1-RFP260407 Surplus Real Property Sales For Housing Development Purposes SOLICITATION.pdf

CITY OF COVINGTON, KENTUCKY

REQUEST FOR PROPOSALS

RFP260407

For: SURPLUS REAL PROPERTY SALES For Housing Development Purposes (CDBG)

PROPOSAL RESPONSES DUE

NO LATER THAN:

10:30 A.M. 2026 JUNE 4TH

Issue Date:

2026 April 29

For:

Department of Neighborhood Services

By:

Department of Finance | Procurement Office

20 W Pike St Covington Kentucky 41011

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I. LEGAL ADVERTISEMENT / PUBLIC NOTICE

Surplus Real Property Sales for Housing Development Purposes

For Housing Development purposes, the City of Covington, Kentucky (“City”) invites proposals from qualified, competent, knowledgeable, and experienced providers that professionally perform the services outlined in this Request for Proposal (“RFP”), in compliance with all applicable laws and regulations. Entities submitting responses must be prepared to enter into an agreement (“Agreement”) for the provision of specified goods and/or services as herein set forth.

Issue Date: 2026 April 29

RFP Title: Surplus Real Property Sales For Housing Development

Purposes (CDBG)

Issuing Department: City of Covington

Neighborhood Service Department 20 West Pike Street

Covington, KY 41011

Contact: Peter Hager Procurement Officer peter.hager@covingtonky.gov

Proposals must be submitted in a sealed envelope plainly marked on the outside "CDBG SRPS PROPOSAL RFP260407-x* - DO NOT OPEN WITH REGULAR MAIL."

*Reference: Section IV (“Proposal Format”), Sub-Section A.3 for instructions.

PROPOSALS MUST BE PHYSICALLY DELIVERED TO:

City of Covington, KY 1st Floor Finance Department Window 20 West Pike Street Covington, Kentucky 41011

RESPONSES MUST BE SUBMITTED BY: 10:30 A.M., JUNE 4TH, 2026.

Submittals received after this date and time will be considered non-responsive.

REVIEW: Pursuant to KRS 45A.370, the evaluation of Proposals shall be conducted using competitive negotiation. Any final award shall be based upon the criteria set forth below and shall include the reciprocal preference for residential Respondents outlined in KRS 45A.494, where required. The City finds selection based upon competitive negotiation necessary, upon the determination that specifications cannot be made sufficiently specific to permit an award on the basis of lowest bid price or lowest evaluated bid price. The Board of Commissioners reserves the right to reject any and all proposals. All Proposals will be reviewed and scored in accordance with the evaluation criteria set forth herein.

mailto:peter.hager@covingtonky.gov

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TABLE OF CONTENTS

I Legal Advertisement / Public Notice 2 II RFP Events Timeline 5 III Scope Of Work / Specifications 5 IV Proposal Format 9 V Evaluation & Selection Criteria 12 VI General Terms And Conditions 15

VII Specific Parcels Offered For Sale And Development 17

* Attachment A Accident Waiver And Release Of Liability 21 *

* Attachment B Non-Collusion Affidavit 23 *

* Attachment C Campaign Finance Affidavit 25 *

* Attachment D Certification Against Conflicts Of Interest And Kickbacks 26 *

Color / Highlight Legend:

Yellow highlighted Attachments, Exhibits, and Forms are required to be completed and submitted as integral part(s) of ALL Proposal responses.

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II. TIMELINE OF EVENTS

PROPOSAL SCHEDULE DATE

RFP Solicitation Published / Released 2026 April 29

Interested Party Requests For Information ("RFI") and/or Clarification DEADLINE; RFI’s due to peter.hager@covingtonky.gov no later than:

2026 May 08, 11:00 A.M.

City's Responses to RFI Inquiries will be Published by:

2026 May 13, 3:30 P.M.

PROPOSAL Close / SUBMITTALS

DUE NO LATER THAN:

2026 June 4th 10:30 A.M.

Estimated Evaluation Date ~ 45 Days post-Close

III. SCOPE OF WORK

A. INTRODUCTION

For housing development purposes, the City of Covington, KY (“City”) Neighborhood Services Department solicits proposals for the sale and development of City-owned vacant residential parcel(s) at various locations.

Through this solicitation, the City seeks to improve now vacant property into affordable or workforce housing. Affordable housing shall be defined as being made available to households earning at or below 80% of the Area Median Income. Workforce housing shall be defined as being made available to households earning at or below 120% of the Area Median Income. The City seeks proposals from qualified professional developers to acquire and redevelop the property into homeownership or rental opportunities. Preference will be given to proposals to develop affordable housing. These properties are required to be developed as affordable housing unless they are sold for full market value. If workforce housing is proposed, final sales price will be required to be full market value. Non-affordable or non-workforce housing proposals targeted to households above 120% of the Area Median Income will be considered. However, preference will be given to affordable and workforce housing proposals.

Cities across the country are increasingly leveraging a powerful tool to create more affordable housing options accessible to more people: publicly owned land. The cost of land acquisition is one of the largest barriers to affordability, and municipalities like the City of Covington can lower these costs by offering municipal land for lease or sale in exchange for affordability commitments from development teams. If affordable housing is proposed, properties can be sold for below full market value.

mailto:peter.hager@covingtonky.gov PmH Turned 'Track Changes' feature HERE.

Jeremy Wallace We decided to not limit this to just >80 AMI

Jeremy Wallace This is the generally recognized definition of workforce housing.

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B. OBJECTIVES

The City’s development objectives for these properties include:

1. Maximize the potential of city-owned property while promoting high-quality, housing opportunities, including single-family, townhouse, condominium units or multi-family.

2. Be attractive and compatible with the character of the surrounding neighborhood and larger community, and be both aesthetically attractive and functional.

3. Any proposal to create affordable housing must be affordable to households earning up to 80% of HUD’s HOME Area Median Income (AMI) Limit for Kenton County. Any proposal to create workforce housing must be affordable to households earning up to 120% of HUD’s HOME Area Median Income (AMI) Limit for Kenton County.

C. AUTHORITY

The City solicits proposals for the sale and development of City-owned, surplus real property pursuant to the authorization in KRS 82.083(4)(b). Any transfer resulting from this RFP shall be for the elimination of blight and, therefore, will not be governed by the Kentucky Local Model Procurement Code.

D. BACKGROUND INFORMATION

1. Parcels

a. 866 WESTERN AVE

b. 867 WESTERN AVE

c. 871-73-77 WESTERN AVE

d. 1614 MAY ST

e. 2018 GREENUP ST

f. 20 15TH ST W

g. 407 BYRD ST

h. 310 BERRY ST

i. 1213 GARRARD ST

j. 216 TREVOR ST

k. 330 MARTIN LUTHER KING JR ST E

l. 404 11TH ST E

m. 402 11TH ST E

n. 1225 BANKLICK ST

o. 1227 BANKLICK ST

p. 110 PLEASANT ST (Must be acquired in combination with 1318 Scott St)

q. 1318 SCOTT ST (Must be acquired in combination with 110 Pleasant St)

2. Parcel Descriptions

a. Each parcel is described at section VII.

i. All descriptions include estimates and approximations, which are intended for informational purposes, only.

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ii. Onus to perform title search/research is exclusively incumbent upon interested parties.

iii. The City makes no representations or warranties regarding the land or its title(s).

3. Applicable Planning Framework(s)

a. Specific zoning information pertinent to each parcel is separately referenced at section VII.

i. Interested Developers are encouraged to review the City of

Covington’s applicable Zoning Ordinance regarding potential permitted and conditional uses of the property, which can be accessed here: Covington Zoning Code.

ii. As with all proposed development in the city, final plans are subject to and conditioned upon compliance with all applicable City Ordinances and policies, consistent with all development(s) proposed within the limits and bounds of the City.

E. DEVELOPMENT VISION, GOALS, SCALE, STREETSCAPE, PARKING,

POSSIBLE USE, AND SERVICE

1. The City’s vision of and objectives for the (re)development of these properties is that the finished projects will complement Covington neighborhoods and optimize potential use and community value.

Proposals to acquire and develop these properties shall demonstrate enhancement of the vibrancy of their surrounding areas while integrating with and reflecting their respective characteristics. The City seeks to leverage the sale and development of these parcels to facilitate additional investments in the Covington neighborhoods in which they’re located.

F. LAND SALE TERMS

1. Proposals shall include the price proposed to acquire each property. The proposed acquisition price will be one of multiple factors considered by the City in its evaluation and consideration of proposals. Contractual award determination, if any, will be ‘Highest and Best Use’ based.

2. If affordable housing or workforce housing is proposed, it must be only made available to households earning up to, but not exceeding, 80% (affordable housing), or 120% (workforce housing), of the Area Median Income (AMI) Limit for Kenton County. The AMI Limit for Kenton County will be based on income data published annually by the U.S. Department for Housing and Urban Development (HUD), adjusted for household size, found here: HUD Income Limits.

https://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid--1 https://www.hudexchange.info/programs/home/home-income-limits/ https://www.hudexchange.info/programs/home/home-income-limits/

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The 2025 HUD HOME Area Median Income Limits for Kenton County are:

80% AMI Limits 120% AMI Limits

1 person household: $62,650 $93,975 2 person household: $71,600 $107,400 3 person household: $80,550 $120,825 4 person household: $89,450 $134,175 5 person household: $96,650 $144,975 6 person household: $103,800 $155,700 7 person household: $110,950 $166,425 8 person household: $118,100 $177,150

3. Any affordable or workforce housing development will be subject to a

Development Agreement that will mandate homebuyers and/or renters meet one of the above HUD HOME Income Limits. All households must earn 80% or 120% of the area median income or less, as qualified by the City. “As Qualified by the City” means that the City will use a HUD Part 5 definition of income to determine if the household earns at or below the income limit for the upcoming 12 months.

4. The City’s offer of the properties for sale is strictly “as is.” The properties are offered in their respective present conditions with no express or implied warranties of any kind. Proposal submittal shall effectively function and serve as Respondent’s acknowledgement that it has performed due diligence to its satisfaction regarding the overall condition and presentation of the property and, if successful, exclusively assumes all related and inherent risks therewith associated without recourse.

a. Developers are further responsible to verify and affirm clean title of the property.

b. The City will convey the property via a Special Warranty Deed.

c. Successful Respondent shall, at its expense, record the Deed in the Kenton County Land Records Office with the Kenton County Clerk within thirty (30) days of closing.

d. The City does not currently have any available development financial incentives or subsidies supportive of this development project.

i. 80% Income eligible homebuyers can apply to the City’s Homebuyer Assistance Program that provides up to $10,000 in down payment and closing cost assistance to households.

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IV. PROPOSAL FORMAT

A. PROPOSAL SUBMITTAL

1. Proposals shall be physically and timely submitted and delivered to the City as herein stipulated.

a. The City does not presently accept competitive offers electronically

(e.g., facsimile/fax, email, Internet portal). Electronically submitted proposals will not be accepted or considered by the City.

2. Proposals shall be printed on standard 8-½” by 11” paper.

3. Proposals and supporting documentation must be submitted in a sealed envelope clearly and conspicuously labeled on its exterior with:

a. “CDBG S R P S PROPOSAL RFP260407-x – DO NOT OPEN WITH

REGULAR MAIL.”

i. The letter(s) extension following “RFP260407” (highlighted yellow in the foregoing example) shall correspond with the specific property/ies herein listed (Ref. Section III.D.1) to indicate for which specific property/ies enclosed Proposal is submitted, using multiple letters for Proposals to acquire more than one (1) property / parcel.

b. Respondent’s Name.

c. Respondent’s Street Address.

d. [Respondent’s] Representative’s Name.

e. Representative’s voice contact area code and telephone number.

f. Representative’s e-mail address.

i. Affixation of a business card in the return mailing address area of the envelope will suffice for as many of these elements as are thereupon printed.

4. Proposal submittals shall consist of three (3) copies.

a. One (1) original proposal instrument with original signatures, clearly marked on its first/cover page “Original,” contents of which shall not be stapled or bound.

i. Paper clips, binder clips, and/or rubber bands are acceptable.

b. One (1) printed/paper copy clearly marked “Copy,” which may, but is not required to, be bound.

c. One (1) digital copy of the entire proposal instrument and all supporting documents in a single .pdf-formatted file on a USB-drive.

5. Respondents may be asked to provide an oral presentation of their submitted proposal. Submittals will not be returned.

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6. The City is not responsible for the costs incurred by proposers or their subcontractors in connection with this RFP process, including, but not limited to costs associated with preparing a proposal or participating in any presentations or negotiations related to this RFP.

B. PROPOSAL CONTENT

Proposal information herein stipulated as required is necessary for the City’s evaluation. Failure to furnish and/or include requisite information may result in proposal rejection.

1. Proposals shall include the following:

a. A cover page and transmittal letter that includes the following information:

i. Respondent’s name and (street) mailing address.

ii. Respondent’s current legal status (i.e., corporation, Individual, partnership, sole proprietor, etc.).

iii. Specific identification of which of the seventeen (17) parcels offered for sale through this RFP Respondent proposes to acquire, which shall be indicated by referencing the address(es) corresponding to Section VII, “Specific Parcels Offered For Sale.”

A). Proposals may include one or more of the specific parcels offered for sale and (re)development through this RFP.

B). Proposals for more than one parcel shall distinctly and discretely describe the proposed offer to acquire each parcel.

iv. Identification and designation of a primary contact person, who is properly and sufficiently authorized to legally and contractually bind Respondent and including that person’s name, title, area code and telephone number, fax number and e-mail address, and any other pertinent contact information that may facilitate communications by and between the City and Respondent.

v. Signature of official adequately and properly authorized to legally and contractually bind Respondent, all of which shall be pluralized for each entity proposing as a partnership or team.

b. Identification of the Entities proposed to be involved in the contractual performance of the proposed work, descriptions of the roles each is proposed to perform (e.g., developer, building owner, tenant, professional consultant), and a summary of the proposed team’s past professional experience working together.

i. Description (300 words or less) of the entities' experience in developing similar projects must be included, including project location(s), type(s) of development(s), proposer’s role(s), cost(s) of project(s), funding sources, status of project(s), and information regarding any continuing financial or operational interest(s) in each.

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ii. Identify the principal primary spokesperson who will represent the proposed development team, and any other key participants proposed to be involved in negotiating project terms with the City.

iii. Specify whether the proposed development entity is or intends to form a distinct corporation, a general or limited partnership, a joint venture, or other type of legal entity/business association to perform the proposed development.

iv. Respondent(s) shall provide a minimum of its most recent audited two (2) years financial statements, which may be submitted confidentially under separate cover.

v. Design consultants on the team must be licensed in the

Commonwealth of Kentucky, and contractors must be licensed to work in the City of Covington; proposal submittal shall include Respondent’s certification and evidence that identified proposed team members satisfy these requirements.

c. A preliminary capital pro forma showing the sources and uses of funds (debt, equity and other) for acquisition and redevelopment. Proof of sources must be included in proposal (owner equity, approved or pre-approved financing). Bank statements and/or lender commitment or pre-approval letters are required. All contents relating to these requirements may be submitted confidentially under separate cover.

d. A description of the public benefits (in 300 words or less) proposed to result from the development (e.g., the creation or retention of construction jobs, tax base enhancement, additional neighborhood investment that is forecast to be leveraged as a result of this project).

i. Include estimates of the rehabilitation costs and the taxable real estate value upon completion.

e. Intended Use of the Property a description (narrative of 500 words or less) of the proposed development (e.g., size of building{s} and square footage of specific components, nature of improvements to the building and accessory structure{s}, anticipated materials and design style/concept, any proposed public realm improvements) proposed to be developed on the site.

f. A proposed timeframe for completion of the development, including identification of any conditions to which the proposed project may be subject. The proposed schedule should include the estimated time elements required to obtain financing, complete design, secure permits and approvals, prepare the site, and the estimated/proposed start and complete construction dates.

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g. Additional Materials Respondent may submit additional information that it determines could valuably facilitate the City’s consideration and evaluation of its proposal.

i. The contents of the proposal and any clarifications to the contents submitted by the successful proposer may become part of the contractual obligations and be incorporated by reference into any contract between the Respondent and the City.

V. EVALUATION & SELECTION CRITERIA

A. MANDATORY CRITERIA

The City will only consider proposals from Respondents who, through their proposal, effectively demonstrate:

1. Professional history of successfully and reliably providing similar goods and services in similar scopes to similar entities.

2. That they are in good standing with the City, as in accordance with the provisions of City of Covington Code of Ordinances § 35.003, including possession of current occupational license for City of Covington and Kenton County, Kentucky).

3. That they are not involved in any adverse claims against the City and are not delinquent in their financial obligations to the City.

4. That they meet or exceed all legal, regulatory, and licensing requirements related to the proposed services, including current and legal organization in good standing in the Kentucky Commonwealth, or licensure to conduct business in the Kentucky Commonwealth.

Remainder of page intentionally blank

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B. EVALUATION CRITERIA

The City will evaluate each properly and timely submitted proposal. The City’s contractual award and/or contractual award recommendation, if any, will be determined by its consideration of the following criteria and associated weighting factors:

1. Final award will be contingent on the Respondent submitting an acceptable development proposal for the property, which will include detailed information responsive to the foregoing list of items.

2. The City may, in its sole discretion, expand or reduce the criteria upon which it bases its final decisions regarding selection of the developer for these parcels.

C. REVIEW/SELECTION PROCESS

1. The City will appoint a Proposal Evaluation Committee (PEC”) to review proposals in compliance with the applicable City policies and practices for so doing. The Evaluation Committee will be delegated authority and responsibility to comparatively analyze properly and timely submitted proposals, and to score and rank them.

Ref.

No. Criteria: Weight /

Factor:

The experience and the financial and organizational capacity of the developer in successfully planning and completing development projects of similar type and scale, on time and within budget. The developer’s development track record with the City of Covington, including any history of meeting (or not meeting) its contractual commitments to the City.

2 The market and financial feasibility of the project. 15

3 Proposed Purchase Price of the City Property. 5

Intended Use of the Property (Affordable housing development most preferred, workforce housing is second preference)

5 Verified Source of Funds or Proof of Financing to Complete Project. 20

6 Timeline for project completion. 10

The completeness of the proposal, and any other factors that, in the opinion of the City, affect the likelihood that the successful proposer will promptly execute the real estate transaction with the City.

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a. The Evaluation Committee may request additional information, clarification, and/or oral presentations relating to any, all, or none of the proposals its evaluating. Any such request and responses thereto shall remain within the evaluative delegated scope of the Committee.

b. Respondents may and are encouraged to be responsive to such requests, which shall augment, and supplement submitted proposals, but may not materially alter or change submitted proposal offerings.

c. The Evaluation Committee will report the results of its work to the City

Manager for consideration. The City Manager may also request clarifications, additional information, and/or negotiation and will determine whether to recommend action to the Covington Board of City Commissioners for its consideration.

d. The Covington Board of City Commissioners is the sole authority regarding contractual awards and reserves all rights within its auspices to reject any and all proposals, as well as to waive as an informality any irregularity contained in any proposal.

2. Acceptance

Submittal of a proposal indicates acceptance by the Respondent of the terms and conditions herein stipulated, unless clearly and specifically otherwise noted in the submitted response and confirmed in the contract between the City and the Respondent.

3. Interested Party Questions

The City provides opportunity and prescribes the process for interested parties to ask questions of or seek clarifications from the City, responses to which may facilitate proposal development through the Request For Information (“RFI”) portion of the RFP.

a. All questions and/or clarification requests should be submitted in writing by electronic mail directly to Peter Hager, Procurement Officer, at Peter.hager@covingtonky.gov in accordance with the herein published Timeline Of Events.

b. Properly and timely received RFI’s will be documented, along with the City’s responses thereto, and (generically) published by the City to its procurement portal (https://covingtonky.bonfirehub.com) in accordance with the Timeline Of Events herein published. It is and shall remain interested parties’ onus to obtain this information which, by and upon its publication, functions as addendum to this RFP, binding as scope of work and/or specification amendment, prior to submittal of a Proposal.

mailto:Peter.hager@covingtonky.gov https://covingtonky.bonfirehub.com/

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4. Award Properly and timely received proposals will be evaluated by the City as herein stipulated. Recommendation(s) for contractual award, if any, will be made by the City Manager to the Covington Board of City Commissioners for consideration, based upon the City’s best interests as determined exclusively by the proper officials.

VI. GENERAL TERMS AND CONDITIONS

A). GENERAL INFORMATION

The City is a Kentucky Home Rule class City. The executive and legislative authority is vested in the Board of Commissioners, which consists of the Mayor and four City Commissioners. The City Manager is the chief administrative officer of the City and responsible for day-to-day operations. The City Manager is assisted by various department heads and City staff, including a Police Chief, Fire Chief, Finance Director, City Solicitor, Economic Development Director, Neighborhood Services Director, and Director of Public Works.

The City has a number of boards and commissions pursuant to state law, local ordinance, or both. While some boards are comprised wholly or partially of City employees or officials, others are comprised of citizens of the City who are not otherwise employed by the City (e.g. Code Enforcement Board, Board of Architectural Review and Development).

B. PROPOSAL GUARANTEE / AWARD PROCEDURE

It is anticipated that a recommendation for award for this Proposal will be made no more than forty-five (45) days after the Proposal due date. All interested parties are required to guarantee their Proposals as an irrevocable offer valid for ninety (90) days after the Proposal due date. The City in its sole and absolute discretion shall have the right to award a Proposal for any or all items/services listed in each Proposal, shall have the right to reject any and all Proposals as it deems to be in its best interests, to waive formalities and reasonable irregularities in submitted documents, shall not be bound to accept the lowest Proposal and shall be allowed to accept the total Proposal of any one vendor.

C. REVISIONS

If it becomes necessary to revise any part of this Request, a written addendum will be made available to the public via publication on the City’s website, www.covingtonky.gov.

The City is not bound by any oral representations, clarifications, or changes made by any City employee, unless such clarification or change is provided to all Respondents via written addendum from an authorized representative of the City, and posted to the City’s website.

D. ANTI-DISCRIMINATION STATEMENT

The City expressly prohibits discrimination of any kind or manner. The City shall not discriminate against any individual or vendor based on: race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, marital status, parental status, familial status, place of birth, disability, or natural texture, color of hair, hair styles, or protective hair styles (including, but not limited to braids, locks, twists, and coverings).

In accordance with the City’s Human Rights ordinances, the selected Respondent agrees that it shall not in any manner discriminate on the basis of any protected class, including but not limited to: race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, marital status, parental status, familial status, place of birth, http://www.covingtonky.gov/

RFP260407 Page 16 disability, or natural texture, color of hair, hair styles, or protective hair styles (including, but not limited to braids, locks, twists, and coverings). See City of Covington Code of Ordinances § 32.040 et. seq.

The Respondent shall additionally be required to comply with the anti-discrimination and affirmative action requirements for Respondents contained in

KRS 45.570.

E. PROFESSIONAL REFERENCES AND EXPERIENCE

All interested parties are required to submit with their Proposal a comprehensive list of references. Interested parties should provide a minimum of three (3) references in which they have provided similar or related services. References shall need to include at a minimum: company name, address, telephone number and contact person. Responding parties agree to authorize the City to verify references provided, to determine quality and manner of previous work performed.

F. COMPLIANCE WITH LAWS

All Respondents shall observe and comply with all regulations, laws, and ordinances of local, state, and federal governments as they apply to this Request for Proposal.

G. DEVIATIONS FROM SPECIFICATIONS

Any deviations from the requested specifications or the terms and conditions of this Request, must be clearly stated in your Proposal. Any significant limitation in scope or manner of proposed work, restrictive conditions, etc., should be clearly disclosed.

Responses failing to meet all of the specifications will not necessarily be rejected, but any deviations must be clearly noted to be considered.

H. TERMS OF PROPOSAL

The City requests to view applicable pricing information for products and services from qualified vendors who can provide and meet all specified requirements of this Proposal for a one (1) time audit.

I. SUBCONTRACTING

The City is seeking responses from full-service providers. The requirements of this Proposal shall not be subcontracted to other agents, absent express written agreement from the City permitting such assignment.

J. INSURANCE REQUIREMENTS

1. Policies, Coverages, and Endorsements: Respondent agrees to maintain, at its sole cost and expense, the below insurance policies in accordance with the minimum coverages and limits listed herein.

a. Commercial General Liability Insurance.

i. Each Occurrence $1,000,000.

ii. General Aggregate $2,000,000.

b. Professional Liability Insurance. Insurance providing coverage for (i) claims arising from the errors or omissions of the Respondent or its sub-contractors; and

(ii) the negligence or failure to render a professional service by the Respondent or its sub-contractors. The insurance policy should provide coverage in the amount of $2,000,000 each occurrence and $2,000,000 annual aggregate. The policy must provide for the protection of professional work for two (2) years after completion of the work.

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c. Worker’s Compensation Insurance. Responses to this Proposal will serve as an affirmation that Respondents are in compliance with the Commonwealth of Kentucky’s requirements for Worker’s Compensation Insurance, KRS Chapter

342. Should Respondent receive an award of contract and enter into an agreement with the City, the Respondent confirms their ongoing compliance with KRS Chapter 342 throughout the lifetime of their agreement with the City.

2. Subrogation. Respondent agrees to a waiver of subrogation to the effect that the issuer waives any claim or right in the nature of subrogation to recover against the City, its officers, agents and employees. An endorsement should be furnished to the City upon request, and prior to an award of service.

3. Proof of Insurance: Respondent should include a copy of a valid Certification(s) of

Insurance (COI), which will be used to verify the insurance requirements listed herein.

After ‘Notice of Award,’ and prior to contract execution, any Respondent, or Sub- Respondent, performing on-site work at any City location shall be required to name the ‘City of Covington, KY’ as an ‘Additional Insured,’ on a valid Certificate of Insurance (COI) for the original policy, and all renewals or replacements during the term of the agreement.

4. Cancellation: All aforementioned policies, specifically worker’s compensation and general commercial liability, shall be endorsed to provide thirty (30) days advanced written notice to the City of cancellation, nonrenewal, or any reduction in coverage.

Mailed to: City Solicitor, 20 West Pike Street, Covington KY 41011.

K. BUSINESS REGULATORY LICENSE.

Respondent shall acquire, or demonstrate prior to acquisition of, a City of Covington Business Regulatory Licenses prior to commencing Work. Respondent shall also ensure that any Sub- Respondent(s) has acquired all licenses necessary to do business in the City of Covington.

L. INDEMNIFICATION

Respondent shall agree to indemnify and hold harmless the City and its directors, officers, employees and agents from all suits, actions, claims or cost of any character, type or description brought or made on account of any loss, expense, liability, damage, claim, including but not limited to personal injury and/or death sustained by any person(s) or property arising out of the acts or negligence of the Respondent, the Respondent’s personnel, its agents, and employees, occurring during the performance of its duties. Respondent shall defend City, its officers, agents, and employees (i) against any suit, proceeding, claims for losses, costs, damages, or expenses including, without limitation, charges for personal injury, death or property damage that arise out of any and all acts or omissions of employees or agents Respondent in connection with the services; and (ii) shall pay all damages, costs, and expenses in connection with such actions, including City’s attorneys’ fees.

M. NON-COMPLIANCE WITH PROPOSAL

It is understood and agreed upon by all parties, in the event of an award of contract, if said contract fails to meet the terms and conditions accepted by the City as specified in this Request for Proposal, and any prior agreements leading up to contract, then the City shall at its sole option have the right to:

1. Cancel the contract in its entirety; OR

2. Require the Vendor to provide the services as stated in this Proposal at the proposed price.

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N. RESPONSE REQUEST DISCLAIMER

This Request for Proposal does not commit the City to enter into a contract, or award any services in relation to this specific document, nor does it obligate the City to pay any costs incurred in preparation or submission of a Proposal or in anticipation of a contract.

O. AFFIDAVITS

Each Respondent must complete and submit with their response the attached ‘Non-Collusion Affidavit,’ ‘Campaign-Finance Affidavit,’ and the ‘Certification Against Conflicts of Interest, Gratuities, and Kickbacks.’

P. CLAIMS AGAINST THE CITY

In consideration of the right to respond to this RFP, Respondent, waives any claim, liability or expense whatsoever against the City and its Staff, Commissioners, and agents by reason of any or all of the following: any aspect of this RFP, the evaluation process, the selection process, or any part thereof, any informalities or defects in the administration of this solicitation, the failure to enter into an agreement, any statements, representations, acts or omissions of the City or it agents.

Q. GOVERNING LAW

This solicitation and any agreement resulting from this solicitation shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. Any dispute arising under this solicitation shall be resolved in a court of competent jurisdiction in Kenton County, Kentucky.

R. COMPETITIVE NEGOTIATIONS

It is the intent of the City that this RFP is conducted according to the competitive negotiation procedures set forth in KRS 45A.370. It shall be the Vendor's responsibility to advise the City if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Proposal to a single source. Such notification must be submitted in writing and must be received no later than three (3) days after the opening date.

S. PUBLIC INFORMATION NOTICE

All Proposals submitted to the City will be used solely for the purpose of evaluating the Proposal for a possible award. The City retains the right to provide copies of received Proposals and associated materials to its staff, legal, technical, and financial advisors and representatives. Respondents should take care not to provide any confidential information, trade secrets or other intellectual property, that they do not want to be received by City staff.

Please note that all information submitted for review may be subject to the Kentucky Open Records Act and may be made available upon request by the public. Respondents should identify any confidential, proprietary information, or trade secrets and provide justification as to why the disclosure of the records would permit an unfair commercial advantage to the Respondent’s competitor.

T. AUDIT OF RECORDS

The Successful Respondent shall maintain books and records relating to this proposal and agreement for a period of five (5) years from the date of final payment under the contract in accordance with KRS 45A.410. Respondent acknowledge that the terms of 45A.410 regarding inspection of books, records, and the place of business of successful Respondent shall apply to the contract for the work.

RFP260407 Page 19

U. INDEPENDENT CONTRACTOR

The relationship of the Successful Respondent and City established by the resulting contract shall be one of independent Respondents. Respondent agrees that it shall be considered an independent Respondent and that there is no employment relationship created between Respondent and City, or between Respondent’s employees, agents, and subcontractors and City. Respondent and its employees, agents and Respondents performing services hereunder shall not be entitled to any employee benefits of City.

VII. SPECIFIC PARCELS OFFERED FOR SALE

The following seventeen (17) parcels (a through q) are available and offered for sale.

Proposals shall clearly indicate which specific parcel(s) Respondent proposes to acquire and, if proposing to acquire more than one (1) parcel, shall distinctly and discretely describe in detail the proposed offer to acquire each parcel.

a. 866 WESTERN AVE

b. 867 WESTERN AVE

c. 871-73-77 WESTERN AVE

d. 1614 MAY ST

e. 2018 GREENUP ST

f. 20 15TH ST W

g. 407 BYRD ST

h. 310 BERRY ST

i. 1213 GARRARD ST

j. 216 TREVOR ST

k. 330 MARTIN LUTHER KING JR ST E

l. 404 11TH ST E

m. 402 11TH ST E

n. 1225 BANKLICK ST

o. 1227 BANKLICK ST

p. 110 PLEASANT ST (Must be acquired in combination with 1318 Scott St)

q. 1318 SCOTT ST (Must be acquired in combination with 110 Pleasant St)

Remainder of page intentionally blank

RFP260407 Page 20

A. PARCEL DESCRIPTIONS

PIDN Google Map Zoning Neighborhood (Estimated)

SQ FT

(Estimated)

ACRES

040-44-01-005.00 867 Western Ave. Semi-Urban

Residential Lewisburg 9,650.06 0.221

040-44-01-006.00 871-873-877 Western Ave.

Semi-Urban Residential

Lewisburg 28,660.18 0.658

040-44-03-014.00 866 Western Ave. Semi-Urban Residential

Lewisburg 6,059.75 0.139

055-11-18-028.00 1614 May St. Semi-Urban Residential

Peaselburg 1,885.06 0.043

054-22-28-010.00 1225 Banklick St. Semi-Urban Residential

Westside 2,431.83 0.056

054-22-28-011.00 1227 Banklick St. Semi-Urban Residential

Westside 2,416.16 0.055

055-32-04-103.00 2018 Greenup St. Semi-Urban Residential

Wallace Woods 2,574.99 0.059

054-24-20-021.00 110 Pleasant St.

(Combine with 1318 Scott St.)

Semi-Urban Residential

Eastside 507.46 0.012

054-24-20-023.00 1318 Scott St.

(Combine with 110 Pleasant St)

Semi-Urban Residential

Eastside 2,164.15 0.05

055-13-04-009.00 20 West 15th St. Downtown Core Historic West 15th Street

2,939.87 0.067

055-31-06-004.00 407 Byrd St. Semi-Urban Residential

Helentown 2,549.99 0.059

054-22-15-017.00 310 Berry St. Traditional Urban Residential

Westside 3,110.71 0.071

054-24-25-015.00 1213 Garrard St. Semi-Urban Residential

Eastside 1,982.54 0.046

054-24-25-020.00 216 Trevor St. Semi-Urban Residential

Eastside 2,062.57 0.047

054-42-02-017.00 330 East Martin Luther King Jr St.

Semi-Urban Residential

Eastside 2,322.95 0.053

054-42-07-006.00 404 East 11th St. Semi-Urban Residential

Eastside 2,332.81 0.054

054-42-07- 007.00

402 East 11th St. Semi-Urban Residential

Eastside 2,332.80 0.054

1. Applicable Planning Framework Click on the blue hyperlink above under, “Zoning”, and you will be taken to the section of the Covington Zoning Code.

2. Map Click on the blue hyperlink address under, “Google Map”, and you will be taken to the property inside Google Maps.

https://maps.google.com/maps/place/867%20WESTERN%20AVE,+Covington+KY/@39.0786947738823,-84.524478479076820z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/871-73-77%20WESTERN%20AVE,+Covington+KY/@39.0784212077827,-84.524457120051520z https://maps.google.com/maps/place/871-73-77%20WESTERN%20AVE,+Covington+KY/@39.0784212077827,-84.524457120051520z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/866%20WESTERN%20AVE,+Covington+KY/@39.0787912561362,-84.523623163247120z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/1614%20MAY%20ST,+Covington+KY/@39.070290873167,-84.514198233590720z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/1225%20BANKLICK%20ST,+Covington+KY/@39.0761173575584,-84.512742652926620z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/1227%20BANKLICK%20ST,+Covington+KY/@39.0760532294529,-84.512727455024520z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/2018%20GREENUP%20ST,+Covington+KY/@39.0668412681928,-84.502521050030920z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/110%20PLEASANT%20ST,+Covington+KY/@39.0763014339469,-84.506114343006720z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/1318%20SCOTT%20ST,+Covington+KY/@39.0763289920473,-84.506268790421520z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/20%2015TH%20ST%20W,+Covington+KY/@39.0741889539897,-84.508439999856320z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-50 https://maps.google.com/maps/place/407%20BYRD%20ST,+Covington+KY/@39.0757021724816,-84.50043830208220z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/310%20BERRY%20ST,+Covington+KY/@39.0785842001918,-84.514556767567520z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-52 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-52 https://maps.google.com/maps/place/1213%20GARRARD%20ST,+Covington+KY/@39.0779307011505,-84.50398811211920z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/216%20TREVOR%20ST,+Covington+KY/@39.0778879473085,-84.50444884999120z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/330%20MARTIN%20LUTHER%20KING%20JR%20ST%20E,+Covington+KY/@39.0788614916121,-84.502508730394620z https://maps.google.com/maps/place/330%20MARTIN%20LUTHER%20KING%20JR%20ST%20E,+Covington+KY/@39.0788614916121,-84.502508730394620z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/404%2011TH%20ST%20E,+Covington+KY/@39.0801281914675,-84.502441950054420z http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 http://online.encodeplus.com/regs/covington-ky/doc-viewer.aspx#secid-45 https://maps.google.com/maps/place/402%2011TH%20ST%20E,+Covington+KY/@39.0801146169015,-84.502528273240320z

RFP260407 Page 21

CITY OF COVINGTON

Attachment A:

Accident Waiver and Release of Liability

This is an Accident Waiver and Release of Liability agreement between the City of Covington, Kentucky, (hereafter “Covington”) and _______________________________ (hereafter “Interested Party”).

Interested Party wishes to enter the following City of Covington owned property to inspect, measure, and photograph / record (hereafter the "Activity").

The property is located at as listed and described in the City’s RFP260407, Covington, KY (hereafter the “Property”).

Covington has agreed to accommodate Interested Party and allow him, her, or them to enter the Property in order that the Activity may be performed. For adequate consideration, receipt of which is hereby acknowledged, Covington and the undersigned hereby agree as follows:

Interested Party and its employees, agents, subcontractors and any and all persons retained by or associated with Interested Party that will perform the actions related to the Activity upon the Property agree to ASSUME ALL OF THE RISKS OF PARTICIPATING IN THIS ACTIVITY, including but not limited to any risks that may arise from negligence or carelessness on the part of those being released (Covington, its departments, employees, agents, firemen, administrators, mayor, city commissioners, and any other persons employed by or otherwise affiliated with Covington) from dangerous or defective equipment or property owned, maintained or controlled by Covington, or because of its possible liability without fault.

Covington and the undersigned hereby certify that anyone engaging in the above Activity is physically fit, has sufficiently prepared or trained for participation in the Activity, and has not been advised to not participate by a qualified medical professional; and, certifies that there are no health-related reasons or problems which preclude participation in the Activity. The undersigned acknowledges that this Accident Waiver and Release of Liability Form will be relied upon by Covington and that it will govern the undersigned's actions and responsibilities in regard to the Activity.

RFP260407 Page 22

For adequate consideration, the undersigned hereby acts for the undersigned, its/his/her executors, administrators, heirs, next of kin, successors, agents, sub-contractors~ affiliates, employees and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this event.

(B) I INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons being released from any and all liabilities or claims made as a result of participation in the Activity, whether caused by the negligence of release or otherwise.

The undersigned acknowledges that Covington and those being released are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity related to the Activity.

The undersigned acknowledges that this Activity may involve a test of a person's physical and mental limits and may carry with it the potential for death, serious injury and property loss. The risks may include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of buildings, condition of participants, equipment, vehicular traffic, actions of other people including, but not limited to city employees, participants, volunteers, and spectators.

The undersigned hereby consents to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity or event.

I CERTIFY THAT I HAVE READ THIS DOCUMENT, AND I FULLY UNDERSTAND ITS

CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT

AND I SIGN IT OF MY OWN FREE WILL. I AM SIGNING IT FREELY AND

VOLUNTARILY AND I UNDERSTAND I DO NOT HAVE TO SIGN IT.

Signed, Signature - Interested Party

Print Name

Date

RFP260407 Page 23

Attachment B:

NON-COLLUSION AFFIDAVIT

STATE OF :

:SS

COUNTY OF :

being first duly sworn, deposes and says that he is

(Sole Owner/Partner/President/Secretary/Other Title) of , who on , (Name of Submitter) (Date Submitted)

2026, submitted to a proposal as set forth in the attached copy; that all statements of fact in such proposal are true; that such submission was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such submission is genuine and not collusive or sham; that said submitter has not directly or indirectly, by agreement, communication of conference with anyone attempting to induce action prejudicial to the interests of the public body which is to award the contract, or of any other submitter or anyone else interested in the proposed contract; and further, that prior to the public opening and reading of proposals, said submitter,

(a) did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;

(b) did not directly or indirectly, collude, conspire, connive or agree with anyone else that said submitter or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal;

(c) did not, in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the bid price of said submitter or of anyone…