1-SCOK_B1435 2nd Flr Conf. Rm AV Upgrades_SOW FINAL PDF.pdf

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Statement of Work (SOW)

For

USB camera Installation and modifications for Building 1435 2nd Floor Conference Room

66th Air Base Group Communications and Information Division (66ABG/SC)

Hanscom Air Force Base (AFB) MA

Date: 30 MAY 2024

Prepared by:

66ABG/SC

Hanscom AFB, MA 01731

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Overview:

The 66th Air Base Group Communications and Information Division (66ABG/SC) provides Hanscom AFB with network services to all the buildings. The 66ABG/SC division has a requirement to upgrade one conference room located in Building 1435 with a PTZ capable camera and microphone capability a new Microsoft TEAMS USB capability, as described later in this document, an Audio Visual (AV) rack, projector, audio capabilities, and a control system.

Current Conditions:

The Conference room currently has a single ceiling mounted projector connected to the existing resident Personal Computer (PC) in the room which projects to an electric projection screen when the system is powered on. The system is powered on using a wall mounted control panel, which does not include any microphones or cameras.

Vendors:

Vendors responding to this RFQ shall be located within 100 miles of Hanscom Air Force Base.

Location For any materials being shipped directly to the base shall be delivered to:

66 AGB/SC

132 Grenier Street Bldg. 1814 Hanscom AFB, MA 01731 Attn: Daniel Szilagyi 781-225-0026

Government Points of Contact (POC)

Manager Name: Daniel Szilagyi Email: daniel.szilagyi@us.af.mil Telephone: 781-225-0026

Audio Visual Specialist:

Name: Garreth Harrington Email: garreth.harrington@us.af.mil Telephone: 781-225-4877

General Requirement

• Require, in advance, names of all technicians that will be working on this project, for Facility Security. All technicians must be US citizens and have proof of ID. All drivers shall have a valid driver license and proof of insurance to drive on Hanscom AFB. All documentation will be checked before a visitor’s pass will be issued.

• All work shall adhere to all applicable standards and codes.

• Working hours shall be 7:00 am to 3:00 pm (adjustments can be made), Monday-Friday. No work will be done on days the base is closed, to include, but not limited to Holidays, weekends, and closure due to storms.

Projected Implementation Dates: Work to be completed no later than twelve weeks from the date of award.

Equipment Delays: If there are delays in shipments due to electronics shortages /COVID impacts please notify Hanscom personnel immediately so that proper planning can take place.

TAA REQUIREMENT: All equipment shall be new and TAA compliant.

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Requirements:

The Base Communications Division is requesting the following SOW to be performed:

1) Purchase and install one TAA compliant Pan/Tilt/Zoom HDMI and USB capable camera and wall mount, and route cabling to the existing Resident PC location in the far corner of the room where a new AV rack will be located. Cabling should be unobtrusive and be routed in the ceiling and not be visible. Camera should have the ability to be controlled with a handheld remote. The camera shall be ceiling centered near the projection screen unless the projected image interferes with the camera. Alternate location for camera mounting shall be screen left or right wall mounted so that the entire table can be seen as well as the center chair at the head of the table.

2) Purchase and install a TAA compliant microphone capability at the table with two microphones.

Microphone capability shall have the ability to mute or unmute with a physical touch. There shall be a light indicator on the microphones to show when the microphones are active. Microphone capability requires connectivity for both the resident PC location in the corner of the room as well as the laptop location at the head of the table.

3) Purchase and install 2 ceiling speakers. The speakers shall be located equally spaced and centered over the table.

4) Provide USB connection via a new cable cubby to be installed that would house the required cabling in the table to enable meeting participants to connect their laptops and utilize it during meetings and use the camera/mic/speaker sound from the camera and microphones via a single USB cable for use in Microsoft Teams.

An HDMI cable shall also be available so that laptop users can project to the projection system. There shall also be a network port/Keystone available in the cubby so that a network capability can be located at the cable cubby by the base cable team.

5) Cable Cubby location shall have an AV transmitter device to transmit the laptop image to the AV system.

6) Provide and install a 16-inch monitor to be installed at the table. Device shall reflect what is on the Projection screen. Monitor shall have a receive device located under the table. Touch panel shall have an ability to route any source to the table monitor. The default shall have the monitor reflect anything that is on the projector.

7) Provide USB connection at the resident PC for PC users to get camera/mic/speaker sound input to the resident laptop from the camera and microphones via a single USB cable for use in Microsoft Teams.

8) The USB connection to the resident PC should be the default connection for the USB devices. When a laptop is connected, the USB devices shall automatically become available to the laptop. When the laptop gets disconnected, the USB devices should default back to the resident PC.

9) Remove and replace the existing ceiling mounted projector with a new WUXGA laser projector and mount.

10) Projector shall also have an AV receive device to receive the video signal from the AV system.

11) There is currently a Samsung monitor mounted installed in the room on the right-side wall. Purchase a new articulating mount for the monitor and replace/install the existing fixed mount. Also include a new receive device behind the monitor so signal can be sent to the monitor. Monitor shall come on when the projection system comes on and the default image shall be what is on the projector. Monitor shall be controlled by the AV system. There is a 2nd HDMI connection for this monitor. The second HDMI originates from a first-floor location within the building. This monitor shall have the ability to show either Input 1 from the AV system, or Input 2 from the first-floor location. This input change capability shall be selectable from the control panel.

12) Remove and replace/install the existing projection screen with a new projection screen that can be controlled by the AV system.

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13) There is currently no conduit path between the table and the resident PC. The contractor shall provide and install an over the floor raceway to contain any cabling that will run between the two locations to cover the cable and provide a safe and reliable cable path. The raceway should be as unobtrusive as possible.

14) Install one audio processor for processing all audio inputs including the table mics, PC inputs, speaker outputs.

15) Install a 4x4 HDMI switcher to allow for 4 HDMI inputs and 4 HDMI outputs.

16) Install one 10-inch touch panel wall mounted to allow for routing of signals and powering the system on and off.

17) Install a video bridge to allow for the video/audio conversion for USB connectivity for laptops in the room.

18) Install one control system to control all AV components.

19) Program/code entire AV system and control panel with input from the government POC.

20) Install one AV switch for connectivity to all AV devices.

21) Install one amplifier to provide sound amplification to the room.

22) Install a rack to house all equipment. Rack shall include a surge protector for all rack items. Rack shall also have a door on the front that can close.

23) Contractor shall provide 1 year warranty coverage of all hardware.

Please note: All devices including USB items cannot have Wi-fi/Bluetooth/NFC capabilities.

CABLES/MOUNTS/CONNECTORS

Contractor shall provide any additional cables/mounts/connectors/fasteners/table hardware to complete the installation.

AV contractor shall give the old projector and projection screen to the government for re-use or disposal/excess.

AV contractor shall have responsibility to dispose of any old cables/connectors.

Audio Visual proposals shall include:

Warranty Coverage specification after installation and acceptance for 1 year.

Support coverage for first year shall include 2 preventive maintenance visits at 6-month intervals, response time for problems via phone within 24 hours of reported problem. On site support within 48 hours. If equipment or coding is required, vendor shall provide a breakdown of costs for all repairs.

Vendor shall provide option year pricing for 3 – follow on 1-year extensions for Service and Support.

Service and Support coverage for each year shall include 2 preventive maintenance visits at 6-month intervals, response time for problems via phone within 24 hours of reported problem. On site support within 48 hours. If equipment or coding is required, vendor shall provide a breakdown of costs for all repairs.

Training Provide training and orientation to the government on use of the new equipment. General System overview training is required for the government group up to 3 personnel immediately following the commissioning.

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Deliverables Provide copies of any Signal Flows (Audio/Video/Control) as large format paper copy (architectural drawings), as PDFs and any Crestron/AV code produced and implemented in the control systems, on CD for continuity.

Service Outages.

The Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in-service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. The Contractor shall coordinate planned outages with the site POC at least 4 weeks in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

The Following pages list the required equipment that would be needed for this installation.

Quantity Manufacturer Part number Description 1 BIAMP Tesira Forte Dan VT 4 Audio processing hardware for mics and speakers 4 CRESTRON HD-TXC-4KZ-101 HDMI Lite Transmitter over CAT 4 CRESTRON HD-RXC-4KZ-101 HDMI Lite Receiver over CAT 1 CRESTRON FT2-202-PTL Flip Top with HDMI cable, USB cable, Network, and power for table 1 CRESTRON CP4 Crestron Series 4 Control System 2 CRESTRON DM NUX L2 DM NUX USB over network with routing local (Resident and Table) 1 CRESTRON DM NUX R2 DM NUX USB over network with routing remote 1 CRESTRON TSW-1070-GV-B-S 10.1 in. Wall Mount Touch Screen, Government Version 1 CRESTRON TSW-UMB-70 Universal Mounting Bracket for TSW-70 Series 1 CRESTRON HD-MD4X4-4KZ-E 4x4 4K60 4:4:4 HDR AV Switcher 2 CRESTRON ICI6T-W-T-EACH Saros Integrator 6.5” 2-Way In-Ceiling Speaker, White Textured, Single 1 EXTRON 60-1449-01 Extron Mono 70/100 Amplifier – 60 Watts 1 PEERLESS PA 762 AV PA762 Paramount Articulating Wall Mount for 39 to 90" Displays 1 ACER PM161Q 15.6" Class LED Monitor - 16:9 1 EPSON V11HA98020 WUXGA Laser 3LCD Projector 1 CHIEF RPAUW Chief RPAUW Inverted LCD/DLP Projector Ceiling Mount (White) 1 DA-LITE 34482L Da-Lite Cosmopolitan Electrol Tensioned 34482LProjection Screen 1 LUXUL AMS-1208P AV Series 12-Port/8 PoE+ Gigabit Managed Switch 1 MIDDLE ATLANTIC RFR-1628BR 16 U+ Rack for rack mounted devices 1 MIDDLE ATLANTIC RFR-ERRK-16 16 RU Rack Rail 1 SURGE X SX1120RT Surge Elminator & Power Conditioner 20As at 120 Volts 2 SHURE MX392/C Tabletop omnidirectional microphone with mute button/indicator 1 VADDIO 999-99200-000W PTZ HDMI & USB camera 12x zoom, with handheld remote

1 VADDIO 999-8210-000 VADDIO AV BRIDGE

1 WIREMOLD OFRBC-8 Over floor Raceway Base and Cover - 8 Ft 1 WIREMOLD OFR10A Entrance Fitting 1 WIREMOLD OFR48-2MRTC Wiremold OFR 2 Gang Outlet

1 MISC MISC MISCELANEOUS CABLES CONNECTORS HARDWARE

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Picture of room, projection screen is retracted at the end of the room

Current Extron Wall Controller

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Resident PC located in the corner of the room

Current cable path from Resident PC into wall up and to the ceiling projector.

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Existing NEC Ceiling Projector

2nd picture of existing NEC projector

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Existing Projection screen

Existing Projection screen

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