1-RFQ 2025-062 Qualifications Package.pdf

City of Waco, Texas Request for Qualifications

RFQ 2025-062

Bridge Maintenance / Restoration Services

Issue Date: August 5, 2025 Question Due: August 27, 2025, at 5:00 P.M. CT

Closing Date & Time: October 8, 2025, at 2:00 P.M. CT Opening Date & Time: October 8, 2025 at 2:01 P.M. CT

Contact Information:

Paul Campos, Purchasing Agent

254-750-8062 or pcampos@wacotx.gov

Pre-Submittal Meeting:

NOT SCHEDULED

RFQ Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas

Via Zoom Video and Dial In

Zoom & Dial-In Information:

See Page 3

Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 www.waco-texas.com

RFQ 2025-062 Page 1 mailto:pcampos@wacotx.gov http://www.waco-texas.com

BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, Bonfire.

We ask vendors to register with Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact Bonfire with registration or customer support issues.

Website links to assist you: https://waco-texas.bonfirehub.com/login

MINORITY, WOMEN-OWENED BUSINESS ENTERPRISE (MWBE)

The City of Waco is committed to providing fair and equal opportunities for all vendors, especially those who face disadvantages in bidding and providing services to the City. The City collects and reports data on the MWBE status of vendors to the federal government as part of this effort. Vendors are asked to fill out the MWBE form and submit it with their offer when they respond to a bid or proposal solicitation.

The MWBE status helps the City ensure that small and disadvantaged businesses are included in the competitive solicitation process. However, the MWBE status does not determine the award of a contract.

RFQ 2025-062 Page 2 https://waco-texas.bonfirehub.com/login

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

PRE PROPOSAL MEETING

PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

RFQ 2025-062 Page 3 https://wacotx.zoomgov.com/j/1608898125?pwd=NdqADrru5qrSFaZPD5Mgwy7zJfKE3P.1

TABLE OF CONTENTS

Register Interest form

I. Schedule for Solicitation for Competitive Sealed Proposal II. Contact with City of Waco III. Definitions IV. Requested Services V. Statement of Qualifications VI. Evaluation of Submittals & Award of Contract

A. Detailed Scope and Specifications of Services

(1) Description of Professional Services

(2) Additional Background, Information or Requirements

(3) Exhibits

B. Contract Requirements

(1) City of Waco General Terms and Conditions

(2) Additional Terms for Services

(3) Insurance & Indemnification Requirements

(4) Sales Tax Information

(5) HB1295 Information Sheet

(6) Protest Procedure

C. Forms to Complete and Return

(1) Submission of Bid/Proposal and Acknowledgment of Addenda

(2) Business Identification Form

(3) W9 Tax Form

(4) Conflict of Interest Questionnaire (CIQ form)

(5) Disclosure of Relationships with City Council/Officers (City Charter)

(6) HB 89 (Energy Form)

(7) HB 89 (Firearms Form)

(8) HB 89 (Israel Form)

(9) Foreign Terrorist Organization Form

(10) Women Owned Business & HUB Certification

(11) Litigation Disclosure

(12) Certification Regarding Debarment

(13) Non-collusion Affidavit

(14) Texas Public Information Act

(15) Drug Free Workplace

RFQ 2025-062 Page 4

REGISTER INTEREST

You have received a copy of the above described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: pcampos@wacotx.gov

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at:

https://waco-texas.bonfirehub.com

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 www.waco-texas.com

City of Waco,Texas

Bridge Maintenance/Restoration Services

RFQ 2025-062 Page 5 mailto:pcampos@wacotx.gov https://waco-texas.bonfirehub.com http://www.waco-texas.com

I. SCHEDULE FOR SOLICITATION

COMPETATIVE SEALED QUALIFICATIONS

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Issuance of the RFQ Pre-Submittal Meeting (NOT SCHEDULED) Deadline for Questions by 5:00 p.m. CT Qualification Opening 2:01 p.m. CT (Via Zoom Video & Dial In) Evaluation of Technical Submission Possible Interviews Establish final ranking of proposals

August 5, 2025

August 27, 2025 October 8, 2025

October 2025 October 2025 October 2025

Tentatively, the final selection decision will be made and submitters will be notified of award by the 4th Qtr., 2025. This schedule is subject to change by the City.

II. CONTACT WITH THE CITY OF WACO

The contact person for this solicitation process is: Paul Campos, Purchasing Agent who can be reached at:

Email: pcampos@wacotx.gov Telephone: (254) 750-8062 Fax: (254) 750-8063 Questions concerning the solicitation must be submitted to contact person in writing on or beforedate shown in the schedule above.

NOTE: US Mail does NOT deliver Via Delivery Services/Personal Delivery :

City of Waco Purchasing Services Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact with someone other than the Purchasing Agent listed above, or his/her designated representative, at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at https://waco-texas.bonfirehub.com/login or the City of Waco Website at http://www.waco-texas.com/bids.asp. Interested professional service providers are encouraged to return the Register Interest form on the previous page to this street adress.

RFQ 2025-062 Page 6

PCampos Highlight

PCampos Highlight mailto:pcampos@wacotx.gov https://waco-texas.bonfirehub.com/login http://www.waco-texas.com/bids.asp

III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

A. “City” means and refers to the City of Waco, Texas.

B. “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

C. “Contract documents” includes the RFQ and all of the Appendices attached to the RFQ.

D. “Day” means a calendar day unless otherwise specifically defined.

E. “Project” means subject matter for which the professional services are sought.

F. “Project Review Committee” means a committee established by the City to review the qualifications. The Committee may be composed of City of Waco staff, City Councilmembers, or their designees, or other individuals selected to serve on the committee by the City.

G. “RFQ” means and refers to this Request for Qualifications.

H. “Selected Firm” means the firm who is selected by the City and to whom the City

Council/City Manager awards a contract for the professional services requested in this solicitation.

I. “Selected submittal” means and refers to the Statement of Qualifications submitted by the Selected Firm.

J. “Solicitation” means an RFQ issued by the City Waco seeking services described in the document.

K. “SOQ” means Statement of Qualifications.

L. “Submission” or “Submittal” refers to a response to the RFQ which is a Statement of

Qualifications of the submitter.

M. “Submitter” means a firm that submits a Statement of Qualifications in response to this

RFQ.

N. "FEMA" means Federal Emergency Management Agency

O. "USACE" means United States Army Corps of Engineers

P. "TCEQ" means Texas Commission on Environmental Quality

Q. "TxDOT" means Texas Department of Transportation

RFQ 2025-062 Page 7RFQ 2025-062 Page 7

IV. REQUESTED SERVICES

Terms, Conditions, and Requirements In addition to the description of the services, the attached Appendices include the City’s Contract Requirements.

Reservations by City: The City of Waco reserves the right to reject any and all submittals.

This issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse submitters for any costs incurred during the preparation or submittal of qualifications to this solicitation.

Furthermore, the City expressly reserves the right to:

Waive any defect, irregularity, or informality in any submittal or procedure.

Extend the solicitation closing time and date.

Reissue this solicitation in a different form or context.

Procure any item by other allowable means.

(a) Waive minor deviations from conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation; and/or

(b) Extend any contract when most advantageous to the City, as set forth in this solicitation.

(1) Professional Services Requested. The City of Waco has issued this Request for Qualifications to select a consulting engineering firm to perform analysis, design, inspection and oversee construction and construction services to meet Federal, State and Municipal standards and provide other bridge related tasks as needed by the City of Waco.

(2) A detailed scope of services is attached in Appendix A.

(3) The selected Engineering firm will be offered a one-year contract with four mutually agreeable contract renewals.

(4) Background:

The City of Waco has aging infrastructure for the city’s bridge network. The selected Engineering firm will need to provide an assessment of the assets to ensure that the bridge network meets all required standards.

(5) Found in Appendix A:

Map A: City of Waco Potential Bridge Work Locations

A.

B.

C.

RFQ 2025-062 Page 8

V. STATEMENT OF QUALIFICATIONS

A. Submission of Information. Submitters are cautioned that it is each submitter’s sole responsibility to submit information related to the evaluation categories, and the City is under no obligation to solicit such information if it is not included with the SOQ. Failure of a submitter to submit such information may cause an adverse impact on the evaluation of the specific SOQ.

B. Submitter Review of RFQ. Submitters are responsible for examining and being familiar with all terms, conditions, provisions, and instructions of the RFQ and their responses.

Failure to do so will be at the submitter’s risk and will not be a determinative factor when awarding the contract for services. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFQ.

C. Encouraging Competition. The conditions, terms, provisions, and information of this RFQ are written to encourage maximum response to the RFQ. There is no intent to discriminate against any submitter but rather, to set a definite standard of professional quality and experience desired for this project.

D. Submission Contents: The following material must be received by the date set out above in the Schedule of Solicitation for a submitting firm to be considered.

(1) Title Page: Title page showing the RFQ subject, the RFQ number, the firm’s name;

the name, address and telephone number of the contact person, and the date of the

SOQ.

(2) Table of Contents

(3) Transmittal Letter: A signed letter of transmittal briefly stating the submitter’s understanding of the work to be done, the commitment to perform the work within the time period, a statement as to why the firm believes it to be the best qualified to perform the engagement.

(4) Detailed SOQ: The detailed SOQ should follow the order set out as follows:

a) General Requirements: The purpose of SOQ is to demonstrate the qualifications, competence and capacity of the firm to undertake this project.

It must also specify a project approach that will meet the requirements in the

RFQ.

b) License to Practice in the State of Texas: An affirmative statement should be included that the firm and all assigned professional staff are properly licensed or registered to practice in the state of Texas.

c) Firm Qualifications and Experience: The submitter should state the size of the firm, the location of the office from which the work on this project is to be performed, the number and nature of the professional staff to be employed on this project on a full-time basis, and the number and nature of the staff to be so employed on a part-time basis.

RFQ 2025-062 Page 9

d) Joint venture or consortium: If the submitter is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal should be noted, if applicable.

e) Partner, Supervisory and Staff Qualifications and Experience: Identify the principal supervisory and management staff, including partners, managers, other supervisors and specialists, who would be assigned to the project. If required, indicate whether each such person is registered or licensed to practice in Texas. Provide information on the experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this project.

f) Consultants and Firm Specialists: Consultants and firm specialists specifically proposed to work on the Bridge Maintenance/Restoration Services Project in response to this request for qualifications can only be changed with the express prior written permission of the City of Waco, which retains the right to approve or reject replacements. Partners, managers, other supervisory staff and specialists may be changed if those personnel leave the firm, are promoted or are assigned to another office.

Other project personnel may be changed at the discretion of the submitter provided that replacements have substantially the same or better qualifications or experience.

g) Organizational Chart: Attach a one-page copy of your business organizational chart for the portion of your business that will be involved with this project, complete with names and titles. On the chart mark the people who will be involved in this project.

h) Business Operation: If the submitter has operated under any other name within the last ten (10) years, provide those names.

i) Ownership changes: If submitter anticipates any mergers, transfer of organization ownership, management reorganization, or departure of key personnel within the next twelve (12) months, provide a description of what is anticipated and how that could impact work on this project if awarded the contract.

(5) Additional background information on no more than 15 pages

a) Similar Projects with Other Entities: For the firm's office that will be assigned responsibility for the project, list the most significant projects (maximum - 5) performed in the last five years that are similar to the project described in this request for qualifications. These projects should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, the original estimate and final cost, whether or not the work was completed within the time constraints, and the name and telephone number of the principal client contact.

RFQ 2025-062 Page 10

b) Primacy Agency Experience: The SOQ should list the firm’s experience working with the following government agencies as it pertains to bridge maintenance, restoration, inspection, design, construction services:

• Federal Emergency Management Agency (FEMA)

• United States Army Corps of Engineers (USACE)

• Texas Commission on Environmental Quality (TCEQ)

• Texas Department of Transportation (TxDOT)

c) Project Approach / Work Plan: The SOQ should set forth a work plan, including an explanation of the project methodology to be followed, to perform the required services. The work plan should include at a minimum;

itemized tasks, resource requirements, specialized skills needed, special considerations, and possible challenges in completing the project. You should also identify the extent to which City of Waco staff will be involved in the project.

d) Identification of Anticipated Potential Project Problems: The proposal should identify and describe any anticipated potential project problems, the firm's approach to resolving these problems and any special assistance that will be requested from the City of Waco.

e) Project Schedule: A project schedule should be a part of the SOQ. This schedule should, at a minimum, indicate the amount of time in weeks that each phase and/or activity identified in Appendix A will take to complete. This information should be presented so the Review Committees can see how activities relate to each other as far as timing goes and also how long the project is expected to take, from contract execution to completion.

f) References: Each response should provide the City with at least five (5) references for the firm (and any consultants) that the City may contact to discuss performance on other similar work. At least one of these references must be someone that the firm has worked with within the last 24 months. For each reference: project name and location; description of work; contract value of work performed by the firm or consultant and project value; name, address, and telephone number of project owner/representative who oversaw project performance; dates (month/year) contract was issued and actually completed;

and contract completion terms.

E. No Price Information. The selection of the Selected Firm under this RFQ shall be in accordance with Chapter 2254 of the Texas Government Code. Do not include any price information within the SOQ. SOQs containing any price information will be automatically disqualified.

F. Completeness of Submission

(1) Proposers are responsible for examining and being familiar with all specifications, drawings, standard provisions, instructions, and terms and conditions of the solicitation and their responses.

(2) The proposer must attach all required forms with each submission copy. Forms must be signed by a representative of the proposer authorized to bind the proposer contractually. The proposer must include a statement identifying any exceptions to this RFQ or declaring that there are no exceptions taken to the RFQ.

RFQ 2025-062 Page 11

City of Waco Purchasing Services Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Interested parties may also submit their submissions through U.S. Mail delivered to:

City of Waco Purchasing Services Attn: Paul Campos, Purchasing Agent P.O. Box 2570 Waco, Texas 76702-2570

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFQ 2025-062 Bridge Maintenance/Restoration Services” Opening: 2:00 p.m. (Central Time) on Wednesday, October 08, 2025.

To be considered, one (1), unbound, clearly marked “Original” and 3 copies plus a PDF version on electronic media of the Statement of Qualifications must be received by the City’s Purchasing Services Department by date and time specified above, through either U.S. Mail or delivery service/personal. Submissions should be on 8 ½ by 11 paper, in Times New Roman, Arial or Calibri size 12 font.

Submitters accept all the risk of late delivery submissions regardless of instance or fault. A submission received after the submission deadline will not be considered and will be returned unopened to the submitter.

The City will NOT accept submission by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

H. Modification to or Withdrawal of Submission Submissions cannot be modified after the submission deadline passes. Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

G. Response Date and Location

Responses to this solicitation must be received at the office of Purchasing Department by 2:00 p.m. (Central Time) on Wednesday, October 8, 2025.

Interested parties may submit their proposals Via Delivery Services or Personal Delivery to:

If mailing:

RFQ 2025-062 Page 12

PCampos Highlight

PCampos Highlight

(1) Submit a written notice of the modification WITHOUT revealing the information being modified.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document.

The written modification must be received by the City prior to closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the proposer and submitted to a delivery company (UPS, FedEx, etc.) prior to the proposal closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the proposal, consideration will not be given to the modifications provided in the electronic transmission.

A submission may also be withdrawn by providing the notice in person by a representative of the proposer who can provide proof of his authority to act for the proposer. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the proposer may submit a new sealed proposal provided the new proposal is received prior to the closing date and time deadline stated in the RFQ. This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

I. Authorized Signature: A SOQ must be manually signed by a person having authority to contractually bind the submitter. Any erasures or other changes must be initialed by the person authorized to sign the SOQ or others who are able to show evidence of authority to execute or sign or behalf of the submitter.

J. SOQ is an Indication of Ability to Perform Requested Services: The SOQ submitted by a firm is an indication of the ability of the firm to perform the requested services.

K. Agreement; Exceptions.

(1) Submission of an SOQ indicates the submitter agrees to the terms, conditions, and other provisions contained in the RFQ, unless the submitter clearly and specifically presents in its proposal any exceptions to the terms, conditions, and other provisions contained in the RFQ.

(2) Exceptions presented in an SOQ are not to be considered incorporated into the contract between the City and the selected submitter unless and until the City agrees to accept such exceptions.

(3) The selected submitter must acknowledge and agree that the contract resulting from this RFQ includes the terms, conditions, and other provisions contained in the RFQ, the proposal selected (including any exceptions accepted by the City) which is acceptable to the City and is not in conflict or contravention of the RFQ, and any other documents mutually agreed upon by the City and the selected submitter.

RFQ 2025-062 Page 13RFQ 2025-062 Page 13

(4) No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the RFQ or the resulting contract.

(5) The Selected Firm shall be required to execute a contract in the form set forth in Appendix B (7) (with the amount of the fee and negotiated scope of services to be added). The City of Waco reserves the right to modify the contract terms from those shown in Appendix B (7), if deemed to be in the best interest of the City.

(6) Firms should review documents in Appendix B for contract terms, insurance amounts, indemnification provisions, and other terms and conditions. If there are provisions that the firm objects to, that objection should be stated in its SOQ submission.

Cost to Develop Submission:

Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the proposer and shall not be reimbursed in any manner by the City.

VI. EVALUATION OF SUBMITTALS & AWARD OF CONTRACT

General Procedure:

The submitted SOQs will be initially reviewed and evaluated by a Project Review Committee. Each SOQ should be submitted as completely and accurately as possible. The City reserves the right to request additional information or clarifications, oral discussions, or presentations in support of the submitted SOQ. The City also reserves the right to allow corrections of errors or omissions.

Evaluation Criteria:

Firms meeting the mandatory criteria below will have their SOQs evaluated for technical quality. A point formula will be used during the review and evaluation process by the Project Review Committee to score SOQs. The following represent the principal selection criteria:

(1) Mandatory Elements:

a) The firm is licensed or registered to practice in the State of Texas (if the professional services involved require licensing or registration).

b) The firm has no conflict of interest regarding any other work performed by the firm for the City of Waco.

c) The firm adheres to the instructions in this RFQ on preparing and submitting the SOQ, including submission of forms in Appendix C.

RFQ 2025-062 Page 14

L.

A.

B.

RFQ 2025-062 Page 14

Criteria Scoring Point

Available

Total Available Points 100

1). The firm's past experience and performance on comparable projects.

2). The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. Percent of time that will be spent on this project by key personnel (on a monthly basis).

3.) Commitment to schedule and redundancy in staffing to ensure deadlines are met.

(2) Technical Quality: (Maximum Points - 100)

(a) Expertise and Experience:

(b) Project Approach: Adequacy of project methodology.

1). Quality of the proposed work plan, including method and staff resources planned.

2). Identification of anticipated potential project problems.

3). Project schedule

(c) Conformance with RFQ requirements :

1). This includes, but is not limited to, whether forms listed herein were executed and returned as requested.

RFQ 2025-062 Page 15

C. Final Selection:

(1) The scoring of the SOQs by the Project Review Committee will be presented to the Director of Infrastructure Services, who will determine whether to schedule oral interviews with the top-rated firms.

(2) Based on all information and review, including oral interviews (if conducted), the Director of Infrastructure Services shall establish the final ranking of the firms.

(3) The City shall then seek to negotiate a contract with the firm ranked first. If an agreement cannot be reached, efforts to negotiate a contract will then proceed with the firm ranked second.

This process will be followed until a satisfactory contract can be negotiated.

Award and Execution:

The final contract must be awarded and approved by the Waco City Council if the amount of the contract will exceed $50,000.00. If the contract is for less than that amount, depending on the amount, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

Submission Validity Period:

A submission responding to this RFQ signifies the vendor’s agreement that the submission, and the content thereof, are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The submission may become part of the contract that is negotiated between the City and the successful vendor.

D

E

RFQ 2025-062 Page 16

(1) Description of Services

(2) Additional Background, Information or Requirements

(3) Exhibits

RFQ 2025-062

APPENDIX A

SCOPE OF SERVICES

(1) Description of Services:

Requested Professional Services:

The City of Waco Infrastructure Services Department is requesting statements of qualification from experienced professional firms interested in providing bridge maintenance/reconstruction engineering services for our city-owned bridges. Such services include but are not limited to assessing and designing bridge maintenance and repair solutions; coordination with TxDOT, UPRR, the US Army Corps of Engineers, and other associated agencies in the region; bridge inspection services; and construction services. These services must be performed in accordance with federal, state, and local regulations and ordinances.

(2) Additional Background, Information or Requirements

Submittal Requirements:

Please provide relevant project experience to demonstrate your qualifications for designing bridge maintenance and repair solutions for the issues listed below and shown in the referenced figures.

Include examples of specific projects your firm has completed for each category.

1. Localized Erosion Issues (Figures 1A & 1B)

• Provide relevant project experience for addressing localized erosion issues resulting from flooding/natural flow of water.

2. Structural Issues

• Concrete o Provide relevant project experience for addressing structural issues within concrete (see figure 2A). Include suggestions for preventing future occurrences.

• Steel o Provide relevant project experience for addressing structural issues involving steel (see figure 2B). Include suggestions for preventing future occurrences.

• Bridge Joints, Bearings and Abutments o Provide relevant project experience for addressing structural issues involving bridge joints (see figure 2D), bearings, and abutments (see figure 2C). Include suggestions for preventing future occurrences.

3. Cracking and Spall Issues (Figure 3)

• Horizontal o Provide relevant project experience for addressing horizontal cracking and spalling issues within the bridge structure. Include suggestions for preventing future occurrences.

• Vertical o Provide relevant project experience for addressing vertical cracking and spalling issues within the bridge structure. Include suggestions for preventing future occurrences.

Optional Areas of Experience (Include if Applicable) You may also include relevant project experience related to the following project types:

• Bridge Inspection o Provide bridge inspection qualifications and other experience.

• Railings/Barriers o Provide experience with projects involving parapets, handrails, guardrails and other structures related to safety.

• Aerial Utility Crossings o Provide experience with projects involving utility (water, sewer, communications, gas, etc.) lines that either cross alongside or are integrated with the bridge structure.

RFQ 2025-062 Page 18

EXHIBITS

RFQ 2025-062 Page 19

RFQ 2025-062 Page 20

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LOCATION

IMAGE 1

IMAGE 2

RFQ 2025-062 Page 21

Waco_East-SWA2

CHATTANOOGA

TH

9T H

WALNUT

SOUTH M.L.K. JR BLVD

TH

SPRING

BU

S-77

7T H

CHERRY

FIGURE 1B:

SPRING STREET BRIDGE

PHOTO DEFECT DESCRIPTION:

Scour has fully exposed the downstream apron toewall over its length with the SE end undermined (14" H x 10' L x 30" deep).

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

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RFQ 2025-062 Page 22

2ND

3A

4TH

3RD

CHURCH

OVERTU

RE

GARDEN D

R

PRIMROSE CREEK

PHOTO DEFECT DESCRIPTION:

Drilled shafts 1-3 from SE at middle bent are exposed up to 1.5'

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

\W at er

\C

IP

P M

\P R

O

JE

C

TS

\U

TI

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FIGURE 2A:

GARDEN DRIVE BRIDGE

RFQ 2025-062 Page 23

W

ASHIN

GTO

N A

VE

JA

CKSON

TRICE

3RD

4TH

UNIVERSITY PARKS DR

BRAZOS RIVER

M.L.K. JR BLVD

FR

ANKLIN

A

VE

FIGURE 2B:

WASHINGTON AVENUE BRIDGE

BRIDGE

LOCATION

PHOTO DEFECT DESCRIPTION:

IMAGE 1 - East truss vertical has broken lacing bar at deck level.

IMAGE 2 - Top plate for U1 - L0 end post at deck level has pitting up to 18" deep that has ben painted over.

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

\W at er

\C

IP

P M

\P R

O

JE

C

TS

\U

TI

LI

TI

ES

(L in es

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5\ Br id ge

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Ex hi bi t-J ul y2

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IMAGE 1

RFQ 2025-062 Page 24

2ND

3A

4TH

3RD

CHURCH

OVERTU

RE

GARDEN D

R

PRIMROSE CREEK

PHOTO DEFECT DESCRIPTION:

The east wingwall has settled up (up to 1') and has shifted up to 3.5" away from

NE abutment cap due to moderate erosion.

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

\W at er

\C

IP

P M

\P R

O

JE

C

TS

\U

TI

LI

TI

ES

(L in es

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\D W

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Ex hi bi ts

5\ Br id ge

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FQ

Ex hi bi t-J ul y2

5.

T

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E:

7/

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TA

BRIDGE

LOCATION

FIGURE 2C:

GARDEN DRIVE BRIDGE

RFQ 2025-062 Page 25

GTO

N A

VE

JA

CKSON

TRICE

3RD

4TH

UNIVERSITY PARKS DR

BRAZOS RIVER

M.L.K. JR BLVD

FR

ANKLIN

A

VE

FIGURE 2D:

WASHINGTON AVENUE BRIDGE

BRIDGE

LOCATION

PHOTO DEFECT DESCRIPTION:

NW curb at NE bridge end has 15" long spall with exposed steel.

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

\W at er

\C

IP

P M

\P R

O

JE

C

TS

\U

TI

LI

TI

ES

(L in es

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Ex hi bi ts

5\ Br id ge

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FQ

Ex hi bi t-J ul y2

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RFQ 2025-062 Page 26

GTO

N A

VE

JA

CKSON

TRICE

3RD

4TH

UNIVERSITY PARKS DR

BRAZOS RIVER

M.L.K. JR BLVD

FR

ANKLIN

A

VE

FIGURE 3:

WASHINGTON AVENUE BRIDGE

BRIDGE

LOCATION

PHOTO DEFECT DESCRIPTION:

IMAGE 1 - NE abutment has vertical & horizontal cracking up to 3 8" wide &

15" long spall at bottom of abutment.

IMAGE 2 - Bottom NW end of NE abutment wall has 15" x 11" x 8" deep spall.

INFRASTRUCTURE SERVICES

PROJECT LOCATION

FT

150 150 300

S:

\W at er

\C

IP

P M

\P R

O

JE

C

TS

\U

TI

LI

TI

ES

(L in es

)\C O

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ED

\C ity

C ou nc il

Ex hi bi ts

\D W

G s\

Ex hi bi ts

5\ Br id ge

R

FQ

Ex hi bi t-J ul y2

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TA IMAGE 1

RFQ 2025-062 Page 27

(1) City of Waco General Terms and Conditions

(2) Additional Terms for Services

(3) Insurance & Indemnification Requirements

(4) Sales Tax Information

(5) HB 1295 Information

(6) Protest Procedure

APPENDIX B

CONTRACT REQUIREMENTS

RFQ 2025-062 Page 28

APPENDIX B. (1)

General Waco Terms and Conditions

(a) Applicable Law and Venue. This solicitation and any resulting contract will be governed and construed according to the laws of the State of Texas. The terms and conditions of the contract awarded pursuant to the solicitation are fully performable in McLennan County, Texas and venue for any dispute regarding contract shall be in McLennan County, Texas.

(b) Arbitration / Mediation. The City of Waco will not agree to binding or mandatory arbitration or mediation.

(c) Conflict of Interest. Vendor agrees to comply with the conflict of interest provisions of the Waco City Charter, Waco Code of Ordinances, and/or state law. Vendor agrees to maintain current, updated disclosure of information on file with the Purchasing Services Division throughout the term of the contract.

(d) Gratuities. The City may, by written notice to the Vendor, cancel this contract without liability to the City, if it is determined by the City that gratuities have been offered to any officer or employee of the City with a view toward securing a contract, securing favorable treatment with respect to the awarding, amending, or the making of any determinations in respect to the performance of such a contract. In the event this contract is canceled by City as set forth in this paragraph, the City shall be entitled to recover from Vendor all additional costs incurred by City as a result of the cancellation.

(e) Unfunded Liability. City's obligation is payable only and solely from funds available for the purpose of this purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to Vendor by City. The City will not incur a debt or obligation to pay selected bidder any amounts the City does not have the current funds available to pay, unless the contract includes a provision for the City to appropriate funding for the debt or obligation.

(f) Advance Payments. The City will not make advance payments to a selected firm or any third party pursuant to this solicitation or resulting contract.

(g) Gift of Public Property. The City will not agree to any terms or conditions that cause the City to lend its credit or grant public money or anything of value to the selected firm.

(h) Procurement Laws. The City will not agree to any terms or conditions that cause the City to violate any federal, Texas, or local procurement laws, including its own charter.

(i) Limitation of Liability. The City of Waco will not agree to an artificial limitation of liability (e.g. liability limited to contract price or liability capped at an amount actually paid in previous 3 months, etc.) or an artificial statute of limitations (e.g. any lawsuit must be commenced within one year of the event).

(j) Waiver. No claim or right arising out of a breach of the contract resulting from this solicitation can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

RFQ 2025-062 Page 29

(k) Right To Assurance. Whenever one party to this contract in good faith has reason to question the other party's intent to perform, that party may request that the other party give written assurance of his intent to perform. In the event that a request is made and no assurance is given within five (5) days, the requesting party may treat this failure as an anticipatory repudiation of the contract.

(l) Attorney’s fees; Legal Costs. The City will not agree to pay the selected firm’s attorney’s fees or other legal costs under any circumstances.

(m) Advertising. Vendor shall not advertise or publish, without City's prior consent, the fact that City has entered into this contract, except to the extent necessary to comply with proper requests for information from an authorized representative of the federal, state or local government.

(n) Arrears In Taxes. Article VII. Taxation, Section 8, of the City of Waco Home Rule Charter states: The City shall be entitled to counterclaim and offset against any debt, claim, demand or account owed by the City to any person, firm or corporation who is in arrears to the City of Waco for taxes, in the amount of taxes so in arrears, and no assignment or transfer of such debt, claim, demand or account after the said taxes are due, shall affect the right of the City to offset the said taxes against the same.

(o) Tax Certification; Offset of Other Debts Against City. Selected bidder hereby certifies that it is not delinquent in the payment of taxes owed to the City and will pay any taxes owed to the City so that such taxes will not become delinquent. If this certification is subsequently determined to be false, such false certification shall constitute grounds for termination of the contract awarded under this SOLICITATION, at the option of City. Furthermore, Selected bidder agrees the City is entitled to counterclaim and offset against any debt, claim, demand, or account owed by the City to the selected bidder, pursuant to the awarded contract, for any debt, claim, demand, or account owed to the City, including other than the taxes mentioned above. The City may withhold from payment under the awarded contract an amount equal to the total amount of debts, claims, accounts, or demands including taxes owed to the City by the selected bidder. The City may apply the amount withheld to the debts and taxes owed to the City by the selected bidder until said debts are paid in full. No assignment or transfer of such debt, claim, demand or account after the said taxes or debts are due shall affect the right of the City to offset the taxes and the debt against the same.

(p) Independent Contractor. The selected bidder will be an independent contractor under the contract. Professional services provided by the selected bidder shall be by the employees or authorized subcontractors of the selected bidder and subject to supervision by the selected bidder, and not as officers, employees or agents of the City. Selected bidder will be required and agrees to comply with all state and federal employment laws as well as all other federal, state and local laws, rules and regulations affecting the performance of all obligations taken herein.

(q) No Joint Enterprise/Joint Venture. It is not the intent of this solicitation or the contract to be awarded to create a joint enterprise or joint venture.

(r) Subcontracting Bid. If subcontracting with another company or individual is proposed, that fact, along with providing the same information for the subcontractor that is required to be provided by the bidder under this solicitation, must be provided and clearly identified in the bid. Following the award of the contract, no additional subcontracting will be permitted without the express prior written consent of the City.

RFQ 2025-062 Page 30

(s) Assignment-Delegation. No right or interest in the contract shall be assigned or delegation of any obligation made by Vendor without the written permission of the City. Any attempted assignment or delegation by Vendor shall be wholly void and totally ineffective for all purposes unless made in conformity with this paragraph.

(t) Modifications: This contract can be modified or rescinded only by a written instrument signed by both of the parties or their duly authorized agents.

(u) Interpretation-Parol Evidence: This writing is intended by the parties as a final expression of their agreement and is intended also as a complete agreement for dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used in this agreement. Acceptance or acquiescence in a course of performance rendered under this agreement shall not be relevant to determine the meaning of this agreement even though the accepting or acquiescing party has knowledge of the performance and opportunity for objection.

(v) Equal Employment Opportunity: Vendor agrees that during the performance of its contract it will:

1. Treat all applicants and employees without discrimination as to race, color, religion, sex, national origin, marital status, age, or handicap.

2. Identify itself as an "Equal Opportunity Employer" in all help wanted advertising or request. The Vendor shall be advised of any complaints filed with the City alleging that Vendor is not an Equal Opportunity Employer. The City reserves the right to consider its reports from its human relations administrator in response to such complaints in determining whether or not to terminate any portion of this contract for which purchase orders or authorities to deliver have not been included, however, the Vendor is specifically advised that no Equal Opportunity Employment complaint will be the basis for cancellation of this contract for which a purchase order has been issued or authority to deliver granted.

(w) Israel: Vendor acknowledges that effective September 1, 2017, the City is required to comply with Section 2270.001 of the Texas Government Code, enacted by House Bill 89 (85th (R) Texas Legislature), which requires that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. By executing this Agreement, Vendor verifies that it does not boycott Israel and will not boycott Israel during the term of this Agreement.

RFQ 2025-062 Page 31

APPENDIX B.(2)

Additional Terms for Services

(a) Permits and Fees: All permitting fees from the City will be waived on construction projects. The contractor will still need to apply for all applicable permits. However, there will be no cost associated with issuance of City permits.

(b) Time of Completion and Liquidated Damages: (Negotiable) Completing this Project in a timely manner is very important to the City of Waco. Submitter must agree to commence work on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within the time stated in the contract documents. As it is impracticable and extremely difficult to fix the actual damages, if any, that may proximately result from a failure by Submitter to perform the service, should submitter fail to complete the project within the calendar days specified in the contract, Submitter agrees to pay to City, or have withheld from monies due it, the amount stated in the contract documents as liquidated damages for each calendar day of delay or nonperformance. Any sums due and payable hereunder by the Submitter shall be payable, not as a penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by the City, estimated at the time of executing this Contract. Execution of a contract for this Project shall constitute agreement by the City and Submitter that said amount is the minimum value of the costs and actual damage caused by the failure of the Submitter to complete the Project within the allotted time. A sum due as liquidated damages may be deducted from payments due the Contractor if such delay occurs.

Adjustments to the contract times can only be made as provided in the contract documents and any conditions or specifications referenced therein.

(c) Conditions of Work: While the City is issuing a solicitation including specifications, each Submitter is still responsible for examining all of the issued documents, attending any pre-bid conference, making a site visit, and taking whatever steps are necessary to inform itself of the conditions relating to the project and the employment of labor thereon. Each Submitter must inform itself of the conditions relating to the project and the employment of labor thereon. Failure to do so will not relieve the Submitter awarded this contract of its obligation to furnish all material and labor necessary to carry out the provisions of the contract. Insofar as possible, the Selected Firm, in carrying out the Project, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

(d) Employment Conditions/Requirements: Submitters shall pay particular attention to the required employment conditions that must be observed and the minimum wage rates to be paid. If federal or state funds are involved in paying for the work, there may be additional requirements that must be followed to comply with the terms of the federal or state funding.

RFQ 2025-062 Page 32

(e) Force Majeure: In the event performance by the Selected Firm of its obligations under this Agreement shall be interrupted or delayed by or as a consequence of a fire, flood, severe weather, or other act of God, war, insurrection, civil disturbance, or act of state, the Selected Firm shall be excused from such performance for the period of time such occurrence shall have lasted or such period as is reasonably necessary to rebuild or take other action necessary to resume performance.