1-RFQ- Professional Surveying Services FINAL.pdf

MONROE COUNTY

REQUEST FOR QUALIFICATIONS FOR

PROFESSIONAL SURVEYING CONTINUING SERVICES

BOARD OF COUNTY COMMISSIONERS

Mayor Michelle Coldiron, District 2

Mayor Pro Tem David Rice, District 4 Craig Cates, District 1

James K. Scholl, District 3 Holly Merrill Raschein, District 5

COUNTY ADMINISTRATOR CLERK OF THE CIRCUIT COURT

Christine Hurley Kevin Madok

September 2026

PREPARED BY:

Monroe County Department of Facilties Management Kevin Wilson, Assistant County Administrator

PROFESSIONAL SURVEYING SERVICES

NOTICE OF REQUEST FOR COMPETITIVE SOLICITATIONS

NOTICE IS HEREBY GIVEN that on Tuesday, October 27, 2026, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed responses for the following:

Professional Surveying Continuing Services Monroe County, Florida

Pursuant to F.S. § 50.0211(3)(a), all published competitive solicitation notices can be viewed at: www.floridapublicnotices.com, a searchable Statewide repository for all published legal notices. Requirements for submission and the selection criteria may be requested from the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. The Public Record is available upon request.

Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform.

Please do not e m a i l , mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00P.M. on October 27, 2026. There is no cost to the bidder to use the Bonfire platform.

Please do not submit your confidential financial information as part of your proposal. There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days, whichever is earlier, unless the bids/proposals are rejected in accordance with F.S. 119.071. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on Tuesday, October 27, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

Publication Dates Keys Citizen: Thur., 09/24/2026 Keys Weekly: Thur., 09/24/2026 News Barometer: Fri., 09/25/2026

TABLE OF CONTENTS

NOTICE OF REQUEST FOR QUALIFICATIONS

SECTION ONE - Instruction to Respondents

SECTION TWO - Scope of Work

SECTION THREE - Draft Contract Attachment A - Consultant Scope of Services Attachment B - Hourly Rates

SECTION FOUR - County Forms

Response Form Lobbying and Conflict of Interest Form Non-Collusion Affadavit Drug Free Workplace Form

Public Entity Crime Statement Vendor Certification Regarding Scrutinized Companies Lists Affidavit Attesting to Noncoercive Conduct for Labor or Services Certification Regarding Prohibition Against Using DEI Material

Respondent’s Insurance and Indemnificaiton Insurance Agent’s Statement

SECTION ONE: INSTRUCTION TO RESPONDENTS

1.1 INTRODUCTION/BACKGROUND

Monroe County is in need of surveying services for miscellaneous small projects. Monroe County anticipates retaining multiple qualified firms or indivduals under continuing service contracts. Specific projects will be awarded on a task order basis; no minimum amount of services or compensation will be assured to any firms. The Respondent awarded a contract shall provide Professional Surveying Services for the Annual Continuing Contract for Monroe County.

Professional surveying services may include boundary surveys, Right of Way determinations, specific purpose surveys, topographic analyses, preparation of elevation certificates, review and graphical interpretation of metes and bounds descriptions.

All projects shall have construction costs which do not exceed Two Hundred, Fifty Thousand Dollars ($250,000.00) or for study activity if the fee for professional services for each individual study under the contract does not exceed Twenty-Five Thousand Dollars ($25,000.00). Selection criteria will include the proposers’ ability to respond in a timely fashion.

1.2 COPIES OF RFQ DOCUMENTS

A. Only complete sets of RFQ Documents will be issued and used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets.

B. Complete sets of RFQ Documents may be obtained in the manner and at the locations stated in the Notice of Request for Qualifications.

C. Submitted Responses MUST include an Insurance Agent Statement and a completed

Insurance Checklist, and all forms and requirements as called for in the Request for Qualifications. Failure to include all necessary forms and licenses will result in a non-responsive proposal.

1.3 DISQUALIFICATION OF RESPONDENT

The following forms shall be submitted along with the response to RFQ, and signatures shall be current and all forms shall be dated within thirty (30) days of the date of submission.

A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Respondents, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future bids for the same work.

B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

D. LOBBYING AND CONFLICT OF INTEREST CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with the bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

E. VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS: Any person submitting a bid or proposal in response to this invitation must execute the enclosed VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

F. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR

SERVICES: Any person submitting a bid or proposal in response to this invitation must execute the enclosed AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES and submit it with his bid or proposal.

Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

G. CERTIFICATION REGARDING PROHIBITION AGAINST USING DEI MATERIAL:

Any person submitting a bid or proposal in response to this invitation must execute the enclosed CERTIFICATION REGARDING PROHIBITION AGAINST USING DEI MATERIAL and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

1.4 EXAMINATION OF RFQ DOCUMENTS

A. Each Respondent shall carefully examine the RFQ and other contract documents, and inform himself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Respondent shall in no way relieve him of the obligations and responsibilities assumed under the contract.

B. Should a Respondent find discrepancies or ambiguities in, or omissions from, the specifications, or should he be in doubt as to their meaning, he shall at once notify the County via the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids.

1.5 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA

Respondents shall promptly notify the Director of the Department of Facilities Management in writing of any ambiguity, inconsistency or error that they may discover upon examination of the Contract Documents.

No oral interpretations will be made to any Respondent as to the meaning of the Contract Documents. Respondents requiring clarification or interpretation of the Contract Documents shall submit their questions via the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids no later than ten (10) business days prior to the date for receipt of Proposals. Any answer, interpretation, correction or change of the Proposal Documents will be accomplished by Addenda. Copies of Addenda will be made available for inspection at the County’s electronic bidding platform at https://monroecounty-fl.bonfirehub.com OR www.monroecounty-fl.gov/BonfireBids. Interpretations, corrections, or changes of the Proposal Documents made in any other manner will not be binding, and Proposers shall not rely upon such interpretations, corrections, and change.

Each Respondent shall acknowledge receipt of such Addenda in their Response. In case any Respondent fails to acknowledge receipt of such addenda or addendum, his response will nevertheless be construed as though it had been received and acknowledged and the submission of his response will constitute acknowledgment of the receipt of same. All Addenda are a part of the contract documents and each Respondent will be bound by such Addenda, whether or not received by him. It is the responsibility of each Respondent to verify that he has received all Addenda issued before responses are opened.

1.6 GOVERNING LAWS AND REGULATIONS

The Respondent is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. Knowledge of occupational license requirements and obtaining such licenses for Monroe County and municipalities within Monroe County are the responsibility of the Respondent.

1.7 PREPARATION OF RESPONSES

Signature of the Respondent: The Respondent must sign the response forms in the space provided for the signature. If the Respondent is an individual, the words “doing business as ____________”, or “Sole Owner” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words “Member of the Firm” should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. If the Respondent is a limited liability company, the title of person signing the Response on behalf of the limited liability company must be stated and evidence of his authority to sign the Response must be submitted. The Respondent shall state in the response the name and address of each person having an interest in the submitting entity.

1.8 SUBMISSION OF RESPONSES

A. Responses shall be submitted to Monroe County at the designated location not later than the time and date for receipt of Proposals indicated in the Notice of Calling for Proposals, or any extension thereof made by Addendum. Bonfire will not allow any Proposals to be uploaded after the time and date for receipt of Proposals. Proposals received after the time and date for receipt of Proposals will not be considered.

B. The Monroe County Purchasing Department receives bids via the Bonfire electronic bidding platform. Please do not email, mail or attempt to deliver in person any sealed bids. Emailed/mailed/physically delivered bids/proposals/responses WILL NOT be accepted.

The Monroe County Purchasing Department hereby directs that bids be submitted via the Bonfire electronic bidding platform at https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on Tuesday, October 27, 2026. There is no cost to the bidder to use the Bonfire platform.

Please do not submit your confidential financial information as part of your proposal.

There are separate uploads for each set of documents, including confidential financial information. All proposals will be made public on the platform after an intended decision or 30 days after the opening of bids or proposals, whichever is earlier, unless the bids/proposals are rejected in accordance with Subsection 119.071(1)(b)(3), Florida Statutes. If your proposal document includes financial information, that information will not be considered confidential and will be available and viewable to the public in accordance with public records law.

In the event of a discrepancy between the bid amount on the Proposal Form and the bid amount entered into Bonfire, the bid amount listed in the proposal documents is the amount that will be utilized by staff when considering the bid proposal. The County reserves the right to waive any proposal/bid irregularity.

The bid opening for this solicitation will be held virtually via the internet at 3 pm on Tuesday, October 27, 2026. You may call in via phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 450 932 6156

One tap mobile +16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location +1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

C. The Proposer shall assume full responsibility for timely delivery at the location designated for receipt of Proposals.

D. Oral, telephonic, telegraphic, and faxed Proposals are invalid and will not receive consideration.

E. Each Respondent shall submit with his Response the required evidence of his qualifications and experience.

1.9 CONTENT OF SUBMISSION

The proposal submitted in response to this RFQ shall be digital PDF format; it shall be clear and concise and provide the information requested herein. Statements submitted without the required information will not be considered. Responses shall be organized as indicated below. The Respondent should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited. Each Respondent must submit adequate documentation to certify the Respondent’s compliance with the County's requirements. Respondents should focus specifically on the information requested.

Additional information, unless specifically relevant, may distract rather than add to the Respondent's overall evaluation.

The following information, at a minimum, shall be included in the Submittal:

A. Cover Page

A cover page that states “Statement of Qualifications for Professional Surveying Continuing Services” The cover page should contain Respondent’s name, address, telephone number and the name of the Respondent’s contact person.

B. Tabbed Sections

Tab 1. Executive Summary The Respondent shall provide a history of the firm or organization, and particularly include projects that are similar in nature to the services requested in the RFQ. The Respondent shall provide a narrative of the firm’s qualities and capabilities that demonstrate how the firm will work with the County to fulfill the requirements of the scope of work.

Tab 2. Relevant Experience, References and Past Performance on Similar Projects The Respondent shall provide a project history of the firm or organization demonstrating experience with projects that are similar in scope to the work described in Section 1.1. List of past projects should include experience on projects performed for or within Monroe County.The list should include the information below:

Name and full address of referenced project and organization.

Name and telephone number of Contact person for contract.

Telephone number(s).

Date of initiation and completion of contract for referenced project.

Brief summary of the project and services including a comparison to services sought by this RFQ.

The Respondent shall provide at least two written references or the name and current contact information from a Florida local government or other governmental entity for which the Respondent has provided the same or similar services during the past three years. Each reference shall include, at a minimum, the information listed above.

Tab 3. Services Provided Respondent shall provide a listing of all the types of surveying services, with specific descriptions that will be offered under the agreement that will provide evaluators with insight about the qualifications, fitness, and abilities of the Respondent.

Tab 4. Staffing for this Project & Qualifications of Key Personnel & Technology The Respondent shall describe the composition and structure of the firm (sole proprietorship, corporation, limited liability company, partnership, joint venture) and include names of persons with an interest in the firm.

The Respondent shall include a list of the proposed staff that will perform the work required if awarded this contract. An organizational chart should be included in this section. The Respondent shall also include a resume for each member of the project team identifying his/her role on the team and any qualifications relevant to the assigned position. Include in this section the location of the main office and the location of the office proposed to work on this project.

Respondent shall describe its use of technology in the office or in the field which may be used on this project. List any specific hardware and software currently in use or planned for this contract.

Tab 5. Financial Information and Litigation The Respondent will provide the following information:

(1) A list of the entity’s shareholders with five percent (5%) or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; if a solely owned proprietorship, names(s) of owner(s). A copy of documentation demonstrating that the entity is a legally viable entity shall be attached.

(2) A list of the officers and directors of the entity;

(3) Relevant Experience: The number of years the person or entity has been operating and, if different, the number of years it has been providing the service, goods, or construction services called for in the proposal specifications (include a list of similar projects).

(4) The number of years the person or entity has operated under its present name and any prior names;

(5) Answers to the following questions regarding claims and suits:

a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Yes or No. If yes, provide details;

b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or its officers, directors, or general partners (this specifically includes any present or prior entities in which the person, principal, entity, officer, director or general partner of the proposing entity has been involved as a person, principal, entity, officer, director or general partner in the last five (5) years)? (If yes, provide details, include enough information about the judgment, claim, arbitration or suit so that the Owner will be able to obtain a copy of the judgment or claim or locate the suit by location and case number.)

c. Has the person, principal of the entity, entity, or its officers, major shareholders or directors within the last five (5) years, been a party to any lawsuits or arbitrations with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? This specifically includes any present or prior entities in which the person, principal, entity, officer, director or general partner of the proposing entity has been involved as a person, principal, entity, officer, director or general partner in the last five (5) years. (If yes, provide details, include enough information about the judgment, claim, arbitration or suit so that the Owner will be able to obtain a copy of the judgment or claim or locate the suit by location and case number.)

d. Has the person, principal of the entity, or its officers, owners, partners, major shareholders or directors, ever initiated litigation against Monroe County or been sued by Monroe County in connection with a contract to provide services, goods or construction services? This specifically includes any present or prior entities in which the person, principal, entity, officer, director or general partner of the proposing entity has been involved as a person, principal, entity, officer, director or general partner. (If yes, provide details, include enough information about the judgment, claim, arbitration or suit so that the Owner will be able to obtain a copy of the judgment or claim or locate the suit by location and case number.)

e. Whether, within the last five (5) years, the Owner, an officer, general partner, controlling shareholder or major creditor of the person or entity was an officer, general partner, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for bids. (If yes, provide details and information about the failure to perform services or furnish goods that will enable the Owner to thoroughly consider the matter.)

(6) Customer references (minimum of three), including name, current address and current telephone number;

(7) Credit references (minimum of three), including name, current address and current telephone number;

(8) Financial statements for the prior three (3) years.

(“Any financial statement that an agency requires a prospective bidder to submit in order to prequalify for bidding or for responding to a bid for a road or any other public works project is exempt from Subsection 119.07(1), Florida Statutes and Subsection 24(a), Article 1 of the State Constitution.”) Please do not submit your confidential financial information as part of your proposal upload. There are separate uploads for each set of documents, including confidential financial information. Any financial information which is not marked as “Confidential” and is uploaded incorrectly, may be disclosed in any public records request and will not be treated as “Confidential.” The County shall incur no liability for inadvertent disclosure of financial records that are not properly marked.

Tab 6. County Forms Respondent shall complete and execute the forms specified below and found at the designated pages in this RFQ, and shall include them in the appropriate tabbed section; failure to provide executed documents may result in respondent being determined to be not fully response to the RFQ.

Form Page Response Form 58 Lobbying and Conflict of Interest Clause 59 Non-Collusion Affidavit 60

Drug Free Workplace Form 61 Public Entity Crime Statement 62 Vendor Certification Regarding Scrutinized Companies Lists 63 Affidavit Attesting to Noncoercive Conduct for Labor or Services 64 Certification Regarding Prohibition Against Using DEI Material 65 Respondent’s Insurance and Indemnification Statement 66-67 Insurance Agent’s Statement 68

Respondent shall produce evidence of proper licensing to perform the services described herein.

Copies of all professional and occupational licenses shall be included in this section.

1.10 MODIFICATION OF RESPONSES

Modification of Proposals will be accepted from Respondents if addressed to the entity and address indicated in the Notice of Request for Qualifications and received prior to Proposal due date and time. Prior to the time and date designated for receipt of Proposals, any Proposal submitted may be modified by removing the existing proposal from Bonfire and uploading a new, complete proposal. The new submission shall comply with the requirements for the original proposal.

1.11 RESPONSIBILITY FOR RESPONSE

The Respondent is solely responsible for all costs of preparing and submitting the response, regardless of whether a contract award is made by the County.

1.12 RECEIPT AND OPENING OF RESPONSES

The properly identified Responses received on time will be opened by the Monroe County Purchasing Department. Any Proposal not received by the Purchasing Department on or before the deadline for receipt of proposals designated in the Notice of Calling for Qualifications will not be opened. The public is permitted to be present via a virtually held bid opening as specified in Article 1.8 (B).

1.13 DETERMINATION OF SUCCESSFUL RESPONDENT

Following the receipt of responses, the selection committee will meet in a publicly noticed meeting and evaluate the responses based on the criteria and point total below. The County reserves the right to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interests of the County. Responses that contain modifications, are incomplete, unbalanced, conditional, obscure, or that contain additions not requested or irregularities of any kind, or that do not comply in every respect with the Instruction to Respondent and the contract documents, may be rejected at the option of the

Each TAB section will be given points used to score and evaluate firms and individuals. The point structure is as follows:

CRITERIA MAXIMUM POINTS

TAB 1 15

TAB 2 45

TAB 3 15

TAB 4 25

TAB 5 Y/N

TAB 6 Y/N

TOTAL 100

Please note that a proposal may be rejected as non-conforming, non-responsive or the proposer may be deemed not responsible in which case the amount of points will become irrelevant to the final selection. Tab 5 and Tab 6 do not have a point value; however, failing to answer the required questions or include the required documents and forms shall be grounds for rejection of the proposal. In addition to the points as set out above, the evaluation of proposals shall include, but not be limited to, the criteria set forth in this RFQ.

1.14 AWARD OF CONTRACT

A. The County reserves the right to waive any informality in any response, or to re-advertise for all or part of the work contemplated. If responses are found to be acceptable by the County, written notice will be given to the selected respondent of the award of the contract. The County reserves the right to reject any and all responses.

B. If the award of a contract is annulled, the County may award the contract to another Respondent, or the work may be re-advertised or may be performed by other qualified personnel as the County decides.

C. A contract will be awarded to the Respondent deemed to provide the services which are in the best interest of the County.

D. The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly or to complete contracts of a similar nature on time.

E. The recommendation of the committee and the responses of one or more Respondents may be presented to the Board of County Commissioners of Monroe County, Florida (BOCC), for final selection. Negotiations will be undertaken with the Respondents as ranked.

F. Tie Responses: In the event the same competitive solicitation amounts are received from two (2) or more responders who are considered by the BOCC to be equally qualified and responsive or when two (2) or more responders are equal in rank and score, and only one (1) of the responders has a principal place of business in Monroe County, FL, the award shall be to the responder who has a principal place of business located in Monroe County, FL, except where prohibited by federally or state funded contracts. Otherwise, the tie will be resolved by draw from an opaque container.

G. Protest Procedure: Any Bidder/Respondent/Proposer who claims to be adversely affected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the Notice of Decision or Intended Decision on the electronic bidding platform or posting of the Notice of Decision or Intended Decision on the Monroe County Board of County Commissioners’ agenda, whichever occurs first. Additionally, a formal written protest must be submitted in writing and must be received by the County Attorney’s Office seventy-two (72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the BOCC at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission.

The BOCC decision to award the contract is final and at its sole discretion. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of contract, unless it is determined that it is in the best interest of the County to do so. The filing of a protest shall not stop the solicitation, negotiations, or contract award process, unless it is determined that it is in the best interest of the County to do so.

1.15 EXECUTION OF CONTRACT

The Respondent with whom a contract is negotiated shall be required to return to the County one executed counterpart of the prescribed contract together with the required certificates of insurance.

1.16 CERTIFICATE OF INSURANCE AND INSURANCE REQUIREMENTS

The Respondent shall be responsible for all necessary insurance coverage as indicated below. Certificates of Insurance must be provided to Monroe County within fourteen (14) days after Notice to Intent to Award Contract, with Monroe County BOCC listed as additional insured as indicated. If the proper insurance forms are not received within the fourteen (14) day period, the contract may be awarded to the next selected Respondent/Proposer. Policies shall be written by companies licensed to do business in the State of Florida and having an agent for service of process in the State of Florida. Companies shall have an A.M. Best rating of A: VI or better.

Worker’s Compensation Statutory Limits Employers’ Liability Insurance $100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits

$100,000 Bodily Injury by Disease, each employee

General Liability, including $500,000 Combined Single Limit

Premises Operation Products and Completed Operations Blanket Contractual Liability Personal Injury Liability

Business Automobile Liability $300,000 Combined Single Limit (Owned, non-owned and hired vehicles) If split limits are preferred:

$200,000 Per Person $300,000 Per Occurrence $200,000 Property Damage

Professional Liability $500,000 per Occurrence

$1,000,000 Aggregate

Monroe County shall be named as an Additional Insured on the General Liability and Vehicle Liability policies.

1.17 INDEMNIFICATION, HOLD HARMLESS AND DEFENSE.

Notwithstanding any minimum insurance requirements prescribed elsewhere in this Agreement, the Consultant shall defend, indemnify and hold the County and the County’s elected and appointed officers and employees harmless from and against (i) any claims, actions or causes of action, (ii) any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business interruption, and (iii) any costs or expenses that may be asserted against, initiated with respect to, or sustained by, any indemnified party by reason of, or in connection with, (A) any activity of the Consultant or any of its employees, agents, contractors or other invitees during the term of this Agreement, (B) the negligence or recklessness, intentional wrongful misconduct, errors or other wrongful act or omission of the Consultant or any of its employees, agents, sub-consultants or other invitees, or (C) the Consultant's default in respect of any of the obligations that it undertakes under the terms of this Agreement, except to the extent the claims, actions, causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of its employees, agents, contractors, or invitees (other than the Consultant). The monetary limitation of liability under this contract shall be equal to the dollar value of the contract and not less than $1 million per occurrence pursuant to Section 725.06, Florida Statutes. The limits of liability shall be as set forth in the insurance requirements included in this Agreement. Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to events or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination of this Agreement.

In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the Consultant’s failure to purchase or maintain the required insurance, the Consultant shall indemnify the County from any and all increased expenses resulting from such delay. Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the plans and specifications provided by the Consultant, the Consultant agrees and warrants that the Consultant shall hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County’s behalf.

The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this Agreement.

This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the County’s sovereign immunity.

SECTION TWO: SCOPE OF WORK

2.1 Scope

Monroe County is in need of surveying services for miscellaneous small jobs. Monroe County anticipates retaining at least three qualified firms or indivduals under continuing service contracts. Specific projects will be awarded on a task order basis; no minimum amount of services or compensation will be assured to any firms. The Respondent awarded a contract shall provide Professional Surveying Services for the Annual Continuing Contract for Monroe

Professional Surveying Services may include boundary surveys, Right of Way determinations, specific purpose surveys, topographic analyses, preparation of elevation certificates, review and graphical interpretation of metes and bounds descriptions.

All projects shall have construction costs, which do not exceed Two Hundred, Fifty Thousand Dollars ($250,000.00), or for study activity if the fee for professional services for each individual study under the contract does not exceed Twenty-Five Thousand Dollars ($25,000.00). Selection criteria will include the proposers ability to respond in a timely fashion.

DRAFT

SECTION THREE: DRAFT CONTRACT

A sample contract is included for information of the bidders. The contract may be changed to reflect the needs of the County for a particular project under the continuing contract.

AGREEMENT FOR

Continuing Professional Surveying Services

This Agreement (“Agreement”) made and entered into this _____day of ___________, 20____ by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe County Board of County Commissioners (“BOCC”), AND

___________________________________, a ____________________of the State of _____________________, whose address is __________________________________________ its successors and assigns, hereinafter referred to as "CONSULTANT", WITNESSETH:

WHEREAS, COUNTY desires to employ the professional services of the CONSULTANT for various County Projects located in Monroe County, Florida and; and

WHEREAS, the CONSULTANT has agreed to provide professional services for miscellaneous projects in which construction costs do not exceed $250,000.00, or for study activity if the fee for professional services for each individual study under the contract does not exceed $25,000.00.

The professional services required by this Contract will be for services in the form of a continuing contract, commencing the effective date of this Agreement and ending four years thereafter, with options for the County to renew for one additional 1-year period.

Specific services will be performed pursuant to individual task orders issued by the COUNTY and agreed to by the CONSULTANT. Task Orders will contain specific scope of work, time schedule, charges and payment conditions, and additional terms and conditions that are applicable to such Task Orders.

Execution of a Task Order by the COUNTY and the CONSULTANT constitutes the COUNTY’s written authorization to CONSULTANT to proceed with the services described in the Task Order.

The terms and conditions of this Agreement shall apply to each Task Order, except to the extent expressly modified. When a Task Order is to modify a provision of this Agreement, the Article of this Agreement to be modified will be specifically referenced in the Task Order and the modification shall be precisely described.

NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the COUNTY and CONSULTANT agree as follows:

ARTICLE 1

1.1 REPRESENTATIONS AND WARRANTIES

By executing this Agreement, the CONSULTANT makes the following express representations and warranties to the COUNTY:

1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other authorizations necessary to act as the CONSULTANT for the Project until the CONSULTANT’s duties hereunder have been fully satisfied;

1.1.2 The CONSULTANT has become familiar with the Project site and the local conditions under which the Work is to be completed.

1.1.3 The CONSULTANT shall prepare all documents required by this Agreement including, but not limited to, all contract plans and specifications, in such a manner that they shall be accurate, coordinated and adequate for use in verifying work completed and shall be in conformity and comply with all applicable law, codes and regulations. The CONSULTANT warrants that the documents prepared as a part of this Agreement will be adequate and sufficient to accomplish the purposes of the Project and to document costs in a manner that is acceptable for reimbursement by government agencies, therefore eliminating any additional cost due to missing or incorrect information or design elements in the contract documents.

1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with regard to his performance and those directly under his employ.

1.1.5 The CONSULTANT’s services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. In providing all services pursuant to this Agreement, the CONSULTANT shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this Agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the

CONSULTANT.

1.1.6 At all times and for all purposes under this agreement the CONSULTANT is an independent

Consultant and not an employee of the Board of County Commissioners for Monroe County.

No statement contained in this Agreement shall be construed so as to find the CONSULTANT or any of his/her employees, subconsultants, servants, or agents to be employees of the Board of County Commissioners for Monroe County.

1.1.7 The CONSULTANT shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this Agreement or with the provision of services or goods under this Agreement.

ARTICLE II

SCOPE OF BASIC SERVICES

2.1 DEFINITION

The CONSULTANT’s Scope of Basic Services consist of those described in Attachment A. The CONSULTANT will perform for the COUNTY services as described in individual task orders in accordance with the requirement outlined in the Agreement and the specific Task Order. The CONSULTANT shall commence work on the services provided for in this Agreement promptly upon his receipt of a written notice to proceed from the COUNTY.

2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES

The CONSULTANT shall, without additional compensation, promptly correct any errors, omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its subconsultants, or both.

2.3 NOTICE REQUIREMENT

All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage pre-paid, to the COUNTY by certified mail, return receipt requested, to the following:

Director of Facilities Management Monroe County 1200 Truman Avenue, Room 204 Key West, FL 33040

And: Christine Hurley Office of Monroe County Attorney Monroe County Administrator 530 Whitehead Street, Suite 101 1100 Simonton Street, Room 2-205 Key West, Florida 33040 Key West, Florida 33040

For the Consultant:

Notice is deemed received by the CONSULTANT when hand delivered by national courier with proof of delivery or by U.S. Mail upon verified receipt or upon the date of refusal or non-acceptance of delivery.

ARTICLE III

ADDITIONAL SERVICES

3.1 Additional services are services not included in the Scope of Basic Services. Should the

COUNTY require additional services they shall be paid for by the COUNTY at rates or fees negotiated at the time when services are required, but only if approved by the COUNTY before commencement.

3.2 If Additional Services are required, the COUNTY shall issue a letter requesting and describing the requested services to the CONSULTANT. The CONSULTANT shall respond with a fee proposal to perform the requested services. Only after receiving an amendment to the Agreement and a Notice to Proceed from the COUNTY, shall the CONSULTANT proceed with the Additional Services.

ARTICLE IV

COUNTY'S RESPONSIBILITIES

4.1 The COUNTY shall provide full information regarding requirements for the Project including physical location of work, county maintained roads, maps.

4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect to the Project. The COUNTY or its representative shall render decisions in a timely manner pertaining to documents submitted by the CONSULTANT in order to avoid unreasonable delay in the orderly and sequential progress of the CONSULTANT’S services.

4.3 Prompt written notice shall be given by the COUNTY and its representative to the

CONSULTANT if they become aware of any fault or defect in the Project or non-conformance with the Agreement Documents. Written notice shall be deemed to have been duly served if sent pursuant to Paragraph 2.3.

4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT’S services and the work of the subconsultants.

4.5 The COUNTY's review of any documents prepared by the CONSULTANT or its subconsultants shall be solely for the purpose of determining whether such documents are generally consistent with the COUNTY's criteria, as, and if, modified. No review of such documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy, fitness, suitability or coordination of its work product.

4.6 The COUNTY shall provide copies of necessary documents required to complete the work.

4.7 Any information that may be of assistance to the CONSULTANT to which the COUNTY has immediate access will be provided as requested.

ARTICLE V

INDEMNIFICATION AND HOLD HARMLESS

5.1 The CONSULTANT covenants and agrees to indemnify and hold harmless the COUNTY and the Monroe County Board of County Commissioners, its officers and employees from liabilities, damages, losses and costs including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONSULTANT, subconsultant(s) and other persons employed or utilized by the CONSULTANT in the performance of the contract.

5.2 Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that he shall hold the COUNTY harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the COUNTY’s behalf.

5.3 In the event the completion of the Project (to include the work of others) is delayed or suspended as a result of the CONSULTANT’s failure to purchase or maintain the required insurance, the CONSULTANT shall indemnify the COUNTY from any and all increased expenses resulting from such delays. Should any claims be asserted against the COUNTY by virtue of any deficiencies or ambiguity in the plans and specifications provided by the CONSULTANT, the CONSULTANT agrees and warrants that the CONSULTANT shall hold the COUNTY harmless and shall indemnify it from all losses occurring thereby and shall further defend any claims or action on the COUNTY’s behalf.

5.4 The extent of liability is in no way limited to, reduced or lessened by the insurance requirements contained elsewhere within the Agreement.

5.5 This indemnification shall survive the expiration or early termination of the Agreement.

5.6 FDEM Indemnification

To the fullest extent permitted by law, the CONSULTANT shall indemnify and hold harmless the COUNTYand State of Florida, Department of Emergency Management, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the CONSULTANT and persons employed or utilized by the CONSULTANT in the performance of this Contract.

This indemnification shall survive the termination of this Contract. Nothing contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and the (County) Agency’s sovereign immunity.

ARTICLE VI

PERSONNEL

6.1 PERSONNEL

The CONSULTANT shall assign only qualified personnel to perform any service concerning the Project. At the time of execution of this Agreement, the parties anticipate that the following named individuals will perform those functions as indicated:

NAME FUNCTION

So long as the individuals named above remain actively employed or retained by the CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced, the CONSULTANT shall notify the COUNTY of the change immediately.

ARTICLE VII

COMPENSATION

7.1 PAYMENT SUM

7.1.1 The COUNTY shall pay the CONSULTANT monthly in current funds for the CONSULTANT’s performance of this Agreement based on the hourly rates outlined in Attachment B, or a Not to Exceed Amount negotiated at the time of performance.

7.2 PAYMENTS

7.2.1 For its assumption and performances of the duties, obligations and responsibilities set forth herein, the CONSULTANT shall be paid monthly. Payment will be made pursuant to the Local Government Prompt Payment Act (Section 218.70, Florida Statutes).

(A) If the CONSULTANT’s duties, obligations and responsibilities are materially changed by amendment to this Agreement after execution of this Agreement,…