REQUEST FOR QUALIFICATIONS

RFQ 2026-014

Purchase of: PROPOPSAL EVALUATOR SERVICES

Date of Release: April 03, 2026

RFQ Submission Deadline: April 29, 2026, By 2:00 PM CDT

Issued by:

Workforce Solutions Alamo

Kristen Rodriguez, Director of Procurement and Contracts

100 Santa Rosa, Suite 120

San Antonio, TX. 78207

Phone: (210)581-1061

All questions related to this RFQ must be emailed to the Authorized Contact:

Kristen Rodriguez, Director of Procurement and Contracts, Krodrigues@wsalamo.org with copy to Jennifer Ledford, Contract Analyst, Jledford@wsalamo.org and to procurement@wsalamo.org.

Workforce Solutions Alamo is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas (800) 735-2989 (TDD) or (800)735-2988 Voice.

mailto:Krodrigues@wsalamo.org mailto:Jledford@wsalamo.org

Table of Contents

INTRODUCTION

PART 1 - GENERAL INFORMATION

1.1 Purpose of Request for Qualifications (RFQ)

1.2 Procurement Standards

1.3 Applicable Authorities

1.4 RFQ Schedule

1.5 Issuance and Availability of RFQ

1.6 Response Deadline

1.7 Open Records

1.8 Type of Contract

1.9 Contract Period

1.10 Eligible Offerors

1.11 Governing Provisions and Limitations

1.12 Administrative Requirements and Other Limitations

PART 2 – SCOPE OF WORK

2.1 Scope of Services

2.2 Qualifications and Competency

2.3 Payment Schedule

PART 3 – PROPOSAL REVIEW AND EVALUATION PROCESS

3.1 Proposal Review and Evaluation

3.2 Proposal Evaluation Criteria

PART 4 – PROPOSAL PREPARATION AND SUBMISSION

PART 5 - ATTACHMENTS

ATTACHMENT A – Proposal Cover Sheet

ATTACHMENT B – Bid Sheet

ATTACHMENT C – Certification Regarding Debarment

ATTACHMENT D – Certification Regarding Non-Discrimination & Equal Opportunity

ATTACHMENT E – Certification Texas Corporate Franchise

ATTACHMENT F – State Assessment Certification

ATTACHMENT G – Undocumented Worker Certification

ATTACHMENT H – Certificate Conflict of Interest

ATTACHMENT I – Certificate of Applicant

ATTACHMENT J – References

ATTACHEMNT K – Sample Service Agreement (Terms & Conditions / Assurances)

General Information

The Workforce Solutions Alamo (WSA) Board serves as the governing board for the regional workforce system, a network of service providers and contractors that bring people and jobs together. We represent the taxpayers of the

13-county Alamo region. Our membership reflects the diverse constituencies of the regional community:

business, economic development, education, labor, community organizations and government.

Workforce Solutions Alamo serves Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, McMullen, Medina and Wilson counties.

Mission

Strengthen the Alamo Regional economy by growing and connecting talent pipeline to employers.

Vision

To lead the most integrated community workforce network in the nation.

Sector Base Model

It is the intent of the Workforce Solutions Alamo to collaborate with the Contractors to contribute innovative strategies in the performance of relevant products and services related to design, implementation, coordination, oversight, and reporting of activities/services to support WSA Sector Base Model.

• Targets a specific industry or cluster of occupations, developing a deep understanding of the interrelationships between business competitiveness and the workforce needs of the targeted industry.

• Intervenes through credible organization, or set of organizations, crafting workforce solutions tailored to that industry and its region.

• Supports workers in improving their range of employment-related skills, improving their ability to compete for work opportunities of higher quality.

• Meets the needs of employers, improving their ability to compete within the marketplace.

• Creates lasting change in the labor market system to the benefit of both workers and employers.

PART 1 - GENERAL INFORMATION

1.1 Purpose

The purpose of this Request for Qualifications (RFQ) is to solicit Qualification Statements for Proposal Evaluator

Services of WSA’s request for proposals for the purchase of Management and Operations of Youth Services

(RFP 2026-001). Workforce Solutions Alamo reserves the right to award multiple contracts resulting from this RFQ.

The Workforce Solutions Alamo (WSA) is soliciting proposals from experienced Offerors to provide Proposal

Evaluator Services to WSA. The solicitation can be viewed on WSA’s eBid portal, Bonfire, using Chrome or

Firefox.

1.2 Procurement Standards

This Request for Qualifications (RFQ) establishes a uniform method for procuring specified goods/services, enabling full and open competition. It contains the necessary background, requirements, technical specifications, information, and instructions for responding to the RFP. The services solicited under this RFP are procured under the competitive negotiation method of procurement, as described in the Texas Workforce Commission’s

(TWC) General Administrative, Cost & Audit Requirements for Grants - Texas Workforce Commission.

1.3 Applicable Authorities

• Multiple requirements are applicable to the program monitoring services being requested. Of particular relevance are the provisions of the Texas Administrative Code (TAC) 802.61 – 802.67 Home - Rules

& Meetings, which outline the Texas Workforce Commission’s (TWC) and WSA’s monitoring considerations.

• TWC (and related applicable state and federal acts, laws, rules, and regulations), Workforce

Development (WD) Letters, Technical Assistance (TA) Bulletins https://www.twc.texas.gov/agency/laws-rules-policy, and other policy directives as applicable to WSA’s oversight of grants, contracts, and services as implemented via the One-Stop

American Job Center workforce development system, including but not limited to the following:

o Supplemental Nutrition Assistance Program Employment o TANF/Choices o Child Care Services o Employment Services o Foster Youth o WIOA Adults, Dislocated Workers, and Youth o Trade Adjustment Assistance o WIOA Guide to Texas Workforce System Operations o Selective Service Registration o Other applicable formula-funded and other grants.

• All applicable federal, state, and local statutes, regulations, policies, and guidance as presently in effect and as may become effective during the term of this Award.

• Office of Management and Budget’s Uniform Guidance at 2 C.F.R. Part 200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1, Uniform Administrative Requirements, Cost Principles, and Audit Requirements and 2 C.F.R. Part 2900 https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XXIX/part-2900, Department of Labor (DOL) exceptions to 2 C.F.R. Part 200, 40 TAC, Part 20, Chapters 800, 801, 802, 809, 811, 813, 840, 849. Home -

Rules & Meetings.

• WSA contracts, policies, and procedures as applicable to the monitoring services solicited through this request, including WSA Policies and Procedures, as may be amended.

• Approved Local Workforce Development Board Plan, including modifications and amendments.

https://workforcesolutionsalamo.bonfirehub.com/portal/?tab=openOpportunities https://www.twc.texas.gov/agency/grant-administration-financial-reporting https://texas-sos.appianportalsgov.com/rules-and-meetings?interface=LANDING_PAGE https://texas-sos.appianportalsgov.com/rules-and-meetings?interface=LANDING_PAGE https://www.twc.texas.gov/agency/laws-rules-policy https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1 https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XXIX/part-2900 https://texas-sos.appianportalsgov.com/rules-and-meetings?interface=LANDING_PAGE https://texas-sos.appianportalsgov.com/rules-and-meetings?interface=LANDING_PAGE

• WSA subrecipient policies and procedures as applicable to the monitoring services being solicited through this request.

• Generally Accepted Accounting Principles (GAAP).

1.4 RFQ Schedule

The following schedule is subject to change at the discretion of the Board. Offerors should regularly check the

WSA’s Board website (www.workforcesolutionsalamo.org) for posted updates. All updates and changes will be posted to BonFire. All times shown are Central Standard Time (CST).

Activity Date

Issuance of RFQ April 03, 2026

RFQ Questions Due April 14, 2026 by 2 PM CST

Proposals Due By April 29, 2026 by 2 PM CST

Contract Start Date - estimated May – Upon Award

1.5 Issuance and Availability of RFQ

This RFQ is issued by the Workforce Solutions Alamo, under the direction of the Chief Executive Officer, 100 N.

Santa Rosa, Suite 120, San Antonio, Texas 78207. WSA utilizes BonFire eBid Software for RFQ distribution and electronic submission of proposals. To access the portal, Offerors are encouraged to register online at workforcesolutionsalamo.bonfirehub.com/portal.

Questions to this RFQ will be accepted in writing only. All questions received will be responded to by formal addendum. You may submit questions no later than April 14, 2026. All questions received will be responded to by formal addendum posted on Bonfire. Any questions received after the deadline will not be considered unless they are technical questions regarding Bonfire.

Note: All Workforce Solutions Board members, officers, staff, or authorized representatives are precluded from answering questions concerning this RFQ or the procurement process. Offerors are asked to respect this condition by not asking questions or making requests for assistance. Violations may result in disqualification.

1.6 Response Deadline

Proposals must be submitted no later than April 29, 2026 prior to 2PM CST. Offerors may provide electronic or physical submissions of proposal responses as follows:

• Electronic: Offeror must register on BonFire to access the proposal request and to submit required documents: workforcesolutionsalamo.bonfire.com

• Physical: Submit signed sealed proposal in an envelope to include USB thumb drive of the proposal and mark with RFQ solicitation Number and Title indicated on the top of the envelope, to:

Procurement Department

100 N. Santa Rosa, Suite 120

San Antonio, Texas 78207

The timely delivery of proposals is the sole responsibility of the Offeror. Workforce Solutions Alamo is not responsible for any failures and/or errors of omission. Disputes concerning late or non-delivered proposals cannot be appealed. Any proposals or amendments received after the specified deadline will not be considered and will be deemed as late and non-responsive – NO EXCEPTIONS.

1.7 Open Records

Proposals submitted in response to this RFQ are subject to the Texas Public Information Act, Government Code, http://www.workforcesolutionsalamo.bonfirehub.com/portal https://workforcesolutionsalamo.bonfirehub.com/portal/?tab=openOpportunities

Chapter 552, and may be disclosed to the public upon request. Therefore, any confidential, privileged, or proprietary information contained within a proposal must be clearly identified by the Offeror in the proposal itself (each applicable page clearly marked). Such information will be kept confidential by Workforce Solutions Alamo to the extent permitted by State law.

1.8 Type of Contract

Workforce Solutions Alamo intends to negotiate a contract as a result of this RFQ. Any contract resulting from this RFQ shall be contingent upon the receipt of sufficient funding from the Texas Workforce Commission (TWC) and other sources. Negotiated contract amounts will be contingent upon funding actually received and available.

The final contract will be subject to any changes in legislation, regulations, rules, or policies promulgated by the funding sources, including the U.S. Department of Labor and the Texas Workforce Commission. General and administrative provisions contained in this RFQ will be incorporated into the resulting contract.

Workforce Solutions Alamo reserves the right to vary or change the terms of any contract resulting from this RFQ, , and shortening, in accordance with the requested services.

1.9 Contract Period

The anticipated contract term is May 1, 2026 through October 31, 2026. It is the intent of the WSA to execute multiple contracts for this one-time service. WSA reserves the right to terminate a contract at any time based on contractor performance, matters of noncompliance or insufficient funds, or as determined in the Board’s best interest.

1.10 Who is eligible to Submit

All Offerors of the requested goods/services are eligible to respond to this RFQ. VetHUB are encouraged to respond to this RFP/RFQ. WSA will recognize and award evaluation points only for valid VetHUB certification issued by the Texas Comptroller of Public Accounts. No evaluation points will be awarded based on former HUB certifications that do not meet VetHUB eligibility requirements.

Entities that are presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded from participation or the receipt of funds from any federal department or agency are not eligible to respond to this

RFP or receive a contract.

1.11 Governing Provisions

1. All proposals submitted to Workforce Solutions Alamo in response to this RFQ will become the exclusive property of Workforce Solutions Alamo.

2. Proposal, if accepted, will become the basis for the contract scope of work.

3. The purpose of the RFQ is to ensure uniform standards and information in the solicitation of proposals for requested goods/services. This RFQ is not to be construed as a purchase agreement or contract or as a commitment of any kind; nor does it commit Workforce Solutions Alamo to pay for any costs incurred in the preparation of a proposal or any other costs incurred prior to the execution of a formal contract unless such costs are specifically authorized in writing by Workforce Solutions Alamo.

4. Workforce Solutions Alamo reserves the right to accept or reject any or all proposals received, to cancel and/or reissue this RFQ in part or its entirety.

5. This is a negotiated procurement utilizing the Request for Qualification/Bid method, and as such, the selection and award of a contract does not have to be made to the Offeror with the lowest priced, but rather to the Offeror submitting the best value proposal that satisfies Workforce Solutions Alamo and its Board requirements and is determined to be in the Board’s best interests.

6. There is no guaranteed purchase commitment. Workforce Solutions Alamo reserves the right to award a contract(s) for any services solicited in this RFQ on an Indefinite Delivery Indefinite Order Quantity, IDIQ or “as needed” basis.

7. Workforce Solutions Alamo reserves the right to extend, shorten, increase, or decrease any contract awarded as a result of this RFQ.

8. Workforce Solutions Alamo reserves the right to waive any defect in the procurement or to correct any error(s) and/or make changes to this solicitation as it deems necessary. Workforce Solutions Alamo will provide notification of any changes to all known Offerors.

9. Workforce Solutions Alamo reserves the right to request additional information, clarification, or explanation of any aspect of a proposal submitted in response to this RFQ.

10. Workforce Solutions Alamo reserves the right to negotiate the final terms of all contracts or agreements with selected Offerors. Any contract terms negotiated as a result of this RFQ may be renegotiated and/or amended in order to meet the needs of Workforce Solutions Alamo.

11. Workforce Solutions Alamo reserves the right to contact any individuals, agency, employer, or grantee listed in a proposal, or to contact others who may have experience or knowledge of the Offeror’s relevant performance and/or qualifications; and to request additional information from all Offerors to this RFQ.

12. Workforce Solutions Alamo reserves the right to conduct reviews of records, systems, procedures, including credit and background checks, etc. of any entity selected for contract award. This may occur prior to, or after the award or execution of a contract. Any misrepresentation of the Offeror’s ability to perform as stated in the proposal may result in the disqualification of the Offeror or the cancellation of any contract awarded as a result of this RFQ.

13. The Offeror selected for contract award must meet the requirements of Workforce Solutions’ key control certification system to ensure the financial integrity of the entity prior to the execution of a contract. Workforce

Solutions or its designee will conduct a pre-award review of the selected Offeror prior to the execution of a final contract.

14. Workforce Solutions Alamo reserves the right to withdraw or reduce the amount of any award or to cancel any contract resulting from this procurement if adequate funding is not available or due to legislative changes.

15. Workforce Solutions Alamo reserves the right to impose additional requirements and refinements to the terms and conditions, scope of work, performance measures, and funding amounts or sources during the contract term.

16. Offerors shall not engage in any activity which would restrict or eliminate competition under this procurement.

Violation of this provision may cause an Offeror to be disqualified. This does not preclude joint ventures, partnerships, collaborations, or subcontracts.

17. Offerors shall not, under penalty of law, offer or provide any gratuities, favors, or anything of monetary value to any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for the purpose of having an influencing effect on this procurement.

18. Offerors shall not attempt in any manner to advocate for, lobby, or otherwise attempt to influence any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for purposes of having an influencing effect on this procurement.

19. No Board member, officer, employee, or authorized agent of Workforce Solutions Alamo shall participate in the selection, award, or administration of a contract supported by Board funds if a conflict of interest, real or apparent, is involved.

20. All proposals submitted must be an original work product of the proposing entity. The copying, paraphrasing or other use of substantial portions of the work product of others and submitted hereunder as original work of the

Offeror without written authorization and proper citation, is prohibited. Failure to adhere to this requirement may cause the proposal to be disqualified. All proposals and accompanying attachments will become the property of

Workforce Solutions Alamo after submission and will not be returned.

21. The contents of a successful proposal may become a contractual obligation and be incorporated by reference into a contract. Offerors must intend to fulfill all the representations in their proposal. Failure of an Offeror to accept this obligation may result in the cancellation of an award or contract. No price error or mistake shall be available to a successful Offeror as a basis for release from proposed services. Any damages incurred by Workforce Solutions

Alamo because of a successful Offeror’s failure to contract may be recovered from the proposing entity.

22. A contract with the selected Offeror may be withheld, at the sole discretion of the Board, if issue of contract or regulatory compliance or questioned/disallowed costs, audit or monitoring findings, or legal issues exist until such issues are resolved to the satisfaction of the Board.

23. Workforce Solutions Alamo reserves the right to deem as non-responsive or to disqualify any proposal that, in its sole discretion, does not comply with or conform to the terms, conditions, specifications, and/or requirements contained in this RFQ.

1.12 Administrative Requirements and Other Limitations

1. Workforce Solutions Alamo will provide any training and/or technical assistance needed by the selected contractor regarding Board policies, documents, procedures, etc. that are specific to Workforce Solutions Alamo.

2. Employees of the contractor are subject to the exclusive control and supervision of the contractor. The Contractor is solely responsible for personnel matters including hiring, discipline, termination, supervision, criminal background checks, training, evaluation, etc. for its employees.

3. Contractor must comply with all Information Technology access and user policies and requirements of the Board and/or Texas Workforce Commission.

4. Appeal Process and Procedures for Opportunity to Protest

The Director of Procurement and Contracts has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying WSA of an alleged deficiency or filing a protest are listed on our website at www.workforcesolutionsalamo.org. If you fail to comply with any of these requirements, the Director of

Procurement and Contracts may dismiss your complaint or protest.

https://www.workforcesolutionsalamo.org/wp-content/uploads/WSA-Bid-Challenge-Procedures.pdf

PART 2 – SCOPE OF WORK

2.1 Scope of Services

The purpose of this Request for Qualifications (RFQ) is to solicit Qualification Statements from individuals for

Proposal Evaluator Services of WSA’s request for Request for Proposals (RFP) for Youth Program Services

(RFP 2026-001) under the Workforce Innovation and Opportunity Act (WIOA). Evaluators will ensure a fair, objective, and competitive procurement process consistent with WIOA regulations and local procurement policies.

Workforce Solutions Alamo is soliciting interested and qualified individuals to serve as independent evaluators to review and score proposals received by the Workforce Solutions Alamo Board. The Board expects to select at least three but no more than five independent proposal evaluators as a result of this RFQ.

Offerors must indicate within their proposal submission if they are responding to be an evaluator or lead evaluator. The Lead evaluator must be available to present the evaluation committee's award recommendation to WSA Executives, Board Staff and/or other officials at a briefing to be scheduled.

Copies of the proposals received will be provided electronically to evaluators via the Bonfire platform on or about

April 30, 2026. Evaluators will be permitted to review the proposals remotely through approximately May 15, 2026.

All evaluators must be available to participate in scheduled conference calls and finalist presentations throughout the evaluation process. Failure to attend all scheduled calls, meetings, or presentations may result in non-payment for services.

The RFP will be available for viewing online. - Management and Operations of Youth Services (RFP 2026-

001).

Evaluators must submit their completed scoresheets, including comments, to WSA by the established evaluation deadline through the Bonfire platform. The Evaluation Team will convene to discuss the proposals and develop an overall consensus of the results, including proposal ratings for contract award. Each conference call is anticipated to last approximately one hour.

WSA reserves the right to modify the schedule as necessary to complete the evaluation process and to accommodate any subsequent related meetings.

2.2 Qualifications and Competency:

Evaluation of Offeror’s qualifications will be based on the following factors:

1. All Offeror’s responding to this RFQ must have a minimum of 3 (three) years of work experience in the areas of education, workforce development and/or grant-funded programs.

2. Thorough, working knowledge and understanding of WIOA and related One-Stop programs as administered by the Texas Workforce Commission.

3. Demonstrated Experience of RFP Evaluator Services as specified in this RFQ.

Evaluation of Offeror’s competencies will be based on the following factors:

1. Number of years of experience providing similar services;

2. Qualifications, education, and credentials;

3. Direct knowledge, working with workforce boards and or TWC programs; and

4. Availability to perform services.

1. Responsibilities

A. Proposal Review and Evaluation

• Review all assigned proposals in their entirety through the designated electronic procurement platform

(e.g., Bonfire).

• Evaluate proposals independently using the established scoring rubric and evaluation criteria.

• Assess each proposal for responsiveness, completeness, technical merit, budget reasonableness, organizational capacity, past performance, and alignment with WIOA Youth program requirements.

• Provide detailed written comments to support all scores and recommendations.

• Identify strengths, weaknesses, deficiencies, and areas requiring clarification.

B. Scoresheet Submission

• Submit completed scoresheets, including narrative comments, by the established deadline through the designated platform.

• Ensure all scores are consistent with the evaluation criteria and supported by written justification.

C. Participation in Evaluation Activities

• Attend and actively participate in all scheduled evaluation meetings, conference calls, and finalist presentations, as applicable.

• Engage in consensus discussions to determine final proposal ratings and funding recommendations.

• Maintain confidentiality and avoid conflicts of interest throughout the evaluation process.

D. Lead Evaluator (if designated)

• Facilitate evaluation team discussions and consensus meetings.

• Ensure scoring consistency and adherence to evaluation procedures.

• Present evaluation outcomes and recommendations to the Board of Directors or designated oversight body, if requested.

E. Compliance and Ethics

• Comply with all applicable federal, state, and local procurement requirements, including WIOA regulations.

• Sign confidentiality and conflict-of-interest statements prior to accessing proposal materials.

• Maintain strict confidentiality of all proposal content and evaluation deliberations.

WSA will require all evaluators contracted for services to sign a Conflict-of-Interest Statement. The statement will contain specific restrictions and requirements for conflict of interest and confidentiality of information as it pertains to the WSA procurement and proposal reading process.

Potential Offerors must be aware that apparent or potential conflict of interests must be disclosed prior to contracting for services.

2.3 Payment Schedule:

WSA will pay the contracted evaluators based on the following payment schedule:

Role Payment Per Proposal Evaluated

Proposal Evaluator $750

Lead Proposal Evaluator $900

A flat rate per proposal will be paid for the remote review and evaluation of proposals, as well as for participation in conference calls and/or Board meetings. To be eligible for compensation, evaluators must submit a completed scoresheet in Bonfire for each proposal received. Failure to attend all scheduled calls or meetings may result in non-payment for services.

The Lead Proposal Evaluator must be prepared to present to the Board of Directors on behalf of the Evaluation

Committee and to facilitate Evaluation Committee meeting discussions.

2.4 Timeline - The following is the tentative timeline for conducting RFP 2026-001 and for evaluation of proposals received. All dates are subject to change.

Timeline:

Action Target Date

Release March 27, 2026

Closing of RFP (45 Business Days) May 15, 2026

Evaluation Competed by External Evaluators May 29, 2026

Review Results with CEO June 01, 2026

Interviews if needed June 2-5, 2026

Audit and Finance Board July 10, 2026

Executive Board July 17, 2026

Board of Director and Award Vendor July 24, 2026

Begin Negotiations August 1, 2026

Transition if needed September 1, 2026

Contract Start Date October 1, 2026

*Timeline is subject to change

PART 3 – PROPOSAL REVIEW AND EVALUATION

PROCESS

3.1 Proposal Review and Evaluation

The evaluation process may consist of:

1. An initial review of responsiveness and compliance with the technical specifications and other criteria specified in the RFP by WSA staff.

2. WSA will evaluate and score all responsive proposals based on the evaluation criteria. The selection and award may be made on the basis of the Proposals initially submitted, without discussion, clarification, or modification. Respondent(s) who submit a Proposal may be required to make an oral presentation(s) of their

Proposal to WSA.

3. Scoring and recommendations presented to executive staff.

4. Possible Discussion and appropriate action by the WSA Board of Directors in selecting proposed contractor for contract negotiations, as applicable.

5. WSA reserves the right to negotiate price and terms with all bidders, to accept or reject all or any part of an offer, waive minor technicalities, to request Best and Final Offers from all or any bidders, and make an award that represents best value to WSA. The final price and terms may be determined during Best and

Final Offer negotiations. Performance and expenditure information on other contracts or grants may be considered by WSA in awarding funds under this RFP.

3.2 Proposal Evaluation Criteria

All proposals determined to be responsive and responsible will be evaluated in accordance with the criteria set forth below. Award will be made on a best value basis to the Proposer whose proposal is determined to be most advantageous to Workforce Solutions Alamo (WSA), considering technical merit, performance capability, and cost.

WSA reserves the right to reject any or all proposals, waive minor irregularities, request clarifications, conduct negotiations, and make an award in the best interest of WSA.

Proposals will be evaluated using a maximum possible score of one hundred and five (105) points. A proposal must achieve an overall score of at least 70 points (excluding VetHUB bonus points) to be considered for selection and contract award. WSA will base the review and evaluation of proposals upon the following criteria:

Consideration

Item #

Evaluation Criteria Point Value

1 Relevant Experience and Expertise 25

2 Analytical and Evaluation Skills 40

3 Subject Matter Knowledge 25

4 Availability and Reliability 10

5 VetHub 5

Maximum Point Total 105

Provide a detailed description for each of the evaluation items listed below:

1. Relevant Experience and Expertise - 25 Points

Proposer will be evaluated based on his/her educational, training credentials, and professional experience directly related to the services being solicited.

• Attach a resume(s) (not to exceed 2 pages per resume).

• Offerors will be evaluated as based on the individual history and success with projects directly related to the services being solicited.

Provide a narrative :

o Professional/educational history/background (not to exceed 1 page).

o Direct experience with the services being requested (not to exceed 2 pages).

• Attachment J: List three (3) projects which have been completed in the past five (5) years and which are directly related to services being requested (must use the assigned attachment).

• Demonstrated facilitation skills and ability to guide group discussions.

• Ability to synthesize evaluator input and present consensus recommendations to leadership or the Board of Directors.

2. Analytical and Evaluation Skills - 40 Points

• Ability to objectively assess technical proposals and budgets.

• Strong written communication skills, including the ability to provide clear, detailed scoring justifications.

• Capacity to identify strengths, weaknesses, risks, and compliance concerns.

• Proposals will be evaluated to measure the experience in the evaluation and scoring of proposals evaluation, knowledge and skills of the bidders derived from actual work experiences within the Proposal Evaluators area, and the requirements of a minimum of three

(3) years of direct relevant prior experience.

• Provide a narrative to describe your experience with the requested services. For reference to the specifications and requirements, please review Section 2, Scope of Services (not to exceed

2 pages).

3. Subject Matter Knowledge - 25 Points

• Direct knowledge, working with Local Workforce Boards and associated grants.

• Understanding of WIOA Youth program requirements (In-School and/or Out-of-School

Youth).

• Experience in workforce development, youth services, youth elements and career pathway strategies, education, human services, or related fields.

• Prior experience evaluating proposals, grants, or contracts in a public, nonprofit, or governmental setting.

4. Availability and Reliability - 10 Points

• Availability to review proposals within established timelines. Evaluators must be available throughout the evaluation and award process scheduled between the months of May 2026 –

October 2026 for all evaluations/conference calls/meetings/presentations, in accordance with the scope of service and timelines provided above. Please provide information about any anticipated conflicts.

• Commitment to attend all required conference calls, meetings, and finalist presentations.

• Timely submission of completed scoresheets and participation in consensus discussions.

5. VetHUB - 5 Points

WSA will recognize and award 5 BONUS points only for valid VetHUB certification issued by the Texas

Comptroller of Public Accounts. No evaluation points will be awarded based on former HUB certifications that do not meet VetHUB eligibility requirements.

A state of Texas Veteran Heroes United in Business Historically Underutilized Business (HUB) Certification requires at least 51 percent of the business be owned, managed, and operated by owner(s) who meet the qualified requirement as a service-disabled-veteran (SDV) (with at least a 20 percent service disability as identified by the federal military department). The business must be primarily based in Texas. The business must also meet the Small

Business Administration (SBA) size standards set forth in the business categories of 13 CFR, section 121.201.

• Must provide a copy of current certification certificate is required, as recognized by the State of

VetHUB.

PART 4 – PROPOSAL PREPARATION AND SUBMISSION

4.1 General Instructions for Submitting a Proposal

FORMAT – Proposals must be typed, single spaced, using a minimum of 12 fonts for readability. Pages must be numbered. Promotional materials are discouraged. Emphasis must be placed on addressing all the requirements and specifications of this RFQ in a clear and concise manner. Any proposal lacking the required items/materials will be deemed non-responsive and may not be considered for review under this procurement.

PROPOSAL LABELING AND SUBMISSION – Proposals must be properly labeled with your information and submitted in accordance with the instructions and regarding response deadline specified in Part 1 of this RFQ.

Proposals that are submitted/received after the specified date and time will not be accepted.

Note: Proposals are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed upon request. Proprietary information will be kept confidential by Workforce Solutions to the extent permitted by State law. Offerors are reminded to identify and clearly mark all information in their proposal considered to be confidential, privileged, or proprietary (each applicable page must be clearly marked/labeled).

4.2 Sequence of Submission

The proposal must be submitted with all required documents and in the following order:

• Proposal Cover Sheet

• Table of Contents

• Executive Summary

• Proposal Narrative

• Budget

• Business References

• Resume

4.3 Proposal Cover Sheet

The individual Offeror will be the primary contact person for the proposal, as well as the Signatory Authority (i.e.

person who has the legal authority to negotiate and execute a contract on behalf of the proposing entity). This is also the person who must sign the required Certification forms included as Attachments to this RFQ. Proposers who are certified as a Historically Underutilized Businesses (HUBs) may provide the certification number on the

Proposal Cover Sheet and attach a copy of the current notice of certification.

4.4 Table of Contents

Proposals must include a Table of Contents that lists each item of the proposal, including attachments, with corresponding page numbers. Items must be in the order as specified in 4.2 above.

4.5 Executive Summary

Provide a brief (not to exceed 1 page) executive summary highlighting your history, qualifications and competence, demonstrated performance; overall approach to providing proposal evaluator consulting services solicited in this

RFQ, expected outcomes (goals and objectives), and any unique or innovative aspects of your approach.

4.6 Proposal Narrative

The proposal should provide a complete description of services described/requested in this RFQ in narrative form according to these instructions. Narrative responses for each item should be clear, concise, and relevant. Be sure to include all required attachments. If selected and approved for the award of a contract, this section will be used as the basis for the Statement of Work in an executed contract.

INCLUDE ALL COMPLETED ATTACHMENTS ACCORDINGLY

ATTACHMENT A

COVER SHEET - RESPONSE FORM

SUBMIT TO:

Workforce Solutions Alamo Purchasing 100 N Santa Rosa San Antonio, TX 78207

REQUEST FOR QUALIFICATION (RFQ)

Title: RFQ for Proposal Evaluator Services for Management and Operations of Youth Services

Number: 2026-014 Closing Date & Time: April 29, 2026 by 2 PM CDT

NAME OF PARTNERSHIP, CORPORATION, OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS NO RESPONSE: If not submitting a response, state reason below and return one copy of this form

CITY, STATE ZIP

PHONE EMAIL

FAX WEB ADDRESS

TOTAL RESPONSE AMOUNT DELIVERY: Calendar days after receipt of Purchase Order:

days (ARO)

RESPONSES ARE FIRM FOR ACCEPTANCE FOR 120 DAYS

YES NO OTHER

PAYMENT TERMS

% / Net

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to all conditions of this response and certify that I am authorized to sign this response for the responder.

In submitting a response to WSA, the responder offers and agrees that if the response is accepted, the responder will convey, sell, assign or transfer to WSA all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or acquired by WSA. At WSA’s discretion, such assignment shall be made and become effective at the time WSA tenders final payment to the responder.

AUTHORIZED SIGNAGURE DATE PRINTED NAME/TITLE

Please initial by all that apply. I acknowledge receipt of the following addendum.

Addendum #1 Addendum #2 Addendum #3 Addendum # 4 _

Please Note:

• This page must be completed and returned with your response

• Responses must be submitted electronically or in a sealed envelope, marked with response number.

ATTACHMENT B

PROPOSED PAY SCHEDULE

WSA will pay the contracted evaluators based on the following payment schedule:

Payment Per Proposal

Proposal Evaluator $750

Lead Proposal Evaluator $900

1. Firm Pricing: All proposed rates shall be firm and fixed for the duration of the contract. A flat rate per proposal shall constitute full compensation for remote review, comprehensive evaluation of each proposal, preparation of scoring documentation, and participation in conference calls and/or Board meetings as requested. No additional fees or expenses shall be permitted unless expressly authorized in writing in advance.

2. Complete Evaluation Required: The Offeror must fully evaluate each proposal assigned and review all required components in their entirety in accordance with the RFP criteria and established scoring methodology. Evaluations must be completed accurately, independently, and by the stated deadlines. Failure to complete assigned evaluations in full, submit required documentation, or meet established timelines may result in reduction or non-payment for the affected services and may constitute grounds for contract termination.

3. The organization reserves the right to audit invoices and supporting documentation.

ATTACHMENT C

CERTIFICATON REGARDING LOBBYING, DEBARMENT, SUSPENSION

AND OTHER RESPONSIBILITY MATTERS, AND DRUG‐FREE WORKPLACE REQUIREMENTS

Lobbying: This certification is required by the Federal Regulations, implementing Section 1352 of the

Program Fraud and Civil Remedies Acts, Title 31 U.S. Code, for the Department of Agriculture (7 CFR part

3018), Department of Labor (20 CFR Part 93), Department of Education (34 CFR Part 82), Department of

Health and Human Services (45 CFR Part 93).

The undersigned contractor states that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of Congress, or any employee of a

Member of Congress in connection with the awarding of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure

Form to Report Lobbying”, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

Debarment, Suspension and Other Responsibility Matters: This certification is required by the Federal

Regulations implementing Executive Order 12549, Government-wide Debarment and Suspension, for the

Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of

Education (34 CFR Parts 85, 668 and 682), and Department of Health and Human Services (45 CFR Part 76).

The undersigned contractor certifies that it or its principals:

Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency

Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction;

violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 2 of this certification; and

Have not within a three-year period preceding this contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Where the prospective recipient of Federal assistance funds is unable to certify any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Drug-Free Workplace: This certification is required by the Federal Regulations, implementing Sections 5151-

5160 of the Drug-Free Workplace Act, 41 U.S.C. 701, for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR parts 85, 668 and 682) and

Department of Health and Human Services (45 CFR Part 76).

The undersigned contractor certifies that it shall provide a drug-free workplace by:

Publishing a statement notifying employees that the unlawful manufacturing, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

Establishing an on-going drug-free awareness program to inform employees of the dangers of drugs in the workplace, the Contractor’s policy of maintaining a drug-free workplace, the availability of drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed on employees for drug abuse violations occurring in the workplace.

Providing each employee with a copy of the Contractor’s policy statement.

Notifying the employees in the Contractor’s policy statement that, as a condition of employment under the grant, employees will abide by the terms of the policy statement and notifying the Contractor in writing within five (5) days after any conviction for a violation by the employee of a criminal drug statute in the workplace.

Notifying the grantor agency, Workforce Solutions Alamo, in writing within ten (10) calendar days of the

Contractor’s receipt of a notice of conviction of an employee.

Taking appropriate personnel action against an employee convicted of violating a criminal drug statute or requires such employee to participate in a drug abuse assistance or rehabilitation program.

These certifications are a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction.

Name of Applicant/Organization Name and Title of Authorized Representative

Signature of Authorized Representative Date

ATTACHMENT D

Certification Regarding Implementation of the Non-Discrimination & Equal Opportunity

Provisions and the Workforce Innovation and Opportunity Act (WIOA)

As a condition to the award of financial assistance from the Department of Labor (DOL) under Title I of the

Workforce Innovation and Opportunity Act (WIOA), the Offeror assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws:

Section 188 prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, d i s a b i l i t y , political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIOA Title I—financially assisted program or activity;

Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin;

Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities;

The Age Discrimination A ct of 1975, as amended, which prohibits discrimination o n the basis of age; and

Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs.

The Offeror also assures that it will comply with 29 CFR Part 38 and all other regulations implementing the laws listed above. This assurance applies to the Offeror’s operation of the WIOA Title I -financially assisted pr ogr am o r act iv i t y , and t o a l l agreements the grant applicant makes to carry out the WIOA Title I-financially assisted program or activity. The Offeror understands that the United States has the right to seek judicial enforcement of this assurance.

Applicant’s s i g n a t u r e below indicates t he or ganiz at ion agrees to comply fully with the assurance and certifications as part of its responsibilities as a successful contractor.

Signature of Authorized Representative Date

Name and Title of Authorized Representative

ATTACHMENT E

TEXAS CORPORATE FRANCHISE TAX CERTIFICATION

Pursuant to Article 2.45, Texas Business Corporation Act, state agencies may not contract with for-profit corporations that are delinquent in making state franchise tax payments. The following certification that the corporation making this contract is current in its franchise taxes must be signed by the individual authorized on Form 2031, Corporate Board of Directors Resolution, to sign the contract for the corporation.

The undersigned certifies that the following statement is true and correct and that the undersigned understands making a false statement will prevent Workforce Solutions Alamo from contracting with the proposing organization.

Indicate the certification that applies to your corporation by checking the appropriate box:

The corporation is a for profit corporation and certifies that it is not delinquent in its franchise tax payments to the State of Texas.

The corporation is a not-for-profit corporation or is otherwise not subject to payment of franchise taxes to the State of Texas for the following reason(s):

Not applicable. Applicant is not a corporation.

Signature of Authorized Representative Name of Applicant’s Organization

Name and Title of Authorized Representative Date

ATTACHMENT F

STATE ASSESSMENT CERTIFICATION

Applicant must certify that they are current in all Unemployment Insur a nce taxes, Payday and Child Labor

Law monetary o b l i g at i on s , a n d Proprietary School fees and assessments payable to the State of Texas.

Applicants must also certify that they have not outstanding Unemployment Insurance overpayment balances due to the State of Texas.

The undersigned authorized representative of the Applicant certifies that the following statements are true and correct and that the undersigned understands that making a false statement will prevent Workforce

Solutions Alamo from contracting with the organization.

The corporation certifies, by checking the boxes below, that:

It is current in Unemployment Insurance taxes, Payday and Child Labor Law monetary obligations, and Proprietary School fees and assessments payable to the State of Texas.

It has no outstanding Unemployment Insurance overpayment balance payable to the State of Texas.

Signature of Authorized Representative Name of Applicant’s…