1-RFQ 26-005.pdf

Reeves County Purchasing Department 1714 Schmidt Dr. Pecos, TX 79772

NOTICE TO INTERESTED PARTIES

The Reeves County Purchasing Department is receiving sealed qualifications at 1714 Schmidt Drive. Pecos, Texas 79772 any time before 11 A.M (CST) Wednesday, March 18, 2026 to be opened in Conference Room 212 at 11:05 AM (CST) on the same day.

The County of Reeves is not responsible for late deliveries of any kind or any reason.

Mark Sealed Envelope:

“Bid No. 26-005” Architectural/Engineering Services for Community Pool

Bids should be typed or printed in ink. Bids shall be placed in a sealed envelope, with the cover page manually signed by a person having the authority to bind the firm in a contract and marked clearly on the outside as shown above. Facsimile transmittals and email submitted proposals will not be accepted. You may also utilize Bonfire portal to submit online.

https://reevescounty.bonfirehub.com/portal/?tab=openOpportunities

Do not contact the requesting department. Any questions or additional information required by interested vendors must be emailed to bidquestions@reevescounty.org before Friday, March 6, 2026. RFQ number and title must be on the “Subject Line” of the email. Attempts to circumvent this requirement may result in rejection of the response as non-compliant.

Any changes in the specifications will be posted on the bonfire portal. It shall be the Vendor’s responsibility to check the portal prior to the opening date to verify whether any addendums have been posted.

Reeves County appreciates your time and effort in preparing a bid. The Purchasing Department must receive all proposals any time before opening date and time. Bids received after the deadline will not be considered for the contract, and shall be considered void and unacceptable.

Award of the proposals is tentatively scheduled for 9:00 a.m. (CST), in Commissioners’ Court, Monday, April 13, 2026, Third Floor Courtroom of the Reeves County Courthouse. You are invited to attend, but attendance is not required for award.

Successful proposer shall not order items or services until a Purchase Order is received from the County Purchasing Office. Payment will not be made on items delivered without a Purchase Order. Payment shall be made through County funds after completion of goods or services are received. Purchase Orders will be issued as required.

Lucero Sandoval Purchasing Agent https://reevescounty.bonfirehub.com/portal/?tab=openOpportunities mailto:bidquestions@reevescounty.org

2 RFQ #26-005

REQUEST FOR PROPOSALS

No. 26-005

Issued by: Lucero Sandoval, Purchasing Agent

Purchasing Department 1714 Schmidt Drive Pecos, TX 79772

SCHEDULE

Notices Published: February 12 & 19, 2026 Questions Due: March 6, 2026 5PM Proposals Due: March 18, 2026 before 11 AM CST Tentative Award Date: April 13, 2026 Issued by: Lucero Sandoval, Purchasing Agent

The County of Reeves does not discriminate on the basis of race, color national origin, sex, religion, age and disability in employment or the provision of services.

The County reserves the right to terminate this process at any time and no guarantee is expressed or implied that obligates the County to contract for the proposed project.

OFFEROR’S NOTE

1. Carefully read all instructions, requirements and specifications.

2. Fill out all forms properly and completely.

3. Submit the SOQ with all appropriate required documents.

3 RFQ #26-005

VENDOR ACKNOWELEDGEMENT

RFQ 26-005

Please submit one 1 electronic copy of the SOQ, if submitting a paper copy.

The undersigned hereby certifies that he/she understands the specifications and any addendums, has read the document in its entirety and the prices submitted in this bid/proposal have been carefully reviewed and are submitted as correct and final. If Bid/Proposal is accepted, proposer further certifies and agrees to furnish any or all products/services upon which prices are extended at the price offered, and upon conditions in the specifications of the Invitation for Bid/Proposal.

The undersigned hereby certifies the foregoing proposal submitted by the company listed below hereinafter called "Bidder" is the duly authorized agent of said company and the person signing said proposal has been duly authorized to execute the same. Bidder affirms that they are duly authorized to execute this contract; this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder; and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Company Name

Address of Principal Place of Business

City, State, Zip

Remittance Address

City, State, Zip

Phone of Principal Place of Business

Active Sam Registration Y N

Acknowledgement of Addenda

(Please circle EACH acknowledged Addendum(s))

#1 #2 #3 #4 #5

Authorized Representative Name

Email Address of Representative

Authorized Representative Title

Authorized Signature

Date

***THIS MUST BE THE FIRST PAGE ON ALL BIDS***

4 RFQ #26-005

The Purpose of this Request for Qualifications (RFQ) is to engage licensed architectural and engineering firms experienced in the design of outdoor community pools to assist the County of Reeves (the “County”), with detailed design services, develop construction documents, assist with bidding/negotiation, for the following project:

Reeves County is intending to build multiple pools on various sites. Site 1 will be located at 700 W. Daggett Street, Pecos, TX 79772 with a budget of $3,000,000. Other sites are still being evaluated. Site one is to include, but not limited to:

• Bathhouse

• Shade areas

• Parking

• Mechanical systems

• Electrical systems,

• Utilities

• support buildings

• Pump Chemical Room

• Floor Plan

• Building elevations

• Site Plan- parking lot, entry, site work, utilities extensions

• Documentation as required to delineate the project and obtain a professional estimate of probable cost for the full extent of the project

• Construction Documents

Scope of Services Professional design services include, but not limited to Architectural, Structural Engineering, Civil, MEP, Environmental, Geotechnical, etc.

Design Services and Contract Documents The selected consultant will be responsible for preparing the design and construction documents associated with the County of Reeves to include, at a minimum, the following phases:

• Schematic Design

• Design Development Phase

• Construction Documents Phase

• Bidding Phase

• Construction Administration

• Develop outline specifications at 30%, abbreviated specifications at 60%, and full specifications at 95% in electronic format.

• Opinion of probable cost at each phase to deliver the Project to completion.

• Consultant shall coordinate and facilitate community meetings as required by client (minimum two (2) meetings if requested)

5 RFQ #26-005

Qualification Statements The County wants to contract with a competent architectural or engineering firm, registered to practice in the State of Texas, which has a demonstrated experience in the following areas:

• Design and Specification Development of community pools

• Developing Bid Specifications for a Government Formal Bid process

• Project Inspections and Closeout Experience

As such, please provide with your response a list of past and present clients, as well as resumes of all relevant staff and/or subcontractors who will or may be working for you on this project.

Evaluation Criteria The proposals received will be evaluated and ranked according to the following criteria:

Criteria Maximum Points

1 Related Experience 10

2 Work Performance/References 30

3 Team Experience 40

5 Code Regulatory Knowledge 10

6 Project Approach 10

Total 100

Definition of Criteria:

Related Experience: speaks to the level of experience (past/present projects) the responding firm or individual has with working on similar projects. Satisfaction of the functionality of past/present projects. Provide a list of projects designed in the last 7 years. Respond to questions below:

▪ Were any of your pool projects delayed? Why?

▪ Were any over budget? Why?

▪ Have any failed inspections or required redesigns?

▪ Have you ever had a claim, dispute, or lawsuit related to a pool project?

▪ What did you change in your process afterward?

Code Regulatory Knowledge Please provide an overview of:

• The pool codes and safety standards you are familiar with (local, state, or national)

• How you ensure compliance with these codes in your work

• Any relevant training, certifications, or recent projects related to pool safety

6 RFQ #26-005

Work Performance: speaks to the level of satisfaction that the responding firm or individual has with present/past client’s. Provide verifiable examples of at least three (3) similar projects completed in the last five (5) years by the project team, specifically highlighting pools with an all in cost of $3,000,000, including:

• Project name and location

• Services provided

• Date of completion or project status

• Final construction costs

• Client name and contact person

• History of meeting project schedules

• History of accomplishing services within established budget, include planned vs.

actual

As part of the evaluation process, three projects will be randomly selected, and references associated with those projects may be contacted.

List all major projects firm has in progress, providing location, owner, percent completed and scheduled.

Project Approach:

▪ Explain how the team will design the project.

▪ Discuss proposed method for determining best design option. What design choices most affect long-term operating costs?

▪ What are common causes of pool leaks, and how do you design to prevent them?

▪ Discuss proposed plan for the outreach process

▪ Provide a proposed project design schedule

▪ Respond to question below:

What’s the most common mistake you see clients make when building a community pool?

Team/Staff Experience: speaks to the knowledge/experience of the proposed team;

provide experience of each team member assigned

• Organizational chart that explains team member roles and responsibilities and office locations.

• Listing of any services that will be outsourced and name of provider if known at this time.

• Resume of all in house staff assigned to the project. Provide graph or chart which outlines the projects that various team members have worked on together over the past five (5) to seven (7) years.

• Briefly describe the rationale for the key team members for this project and the qualities and attributes they bring to the team.

• List all related awards and recognition that the lead architect or key team members has received.

7 RFQ #26-005

REEVES COUNTY, TEXAS

COUNTY PURCHASING DEPARTMENT

1714 Schmidt Drive Pecos, TX 79772

432-287-0222, OPTION 7

Dear Vendor:

The Texas Local Government Code Chapter 176 requires all vendors and potential vendors who contract or seek to contract for the sale or purchase of property, goods, or services with any local government entity to complete and submit a Conflicts of Interest Questionnaire. Below is a copy of the questionnaire and original copy can always be obtained on the County website:

https://www.reevescounty.org/home/showpublisheddocument/127/63723065071070

In filling out the Questionnaire, the following are the County Officers that will award the contract and the employees, which will make a recommendation to the Commissioner’s Court:

County Officers:

County Judge, Leo Hung

Commissioner, Louise Moore Commissioner, Israel Campos Commissioner, Paul Hinojos

County Employees:

Lucero Sandoval, Purchasing Agent

Damian Dominguez, Senior Buyer

Erlinda Salazar, Buyer

Curtis D. Wilson, County Road and Bridge Engineer https://www.reevescounty.org/home/showpublisheddocument/127/637230650710700000 https://www.reevescounty.org/home/showpublisheddocument/127/637230650710700000

8 RFQ #26-005

PURCHASING CODE OF ETHICS

Public employment is a public trust. It is the policy of Reeves County to promote and balance the objective of protecting government integrity and the objective to facilitate the recruitment and retention of personnel needed by Reeves County. Such policy is implemented by prescribing essential standards of ethical conduct without creating unnecessary obstacles to entering public service.

Public employees must discharge their duties impartially to assure fair competitive access to County procurement by responsible contractors. In addition, public employees should conduct themselves in such a manner that fosters public confidence in the Reeves County procurement department. To achieve the purpose of the policy, it is essential that those doing business with the Reeves County purchasing office also observe the ethical standards prescribed here.

General Ethical Standards

1. It shall be a breach of ethics to attempt to realize personal gain through public employment with Reeves County by any conduct inconsistent with the proper discharge of the employee’s duties.

2. It shall be a breach of ethics to attempt to influence any public employee of Reeves County to breach the standards of ethical conduct set forth in this code.

3. It shall be a breach of ethics for any employee of Reeves County to participate directly or indirectly in a procurement when the employee knows that:

a. The employee or any member of the employee’s immediate family has financial interest pertaining to the procurement;

b. A business or organization in which the employee or any member of the employee’s immediate family, has financial interest pertaining to the procurement; or

c. Any other person, business or organization with whom the employee or any member of the employee’s immediate family is negotiating or has an arrangement concerning prospective employment is involved in the procurement.

4. Gratuities It shall be a breach of ethics to offer, give or agree to give any employee or former employee of Reeves County or to solicit, demand, accept or disagree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, and preparation of any part of a program requirement or purchase request. Influencing the content of any others in an advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other matter pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal pending before this government, shall also constitute a breach of ethics.

5. Kickbacks It shall be a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract for Reeves County, or any person associated therewith, as an inducement for the award of a subcontract or order.

6. Contract Clause The prohibition against gratuities and kickbacks prescribed above shall be conspicuously set forth in every contract and solicitation therefore.

7. It shall be a breach of ethics for any employee or former employee of Reeves County to knowingly use confidential information for actual or anticipated personal gain, or for the actual or anticipated gain of any person.