which the Bidder should have been on notice as a result of such determination or examination.

Requests for Supplementary Information

It shall be the responsibility of the contractor to make timely requests of Family Service Association of Bucks County for any additional information not already in his possession which should be furnished by Family Service Association of Bucks County under the terms of this Contract, and which he will require in the planning and execution of the work. Such requests may be submitted from time to time as the need is approached, but each shall be filed in ample time to permit appropriate action to be taken by all parties involved so as to avoid delay. Each request shall be in writing and list the various items and the latest date by which each will be required by the Contractor. The first list, if needed, shall be submitted within one week after Contract award and shall be as complete as possible at that time. The Contractor shall, if requested, furnish promptly any assistance and information Family Service Association of Bucks County may require in responding to these requests of the Contractor. The Contractor shall be fully responsible for any delay in his work or to others arising from his failure to comply fully with the provisions of this Section.

Intents of Contract Documents

The intent of the Contract Documents is to obtain a complete job, satisfactory to the Owner. It shall be understood that the Bidder has satisfied itself as to the full requirements of the Contract and has based its Proposal upon such understanding. Compensation for all work and materials required to complete the Contract shall be considered included in the prices bid for the items listed in the Bid.

Addenda and Interpretations

No interpretations of the meaning of the Contract Documents will be made to any prospective Bidder orally. Every request for such interpretation should be submitted in writing via the Questions tab within PennBid Portal, and to be given consideration must be received at least seven (7) days prior to the date fixed for the opening of the bids. Any and all such interpretations and any supplemental instructions will be given in the form of written addenda to the specifications which will be posted on PennBid to all prospective Bidders (at the respective address furnished for such purposes) not later than five (5) days prior to the date fixed for the opening of bids.

Failure of any Bidder to receive any such addenda or interpretations shall not relieve said Bidder from any obligations under its Bid as submitted. All addenda so issued shall become part of the Contract Documents. Notifications of Addenda will be emailed to all parties recorded by the Architect/owner as having downloaded the Bid Packet. Questions received after the posted cut-off date may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may be issued to clarify, correct, or change the Bid Packet, as deemed advisable by the Owner.

Bonding & Insurance Requirements

For contracts under $100,000 there is no federal requirement. The Department of Community Development recommends a bid bond of at least 5% of the bid price, however our agency requires a bid bond of 10% of the bid price and performance and payment bonds of at least 100% of the project cost. For contracts exceeding $100,000, a bid bond of at least 10% and performance and payment bonds of at least 100% are required.

Without restricting the obligations and liability assumed by the Contractor under other sections of the Contract Documents, the Contractor shall at its own cost and expense purchase and maintain in force until final acceptance of its work, the forms of insurance coverage described hereafter. It is the intent of the required insurance to protect the Contractor, the Owner, from claims under Worker's Compensation Act; and from claims for damage to property; damages because of bodily injury, including death, which may arise from and during operations under this Contract, whether such operations be by the Contractor or by any subcontractor or anyone directly or indirectly employed by either of them. The insurance requirements apply to the Contractor and its subcontractors, unless specifically noted to the contrary in the Contract Documents.

At the time of execution of the Contract, certificates of Insurance must be furnished to the Owner, and be acceptable to the Owner with respect to form, coverage, and company. Each certificate must provide for ten (10) days’ notice to the Owner of any cancellation or change of limits, and such notice shall be sent by registered or certified mail, with return receipt. The Limits of Insurance shall be as follows:

Contractor shall maintain, during the entire construction period, sufficient multi-peril liability insurance, workmen's compensation insurance and builder's risk insurance to hold Family Service Association of Bucks County and the County of Bucks harmless from any liability or breach of contract, or other agreement arising from the undertaking of the construction project.

The vendor that is awarded contracts under this program is required to provide a Certificate of Insurance that contains a minimum of the following coverage and limits:

1. Automobile Liability - to include owned, non-owned and hired vehicles:

Combined Single Limit $1,000,000.

2. Workers Compensation Statutory and Employer's Liability:

Bodily Injury by Accident $100,000. each accident Bodily Injury by Disease $100,000. each employee Bodily Injury by Disease $500,000. policy limit

3. A waiver of subrogation applies to all Liability policies where allowed by law.

4. Additional Insured shall read: The County of Bucks, its Board of Commissioners, employees, directors, officers, departments and divisions shall be included as additional insured on all Liability Policies on a primary and non-contributory basis with respect to the work performed for this contract: Family Service Association of Bucks County Contract #B-26-13

5. Cancellation Clause- must read:

Should any of the above-described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.

6. Certificate Holder – Family Service Association of Bucks County

7. Special Insurance Coverage:

Contractors Pollution Coverage Each occurrence limit $1,000,000.

"X, C, U" (Explosion, Collapse, Underground) Coverage Each occurrence limit $1,000,000.

8. Any excess liability coverage required for contracts with 100% performance bond coverage must be provided in the form of umbrella coverage. Any restrictions or limitations in coverage should be specified on the certificate of insurance -

Each Occurrence $2,000,000.

Aggregate Limit $2,000,000.

9. Professional Liability, Errors and Omissions– usually used for professional services Each Jobsite limit $1,000,000.

General Aggregate limit $2,000,000.

10. Builder’s Risk

Conditions of Work

Each Bidder must inform itself fully of the conditions relating to the construction and labor under which the Work will be performed; failure to do so will not relieve the successful bidder of its obligation to furnish all material and labor necessary to carry out plated work for the consideration set forth in its Bid.

At the time of the opening of bids, each Bidder will be presumed to have inspected physical conditions at the Site and to have read and to be thoroughly familiar with the Contract Documents (including all addenda); the failure or omission of any Bidder to receive or examine any form, instrument, or document shall in no way relieve any Bidder from any obligation in respect of its Bid. Where structure locations are shown, if any, they are for the information of the Owner; their correctness is not guaranteed or warranted by the Owner, and in no event is this information to be considered as a part of the Contract.

If this information is used by a Bidder in preparing its proposal, it must assume all risks resulting from conditions differing from the approximation shown.

Bidders are notified that it is obligatory upon them to obtain by their own means, information which they may require as to the existing physical conditions of the Site and, in particular, as to subsurface and ground water conditions. Bids for excavation, if any, are based on unclassified material.

Time for Completing Work and Liquidating Damages

The time for completion of work under this contract shall be [90 calendar days] from the Contractor's receipt of the written Notice to Proceed from the Owner (" Contract Time" ). This time period will apply for any contract award whether individually or collectively. Immediately after execution and delivery of the Contract, the Contractor shall submit to the Owner an estimated construction progress schedule, showing the proposed dates of commencement and completion of each of the various sections of work required under the Contract, the anticipated amount of each monthly payment to become due to the Contractor and the accumulated percent of progress each month. The Contractor will not be permitted to work on: September 7, Labor Day, November 26, Thanksgiving and November 27, Friday after Thanksgiving.

All Bidders are notified that time is of the essence for this Contract. The Successful Bidder will be required to prosecute the work so as to ensure its completion within the number of calendar days set forth above. It is mutually agreed that damages to the Owner for failure of the successful bidder to fully complete the work under this Contract on or before the above-stated date shall be Fifty Dollars ($50.00) for each calendar day after said date that shall elapse before the Work is fully completed, which amount shall in no event be considered as a penalty, but as liquidated damages due the Owner because of said delay. The Owner may retain the amount thereof from any monies which otherwise would be payable hereunder to the Successful Bidder.

Bid Security

Each Bid must be accompanied by a certified check of the Bidder, or a bid bond, duly executed by the Bidder as principal and having as surety thereon a surety company approved by the Owner, in an amount not less than ten percent (10%) of the amount of the base bid. Such checks or bid bonds will be returned to all except the three (3) lowest formal Bidders within the seven (7) days after the formal opening of the Bids. The remaining checks or bid bonds will be returned to the three (3) lowest bidders within five (5) days after the Owner and the Successful Bidder have executed the Contract, or if no Contract has been so executed, within ninety (90) days after the date of the opening of bids, or upon demand of the Bidder at any time thereafter so long as it has not been notified of the acceptance of its Bid.

Collusive Agreements

Each Bidder submitting a Bid to the Owner for any portion of the Work contemplated by the Bid Packet shall execute and attach thereto, an affidavit substantially in the form herein provided, to the effect that it has not entered into a collusive agreement with any other person, firm, or corporation in regard to any Bid submitted.

Before executing any subcontract, the successful Bidder shall submit the name of any proposed subcontractor to the Architect /owner for prior approval and a Non-Collusion Affidavit of Subcontractor to the Owner.

Award of Contract

The Contract will be awarded to the responsible Bidder submitting the lowest Base Bid if no alternates are selected, or the lowest combined bids for Base and selected Alternates, complying with the conditions of the Invitation for Bids. The Successful Bidder will be notified at the earliest possible date.

The Owner, however, reserves the right to reject any and all Bids and to waive any informality in Bids received whenever such rejections or waiver is in its interest.

Each Bidder shall bid on all items. A Contract will be awarded on the basis of the lowest total Bid by a responsible Bidder, following evaluation of relative costs and benefits. Each Bid shall be a balanced Bid.

Contract Execution

The Successful Bidder shall, within ten (10) days after the official notice of Contract Award, execute the Contract, then submit same with the appropriate bonds to the Owner. The time for such submittal may be extended at the election of the Owner and for the sole benefit of the Owner. Failure or refusal of the Successful Bidder to do so will be considered as an abandonment of the Contract, and bid security posted with any proposal shall be forfeited to and become the property of the Owner.

Payment and Performance Bonds

Simultaneously with the delivery of the executed Contract, the Successful Bidder must deliver to the Owner an executed Performance Bond, in the amount of one hundred percent (100%) of the accepted Bid, as security for the faithful performance of its Contract, and a Payment Bond, in the amount of one hundred percent (100 %) of the accepted Bid, for the payment of all persons performing labor or furnishing materials in connection therewith, in the form of bonds attached hereto and having as security such surety company or companies as are acceptable to the Owner and as are authorized to transact business in this state. Failure to submit the bonds shall constitute grounds to cancel the Contract.

Alterations made in the terms of the Specifications, or agreement of quantities of work shall in no way violate the delivered bonds. Bonds shall be executed by an insurance or surety company licensed to operate in the state of Pennsylvania and satisfactory to the Owner.

Power of Attorney

Attorneys-in-fact who execute bonds as required by this Bid Packet must file with each bond a certified copy of their power of attorney to sign said bonds.

Progress Payments

This project is subject to Davis Bacon. The applicable U.S. Department of Labor wage decision(s), as incorporated in Appendix A, are hereby made a part of this Contract. The Contractor shall: (a) pay all laborers and mechanics not less than the applicable prevailing wage rates; (b) submit weekly certified payrolls to the County via SkillSmart software (no cost to the contractor); (c) ensure that all subcontractors are bound to the DBRA requirements; and (d) cooperate with on-site employee interviews and payroll reviews conducted by the Owner, Grantee, HUD, or their agents. Failure to maintain current and accurate weekly SkillSmart submissions may result in withholding or delay of payment.

Family Service Association of Bucks County will review progress estimates at or about the last day of each month either by direct estimation or by measurements, or by a combination of both, of work done by the Contractor during the previous month. Ninety percent (90%) of such estimate shall be due the Contractor as payment after the issuance of a Certificate of Payment. The balance of ten percent (10%) of the progress estimate shall be withheld until fifty percent (50%) of the Project is complete. The balance of five percent (5%) of the progress estimate shall be withheld until the final acceptance of the completed work by the Owner. Payment will be made by the Owner on or before the time specified in the Contract.

Trade Names

Wherever trade names are used either in the plans or in the specifications, it is understood that such names and designations indicate a type or kind of material and/or equipment. Approved equal in kind, type, and/or quality will be accepted at the discretion of the Owner. The Contractor shall submit manufacturers' specifications, etc., sufficient for the Owner to determine equivalency of material and/or equipment.

Permits and Compliance with Local Laws

The Contractor shall give all notices required by and comply with all applicable laws, ordinances, and codes of the Local Government. All construction work and/or utility installations shall comply with all applicable ordinances, and codes including all written waivers.