1-RFP Summary - Banking.docx
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- Request for Proposal - Banking Services
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- Luzerne County, Pennsylvania
About this file
This Request for Proposal Summary is issued by the Lycoming-Clinton Joinder Board (LCJB), a Pennsylvania government entity, soliciting proposals from qualified financial institutions to provide comprehensive banking and financial services. The LCJB seeks accurate and timely depository and account maintenance services across multiple accounts including Children and Youth, MH/ID/EI Programs, HealthChoices Joinder Operating, Joinder Payroll, and LC Grants Checking accounts, with average monthly activity ranging from minimal transactions to 154 ACH transactions depending on the account. Required services include monthly account statements with check images, remote deposit capture with two terminals, online account access, online ACH payments with a daily limit of $4,000,000, online ACH receipts with a $5,000 daily limit, EDI reporting, ACH debit block and check positive pay fraud prevention services, and assignment of a local relationship manager. The deadline for submitting questions is 4:30 p.m. on September 18, 2026, with sealed proposals due electronically through PennBid by 4:30 p.m. on September 25, 2026. The LCJB anticipates notifying the successful institution of its intent to award the contract within 45 calendar days following the proposal due date, with an anticipated award date of October 15, 2026. Proposals must remain valid for 45 days following the due date, and proposers should be available during the week of September 28, 2026, to answer questions regarding their submissions.
Responding banks must provide pricing information including minimum compensating balances, applicable interest rates for each account, and a complete list of all banking service charges. Additionally, proposals must include two lines of credit: one for the MH/ID/EI program in the amount of $2.5 million with historical average balance of $200,000 since January 2023, and one for the Children & Youth Program also in the amount of $2.5 million with a historical average balance of approximately $271,000 since January 2023. Banks must describe their fraud protection programs, affirm they will reimburse the LCJB for expenses related to acquisition, merger, or corporate restructuring, outline security protocols for online services including ACH and wire transfers, provide a detailed conversion plan with schedule beginning from the anticipated award date, describe training offered to LCJB personnel, demonstrate past performance and experience in the nonprofit and government banking sector with audited financial statements, and provide three customer references from similar organizations. The LCJB reserves the right to accept or reject any or all proposals and is not obligated to reimburse proposers for any costs incurred in preparing and submitting proposals or participating in related activities.
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Text version
LYCOMING-CLINTON JOINDER BOARD
REQUEST FOR PROPOSAL – BANKING SERVICES
The Lycoming-Clinton Joinder Board (LCJB) is soliciting proposals from qualified financial institutions to provide banking and related financial services. It is the Joinder’s goal to receive accurate, timely depository and account maintenance services; minimize risk of loss; receive sound investment and banking service advice; and utilize modern electronic and automated banking options to accomplish these goals at a reasonable price.
GENERAL CONDITIONS
A. The deadline for submitting questions is 4:30 p.m., September 18, 2026. All questions regarding this proposal shall be submitted through the “Ask a Question” feature in PennBid. All sealed proposals must be submitted electronically through the PennBid website, PennBid, on or before 4:30 p.m., September 25, 2026. Proposals received after the stated deadline will not receive consideration.
B. It is understood that the proposal submitted shall remain valid for forty-five (45) days following the proposal due date stated in Section A. An appropriate representative of the financial institution should be available during the week of September 28, 2026, to answer any questions regarding the submitted proposal. The Lycoming-Clinton Joinder Board may conduct oral interviews with some or all proposers but is not required to do so.
C. The successful financial institution will be notified of the Lycoming-Clinton Joinder Board’s intent to award the contract within forty-five (45) consecutive calendar days following the due date specified in Section A above. The contents of the proposal, and any clarification thereto submitted by the successful financial institution, shall become part of the contractual obligation and be incorporated by reference into the ensuing contract.
D. The Lycoming-Clinton Joinder Board reserves the right to accept or reject any or all proposals, to accept any part of a proposal without accepting the whole thereof, or to accept such proposal as it deems to be in the best interest of the Lycoming-Clinton Joinder Board. It is understood that all proposals will become part of the official file on this matter without obligation to the Lycoming-Clinton Joinder Board.
1. Current Accounts:
The following is a list of the accounts maintained by the Lycoming-Clinton Joinder Board with the average monthly activity for each:
| Children and Youth | MH/ID/EI Programs | ||
| Checks Written | 50 | Checks Written | 13 |
| Checks Deposited | 17 | Checks Deposited | 16 |
| ACH Transactions | 154 | ACH Transactions | 69 |
| HealthChoices | Joinder Operating Account | ||
| Checks Written | 3 | Checks Written | 29 |
| Checks Deposited | 6 | Checks Deposited | 25 |
| ACH Transactions | 27 | ACH Transactions | 66 |
Joinder Payroll Account LC Grants Checking
| Checks Written | 0 Checks Written | 29 |
| Checks Deposited | 12 Checks Deposited | 25 |
| ACH Transactions | 1 ACH Transactions | 66 |
2. Services Required:
Each bank submitting a proposal must be able to provide the services below or equivalent alternatives.
a. Monthly account statements, including check images, as of the last day of the month, to be available online and mailed.
b. Remote Deposit Capture Service, 2 terminals/devices.
c. Online access to all accounts for the purposes of account transfers, ACH, and other online banking services.
d. Online ACH Payments with a daily limit of $4,000,000 (HealthChoices).
e. Online ACH Receipts with a daily limit of $5,000.
f. EDI Reporting for incoming ACH transactions.
g. ACH Debit Block and Check Positive Pay Fraud Prevention Services for all accounts.
h. Assignment of a local relationship manager to coordinate account services and expedite the solution of any problem during the contract period.
3. Information Required:
Each bank submitting a proposal must provide the following information.
a. The minimum compensating balance (if required) for each account.
b. Applicable interest rates for each account.
c. A complete list of all charges for banking services.
d. A thorough description of your bank’s programs or processes that are in place to protect the Lycoming-Clinton Joinder Board from online fraud.
e. The bank must affirm that in the event of an acquisition, merger or corporate restructuring, the bank will reimburse the Lycoming-Clinton Joinder Board for any related expenditures.
4. Taxable Line of Credit for the Lycoming-Clinton Joinder Board/MH/ID/EI:
Line of Credit proposal for the Lycoming-Clinton Joinder Board’s MH/ID/EI program in the amount of $2.5 million that will be used to fund short-term cash flow needs. Usage of the line of credit since January 2023 has had, on average, a balance of $200,000.
5. Taxable Line of Credit for the Lycoming-Clinton Joinder Board/Children & Youth Services:
Line of Credit proposal for the Lycoming-Clinton Joinder Board’s Children & Youth Program in the amount of $ 2.5 million that will be used for funding short-term cash flow needs. Usage of the line of credit since January 2023 has had an average balance of approximately $271,000.
6. Security Protocols:
Describe the security protocols for online services, including ACH and Wires. How is authentication and authorization provided?
7. Conversion Plan:
a. Describe the plan your bank would use to coordinate a smooth transition from our current bank. Provide a schedule starting with the anticipated award date of October 15, 2026.
b. What kind of training would be offered to our personnel for the operation and use of the bank’s services and automated systems in all areas of banking services?
8. Past Performance:
a. Describe the entity’s dedication, success, and experience related to the nonprofit/ government banking sector.
b. Please provide a copy or link to the bank’s most recently audited financial statements.
c. Describe the quality of the bank’s performance based on previous business relationships within the two-county region.
9. References:
Please provide three (3) customer references from organizations similar in nature to the Lycoming-Clinton Joinder (i.e., budget size, assets, nonprofit, government, and or human services in scope).
Proposers electing to respond to this proposal are responsible for all costs incurred in the preparation and submission of proposals; demonstrations; interviews; preparation of responses to questions and requests for additional information; for contract discussions; or for anything in any way related to this proposal. The LCJB is not liable for any costs incurred by a proposer in response to this proposal and the proposer (including all related parties) disclaims and voluntarily and knowingly waives any and all rights to reimbursement for any such costs.
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