1-RFQ P 26-21 Teachers MS and Central Office Architect.pdf

REQUEST FOR QUALIFICATIONS / PROPOSALS

Architectural Design Services – Teachers’ Middle School & Norwich Central Office

REQUEST FOR QUALIFICATIONS / PROPOSALS #26-21

for

Architectural Design Services for the

Teachers’ Middle School Project State Project #TBD

Norwich Central Office Project

State Project #TBD

Norwich, Connecticut

Issue Date:

September 10, 2025

RFI Deadline:

September 25, 2025 at 5:00 PM

Responses Due:

October 9, 2025 at 2:00 PM

TABLE OF CONTENTS

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS / PROPOSAL

1. Instructions to Bidders

2. Proposal Requirements

3. Selection Process

4. Project Description & Scope of Services

5. Insurance Requirements

EXHIBITS

• Exhibit A: List of Qualifying Projects

• Exhibit B: Cost Proposal – Teachers’ Middle School

• Exhibit C: Cost Proposal – Norwich Central Office

• Exhibit D: Educational Specifications for the Teachers’ Middle School

• Exhibit E: Educational Specifications for the Norwich Central Office

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS / PROPOSALS

Conceptual Design & Architectural Design Services

The City of Norwich and the School Building Committee are pleased to announce this invitation to submit qualifications and fee proposals from qualified Architectural firms for the Conceptual Design and Architectural Design Services for the Teachers’ Middle School – New School Project and Norwich Central Office – Renovation Project.

Qualifications / Proposals will be accepted virtually through the City’s online purchasing portal, Bonfire until 2:00 PM Eastern Daylight Time on October 9, 2025. Instructions to bidders may be obtained through the City of Norwich’s Electronic Purchasing Portal. The link to the portal is: City of Norwich Procurement Portal.

The City of Norwich intends to engage an architect for full design services, and construction administration for the design and construction of the new Teachers’ Middle School and the renovation and conversion of the Samuel Huntington Elementary School into a Central Office for the Norwich Public Schools. The successful firm must demonstrate extensive experience in all facets of architectural and MEP design for K- 12 educational facilities. Successful experience with the State of Connecticut School Construction Grant Process is required.

Qualified firms are required to submit their Proposal in accordance with the solicitation package requirements. Firms must comply with all municipal, State, and federal affirmative action and equal employment opportunity practices.

The City of Norwich reserves the right to reject any or all proposals, or any part thereof, or waive defects in same, or accept any proposal deemed to be in the best interest of the City of Norwich and the Norwich Public Schools.

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

REQUEST FOR QUALIFICATIONS / PROPOSALS

Architectural Design Services for Teachers’ Middle School – New School Project (SPN #TBD) and Norwich Central Office – Renovation Project (SPN #TBD)

1. Instructions to Bidders

Bidders are required to submit the following documents in response to this solicitation:

Electronic proposals are due by 2:00 Pm on October 9, 2025.

Electronic copy of the qualifications and fee proposal are to be uploaded to the City of Norwich’s online purchasing portal Bonfire. The link to the Bonfire portal is https://norwichct.bonfirehub.com/projects

Selection timeline:

RFQ/P Issue Date: September 10, 2025

Non-Mandatory Walk-through for Bidders: September 16, 2025 – 3:30 PM*

Requests for Information Deadline: September 25, 2025 – 5:00 PM

Proposal Due Date: October 9, 2025 – 2:00 PM

Interviews of Shortlisted Firms: October 13, 2025 – October 17, 2025**

* Interested respondents attending the non-mandatory walk-through for these projects shall meet at Teachers’ Middle School – 15 Teacher’s Drive, Norwich, CT. At the conclusion of the walk-through at Teachers’ Middle School the group will head to the Samuel Huntington Elementary School at 80 West Town Street, Norwich CT.

** Interview dates subject to change.

Questions concerning this RFQ/P may be directed to Robert Castronova, Purchasing Agent via City of Norwich Procurement Portal at City of Norwich Procurement Portal no later than 5:00 PM on September 25, 2025. Responses, in the form of Addenda, will be posted to the City of Norwich Bonfire website and the CT DAS website.

Absolutely no extensions will be granted. The selected architect will be expected to begin work immediately upon receipt of a letter from the City directing the commencement of work. All firms submitting a proposal will be notified of the Owner’s decision in writing.

The City of Norwich reserves the right to reject any or all proposals, or any part thereof, or waive defects in same, or accept any proposal deemed to be in the best interest of the City of Norwich and Norwich Public Schools. The City may, at its sole discretion, clarify, modify, amend, or terminate this solicitation at any time. Respondents are responsible for checking the City Purchasing website or CT DAS website for any addenda to this RFQ/P, and to complete its response in accordance with the latest issued addenda.

https://norwichct.bonfirehub.com/projects https://norwichct.bonfirehub.com/projects

Architectural Services (as hereinafter defined) shall be performed pursuant to the AIA document; AIA B101 – 2017 Standard Form of Agreement Between Owner and Architect, as negotiated and amended with the successful bidder.

Preliminary Project Characteristics

Teachers’ Middle School Grade Range: 6-8 Projected Enrollment: 425 Students Building Size: 71,972 SF Construction Budget: $58,019,104 Furnishing, Fixtures, Equipment, & Technology Budget: $1,775,000 Grant Application Submission: 6/30/25 Project Description: The Teachers’ Middle School project will be a new middle school, serving grades 6-8.

The existing middle school will be demolished following the construction of the new school. It has been identified preliminarily that the new building may be able to be placed on a portion of the site adjacent to the existing school, that is currently an athletic field. It may be possible to design the building and build the new building, without any impact on the existing school. This will be confirmed through the design process by the successful respondent. Firms responding to the RFQ/P for this project should anticipate beginning work upon selection.

Norwich Central Office Building Size: 33,705 SF Construction Budget: $14,440,045 Furnishing, Fixtures, Equipment, & Technology Budget: $275,000 Grant Application Submission: 6/30/25 Project Description: The Norwich Central Office project will be the conversion of the existing Samuel Huntington Elementary School into a new central office space and adult education facility. The plan for this project is to renovate select areas of the building to convert portions of the building into new Central Office Spaces and provide a new adult education program. The current building is larger than what is needed for the new Central Office Space. As a result, portions of the building may not be renovated as part of this project. Some features of the building will be maintained as part of the project but will have limited renovations as they are not programmatically required for central office space. These include the combined cafeteria, gym, auditorium (“café-gym-atorium”), and kitchen, as well as select other areas.

Respondents responding to this RFQ/P for this project shall anticipate designing multiple alternates (additions and deductions) for the project. These alternates may be used to enhance the project and may be accepted based on the availability of budget funds unexpended through the other projects as part of the Norwich School Construction Program. Firms responding to this project should be aware that the design schedule for this project may be altered or modified as part of the overall project schedule. The selected respondent will be tasked with assisting the Owner’s Project Manager (the “OPM”) and School Building Committee with developing a design schedule to facilitate the renovation project. Upon the selection of the Construction Manager (the “CM”), destructive investigations may be performed to help facilitate the design effort for this renovation project. The selected respondent will be tasked with overseeing destructive testing and directing the selected Construction Manager, for any destructive testing needed to facilitate the project design.

Preliminary Project Schedule*:

Teachers’ Middle School Schematic Design: 10/20/25 – 12/31/25 Design Development: 1/1/26 – 5/31/26 Construction Documents: 6/1/25 – 11/31/25 State / Local Approvals: 12/1/25 – 1/31/27 Bid / GMP: 2/1/27 – 3/31/27 New School Construction: 4/1/27 – 7/31/28 Demolition & Site Improvements – 7/1/27 – 8/31/28 FFE - Design– 9/1/27 – 10/31/27 FFE - Local / State Approvals – 11/1/27 – 12/1/27 FFE – Bid – 12/1/27 – 1/1/27 FFE - Delivery – 7/15/28-8/25/28

Schematic Design: 12/1/25 – 3/31/26 Design Development: 4/1/26 – 7/31/26 Construction Documents: 8/1/26 – 11/31/26 State / Local Approvals: 12/1/26 – 3/31/27 Bid / GMP: 4/1/27 – 6/31/27 Construction: 7/1/27 – 7/31/28 FFE - Design– 9/1/27 – 10/31/27 FFE - Local / State Approvals – 11/1/27 – 12/1/27 FFE – Bid – 12/1/27 – 1/1/28 FFE - Delivery – 7/15/28-8/25/28

*All above dates are subject to change.

2. Proposal Requirements

For a Qualifications Proposal to be responsive to this RFQ/P it must provide ALL the following information (Collectively the “Minimum Requirements”) organized as listed below:

Letter of Introduction: Describe your firm’s commitment to the project and how your firm will meet or exceed expectations. Identify any factors that distinguish your firm from your competitors.

Include a contact name, email, direct telephone, and address in the letter.

Experience with the Office of Grants Administration (OGA): Describe your firm’s recent experiences, both successes and challenges, working with the OGA. Explain your company’s understanding of the State of Connecticut school grant and construction process.

Exhibit A – List of Qualifying Projects: Provide evidence your company has performed comprehensive architectural services for at least five projects of similar size and scope. Identify your company’s recent experience providing Architectural Services to school districts. Complete and include Exhibit A. Please indicate any school construction projects being designed simultaneously with other school construction projects by your firm.

Project Team: Identify the proposed project team for this project. List all key members of the team and their resumes, include a description of each person’s relevant experience. Sub-consultants shall be included within this section. Indicate the number of projects completed with each sub-consultant.

References: Provide four references from completed projects of similar size and scope.

Claims & Disputes: Provide a list of past claims or disputes with owners in the past 5 years.

Exhibits B and C – Cost Proposal: The Fee Proposal shall be submitted in the form of Exhibits B and C: Cost Proposal, attached hereto and made a part hereof (the “Cost Proposal Form”).

The fee schedule must be completed in its entirety as presented. An incomplete fee schedule or one that has been modified in any way shall be deemed an unresponsive Proposal, which will result in the Proposal being rejected.

3. Selection Process

The administrative review and selection will be based on a two-part process.

Qualification and Fee Proposal Evaluation: The selection committee shall review Qualification Proposals for compliance with the Minimum Requirements and select a short list of finalists.

Interviews: Finalists will be invited to an interview with the Building Committee. Specific format instructions will be shared with the invited firms.

The selected bidder will have successfully met all the criteria and be deemed by the City, at its sole discretion, as the most responsible, responsive, and qualified bidder.

The City of Norwich nor the School Building Committee shall be under no obligation to accept a proposal if it is deemed to be in their best interest not to do so. The Board of Education and the City of Norwich are not responsible for any costs incurred by any Responder in connection with this RFQ/P.

Architect firms responding to this RFQ/P should be aware that the anticipated contract award is only for services listed in the following sections.

Architect’s services are expected to begin immediately following award of the work and written notice to proceed.

The City of Norwich nor any of their respective officers, directors, employees, or authorized agents shall be liable for any claims or damages resulting from the selection, or rejection of any Proposal.

The City of Norwich may at its discretion elect to award each project separately to separate Architectural Firms.

4. Project Description and Scope of Services

Overview

The City of Norwich, CT is in the eastern portion of Connecticut, in New London County. The Yantic, Shetucket and Quinebaug Rivers flow into the City and form its harbor, which then flows into the Thames River, which flows south eventually to Long Island sound. The City has a total area of 29.5 square miles. The total population of Norwich was 40,125 as of the 2020 census.

The City of Norwich Public Schools currently have a total of fourteen buildings:

• Bishop Early Learning Center – Pre-K & Administrative Offices

• Norwich Regional Adult Education

• Norwich Transition Academy

• Norwich Public Schools Central Office

• John B. Stanton Elementary School – K-5

• Moriarty Environmental Science Magnet Elementary School – K-5

• Thomas W. Mahan Elementary School – K-5

• Samuel Huntington Elementary School – K-5

• Veterans Memorial Elementary School – K-5

• Uncas Elementary School – K-5

• Wequonnoc Arts & Technology Magnet Elementary School – K-5

• Teachers’ Memorial Global Studies Magnet Middle School – 6-8

• Kelly STEAM Magnet Middle School – 6-8

• Hickory Street Administrative Building – Administrative Offices

Project Rationale

The City of Norwich, Norwich Board of Education, and Norwich School Building Committee commissioned a Master Plan study of the overall school system to assess what is required to create parity in the experience of all students in the Norwich School system. The report identified significant issues with the physical structures of the schools, including age, disrepair, poor facility conditions, lack of space for programs, storage, parking, and conference rooms.

Over time, the boundary areas that school age children live in have changed significantly. Reconfiguration and equalization of students amongst schools is overdue. Enrollment in the district is projected to remain stable, with marginal increases, over the next decade.

The elementary school buildings are all in poor condition currently, and each has considerable maintenance and repair needs projected over the next twenty years. The district-wide master plan determined that building four new elementary schools and replacing or renovating Teachers Middle School was more cost-effective than repairing the existing seven schools. This implementation would allow the facilities to meet the district’s projected enrollment and ensure student parity throughout the district.

As part of the master plan, a determination was made to*:

• Decommission two of the existing elementary schools (Mahan and Veterans), Norwich Regional Adult Education, Bishop Early Learning Center, Norwich Public Schools Central Office, Hickory Street Administrative Building and the Norwich Transition Academy.

• Convert Huntington Elementary School to a central office

• Convert the Wequonnoc Elementary School to Adult Education

• Build new schools on the existing sites of the John B. Stanton Elementary School, Moriarty

Environmental Science Magnet Elementary School and Uncas Elementary School and demolish the existing buildings following the construction.

• Build a new school on the site of the former Greeneville Elementary School located at 165 Golden St

• “Renovate as New” or New Construction for Teachers’ Memorial Global Magnet Middle School

*These plans are subject to change depending on district needs.

Following the adoption of the master plan, the City of Norwich held a referendum in 2022, in which voters approved 385 million dollars of funding to facilitate a School Construction Program within the City. The final two projects to be conducted as part of the program are the Teachers’ Middle School and Norwich Central Office Projects.

At this time, the City of Norwich, Norwich Public Schools and School Building Committee are seeking a professional Architecture firm to assist them with full design services for the Teachers’ Middle School and Norwich Central Office Projects.

Scope of Services

The City of Norwich is seeking a qualified architectural firm to provide the following services, including but not limited to:

A. Architectural Design Services:

Services to include, but not limited to architecture; structural, civil, survey, mechanical and electrical engineering services, plumbing, fire protection, technology (data, telephone, integrated communications systems and computer wiring as well as management of the procurement process of the FF&E technology), kitchen, design and management of the FF&E process, Special Inspection Coordinator services provided by structural engineer of record (materials testing by others), full Geo- Technical engineering services including design and construction administration and as required by the Statement of Special Inspections, services including security and traffic determination in order to meet STC requirements, as may be required.

B. Measured Drawings:

Architect shall verify existing conditions and create CAD documents of current conditions that will form the basis for demolition and design drawings for all disciplines.

C. Department of Administrative Services Requirements:

Evaluate and estimate costs that are eligible, limited eligible or ineligible for reimbursement under State guidelines and complete the required state forms at appropriate stages of the project. Assist the Construction Manager and Owner’s Project Manager in completing other State forms, prepare submissions, and participate in review meetings with the Department of Administrative Services, - Office of Grants Administration as required, and respond in a timely manner. This project has been submitted to the Office of Grants Administration. The architect should include multiple OGA project phases and should prepare additional phase packages as needed to facilitate a successful project.

D. Life Cycle Cost Analysis:

Prepare life cycle cost analyses of building materials and systems per State of Connecticut requirements and guidelines for school projects. Such analyses shall include, but are not limited to, evaluation of alternative equipment and building material options with regard to energy standards and potential long-term savings.

E. Reimbursable Expenses:

No fee or mark-up may be charged for reimbursable expenses. Reimbursable items are limited to special request of the owner or extenuating circumstances subject to the City’s prior approval.

Reimbursable expenses include but are not limited to outside printing, copying, reproducible drawings, and travel. Expenses for staffing, express mail services, and overhead should be included as part of the architect’s direct cost/fee proposal.

F. State and Local Permits and Approvals:

Coordination of and attendance at all required meetings of regulatory agencies for all required state and local permits and approvals including, but not limited to, Planning and Zoning Commissions, Conservation and Wetlands, Department of Public Works, Building Department, Fire and Police Department reviews and Health Department, State Department of Energy and Environmental Protection. Any fees associated with required permits and approvals will be paid for or reimbursed by the City with no additional markup by the A/E.

G. Environmental Investigations:

Within the architect's proposed scope of work an allowance will be separately identified to secure a licensed environmental consultant firm to provide:

1. Review any existing environmental reports and documentation;

2. Phase 1 and 2 Site Assessments (if applicable) which satisfies the current Connecticut General

Statutes and includes a review of applicable environmental regulatory requirements;

3. Hazardous material survey and inspection report (asbestos, lead, mercury, PCB's, testing for radon, etc.) as may be required by the City and in compliance with requirements of Department of Energy and Environmental Protection;

4. Preparation of design documents, specifications, and estimates for an appropriate remedial action plan to abate and/or remove all hazardous materials as may be identified;

5. Environmental monitoring during construction will be subject to remediation required based on the scope and scheduling for this project. The City may direct the Architect to obtain a fee proposal from the environmental consultant for environmental monitoring services which will be additional services beyond the allowance. Alternatively, the City may opt to secure these services directly from the environmental consultant.

6. Included in the proposal allowance, a specific amount has been set-aside for remediation monitoring services during construction. The scope of services will be determined following the completion of the environmental remediation scope and specifications.

7. The Architect’s licensed environmental consultant shall test all soils that are a part of the project for contamination. A report with the findings shall be provided as part of the design documents.

The environmental consultant/engineer must possess all necessary professional licenses and required professional insurance. Additionally, the environmental consultant shall demonstrate their knowledge and understanding of the latest environmental requirements for the State’s approval process.

H. Meetings and Approval Process:

The successful respondent shall be expected to be available as needed and to work closely with the Norwich Public School Administration; Norwich Board of Education; Office of Grants Administration and the City of Norwich School Building Committee in preparing the detailed designs and specifications and at periodic points advising them to the most economical, feasible and beneficial approach to complete the proposed project in the best interest of the City of Norwich. The respondent shall prepare minutes of these meetings. Respondents to this RFQ/P should anticipate multiple State OGA Project Phases as part of the project, if necessary to facilitate the Construction of these projects.

I. Schematic Design Phase:

At minimum, the responsibilities and deliverables to be prepared by the architect during and at the completion of the Schematic Design Phase shall consist of the following:

1. Meetings with all user groups to develop a building program, incorporating all user programs, space requirement and building conceptual layout. The selected firm should ensure that this programming aligns with the Educational Specifications for each respective project.

2. Site plan showing the existing structures, traffic flow, existing topography, landscaping features, roads, walks and utility connections, typically at 1-inch = 20-feet scale. The Architect shall provide full site design services.

3. Typical floor plan(s) at one-sixteenth inch (1/16”) scale or larger.

4. Plans of special floors or areas at one-eighth inch (1/8”) to provide a better understanding of the scale, furniture layouts and design intent (as needed).

5. Complete building elevation drawings at one-sixteenth inch (1/16”) or one-eighth inch (1/8”) scale as appropriate. Render elevation and other drawings as necessary for presentation purposes.

6. Evaluate the latest State requirements for assessment of hazardous materials and provide recommendation on most efficient and most cost effective means to address existence or possible existence of said materials.

7. Coordinate with the Construction Manager to update the project schedule to reflect the completion of scheduled activities and refine the schedule of activities for the construction document phase and finalize the project purchase and construction schedule

8. Building energy requirements:

a) All new School buildings shall be designed to meet the minimum requirements of

Connecticut High Performance Building Standards (LEED Silver).

b) The Design Team will be responsible to provide technical support with the preparation of support documents necessary for energy incentive/rebate grant applications.

c) The architect, through its mechanical consultant, shall complete an analysis of potential alternative energy options, determine the financial viability of each option and provide recommendations accordingly. The design team shall prepare a detailed report and is expected to present its recommendation to the City.

d) The Design Team shall consult with the General Manager of Norwich Public Utilities for the energy options proposed.

9. Based on the schematic design, the Architect shall provide support to the Construction Manager to prepare budget estimates for probable construction costs to include:

a) Construction trade costs

b) CM fees, CM contingency fees, General Condition’s costs, design contingencies and construction escalation

c) All soft costs

10. Architect is responsible for completing the State schematic design review checklist (SDR) and attending the schematic design review with the State, City of Norwich and design consultants (if required).

11. At the conclusion of the Schematic Design Phase, the architect shall prepare an independent estimate for the Schematic Design Phase documents. This estimate shall be reconciled with the schematic design estimate prepared by the Construction Manager.

12. A list of possible value engineering options shall be prepared with the schematic design estimate for review in the event that value engineering is needed to control project costs.

I. Design Development Phase Deliverables:

Design Development services shall include, but are not limited to, the preparation and submission of 50% plans, drawings, submittals, and specifications.

At minimum, the deliverables to be prepared by the architect at the completion of the Design Development Phase shall consist of the following:

1. Floor Plans - One eighth inch (1/8") scale minimum, including designated room names and numbers, dimensions, door swings and typical material indications.

2. Elevations - One eighth (1/8") inch scale minimum for all exterior walls of building; include enlargement of special details or exterior wall configurations.

3. Sections - One eighth inch (1/8") scale minimum; number as required to reasonably illustrate construction details, thickness and profiles and special features.

4. Typical Details - Not smaller than one half inch (1/2”) scale, including exterior wall sections.

5. Finish Schedules - Format is intended for construction documents.

6. Outline Specifications and Related Documents: Provide brief description of proposed conditions of the contract and technical specifications, following the 32 division format of the "Uniform System for Construction Specifications".

7. Estimate of Probable Construction Cost - Based on the design development documents, the design team shall provide all necessary support to the Construction Manager to prepare budget estimates. The design team will be responsible to modify the design as necessary to meet budget requirements.

8. Schedule:

• Update the project schedule with the CM to reflect the completion of scheduled activities and refine the schedule of activities for the construction document phase.

• Finalize the project bidding and construction schedules with consideration of all local and State approval requirements.

9. Architect is responsible for completing the State Design Development Review checklist (DDR) and attending the Design Development review with the State, City of Norwich and design consultants (if required).

10. At the conclusion of the Design Development Phase, the architect shall prepare an independent estimate for the Design Development Phase Documents. This estimate shall be reconciled with the design development estimate prepared by the Construction Manager. A list of possible value engineering options shall be prepared with the estimate for review in the event that value engineering is needed to control project costs.

11. A list of possible value engineering options shall be prepared with the design development estimate for review in the event value engineering is needed to control project costs.

J. Construction Documents Phase Deliverables:

Based on the design development phase approvals, the architect shall prepare the complete construction documents. Services shall include, but are not limited to:

• Preparation and submission of final plans, drawings, documentation, specifications and details, phasing plans (if any), and state code modifications (if required);

• Administration of the contract for bidding and construction, and all State and local governmental approval processes required; and

• Attendance and participation at meetings for various committees and groups.

Based on the construction documents, the design team shall provide all necessary support to the Construction Manager to prepare budget estimates. At the conclusion of the Construction Document Phase, the architect shall prepare an independent estimate for the Construction Document Phase Documents. This estimate shall be reconciled with the construction document estimate prepared by the Construction Manager. A list of possible value engineering options shall be prepared with the construction document estimate for review in the event value engineering is needed to control project costs. The design team will be responsible for modifying the design as necessary to meet budget requirements.

K. Bid Phase Services:

Architect shall provide bid phase support services to the City/CM, attend pre-bid meetings, answer Requests for Information (RFI’s), provide necessary information/documents for the issuance of addenda and attend scope review meetings with the CM and OPM.

L. Construction Administration Services:

Construction Administration Services will be based on a construction timeline included in the RFQ/P.

Services shall include, but are not limited to:

1. Review and respond to submittals.

2. Respond to RFI’s and provide any design modifications as may be required.

3. Attend weekly construction meetings including all sub-consultants as necessary.

4. Perform site reviews of construction activities to ensure quality of materials and workmanship and address any design issues relating to site conditions.

5. Review and approve monthly CM requisitions and change orders.

6. Assist the CM and the City of Norwich in preparing State Change Orders to be submitted to the Office of School Construction Grants and Review, including but not limited to the issuance of AIA Documents.

7. Attend City meetings as may be required.

8. Interface with the Commissioning Agent and provide information as required as well as review commissioning agent’s reports and respond accordingly.

9. Punchlist creation and management - Near the completion of the project the successful respondent will be required to generate a punch list identifying building elements which are either not completed or not in compliance with the specifications. This shall be inclusive of all architectural disciplines (MEP, Civil, Structural, etc.) This list will be provided to the Construction Manager for correction with the Owner’s Project Manager on copy. The architect shall monitor the progress of items and remove items as they are completed.

10. Support for obtaining Certification of Occupancy; and Coordinate with project team to complete project closeout.

M. Fixtures Furniture & Equipment:

Services shall include, but are not limited to:

• Design meetings with the staff/BOE representatives as needed to develop program.

• Presentations as needed to various stakeholders at the City and Norwich BOE staff.

• Development of all required OGA checklists.

• Representation and presentation of FF&E package to OGA.

• Development of bidding documents.

• Coordination with the City’s Purchasing Department for public notification and issuance of bid documents.

• Response to bid RFI’s.

• Bid evaluation and recommendation to the City’s Purchasing Department.

• Acceptance, inventory, and punch-list of delivered FF&E

The selected firm will provide assistance to the Owner’s Project Manager for all FFE deliveries as part of the project. It is understood that the deliverables for this portion of the project will be fully coordinated and reviewed for conflicts with Architectural and MEP elements within the building. The approach to the design shall be inclusive of all other building elements to avoid conflicts.

The selected firm will provide a summary award table for all pieces of FFE purchased, as well as individual award tables on a vendor-by-vendor basis, which will be utilized by the City Purchasing Department as part of the award process. The firm will also provide room by room diagrams indicating the quantity of items to be provided for each location, categorized by vendor to facilitate the installation of the FFE.

Responsibilities

The selected Architect will generally be responsible for the following services:

Services Responsibility (Architect, Owner or Not Provided)

Programming Architect Multiple preliminary designs Architect Measured drawings Architect Existing facilities surveys Architect Site evaluation and planning Architect Building Information Model management responsibilities Architect Development of Building Information Models for post construction use Not Provided Civil engineering Architect Landscape design Architect Architectural interior design Architect Value analysis Architect Detailed cost estimating by independent estimator (at each design phase) Architect On-site project representation Not Provided Conformed documents for construction Architect As-designed record drawings Architect As-constructed record drawings Owner Post-occupancy evaluation Architect Facility support services Architect Tenant-related services Not Provided Architect’s coordination of the Owner’s Consultants Architect Telecommunications/data design Architect Security evaluation and planning Architect Commissioning Owner Sustainable Project Services Architect Multiple bid packages Architect

Historic preservation Not Provided Furniture, furnishings, and equipment design, bid and procurement management Architect

Special Inspection Coordinator Services (Prepare statement of special inspections, review special inspection/material testing reports, site visits as required for verification, final certification of special inspections)

Architect

Special Inspection Services (Materials Testing) Owner Geo-Technical engineering services including design and construction administration and as required by the Statement of Special Inspections Architect

Surveying Architect Other services provided by specialty Consultants Not Provided Other Supplemental Services Not Provided

5. Insurance Requirements

The City requires the Architect to carry commercial general liability insurance to protect it from loss. The following minimum limits shall be met:

Bodily Injury and Property Damage: $1,000,000 each occurrence; $2,000,000 aggregate

Products or Completed Operations: $1,000,000 each occurrence; $2,000,000 aggregate and be written with a per project aggregate.

Professional Liability (Errors and Omissions): $2,000,000 each occurrence

Commercial Automobile Coverage including owned, non-owned, leased and hired vehicles (if used on City property):

$1,000,000 combined single limit for each accident

Workers’ Compensation: Shall be in accordance with State of Connecticut requirements at the time of Bid.

Umbrella/Excess Liability: $2,000,000 each occurrence; $2,000,000 aggregate and providing coverage over the Commercial General Liability, Commercial Automobile Liability and the Employer Liability section of the Workers Compensation coverage.

The Contractor shall provide the City with a Certificate of Insurance before any work is performed. The City of Norwich, its officers (both elected and appointed), employees, and agents shall be named as additional insured on all policies, except Professional Liability and Workers Compensation, on a primary and non-contributory basis.

All policies, except Professional Liability, shall contain a waiver of subrogation in favor of the City of Norwich, executed by the insurance company.

Save Harmless. As part of entering into any contract which may be let as a result of this process, the Architect for itself and its successors will be required to covenant and agree with the City to indemnify and save harmless said City from any and all action, causes of action, judgments, legal fees, claims and demands whatsoever, which may at any time be instituted, made, tendered or recovered against the City to the extent caused by the Architect’s negligence in the performance of the Architectural services performed pursuant to any such agreement.

The Building Committee, Board of Education and the City of Norwich have the right to use any or all ideas, plans, specifications, and estimates presented in this RFQ/P.

EXHIBIT A – LIST OF QUALIFYING PROJECTS

Architectural Design Services for Teachers’ Middle School & Norwich Central Office

Company Address City State Zip

Please provide the following information for five (5) projects to demonstrate relevant experience.

• Project Name & Location - include State Project Number if applicable, City and State

• Work Performed – include brief description of services provided (role/responsibilities, project features, current phase)

• Reference – include primary contact name, title and phone

• Budget – include total project budget

• Completion – include actual or estimated date of completion of services (month and year)

PROJECT #1

Project Name & Location

Work Performed

Reference

Budget Completion

Was this project designed in parallel with another school construction project by your firm?

PROJECT #2

Work Performed

Reference

Budget Completion

PROJECT #3

Work Performed

Reference

Budget Completion

PROJECT #4

Work Performed

Reference

Budget Completion

PROJECT #5

Work Performed

Reference

Budget Completion

EXHIBIT B – COST PROPOSAL

Architectural Design Services for Teachers’ Middle School

Company

Please complete the following cost proposal for the Teachers’ Middle School Project. Refer to notes on following page for additional information/clarification relative to tasks/phases below.

TASK/PHASE TOTAL BY TASK/PHASE

1. Programming and Schematic Design Phase Services

2. Design Development Phase Services

3. Construction Documents Phase Services

4. Bidding / Negotiation Phase Services

5. Construction Administration Phase Services

6. Furniture, Fixtures & Equipment Phase Services

7. Surveying Services (ALLOWANCE) $45,000

8. Environmental Consultant Design Services (ALLOWANCE)* $55,000

9. Hazardous Materials Monitoring (ALLOWANCE)** $90,000

10. Soil Management Plan (SMP) (ALLOWANCE)*** $30,000

11. Geo-Technical Contract Administration (ALLOWANCE)**** $55,000

12. Additional Design Services for Energy Enhancements (ALLOWANCE)***** $30,000

13. Traffic Consultant (Study & Evaluation) (ALLOWANCE) $40,000

14. Traffic Consultant (Design) (ALLOWANCE) $40,000

15. Reimbursable Expenses (ALLOWANCE) $10,000

TOTAL FEE (Lines 1-15)

COMBINED PROJECT PRICING TOTAL DEDUCT

DEDUCT COST IF PROPOSER IS SELECTED FOR BOTH PROJECTS

(THIS VALUE ONLY APPLIES TO TEACHERS’ MIDDLE SCHOOL)

Notes:

Allowances

Allowance values have been established for items 7-15, as these items are difficult to establish until the design process has commenced. The proposer shall include the values provided into their total fee. These values shall be utilized as needed. Any balance left in these allowances shall be returned to the Owner at the completion of the project. The successful respondent will be responsible for providing financial back-up for any expenditures applied against these allowances. All expenditures charged against these allowances are subject to review and approval by the Norwich School Building Committee. It is understood that these values are included within the total fee and include all markups by the successful respondent. The Norwich School Building Committee may, at its discretion, request that the successful respondent re-allocate these allowances or a portion thereof for additional tasks not listed above.

Environmental Consultant Design Services (ALLOWANCE)*

An environmental consultant design services allowance has been established for the Teachers’ Middle School Project for services relating to the design effort for the preparation of design documents, specifications, and estimates (if required) to remove hazardous materials discovered as part of the architect’s base scope of work. This allowance shall also be utilized for any additional Phase 2 or 3 Site assessments that may be required following the completion of the Phase 1 environmental site assessment included in the base scope of services. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Hazardous Materials Monitoring Allowance** A hazardous materials monitoring allowance has been established for remediation monitoring services during construction. The City may direct the Architect to obtain a fee proposal from the environmental consultant for environmental monitoring services for the project. The scope of services will be determined following the completion of the environmental remediation scope and specifications. All costs relating to Hazardous Materials Monitoring shall be applied to this allowance. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Soil Management Plan (SMP) (ALLOWANCE)***

An allowance for the SMP preparation is to be used by the construction firm during construction of new buildings, underground utilities, and other activities. The SMP will detail requirements for proper handling, staging, and onsite reuse of suitable materials; characterization of excess materials for offsite disposal; analytical requirements for imported fill materials to verify the absence of contaminants; and record keeping requirements. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Geo-Technical Contract Administration (ALLOWANCE)****

Geo-technical design services are included in the Architect’s basic services. This allowance is strictly for construction administration services associated with site visits and follow-up. All geo-technical site visits will be billed against this allowance on an hourly rate basis. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Additional Design Services for Energy Enhancements (ALLOWANCE)*****

As part of the Architect’s basic services, the design team shall provide evaluation of available alternative energy options and HVAC design options (including conceptual cost impacts) and provide the City with a comprehensive report. In the event the City decides to incorporate the development of alternative energy sources which may include geo-thermal, photovoltaic and others, this allowance is available to cover portions of the design services. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Deduct Pricing

Deduct pricing has been included within the cost proposal form should the City of Norwich elect to hire the same firm for both the Teachers’ Middle School Project and the Norwich Central Office Projects. The proposer shall indicate a value indicating the savings for each project on each respective projects Exhibit B and Exhibit C cost proposal form.

The savings shall only apply to lines 1-6. Savings may not be reflected in the allowance values provided in line 7-15 (7- 16 for Norwich Central Office). Should the projects be awarded to two individual firms, the deductive pricing will not be applicable.

Addendum Acknowledgement

Addendum # Dated Addendum # Dated

Addendum # Dated Addendum # Dated

The below signatory acknowledges receipt of the following addenda issued during the request for qualifications / proposal solicitation period and understands they are a part of the solicitation documents.

Submitted By:

Name Title

Signature Date

EXHIBIT C – COST PROPOSAL

Architectural Design Services for

Company

Please complete the following cost proposal for the Norwich Central Office Project. Refer to notes on following page for additional information/clarification relative to tasks/phases below.

TASK/PHASE TOTAL BY TASK/PHASE

1. Programming and Schematic Design Phase Services

2. Design Development Phase Services

3. Construction Documents Phase Services

4. Bidding / Negotiation Phase Services

5. Construction Administration Phase Services

6. Furniture, Fixtures & Equipment Phase Services

7. Surveying Services (ALLOWANCE) $15,000

8. Environmental Consultant Design Services (ALLOWANCE)* $40,000

9. Hazardous Materials Monitoring (ALLOWANCE)** $90,000

10. Soil Management Plan (SMP) (ALLOWANCE)*** $30,000

11. Geo-Technical Contract Administration (ALLOWANCE)**** $30,000

12. Additional Design Services for Energy Enhancements (ALLOWANCE)***** $30,000

13. Destructive Testing Allowance for Design (ALLOWANCE)****** $30,000

14. Traffic Consultant (Study & Evaluation) (ALLOWANCE) $40,000

15. Traffic Consultant (Design) (ALLOWANCE) $40,000

16. Reimbursable Expenses (ALLOWANCE) $10,000

TOTAL FEE (Lines 1-15)

COMBINED PROJECT PRICING TOTAL DEDUCT

DEDUCT COST IF PROPOSER IS SELECTED FOR BOTH PROJECTS

(THIS VALUE ONLY APPLIES TO NORWICH CENTRAL OFFICE)

Notes:

Allowances

Allowance values have been established for items 7-16, as these items are difficult to establish until the design process has commenced. The proposer shall include the values provided into their total fee. These values shall be utilized as needed. Any balance left in these allowances shall be returned to the Owner at the completion of the project. The successful respondent will be responsible for providing financial back-up for any expenditures applied against these allowances. All expenditures charged against these allowances are subject to review and approval by the Norwich School Building Committee. It is understood that these values are included within the total fee and include all markups by the successful respondent. The Norwich School Building Committee may, at its discretion, request that the successful respondent re-allocate these allowances or a portion thereof for additional tasks not listed above.

Environmental Consultant Design Services (ALLOWANCE)*

An environmental consultant design services allowance has been established for the Teachers’ Middle School Project for services relating to the design effort for the preparation of design documents, specifications, and estimates (if required) to remove hazardous materials discovered as part of the architect’s base scope of work. This allowance shall also be utilized for any additional Phase 2 or 3 Site assessments that may be required following the completion of the Phase 1 environmental site assessment included in the base scope of services. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Hazardous Materials Monitoring Allowance** A hazardous materials monitoring allowance has been established for remediation monitoring services during construction. The City may direct the Architect to obtain a fee proposal from the environmental consultant for environmental monitoring services for the project. The scope of services will be determined following the completion of the environmental remediation scope and specifications. All costs relating to Hazardous Materials Monitoring shall be applied to this allowance. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Soil Management Plan (SMP) (ALLOWANCE)***

An allowance for the SMP preparation is to be used by the construction firm during construction of new buildings, underground utilities, and other activities. The SMP will detail requirements for proper handling, staging, and onsite reuse of suitable materials; characterization of excess materials for offsite disposal; analytical requirements for imported fill materials to verify the absence of contaminants; and record keeping requirements. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Geo-Technical Contract Administration (ALLOWANCE)****

Geo-technical design services are included in the Architect’s basic services. This allowance is strictly for construction administration services associated with site visits and follow-up. All geo-technical site visits will be billed against this allowance on an hourly rate basis. All costs expended as part of this allowance will be subject to review and approval by the Owner’s Project Manager and School Building Committee.

Additional Design Services for Energy Enhancements (ALLOWANCE)*****

As part of the Architect’s basic services, the design team shall provide evaluation of available alternative energy options and HVAC design options (including conceptual cost impacts) and provide the City with a comprehensive report. In the event the City decides to incorporate the development of alternative energy sources which may include geo-thermal, photovoltaic and others, this allowance is available to cover portions of the design services.