TPS – Safety and Security Upgrades Bundle Ph. 3 Request for Qualifications 1

Request for Qualifications (RFQ) for Design- Build (D/B) Services – RFQ 26011C

Safety and Security Upgrades Bundle Phase 3

RFQ Release Date:

February 24, 2026

Deadline for Submittal of Response to RFQ:

March 19, 2026, 2:00pm (PST)

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1.0 GENERAL INFORMATION

1.1 Introduction

Tacoma Public Schools (TPS or District) is soliciting Statements of Qualifications (SOQ) from qualified Design-Builders (which may include joint ventures) to provide Design-Build services for the design and construction of retrofit safety and security upgrades for multiple school sites and facilities across the District. Generally, the scope of work will include, but is not limited to, design, construction and integration of secure building entry systems, building access control systems, intrusion detection systems, intercom systems, CCTV systems and related infrastructure.

The delivery method will be the Progressive Design-Build (PDB) contracting method. The Design- Builder will be tasked with a full range of programming, design services and deliverables to describe the Project for purposes of negotiation of GMP, permit review, subcontractor bidding, construction, commissioning, performance guarantees, training and other aspects of scope and terms sufficient to complete the Project as required for use and occupancy by the District.

Overall project design scope for the Design-Builder may include, but is not limited to, project scoping/programming; design; cost estimating; value analysis; constructability analysis;

scheduling/ phasing; submitting for and obtaining required jurisdictional inspections, approvals and permits; subcontractor buy-out/bidding; materials and equipment procurement;

subcontractor & supplier scheduling and coordination; utilities, sitework and building construction;

obtaining required jurisdictional construction related inspections/approvals and obtaining required jurisdictional approvals for the District’s occupancy of the building.

Construction work required of the Design-Builder may include, but is not limited to, selective demolition; grading and earthwork; concrete flatwork; concrete foundations; building construction; window & door systems; fire suppression system work; building access control system/infrastructure; intercom system/infrastructure; CCTV system/infrastructure; intercom systems, security/intrusion systems all to be integrated into building systems; interior finishes and exterior finishes.

1.2 Reasons for Using Design-build Delivery

The District is utilizing the Design-Build alternative public works contracting procedure authorized under chapter 39.10 RCW. The PD/B delivery model is appropriate for this Project because it offers the ability for greater innovation and efficiency in design and construction and could result in significant savings in project delivery time.

1.3 Project Description

This Project will involve design and construction of security and safety upgrades at multiple school and facility sites across the District. The District anticipates standardization of systems and system components and that, once the Project begins construction, there will be simultaneous construction taking place at multiple facilities across the District. The District will be looking to the Design-Builder for ideas on ways to increase efficiencies of budget and schedule and to minimize the duration of the construction schedule for the overall project program.

Generally, the scope of work may include, but is not limited to, the design, construction and integration of secure building entry systems, building access control systems, intrusion detection systems, intercom systems, CCTV systems and related infrastructure at multiple, schools and other facilities that are owned and/or operated by Tacoma Public Schools.

For purposes of understanding the integration of systems that will be required, the following system manufacturers are the current District standard for new and/or replacement systems:

CCTV – Verkada Intercom – Valcom, Inc Intrusion Alarm – Verkada

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Entry Systems – Verkada/Valcom

Note that the District reserves the right, at its sole discretion, to add, remove or change facilities to receive work and/or increase or decrease the scope, value and duration of the Project work under this Contract.

The intent is to deliver the Safety and Security Upgrade Bundle Phase 3 project by utilizing the PD/B delivery method. It is the Owners intent to hire a highly qualified Design-Build partner who will work collaboratively with District staff, consultants and the community to program, design and construct the safety and security upgrades for each school site. It is imperative to the District that the successful D/B team be capable of providing a project design that can be constructed and delivered on time, meets the available budget, and meets or exceeds the program requirements.

The Project will present challenges related to the retrofit of safety and security systems at multiple sites across the City of Tacoma at buildings that are of varying construction types/materials and varying vintage of construction. It is anticipated that work will include concurrent facilities, will be phased and may occur during both the regular school year and during summer break. Work being done during the school year will be required to be coordinated and scheduled to minimize impact on school facility operations. It is anticipated that after hours or shift work may be an option during the course of this project work.

It is anticipated that notice to proceed with programming and design work will be issued in the Summer of 2026 and that construction under the Design-Build Contract may begin as early as the Fall/Winter of 2026. The preliminary, combined design and construction budget (Owner’s GMP budget) for the Project is approximately $9,000,000. The District reserves the right, at its sole discretion, to increase or decrease the scope, value and duration of this Project and the related Contract.

The District intends to select a highly qualified Design-Builder who will work with the District’s project team to program, design and construct a project that is complete and operational with integrated systems that will meet or outperform the District’s expectations related to program requirements, available budget and intended project schedule.

Other intended project characteristics include:

A design that provides a safe and secure environment for working, teaching and learning.

A design that is reflective of or exceeds the current trends in K-12 educational facility safety and security and provides flexibility so that it can be easily adapted to future changes in security and safety methodology and technology.

A design that doesn’t negatively impact the educational environment and that supports a collaborative and flexible teaching and educational program.

Safety and Security systems that are energy/resource efficient, easily maintained and can provide serviceability with a reasonable life-cycle cost.

A design that accommodates and encourages public use of the facility when school is not in session.

A design that is aligned with the fixed project budget and can be constructed within the critical schedule identified for the Project.

Generally, the District’s team intends to work with the selected Design-Builder to optimize the functionality, efficiency and value of the safety and security upgrades to both the District and the community.

1.4 Project Funding

The funding for design and construction of the Safety and Security Upgrades Bundle Phase 3 project was included in the capital bond issue that was approved by Tacoma voters in February of 2024.

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1.5 Pre-submittal Project Information Meeting

A mandatory, on-site Pre-submittal Project Information Meeting will be held at time and dated indicated in RFQ Section 1.8, unless modified by addendum, at:

TPS Maintenance & Operations Bldg.

(Please check in at the Front Entrance) 3223 S. Union Ave.

Tacoma, WA 98409

Attendance is mandatory for Design-Builders and optional for other members of the team.

Prospective Design-Builders who intend to submit a response to this RFQ must be in attendance and must sign in on the sign-in sheet. Attendees should arrive before the designated start time to allow for parking and sign-in before the meeting begins. The intent of the Pre-submittal Project Information Meeting is for the District to provide information about the Project that will assist the candidate’s understanding of the requirements of the RFQ and project scope. Prospective Design-Builders are encouraged to submit questions prior to the Pre-submittal Meeting to enable the District to prepare responses.

1.6 Qualifications Required

Design-Builders desiring to submit their SOQ for this Project will be required to demonstrate appropriate qualifications in one, or a combination of, the following project types for projects that are of a similar or greater complexity, size, scope and value to this Project:

Design-build project delivery, or a similar alternative delivery method Safety and security design Safety and security construction K-12 school design K-12 school construction

Design-Builders must also successfully demonstrate their ability to meet the selection criteria outlined elsewhere in the RFQ/RFP documents.

The Design-Builder shall provide competent, experienced staff from design through completion of construction. It is preferred that the proposed staff can demonstrate adequate, past experience in Safety and Security design/construction, K-12 project design/construction and experience with the Progressive Design-Build project delivery method. That staff shall include, but is not limited to, the following key Design-Build team members:

Design-Build Project Executive Design-Build Project Manager Construction Superintendent Construction Project Engineer Cost Estimator Safety and Security Design Manager Building Access Control Designer Intercom System Designer CCTV Designer Project Architect Electrical Designer/Engineer

In addition to the key Design-Build team members listed above, the Design-Builder shall supplement their teams as they believe is necessary to successfully execute the Work. These staff members shall be either employees or sub-consultants of either the Design-Builder or employees or subconsultants of the design firms.

1.7 Reference Checks

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The District reserves the right to conduct reference checks for the Design-Builder or its team members at any point during the procurement process. In the event that information obtained from the reference checks reveals concerns about the Design-Builder or a team member’s past performance or ability to successfully perform the Contract to be executed based on this RFQ/RFP, the District reserves the right, at its sole discretion, to determine that the firm is not qualified and remove them from consideration.

In the case that this takes place following completion of the scoring and prior to an executed Agreement, the District may, at its sole discretion, select to terminate negotiations and enter into negotiations with the next highest-ranked firm whose reference checks validate the ability of that Design-Builder to successfully perform the Work to be executed based on this RFQ/RFP.

In conducting reference checks, the District may, at its sole discretion, include itself as a reference if the firm has performed past work for the District, even if the firm did not identify the District as a reference. Likewise, the District reserves the right, at its sole discretion, to check references for the Design-Builder from others even if they were not identified by the Design- Builder as references in the submitted Proposal.

1.8 Anticipated Design-Build Procurement, Design & Construction Schedule

The District intends to complete the Design-Builder selection process and execute an Agreement in a timely manner. The following is the anticipated schedule for the procurement, design and construction related to this Project. The dates indicated for design and construction are preliminary and may be adjusted after the Design-Builder has been selected and the Project team has evaluated project scope, phasing and scheduling.

Start Finish

Procurement

First publication of RFQ/P for D/B Contractor February 24, 2026

Second publication of RFQ/P for D/B Contractor March 3, 2026

Mandatory Pre-Submittal Meeting March 4, 2026 3:00pm (PST

March 4, 2026 4:00pm

Last day for RFQ/RFP questions and comments to be submitted by Proposers for response by addendum

March 6, 2026 2:00pm

RFQ/RFP Addendum Issued March 9, 2026

Prospective Design-Builders to send notice of intent to submit (Refer to RFQ Section 1.10.1)

March 11, 2026 2:00pm

RFQ Submittal Deadline (Contractor Qualification Form and Design-Builder Qualifications)

March 19,2026 2:00pm

Review/Scoring of SOQs March 20, 2026 March 27, 2026

Notify Proposers of Design-Build Finalists March 30, 2026

2-Day Protest Period March 31, 2026 April 1, 2026

Issue Final RFP to Finalists April 2, 2026

Proprietary Meetings with Design-Build Finalists April 20, 2026

Last day for RFQ/RFP questions and comments to be submitted by Proposers for response by addendum

April 22, 2026, 2:00pm

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RFQ/RFP Addendum Issued April 23, 2026

RFP Submittal Deadline (Contractor Proposal & Price Factors)

April 30, 2026 2:00pm

Review/Scoring of Proposals May 1, 2026 May 11, 2026

Interviews with Design-Build Teams May 11,2026

Public Opening of Price Factor Proposal Forms (Virtual meeting. Refer to RFQ Section 1.10.1)

May 13, 2026 11:00am

Notify Submitters of Scoring and Most Qualified Design-Builder

May 13, 2026

4-Day Protest Period May 14, 2026 May 19, 2026

Negotiate Initial Agreement Scope/Fee May 20, 2026 May 26, 2026

Execute Initial Agreement (Date is anticipated and subject to change)

June 1, 2026

Design-Build Preconstruction Fees/Scope & Contract Negotiations

May 20, 2026 June 10, 2026

School Board Approval of Design-Builder Fees/Scope and Authorization to Execute Contract

June 25, 2026

Design-Build Agreement w/ Preconstruction Services Executed (Date is anticipated and subject to change)

July 6,2026

Pre-Design and Pre-Construction Services

Bundle #1 - Predesign/Schematic Design (0- 30% Design)

June 1, 2026 July 17, 2026

Bundle #1 - District SD Design Review/Approval (Drawings, Cut-Sheets, Cost Estimate)

July 20, 2026 July 24, 2026

Bundle #1 - Design Development (30-60% Design)

July 27, 2026 August 28, 2026

Bundle #1 - District DD (60% Design) Review/Approval (Drawings, Cut-Sheets/Specs, Cost Estimate, Schedule)

August 31, 2026 September 4, 2026

Bundle #1 - Negotiate GMP August 31, 2026 September 14, 2026

School Board Approve Bundle #1 GMP October 8, 2026

Execute Bundle #1 GMP (Date is anticipated and subject to change)

October 19, 2026

Additional Bundles (Predesign, 0-60% Design and GMP) As Required

TBD TBD

Final Design, Permitting & Construction Services

Bundle #1 - Construction Documents (60- 100% Design)

September 14, 2026 October 23, 2026

Construction October 26, 2026 February 25, 2028

Additional Bundles (Final Design, Permitting, Construction) As Required

TBD TBD

Final Bundle Substantial Completion February 25, 2028

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Final Bundle Punchlist Completion and Closeout

February 28, 2028 April 28, 2028

Final Bundle Warrantee Period February 25, 2028 February 28, 2029

DB procurement schedule dates indicated above are preliminary and subject to change.

Schedule changes during the procurement process will be issued by an addendum.

Project design and construction schedule dates indicated above are preliminary and may be adjusted after selection of the Design-Builder and input from the project team. Early bid and/or procurement packages and multiple design/construction packages will be considered and may be utilized to maximize construction efficiency, meet the schedule, and minimize cost impacts.

1.9 Design-Build Evaluation and Award Process

The District intends to contract for design-build services on the basis of a combination of qualifications, proposed project approach, the team’s ability & capacity to complete the work and limited pricing criteria using a competitive selection process in accordance with RCW 39.10. All firms submitting Proposals must be registered by the Washington State Department of Labor and Industries in accordance with RCW 18.27.020.

Prospective Design-Builders are responsible for all costs of preparing and submitting a Statement of Qualifications (SOQ) and participating in the Request for Qualifications for Design-Build Services. The Request for Proposals (RFP) submittal and evaluation criteria have been developed to avoid the need for detailed design and cost estimating as a part of the submittal and procurement process. Therefore, a modest honorarium of $1,000 will be issued to the Design-Builders who are shortlisted as Finalists and invited to participate in the Request for Proposal process and submit a proposal but are not but are not awarded a Design-Build Contract.

The SOQ and Proposal documents submitted as part of this procurement will remain the property of the District and shall not be returned to the submitters.

The District reserves the right, at its sole discretion to reject any or all submittals of SOQs and Proposals and to waive informalities or non-material irregularities in the SOQs and Proposals received. The process for selection of the Design-Builder, negotiation of the GMP, award of the Design-Build Contract, and payment for Pre-construction Services is anticipated to be as follows:

1.9.1 Eligibility

Qualified Design-Build teams interested in being considered for selection as the Design-Builder may submit their Statement of Qualifications and, if shortlisted as a Finalist, submit a Proposal in accordance with the submittal requirements set forth in the RFQ and RFP.

1.9.2 Process Summary

The solicitation process will be a two-step process. The first step will be the RFQ Stage where interested Design-Builders will submit their Statement of Qualifications and a Contractor Qualification Form in response to the RFQ. The submitted SOQs and Contractor Qualification Form will be evaluated by a District appointed Selection Committee. The District’s Selection Committee may include representation from the TPS Office of Planning and Construction, TPS Administration and TPS Facilities. The Selection Committee will score the qualifications received, based on the evaluation criteria identified in this RFQ, shortlist the most qualified, responsive, Design-Builders as Finalists.

The second step will be the RFP Stage where shortlisted Design-Builder Finalists will receive a copy of the final RFP document and be invited to submit a written Proposal and Price Factor Proposal and attend an Interview with the District’s Selection Committee.

During the RFP Stage, prior to the submittal of Proposals, each Design-Build Finalist will have an opportunity to take part in an individual, Design-Builder led Proprietary Meeting with the District’s Selection Committee. The purpose of the Proprietary Meeting is to allow the prospective

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Design-Builders to ask questions, request clarification and gather information which may be relevant to assembly of their Proposal and Price Factor Proposal. Because the selection process emphasizes qualifications, project approach, capacity/ability to complete the work and limited pricing criteria, Design-Builders are will not be allowed to present detailed, project-specific design concepts, detailed pricing, 3-D models, renderings or other design or estimating intensive efforts as part of the Proprietary Meeting. Following the Proprietary Meetings, Design-Build Finalists will have the opportunity to submit a Proposal and Price Factor Proposal for evaluation.

Design-Builder Finalists who submit a Proposal will be asked to attend an Interview conducted by the selection committee, prior to the final scoring of Proposals. The purpose of the Interview is to allow each Design-Builder to present their team qualifications, highlight and explain their thoughts and approach to the Project and engage in a question-and-answer period with the Selection Committee that will help them to clarify their Proposal to the Selection Committee.

Because the selection process emphasizes qualifications, project approach, capacity/ability to complete the work and limited pricing criteria, Design-Builders will not be allowed to present detailed, project-specific design, detailed pricing, 3-D models, renderings or other design or estimating intensive efforts as part of the Interview.

Following the Interviews, the Selection Committee will score the Interviews, Proposals and Price Factor Proposals, according to the criteria set forth in the RFP and identify the most highly qualified Design-Build team based on total cumulative scoring. A summary statement of the selection will be provided to Proposers within two business days of the notification per RCW 39.10.330.6.

The responsive Design-Builder with the highest cumulative score (Qualifications + Proposal + Price Factor Proposal), will be identified as the “most highly qualified” and selected to enter into Contract negotiations with District for an Agreement that includes Preconstruction Services. Per RCW 39.10.330(5), if the District and the highest scoring Design-Builder cannot agree on terms for this Agreement, the District may, at their sole discretion, terminate negotiations with that Design-Builder and enter into negotiations with the next highest scoring Design-Builder.

In the event that only one responsive SOQ and/or Proposal is received at the dates and times noted herein, or as modified by subsequent addenda, the District reserves the right, at its sole discretion, to either proceed with the procurement process with the single respondent; cancel the RFQ and/or RFP and procurement process; or reschedule the due date and time for the SOQs and/or Proposals and the procurement process.

The District reserves the right, at its sole discretion, to reject any and all Proposals and/or cancel this RFQ and/or RFP at any time for any reason. In the event that the District does so, it shall provide the reasons for rejection or cancelation in accordance with RCW 39.10.

1.9.3 Contracting Process and Forms of Agreement

Project delivery will be a Design-build contracting method utilizing a two-phase Agreement process. Samples of the Agreements and General Conditions documents are included in the draft RFP document attached to this RFQ.

Preconstruction – Pre-design Through Design Development: The first phase in contracting will be an Agreement between District and the Design-Builder for Preconstruction Services that will include pre-design, programming and design development services. The Agreement shall include the Design-Builders fee for Preconstruction Services and a negotiated listing of the minimum required Preconstruction tasks, documentation and deliverables to be completed/provided by the Design-Builder to document the design intent.

The listing of minimum required Preconstruction tasks, documentation and deliverables and the associated fee for Preconstruction Services will be negotiated between the District and the Design-Builder prior to signing the Agreement. The Preconstruction Services negotiations shall be completed no later than 21 calendar days from written notification of the of the most highly qualified Design-Build team.

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In the event that the District and the most highly qualified Design-Builder are not be able to reach timely agreement on a mutually satisfactory scope and cost proposal for Preconstruction Services that the District determines to be fair and reasonable, the District reserves the right, at its sole discretion, to terminate negotiations. Should the District choose to cancel the negotiations upon failure to achieve a Preconstruction Services scope and cost proposal, such cancellation will be effective upon issuance and receipt of written notification to the Design-Builder. Upon termination of the negotiations, the District reserves the right to begin negotiations with the next highest ranked Design-Builder, per RCW 39.10.330(5).

During Preconstruction Services, the Design-Builder will collaborate with the District’s team to develop Owner’s project requirements (OPR) and a program document for the Project. The OPR and program document shall define and communicate the District’s goals and programmatic requirements for the Project and shall include:

Description of the planned security and safety systems.

Description and location of each school/facility site.

Description of the specific systems anticipated to be installed at each site.

General safety and security system considerations including existing building access points, building and site circulation, building spaces and their type of use for both educational and/or community needs, typical times/duration of use of each space for both educational and community use, specific security observations/risks for each space, and other considerations.

Specific security and safety system recommendations for each space in the building.

Supporting graphics including sketches, photos, catalog cuts and other sources as required to adequately describe/explain the programmatic requirements.

Once the Owner’s project requirements and a program has been approved by the District, the Design-Builder will develop a design for each school/facility site that reflects the program requirements and describes the specific security and safety systems, components and infrastructure required. The design process shall involve District review and input at reasonable intervals and take into consideration the District’s preferences on and the availability, cost, durability and maintenance requirements of materials, finishes, equipment and systems;

construction sequencing; construction scheduling; code requirements; jurisdictional requirements; systems integration; aesthetics and context.

For purposes of clarity, as it relates to the requirements and expectations of the design during this phase, refer to:

Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects (A/E Fee Guidelines), dated July 1, 2025, as published by the State of Washington Office of Financial Management. (https://ofm.wa.gov/wp-content/uploads/sites/default/files/public/budget/instructions/capital/2025- 27/Ch9AEfees.pdf )

Design Services shall encompass all of the requirements identified as included in, or requisite to, Schematic Design and Design Development in these two documents. As required to properly define the project design for negotiation of GMP, design related services for this phase shall also include, but are not limited to, consultant design fees for Schematic and Design Development level designs for the following consultants/scope identified as A/E Extra Services and/or A/E Other Services in the A/E Fee Guidelines:

Pre-Design/Programming Value Engineering participation and implementation Specialty Consultants that may include:

o Communications o Cost Estimating o Low Voltage Systems (Intercom, CCTV, intrusion, etc.)

o Security

Request for Qualifications 10 o Access Control o Door Hardware

In addition to the above design services, the Design-Builder shall create detailed cost estimates, based on the design and formatted in CSI modified Uni-format. Formal, detailed cost estimates shall be developed, and reconciled against the project budget, at completion of program documents, 95% Schematic Design, 50% Design Development and 100% Design Development.

As part of the Preconstruction Services, it shall be the responsibility of the Design-Builder to work with the District and provide informal value engineering, constructability recommendations and cost estimating during design with the intent to facilitate a design that is aligned with the District’s available GMP Budget for the Project.

The cost estimate and design documents developed during Preconstruction Services shall be adequate for use to negotiate a guaranteed maximum price (GMP) to complete the remainder of design and construct the Project.

Final Design, Permitting and Construction Services: The second step in contracting will be an Amendment/Agreement between the District and the Design-Builder to complete Final Design, Permitting and Construction Services. Design work during this phase shall entail refinement of the design documents (program, drawings, specifications, schedule and cost estimate) that were developed during Preconstruction so that they adequately describe the Project for purposes of permit review, subcontractor bidding, construction, commissioning and other aspects of scope and terms sufficient to complete the Project as required for use and occupancy by the District.

For purposes of clarity, as it relates to the requirements and expectations of the design during this step, refer to:

Guidelines for Determining Architect/Engineer Fees for Public Works Building Projects (A/E Fee Guidelines), dated July 1, 2025, as published by the State of Washington Office of Financial Management. (https://ofm.wa.gov/wp-content/uploads/sites/default/files/public/budget/instructions/capital/2025- 27/Ch9AEfees.pdf )

Design Services during this step shall encompass all of the requirements identified as included in, or requisite to, Construction Documents, Regulatory Requirements, Bidding, Construction Contract Administration and Project Closeout in these two documents. In addition to the consultants and scope identified as A/E basic Services for Construction Documents, Bidding, Construction Contract Administration and Project Closeout in the A/E Fee Guidelines, design related services for this phase shall also include consultant design fees for Construction Documents, Bidding, Construction Contract Administration and Project Closeout for the consultants/scope listed in Preconstruction Services above and the following consultants/scope:

Jurisdictional and Permitting Support Early Bid and Procurement Packages Commissioning and Training Constructability Review Participation and Implementation

As part of the services to complete the design and construct the Project, the Design-Builder shall collaborate with the District and provide informal value engineering and constructability suggestions during design and construction with the intent to facilitate a project that is aligned with the agreed upon GMP for the Project. Substantial changes to the design and/or the materials/systems utilized or installed during construction, that will negatively impact the character, aesthetics, fit, finish, durability, quality, maintenance or operation from that which was identified, inferred or agreed upon in the design documents that were utilized for negotiation of GMP, shall not be made by the Design-Builder without written approval of the District.

1.9.4 Price Negotiations

It is anticipated that negotiation of the price to complete the design, obtain permits and construct the Project will take place when the Project design, or a designated portion thereof, is at a level

Request for Qualifications 11 of not less than 50% and not more than 65% completion. The Design-Builder and District shall come to a mutual agreement that Preconstruction Services, or a designated portion thereof, have progressed to a point where design documents have been developed to a point that they are adequate to negotiate a price to complete the work, or a designated portion thereof.

The Design-Builder’s cost proposal to complete the Work, or a designated portion thereof, shall include, but not be limited to, the following:

An “open book”, transparent tabulation of the design fees to complete the design, including a list of deliverables and a schedule for completion of the work that is tied to the required phasing, permitting, bidding, construction and close-out schedule of the Project.

An “open book”, transparent cost estimate for the materials, labor, equipment, general conditions, general requirements and Design-Builder’s Fee to construct the Project.

o The cost proposal for construction shall clearly identify any allowances for work that is not yet detailed enough to be estimated in a detailed manner and/or contingencies for latent/unforeseen conditions or other issues that the Design- Builder deems appropriate.

o The cost proposal for construction shall include a Design-Builder’s Contingency, percentage/amount to be negotiated by District and Design-Builder, to be utilized to cover the Design-Builder’s construction costs that are properly reimbursable as a Cost of the Work but not the basis for a Change Order and an increase to the GMP. The use of this construction contingency must be approved by both the Design-Builder and the District. Remaining contingency at the end of the Project will be returned, in full, to the District.

These items will be reviewed, revised, approved as part of the price negotiation process and will be attached to the Amendment/Agreement.

If, at any time, the District and the Design-Builder are unable to agree on one or more of the following:

A satisfactory GMP proposal for completing the Project, or a designated portion thereof, that the District determines to be fair, reasonable and within the available budget;

An acceptable schedule to complete the Project;

The scope and character of the Project, The District may, at its sole discretion, terminate the Contract and not proceed to execute the remaining project scope with the Design-Builder.

Should the District choose to cancel the negotiations, upon failure to reach agreement on a GMP Amendment to complete the Work, or a designated portion thereof, such cancellation will be effective upon issuance of written notification to the Design-Builder. In such case, the Design- Builder will not be reimbursed for time and effort related to the GMP negotiations.

In the case where the parties are not able to reach agreement on a GMP Amendment to complete design and construct the Project, or a designated portion thereof, and the Contract is terminated, the District will maintain ownership of the design developed during Preconstruction Services and reserves the right, at its sole discretion, to either cancel the Project, move forward with the Project utilizing the services of another Design-Builder or to move forward with the Project through a design-bid-build delivery process or in any other way that it deems appropriate.

1.10 Proposal Submittal Requirements and Submittal Deadline

All RFQ responses (SOQs) are to be submitted electronically by uploading to Tacoma Public Schools Electronic Bid Management System “Bonfire” website at:

https://tacoma.bonfirehub.com/portal/?tab=openOpportunities. Submittals must be uploaded prior to the time/date deadline indicated in RFQ Section 1.8.

Registration and Proposal Submittal Instructions In order to take part in this procurement process and submit a response to the RFQ, prospective Design-Builders will need to go to register at the Tacoma Public Schools Electronic

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Bid Management System “Bonfire” website at:

https://tacoma.bonfirehub.com/portal/?tab=openOpportunities and register.

Classification/Commodity Code(s) When registering on the website, follow instructions and use at least one or any combination of the following classification/commodity codes, as applicable for your firm: 906-10, 906-38, 909- 21, 909-22, 909-24, 909-27, 909-31, 912-38, 925-44 and/or 958-26.

Declaration of Intent

Prospective Design-Builders who are intending to submit an SOQ in response to the RFQ shall complete the intent to submit in Bonfire by no later than the time/date deadline indicated in RFQ Section 1.8, or as revised by addendum. Completion of the Intent to Submit is required to be completed in Bonfire to be considered a responsive bidder. Proposers who do not submit an Intent to Submit will be determined to be non-responsive and will be removed from consideration.

1.10.1 Submittal Delivery

The solicitation process will be a two-step process. The first step being the submittal of Design- Builder Statement of Qualifications (SOQ) and a completed Contractor Qualification Form. The second step will be submittal of a Proposal and Price Factor Proposal by short-listed Design- Build Finalists. The following items shall be submitted:

Step 1 - Statement of Qualifications:

In response to the RFQ, interested Design-Builders shall upload to Tacoma Public Schools Electronic Bid Management System “Bonfire” website, their SOQ and signed Contractor Qualification Form (refer to Appendix). The SOQ document, and the Contractor Qualification Form are to be submitted in two separate pdf files. Each Design-Builder’s SOQ shall:

Include table of contents (not included in maximum page count of the SOQ) Be organized by sections corresponding to the numbering, criteria and order identified in the RFQ (Section 2).

Be limited to 30 pages in length (minimum 10-point font). The maximum page count does not include:

o The SOQ cover sheet o Letter of interest o Table of contents o Contractor qualification form o Letter from surety o Design-Build team member resumes (maximum of 1 page each) o Tabs or back cover.

Tabs, cover and back cover shall have no substantive written information included, otherwise they will be counted in the page limit. If your submittal prints pages on both sides this will count as two pages. Attachments and exhibits will count towards the page limit.

All information uploaded shall be printable on 8½” x 11” paper including exhibits and graphical information. Submittals not meeting the format and content requirements established herein may, at the sole discretion of the District, be considered non-responsive and may not be reviewed and scored. The District will review the Contractor Qualification Form and will determine (pass/fail) whether the SOQ’s of the submittal shall be further reviewed and considered for this work.

Incomplete submittals may be considered non-responsive and may not be reviewed and scored.

Any submittal that is not received by the time and date noted in RFQ Section 1.8, or as revised by addendum, may be rejected and returned to the Design-Builder without having been opened, reviewed, or scored.

Request for Qualifications 13

Step 2 - Proposal:

Shortlisted Design-Builder Finalists may submit a Proposal and Price Factor Proposal Form in response to the RFP for Design-Build Services. Proposals received from Design-Builders who were not identified as Finalists will be considered non-responsive and will not be reviewed and scored.

Proposal shall be submitted by uploading to Tacoma Public Schools Electronic Bid Management System “Bonfire”. The Proposal and Price Factor Proposal Form documents are to be submitted in two, separate pdf files. The first document being the Proposal in response to the “approach criteria” (items 3.2-3.9) and the second being the Price Factor Proposal Form (item 3.10). Each Finalist’s Proposal shall:

Include a Table of Contents (not included in maximum page count of the Proposal) Be organized by sections corresponding to the numbering, criteria and order identified in the RFP (Section 3).

Be limited to 40 pages in length (minimum 10-point font). The maximum page count does not include:

o The Proposal cover sheet, o Table of contents, o Letter of interest, o Letter from insurance carrier o Completed Price Factor Proposal Form o Tabs or back cover.

Tabs, cover and back cover shall have no substantive written information included, otherwise they will be counted in the page limit. If your submittal prints pages on both sides this will count as two pages. Attachments and exhibits will count towards the page limit.

All information uploaded shall be printable on 8½” x 11” paper including exhibits and graphical information. Submittals not meeting the format and content requirements established herein may, at the sole discretion of the District, be considered non-responsive and may not be reviewed and scored.

Incomplete submittals may be considered non-responsive and may not be reviewed and scored.

Any submittal that is not received by the time and date noted in RFQ Section 1.8, or as revised by addendum, may be rejected and returned to the Design-Builder without having been opened, reviewed, or scored.

The submitted Price Factor Proposal Forms will be kept confidential during review and scoring of the approach criteria and Interviews and will be opened publicly at the date and time indicated in RFQ Section 1.8, or as revised by addendum. The public opening will utilize an electronic meeting format. To access the scheduled public opening electronic meeting, utilize the following link:

Join Zoom Meeting https://us06web.zoom.us/j/83789705024?pwd=6Nhxk0WzckP9Qn93NnVBcCLFJITPbs.1 Meeting ID: 837 8970 5024 Passcode: 6eSbK1

One tap mobile

+12532050468,,83789705024#,,,,*041642# US

+12532158782,,83789705024#,,,,*041642# US (Tacoma) Join instructions https://us06web.zoom.us/meetings/83789705024/invitations?signature=ZdHemDsr1pHsOG p4Y3skJOAb4bu2nYljMUK0Mm9Kifc

1.10.2 Cancellation of RFQ/P or Postponement of Submittal Due Date and Time

Request for Qualifications 14

The District reserves the right, at its sole discretion, to cancel this RFQ and/or RFP at any time.

The District also reserves the right, at its sole discretion, to change the date and time for receiving submittals prior to the date and time established for submittal.

1.10.3 Cost and Return of Submittals

Prospective Design-Builders are responsible for all costs of preparing and submitting a Statement of Qualifications and/or Proposal and participating in the Design-Builder procurement process.

See RFQ Section 1.9 for information on an honorarium that may be paid to shortlisted Finalists who are not awarded a Design-Build Contract. Design-Builders who submit an SOQ but are not shortlisted as Finalists do not qualify to receive an honorarium. Submittal documents will remain the property of the District and will not be returned.

1.10.4 Collusion or Improper Contact

The Pre-submittal Meeting, Proprietary Meeting and Interview shall be the only opportunity for candidates to speak directly with representatives of the Owner and the Design-Build Consultant regarding the Project and the Design-Builder selection process. Any other contact with Owner’s staff, or Design-Build Consultant regarding this RFQ or the RFP is strictly prohibited. (Refer to RFQ Section 1.10.8 for the proper procedure related to comments or questions requiring interpretation or revisions to the RFQ or RFP.) Design-Builders violating this prohibition may be disqualified from competition.

1.10.5 Public Disclosure of Submittals

Submittals and documents received by the District in response to this RFQ or RFP and Design- Builder selection are public records subject to Chapter 42.56 RCW, the Public Records Act.

Design-Builders should clearly identify in their submittals and documents any specific information that it claims to be confidential or proprietary.

If the District receives a Public Records Act request to view the information marked confidential or propriety in a Design-Builder’s submittal following an award, the District’s sole obligation shall endeavor to notify the Design-Builder (1) of the request and (2) of the date upon which such information will be released to the requester unless the Design-Builder obtains a court order to enjoin that disclosure pursuant to RCW 42.56.540. If the Design-Builder fails to timely obtain a court order enjoining disclosure, the District will release the requested information on the date specified.

The procurement process is not considered complete until the Design-build contract has been executed or the procurement is canceled. Once the procurement process is complete, the submittals and other information related to the Design-Build procurement will be made available for inspection by the public and the District will allow unsuccessful Proposers an opportunity for a debrief.

1.10.6 Non-Disclosure Obligation

Any data provided by the District to the Design-Builders, either before or after Contract award, shall only be used for its intended purpose. Design-Builders and their team members shall not utilize nor distribute District provided data, in any form or for any other purpose, without the express written approval of the District.

1.10.7 Addenda

If at any time, the District revises, deletes, clarifies, or otherwise modifies the RFQ or RFP, the District will issue a written Addendum. Addenda will be posted to the Tacoma Public Schools Electronic Bid Management System “Bonfire” website.

It shall be the Design-Builder’s responsibility to obtain, read and address the addenda information in their SOQ or Proposal. (Refer to the dates indicated in Section 1.8 for specific related to posting of addenda.) The Design-Builder shall acknowledge receipt of addenda in the Letter of Interest portion of their SOQs and in the Price Factor Proposal Form of their Proposal.

Failure to properly acknowledge the addenda may result in the Design-Builders submittal

Request for Qualifications 15 being considered non-responsive and it will not be reviewed and scored.

1.10.8 Questions, Comments and Interpretation of the RFQ or RFP

All questions or comments requiring interpretation or revisions to the RFQ/RFP must be submitted electronically through the Tacoma School District Electronic Bid Management System “Bonfire” website, using the questions tab. (Refer to the dates indicated in Section 1.8 for specific deadlines for questions and comments.)

There are generally two types of questions. The first type involves a question about information that can be found in the documents. This type of question may be resolved by directing the questioner to the specific section of the RFQ or RFP where the answer may be found, without addressing the question in an addendum. The second type of question involves clarifying or interpreting parts of the RFQ or RFP. Response to the second type of question will be provided to all potential vendors by written addendum posted on the Tacoma Public Schools Electronic Bid Management System “Bonfire” website. (Refer to the dates indicated in Section 1.8 for specific related to posting of addenda.)

Any information modifying the RFQ or RFP will be furnished solely by written addendum. Oral interpretations, explanations or instructions related to the RFQ or RFP will be avoided. Oral interpretations, explanations or instructions are not binding.

Communications concerning the RFQ or RFP with other than the process as indicated above may cause a prospective Design-Builder to be disqualified.

1.11 Design-build Contractor’s Responsibilities

By submitting an RFQ and Proposal, the Design-Build Contractor certifies that they have the following registrations, approvals and coverages in effect when submitting the Proposal:

• Registration with the Washington State Department of Labor and Industries in accordance with RCW 18.27.020.

• UBI Number.

• Industrial Insurance (worker’s compensation) coverage for the bidder’s employees working in Washington as required in RCW Title 51.

• Washington Employment Security Department Number as required in RCW Title 50.

• Washington Department of Revenue State Excise Tax registration number as required in

RCW Title 82.

• Eligibility for bidding on any public works contract under RCW 39.06.010 or RCW

39.12.065(3).

• Ability to satisfy the bidder responsibility criteria in RCW 39.26.160(2).

1.12 Underutilized Businesses, Local Business & Apprenticeship Utilization

The District is committed to supporting the local community and economy by supporting Pierce County businesses, increasing the participation of underutilized business enterprises, and creating career path opportunities for young adults. This commitment is designed to invest tax-payer dollars back into the community, as well as help build a strong professional community able to tackle the increased demands for construction projects expected for Washington state and especially the Seattle-Tacoma corridor.

Apprenticeship: Mandatory apprentice utilization of not less than fifteen percent (15%) of the total labor hours worked on the Contract is required by state law. To qualify, apprentices must be registered as apprentices with the State Apprenticeship and Training Council. Design- Build Contractor(s) shall comply with the requirements of the Contract Documents related to apprenticeship. Proposers may contact the Department of Labor & Industries, Apprenticeship Program, at 360-902-5320 to obtain information on apprenticeship programs.

MBE/WBE/SBE Utilization: As part of Tacoma Public Schools’ commitment to investing in the community, as documented in its 2016 Community Inclusion Commitment, the Design-Builder will be expected to implement an outreach plan to attempt to meet or exceed the District’s

Request for Qualifications 16 utilization goals of ten percent (10%) certified minority-owned business enterprises (MBE), six percent (6%) certified women-owned business enterprises (WBE), and five percent (5%) certified small business enterprises (SBE) on this Project, based on the prime contractor’s total contract dollar amount.

MBE or WBE goals must be met by using businesses certified as MBE, WBE or MWBE on the OMWBE list, or a similar third-party certification process (such as 8a, WBENC or NMSDC) if approved by the District. Self-certification does not count toward district goals.

SBE goals must be met by using: 1) SBEs or DBEs from the state’s OMWBE list or 2) businesses certified as a small business in Washington’s Electronic Business Solutions (WEBS) platform.

Businesses that qualify in multiple categories can only be counted in one goal category.

For example, businesses that qualify as MWBE may only count toward meeting the minimum goal in one category. Same with SBE, you can only count a firm as MBE or WBE or SBE, not all three.