1-RFQ Airport General Consultant Final v2.pdf

REQUEST FOR QUALIFICATIONS

AIRPORT GENERAL CONSULTANT SERVICES

MONROE COUNTY, FLORIDA

BOARD OF COUNTY COMMISSIONERS

Mayor Michelle Lincoln, District 2 Mayor Pro tem David Rice, District 4 Commissioner Craig Cates, District 1

Commissioner James K. Scholl, District 3 Commissioner Holly Merrill Raschein, District 5

COUNTY ADMINISTRATOR

CHRISTINE HURLEY

CLERK OF THE CIRCUIT COURT

KEVIN MADOK

March, 2026

TABLE OF CONTENTS

Page

SECTION ONE 1

Instruction to Respondents

SECTION TWO 10

General Terms and Conditions

SECTION THREE 16

Terms and Conditions Specific to AIRPORT GENERAL CONSULTANT

SECTION FOUR 19

Contract Elements

SECTION FIVE 39

General Insurance Requirements

SECTION SIX 48

Response/Bid Forms i

SECTION ONE

INSTRUCTION TO RESPONDENTS

1.01 DESCRIPTION

The Respondent awarded a contract shall provide AIRPORT GENERAL CONSULTANT SERVICES for the Key West International Airport and the Florida Keys Marathon International Airport, Monroe County, Florida. The contract will provide for Planning, Engineering and Architectural Services. It is the County’s intent to award contracts to no more than: Two (2) General Consultants.

1.02 COPIES OF RFQ DOCUMENTS

A. Only complete sets of RFQ Documents will be issued and shall be used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets.

B. Complete sets of RFQ Documents may be obtained in the manner and at the location stated in the Notice of Calling for Qualifications.

1.03 DISQUALIFICATION OF RESPONDENTS

The following forms shall be submitted along with the response to RFQ, and signatures shall be current, and all forms shall be dated within thirty (30) days of the date of submission.

A. NON-COLLUSION AFFIDAVIT: Any person submitting a bid or proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the bidders, the bid or proposals of all participants is such collusion shall be rejected, and no participants in such collusion will be considered in future bids for the same work.

B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with your bid or proposal may result in immediate disqualification of your bid or proposal.

D. LOBBYING AND CONFLICT OF INTEREST CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed

LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with the bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal.

E. SCRUTINIZED COMPANIES: For Contracts of any amount, if the County determines that the Consultant has submitted a false certification under Section 287.135(5), Florida Statutes or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of (1) terminating the Agreement after it has given the Consultant written notice and an opportunity to demonstrate the agency’s determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met.

For Contracts of $1,000,000 or more, if the County determines that the Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or been engaged in business operations in Cuba or Syria, the County shall have the option of (1) terminating the Agreement after it has given the Consultant written notice and an opportunity to demonstrate the agency’s determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met.

F. AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR

SERVICES. Any entity submitting a bid or proposal in response to this RFQ must execute the enclosed AFFIDAVIT ATTESTING TO NONCOERCIVE CONDUCT FOR LABOR OR SERVICES and submit it with his bid or proposal.

Failure to complete this affidavit in every detail and submit it with your bid or proposal may result in immediate disqualification of your bid or proposal.

1.04 EXAMINATION OF RFQ DOCUMENTS

A. Each Respondent shall carefully examine the RFQ and other contract documents, and inform himself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Respondent will in no way relieve him of the obligations and responsibilities assumed under the contract.

B. Should a Respondent find discrepancies or ambiguities in, or omissions from, the specifications, or should he be in doubt as to their meaning, he shall at once notify the Airport Business Office in writing.

1.05 INTERPRETATIONS, CLARIFICATIONS, AND ADDENDA

No oral interpretations will be made to any Respondent as to the meaning of the contract documents. All inquiries or requests shall be submitted in writing to the Airport Business Office, 3491 S. Roosevelt Blvd., Key West Florida, 33040 – Attn. Beth Leto or by e-mail at leto-beth@monroecounty-fl.gov. Any inquiry or request for interpretation received seven (7) or more days (excluding Saturdays, Sundays, and holidays) prior to the date fixed for opening of responses will be given consideration. A summary of questions received and answers provided will be made in writing in the form of an addendum and, if issued, shall be posted on Bonfire and a notification will be furnished by Bonfire to all known prospective Respondents listed as planholders prior to the established Response opening date. It shall be the Respondents sole responsibility thereafter to download the addendum. Each respondent shall acknowledge receipt of such addenda in the space provided therefore in the proposal form. In case any respondent fails to acknowledge receipt of such addenda or addendum, his proposal will nevertheless be construed as though it had been received and acknowledged and the submission of his/her proposal will constitute acknowledgment of the receipt of same. All addenda are a part of the bid documents and each respondent will be bound by such addenda, whether or not received by him/her. It is the responsibility of each respondent to verify that he/she has received all addenda issued before proposals are opened.

1.06 GOVERNING LAWS AND REGULATIONS

The Respondent is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work.

Knowledge of occupational license requirements and obtaining such licenses for Monroe County and municipalities within Monroe County are the responsibility of the Respondent. Respondent will not be compensated under the contract for changes necessitated by Respondent’s noncompliance with federal, state or local laws or ordinances, or federal, state or local rules or regulations that in any manner affect the work.

1.07 PREPARATION OF RESPONSES

Signature of the Respondent: The Respondent must sign the response forms in the space provided for the signature. If the Respondent is an individual, the words “doing business as ____________”, or “Sole Owner” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words “Member of the Firm” should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the bid on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the bid must be submitted. The Respondent shall state in the response the name and address of each person interested therein.

1.08 SUBMISSION OF RESPONSES

The Monroe County Purchasing Department hereby directs that proposals be submitted via https://monroecounty-fl.bonfirehub.com, no later than 3:00 P.M. on April 22, 2026.

There is no cost to the bidder to use the Bonfire platform. Bonfire will not allow any Proposals to be uploaded after the time and date for receipt of Proposals. Proposals received after the time and date for receipt of Proposals will not be considered. Please allow sufficient time to complete the forms and upload of all proposal documents. Proposers should not wait until the last minute to submit the proposal documents. All information and documents must be fully entered, uploaded, and accepted by Bonfire before the closing time or Bonfire will stop the process and the response will be considered late and will not be accepted. Oral, telephonic, telegraphic, emailed, and faxed Proposals are invalid and will not receive consideration.

Written proposal modifications will be accepted from Respondents prior to the time and date designated for receipt of Proposals, by removing the existing proposal from Bonfire and uploading a new, complete proposal. Proposals may be withdrawn on Bonfire prior to the time and date designated for the receipt of Proposals. Conditional, altered, or qualified proposals will be rejected. The bid opening for this solicitation will be held virtually, via the internet, at 3:00 P.M., on April 22, 2026. You may call in by phone or internet using the following:

Join Zoom Meeting https://mcbocc.zoom.us/j/4509326156

Meeting ID: 4509326156 One tap mobile:

+16465189805,,4509326156# US (New York) +16699006833,,4509326156# US (San Jose)

Dial by your location:

+1 646 518 9805 US (New York) +1 669 900 6833 US (San Jose)

Responses shall be organized as indicated below.

Each Respondent shall submit with his/her Response the required evidence of his/her qualifications and experience.

1.09 CONTENT OF SUBMISSION

The proposal submitted in response to this RFQ shall be digital PDF format; it shall be clear and concise and provide the information requested herein. Statements submitted without the required information will not be considered.

The responses shall be limited to 50 - 8 and ½ by 11-inch pages, double sided is allowed. Eleven by 17-inch pages, single sided may be used where required only for the depiction of an organizational chart or other graphics. The body text shall be size 11 font or larger. Smaller font may be used to describe graphics, etc. The cover page, section dividers, county forms, and resumes will not count towards the page total. Responses shall be organized as indicated below. The Respondent should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration, since oral presentations or demonstrations may not be solicited. Each Respondent must submit adequate documentation to certify the Respondent’s compliance with the COUNTY's requirements. Respondents should focus specifically on the information requested. Additional information, unless specifically relevant, may distract rather than add to the Respondent's overall evaluation.

The following information, at a minimum, shall be included in the Submittal:

A. Cover Page

A cover page that states “STATEMENT OF QUALIFICATIONS - REQUEST FOR AIRPORT GENERAL CONSULTANT SERVICES.” The cover page should contain Respondent/Bidder’s name, address, telephone number, the name of the Respondent/Bidder’s contact person and the consultant service(s) the bid corresponds to.

B. Tabbed Sections

Tab 1. Executive Summary

The Respondent shall provide a narrative of the firm’s or individual’s history, qualities and capabilities and particularly include projects that are similar in nature to the “Request for Qualification for Airport General Consultant Services”. Respondent shall provide a listing of all Consultant services, with specific descriptions that will be offered under the agreement that will provide evaluators with insight about the qualifications, fitness, and abilities of the Respondent.

Tab 2. Federal Form SF-330

Respondent shall complete Federal Form SF-330 located in section six (see Attachment #1).

Tab 3. Project Approach, Schedule Availability and Technology

Respondent shall describe the firm’s approach and methodology for working locally with the County and all regulatory entities on projects in an airport environment. The Respondent will also describe its use of technology in the office and shall include information on the firm’s schedule and availability.

Tab 4. Financial Information and Litigation

Pursuant to Monroe County Code, the Respondent will provide the following information:

(1) A list of the person's or entity's shareholders with five percent (5%) or more of the stock or, if a general partnership, a list of the general partners; or, if a limited liability company, a list of its members; or, if a solely owned proprietorship, names(s) of owner(s);

(2) A list of the officers and directors of the entity;

(3) The number of years the person or entity has been operating and, if different, the number of years it has been providing the services, goods, or construction services called for in the bid specifications (include a list of similar projects);

(4) The number of years the person or entity has operated under its present name and any prior names;

(5) Answers to the following questions regarding claims and suits:

a. Has the person, principals, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, ever failed to complete work or provide the goods for which it has contracted? Yes or No. If yes, provide details;

b. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the person, principal of the entity, or entity, or any entity previously owned, operated or directed by any of its officers, directors, or general partners? Yes or No. If yes, provide details;

c. Has the person, principal of the entity, entity, or any entity previously owned, operated or directed by any of its officers, major shareholders or directors, within the last five years, been a party to any lawsuit, arbitration, or mediation with regard to a contract for services, goods or construction services similar to those requested in the specifications with private or public entities? Yes or No. If yes, provide details;

d. Has the person, principal of the entity, or any entity previously owned, operated or directed by any of its officers, owners, partners, major shareholders or directors, ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? Yes or No. If yes, provide details;

e. Whether, within the last five (5) years, the owner, an officer, general partner, principal, controlling shareholder or major creditor of the person or entity was an officer, director, general partner, principal, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for competitive solicitation;

(6) Customer references (minimum of three), including name, current address and current telephone number;

(7) Credit references (minimum of three), including name, current address and current telephone number;

(8) Financial statements for the prior three (3) years for the responding entity or for any entity that is a subsidiary to the responding entity; and

(9) Any financial information requested by the COUNTY department involved in the competitive solicitation, related to the financial qualifications, technical competence, the ability to satisfactorily perform within the contract time constraints, or other information the department deems necessary to enable the department and Board of County Commissioners to determine if the person responding is responsible.

Tab 5. Forms

Respondent shall complete and execute the forms specified below and found at the designated pages in this RFQ, signatures shall be current on all forms, dated within thirty

(30) days of the date of submission as described in Section 1.08 herein and except for SF- 330, respondent shall include them in the section tabbed 5:

Form Page Insurance Agent’s Statement 47

Response Form 48 Non-Collusion Affidavit 49

Lobbying and Conflict of Interest Clause 50 Drug Free Workplace Form 51 Public Entity Crime Statement 52 Vendor Certification Regarding Scrutinized Companies 53 Noncoercive Conduct for Labor or Services Affidavit 54 Standard Form 330 Attachment #1

Respondent shall produce evidence of proper licensing to perform the services described herein. Copies of all professional and occupational licenses shall be included in this section.

Tab 6. Other Information

Provide any additional information, which will present evaluators with insight about the qualifications, fitness and abilities of Respondent.

Tab 7. DBE Participation

Respondent should describe the firm’s willingness, commitment, and ability to meet DBE program goals established with the FAA for Key West International Airport and Florida Keys Marathon International Airport. Respondent should include information regarding respondent’s DBE performance on past projects, as compared to the goals of those projects.

1.10 MODIFICATION OF RESPONSES

A. Written modification will be accepted from Respondents if addressed to the entity and address indicated in the Notice of Calling for Qualifications and received prior to bid due date and time.

B. A Respondent may modify his response by telegraphic communication at any time prior to the scheduled closing time for receipt of responses, provided such telegraphic communication is received prior to closing time, and provided further, the County is satisfied that a written confirmation of the telegraphic modification over the signature of the Respondent was mailed prior to the closing time. The telegraphic communication should provide the addition or subtraction or other modification. If written confirmation is not received within two (2) days from the closing time, no consideration will be given to the telegraphic modification.

1.11 RESPONSIBILITY FOR RESPONSE

The Respondent is solely responsible for all costs of preparing and submitting the response, regardless of whether a contract award is made by the County.

1.12 RECEIPT AND OPENING OF RESPONSES

Responses will be received until the designated time and will be publicly opened and read aloud at the appointed time and place stated in the Notice of Calling for Qualifications. Monroe County’s representative authorized to open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified.

Respondents or their authorized agents are invited to be present.

1.13 DETERMINATION OF SUCCESSFUL RESPONDENT/BIDDER

The County reserves the right to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interests of the County. Responses which contain modifications, are incomplete, unbalanced, conditional, obscure, or which contain additions not requested or irregularities of any kind, or which do not comply in every respect with the Instruction to Respondents, and the contract documents, may be rejected at the option of the County.

A. Areas of consideration for selecting the most qualified firm(s) or individual(s) include but are not limited to:

1. Recent experience on similar projects

2. Organization

3. Schedule and availability

4. Past Performance Record

5. Office location

6. Monroe County experience

7. Airport experience

8. Project approach

B. Each Tab section will be given points used to score and evaluate firms and individuals. The point structure is as follows:

CRITERIA MAXIMUM POINTS

Tab 1 35 Tab 2 5 Tab 3 25 Tab 4 10 Tab 5 10 Tab 6 10 Tab 7 5

TOTAL 100

C. The County will review all responses pursuant to the criteria set forth above. A selection committee will then prepare a ranking list of the top qualified candidates.

1.14 TENTATIVE SCHEDULE

The following is a tentative calendar of event dates. The County reserves the right to change the dates or events, if necessary.

Task Name Start RFQ published and advertised March 7, 2026 Deadline for questions & written request for clarification April 8, 2026 @ 5 p.m.

Last day to publish addendum, if necessary April 15, 2026 Deadline for submission of responses April 22, 2026 Short List Selection committee meeting May 14, 2026 Recommendation to the Board of County Commissioners June 10, 2026

1.15 AWARD OF CONTRACT

The County reserves the rights to award separate contracts for each service area and to waive any informality in any response, or to re-advertise for all or part of the work contemplated. If responses are found to be acceptable by the Owner, written notice will be given to the selected Respondent(s) of the award of the contract(s).

If the award of a contract is annulled, the County may award the contract to another

Respondent or the work may be re-advertised or may be performed by other qualified personnel as the County decides.

A contract will be awarded to the Respondent deemed to provide the services which are in the best interest of the County.

The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly or to complete contracts of a similar nature on time.

The results of the competitive selection process will be presented to the BOCC for final approval.

Protest Procedure: Any Respondent who claims to be adversely effected by the decision or intended decision to award a contract shall submit in writing a notice of protest which must be received by the COUNTY within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the notice of decision or intended decision on DemandStar. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of the contract. The filing of a protest shall not stop the solicitation, negotiations, or contract award process, unless it is determined that it is in the best interest of the COUNTY to do so. A formal written protest may be submitted in writing and must be received by the COUNTY Attorney’s Office seventy-two (72) hours of three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the Board of County Commissioners at the designated public meeting in which the agenda item awarding the contract is heard. In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Respondent that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on the matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The Board of County Commissioners’ decision to award the contract is final and at their sole discretion.

1.16 EXECUTION OF CONTRACT

The Respondent to whom a contract is awarded will be required to return to the County four (4) executed counterparts of the prescribed contract together with the required certificates of insurance.

1.17 CERTIFICATE OF INSURANCE

The Contractor will be responsible for all necessary insurance coverage as set forth in section 5.

Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award of bid, with Monroe County BOCC listed as additionally insured on all except Workers Compensation. If the proper insurance forms are not received within the fifteen (15) days, the contract may be awarded to the next selected Respondent/Bidder.

SECTION TWO

GENERAL TERMS AND CONDITIONS

2.01 DEFINITIONS

Wherever used in these General Conditions or in the other contract documents the terms below have the meanings indicated which are applicable to both the singular and plural thereof. The use of the terms “he,” “him,” “himself,” or “his” shall refer to male and female persons alike and should not be construed as derogatory or discriminatory to female persons.

Addenda - Written or graphic instruments issued prior to the opening of bids which clarify, correct, or change the bidding documents or the contract documents.

Bidding Documents - The advertisement or invitation calling for qualifications, instructions, and forms contained in this Request for Qualifications (Response Form, Non-Collusion Affidavit, Lobbying and Conflict of Interest Clause, Drug Free Workplace) and the proposed contract documents (including all addenda issued prior to receipt of responses).

Contract Documents - The bid documents, agreement, addenda (which pertain to the contract documents), the Contractor’s proposal or response (including documentation accompanying the response and any post-response documentation submitted prior to the notice of award) when attached as an exhibit to the agreement, these General Conditions, together with all amendments, modifications, and supplements.

Contract Price - The monies payable by the County to the Contractor under the contract documents as stated in the agreement.

Contract Time - The Contract shall be in force and binding on the County and the Contractor for a period of one (1) year from the effective date of the agreement.

Contractor/Consultant - The person, firm, or corporation with whom the County has entered into the agreement.

Effective Date of the Agreement - The date indicated in the agreement on which it becomes effective, but if no such date is indicated it means the date on which the agreement is signed and delivered by the last of the two parties to sign and deliver.

Laws and Regulations; Laws or Regulations - Laws, rules, regulations, ordinances, codes and/or orders.

Notice of Award - The written notice to the apparent successful bidder stating that upon compliance by the apparent successful Respondent/Bidder with the conditions precedent enumerated therein, within the time specified, the County will sign and deliver the agreement.

Owner - The Monroe County Board of Commissioners with whom the Contractor has entered into the agreement and for whom the work is to be provided.

Specifications - Those portions of the contract documents consisting of written technical descriptions of materials and services required under the contract.

Written Amendment - A written amendment of the contract documents, signed by the County and the Contractor on or after the effective date of the agreement.

2.02 CONTRACTOR/CONSULTANT’S RESPONSIBILITIES

2.02.1 Supervision and Personnel

The Contractor shall supervise and direct the work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the work in accordance with the contract documents.

2.02.2 Parts, Materials, and Equipment

Unless otherwise specified in the contract, the Contractor shall furnish and assume full responsibility for all services, materials, equipment, labor, transportation, machinery, tools, and all other incidentals necessary for the completion of the work.

2.02.3 Records

The Contractor shall record all consultant service activities in a service log, which shall contain all pertinent information. Contractor shall be required to maintain records pertaining to the contract for seven (7) years after the termination of the contract.

2.02.4 Taxes

The Contractor shall pay all sales, consumer, use, and other similar taxes required to be paid by the Contractor in accordance with the laws and regulations of the place of the project which are applicable during the performance of the work.

2.02.5 Compliance with Laws

The Contractor shall comply with all applicable laws and regulations of federal, state and local governments.

2.03 FAA REQUIRED PROVISIONS

2.03.1 Title VI Notice. As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre- Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

2.03.2 CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

2.03.3 CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT

The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally-assisted project. The successful bidder will accomplish this by:

1. Checking the System for Award Management at website: http://www.sam.gov.

2. Collecting a certification statement similar to the Certification of Offeror/Bidder Regarding Debarment, above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract. If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.

2.03.4 DBE participation. The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is the policy of the County to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

2.03.5 CERTIFICATION REGARDING DOMESTIC PREFERENCES FOR PROCUREMENTS

The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable, the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured products) in compliance with 2 CFR § 200.322.

2.03.6 Federal Fair Labor Standards Act. All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR Part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers. The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

2.03.7 Foreign Trade Restriction. By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);

2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and

3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001. The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3) who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the

Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

2.03.8 CERTIFICATION REGARDING LOBBYING The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

2.03.9 OCCUPATIONAL HEALTH AND SAFETY ACT. All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee.

The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.

2.03.10 PROHIBITION OF COVERED UNMANNED AIRCRAFT SYSTEMS (UAS). The Bidder or Offeror certifies that they are aware of and comply with relevant Federal statutes and regulations, including those from the Federal Aviation Administration (FAA), for operating unmanned aircraft systems (UAS) in accordance, and in compliance with all related requirements in the FAA Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. § 44801 note). Contractor warrants that all UAS operations will be conducted in full compliance with all applicable Federal Aviation Administration (FAA) regulations, including but not limited to 14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations. Sponsors and subgrant recipients cannot use AIP grant funds to enter into, extend, or renew a contract related to covered unmanned aircraft systems (UAS). This includes both procurement and operational contracts, as well as contracts with entities that operate such systems.

2.03.11 CERTIFICATION OF OFFEROR/BIDDER REGARDING TAX DELINQUENCY

AND FELONY CONVICTIONS The applicant must complete the following two certification statements. The applicant must indicate its current status as it relates to tax delinquency and felony conviction by inserting a checkmark (ü) in the space following the applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification in all lower tier subcontracts. Certifications Note If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that the SDO has considered suspension or debarment and determined that further action is not required to protect the Government’s interests. The applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then

1)The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

2)The applicant represents that it is ( ) is not ( ) a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months.

SECTION THREE

SPECIFICATIONS, SPECIFIC CONDITIONS

The Respondent(s) awarded a contract shall provide the Key West International Airport and the Florida Keys Marathon International Airport with services in one or more of the following Design, Engineering, Architectural, Planning, Advisory, and Environmental services areas noted below:

A. FAA/FDOT Funding Pre-planning, pre-application development Project pre-application forms DBE plans Coordination with FAA and FDOT under AIP and JPA programs Prepare grant application submissions for approvals Prepare and update the Joint Agency Capital Improvement Plan Other as appropriate

B. Planning/Programming Prepare/update airport master plans and noise programs Perform special planning studies and airport security studies and draft associated manuals Prepare aeronautical studies including new air services Develop CIP program schedules/cost estimates Coordinate with airline tenants Coordinate airspace and zoning on development outside of the airport Prepare scope of work and study design for major planning studies Update airport layout plans and property maps Update airport utility maps Conduct economic impact studies Conduct rates and charges studies Conduct other studies as assigned Review/comment on studies conducted by others Perform environmental assessments and environmental impact studies and prepare accompanying reports Prepare, manage and administer passenger facility charges applications

C. Conceptual Schematic Project Planning Define the project scope Evaluate financial and technical feasibility Determine functional and design parameters Conduct preliminary surveys and geotechnical programs Prepare FAA, FDOT and other government forms, and background justification Prepare data, exhibits, maps, cost estimates and preliminary drawings

D. Advisory Services Assist staff as required

Interpret FAA Advisory Circulars (ACs) and Federal Aviation Regulations (FARs) Consult on airport financial management, planning, engineering, architectural, environmental, aviation, and other issues as needed Assist in negotiations and selection of other consultants

Identify changes in laws and/or regulations and their impact on Monroe County airports.

Function as the County’s liaison and representative with the FAA ADO Prepare bid documents Implement airport’s Disadvantaged Business Enterprise plan

E. Design Management/Review Assist in contracting for design services Assist with establishment of budgets Manage the design consultants Review and coordinate design projects of other consultants Evaluate design consultants performance Draft environmental work plans and specifications

F Design Phase Services Coordinating and attending meetings and design conferences to obtain information and to coordinate or resolve design matters Preparing necessary engineering reports and recommendations Providing detailed plans, specifications and cost estimates Distributing necessary contract drawings and specifications Environmental and construction permitting

G. Bidding or negotiation Phase. These activities involve assisting the airport in advertising, scoring and recording bids, negotiating for services, analyzing bid results and furnishing recommendations on the award of contracts. Potential projects may include but are not limited to:

New ARFF Stations.

ARFF Station modifications Terminal modifications New Aircraft Hangars Taxiway, Runway and Apron rehabilitation Roadway improvements and rehabilitations Airfield lighting and signage improvements Drainage improvements NIP improvements Baggage Handling Systems Security Fencing

H. Construction Support Service Provide general program management Provide FAA/FDOT construction reporting compliance services Provide oversight of consultant work Develop and update construction schedules Develop and update cash flow schedules Coordinate with users and funding agencies Coordinate between contractors of different projects Apply for, obtain, and monitor environmental, conditional use and interagency permits Review contractor bid documents for FAA/FDOT compliance issues Provide Resident Project Representative (RPR) services Review submittals Respond to RFIs

Perform site visits Review change orders Prepare closeout packages Prepare record drawings.

I. Annual Facilities Work Planning Conduct annual inspection of facilities Assist in developing annual work plan Prepare facility maintenance program Prepare appropriate forms and/or conduct airport activity surveys

SECTION FOUR

CONTRACT

The agreement will be subject to negotiation but will, at a minimum, contain the following elements;

1. THE CONTRACT

The contract between the County and the Consultant, of which this agreement is a part, consists of the contract documents, which are as follows: any amendments to this agreement executed by the parties hereafter as well as this agreement together with the response to RFQ and all required insurance documentation. In the event of a discrepancy between the documents, precedence shall be determined by the order of the documents as just listed.

2. SCOPE OF THE WORK

The Consultant shall provide services for the County as listed Exhibit A. The Consultant warrants that it is authorized by law to engage in the performance of the activities herein described, subject to the terms and conditions set forth in these contract documents. The Consultant shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. Consultant shall provide services using the following standards, as a minimum requirement:

A. The Consultant shall maintain adequate staffing levels to provide the services required under the agreement resulting from this RFQ process.

B. The personnel shall not be employees of or have any contractual relationship with the County. To the extent that Consultant uses subcontractors or independent contractors;

this agreement specifically requires that the level of independence normally exercised by such subcontractors and independent contractors be curtailed and that they be supervised by the Consultant.

C. All personnel engaged in performing services under this contract shall be fully qualified, and, if required, to be authorized or permitted under State and local law to perform such services.

3. PAYMENTS TO THE CONSULTANT

The Consultant shall submit to the County an invoice with supporting documentation acceptable to the Clerk on a schedule as set forth in the contract. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk’s disbursal of funds.