1_-_RFP_HM15013_-_Notice_to_Service_Providers___Map.pdf

NOTICE TO SERVICE PROVIDERS

RFP HM15013 - AUDIO VISUAL & STAGING EQUIPMENT

FOR 2017 COMMENCEMENT AND 2017 CONCERT UNDER THE STARS

California State University, Fullerton is seeking proposals from qualified companies for rental of audio/visual and staging equipment, including all labor, materials, and staffing, for 2017 Commencement Ceremonies scheduled for Saturday, May 20 and Sunday May 21, 2017 and 2017 Concert Under the Stars scheduled for a Saturday in September, 2017 (date TBD).

2017 Commencement Ceremonies The University Commencement Ceremony begins at 8:00 a.m. each day which includes a formal processional, vocal soloist, and VIP speeches shown on a large LED screen and broadcast over the Internet and local television stations. Attendance is expected to reach approximately 35,000 guests per day. Immediately following the University Ceremony, beginning at approximately 9:30 a.m., smaller College/Department Ceremonies take place at an anticipated 13 venues around campus and each venue will require its own sound system. Please visit the Commencement website (www.fullerton.edu/commencement) to view event map, photo, and video.

2017 Concert Under the Stars Cal State Fullerton’s signature, annual community outreach and fundraising event, Concert Under the Stars, draws approximately 6,000 attendees each year who dine al fresco “under the stars” while enjoying an evening of fireworks and musical entertainment provided by alumni and students. Gates open at 5:00 p.m., concert begins at 7:30 p.m. and fireworks conclude by 10:00 p.m. Please visit the Concert Under the Stars website (www.fullerton.edu/concert) to view event map, photos and video.

Mandatory Site Visit (2016 Commencement Only): Interested parties must attend at least one day of the 2016 Commencement Ceremonies held on Saturday, May 21 and Sunday, May 22, 2016, at California State University, Fullerton. Parking is available at the College Park (CP) Parking Lot, all Proposers are required to sign in at the Information Booth in the lobby of the Pollak Library (PL) between 7:00 a.m. – 9:00 a.m. (see attached Campus Map). Proposers should plan to spend approximately 3 hours to observe all venue layouts and ceremonial activities.

Award shall be made in accordance with RFP documents, Disabled Veteran Business Enterprise (DVBE) requirements are waived for this solicitation in the best interests of the University, however DVBE incentives will apply in addition to Prevailing Wage Rates.

RFP RELEASE DATE: The RFP will be released approximately 60 (sixty) days after the 2016 Commencement Ceremony only to those Proposers who attended the Mandatory Site Visit.

RFP DUE DATE: Tuesday, August 23, 2016 @ 2:00 p.m.

CONTACT: Hector Muniz, Buyer III

Phone: (657) 278-5136 hmuniz@fullerton.edu

ENTRANCE NUMBERS

FOLINO DRIVE

SHORT TERM VISITOR PARKING

NUTWOOD PARKING STRUCTURE

ARTS DRIVE

STUDENT UNION WAY

GYMNASIUM DRIVE

WEST CAMPUS DRIVE

CHILDREN’S WAY

STADIUM WAY

ASSOCIATED ROAD

STUDENT HOUSING II

STUDENT HOUSING II I

STUDENT HEALTH CNTR.

STUDENT REC. CNTR

TITAN BOOKSTORE

TITAN HOUSE

TITAN STUDENT UNION

TRI GEN

UNIVERSITY HALL

UNIVERSITY POLICE

VISUAL ARTS

VIC - ARTS DR

VIC - EASTSIDE

VIC - ASSOCIATED RD

SH II

SH II I

SHCC

SRC

TB

TH

TSU

TG

UH

UP

VA

VIC 1

VIC 2

VIC 3

ii i

HUMANITIES

JEWEL PLUMMER COBB RES. HALLS

KINESIOLOGY & HEALTH SCIENCE

LANGSDORF HALL

McCARTHY HALL

MARRIOTT HOTEL

MILITARY SCIENCE LEADERSHIP EXCELLENCE

NUTWOOD PARKING STRUCTURE

POLLAK LIBRARY

PARKING & TRANSPORTATION SERVICES

RUBY GERONTOLOGY CENTER

SPORTS COMPLEX

STATE COLLEGE PARKING STRUCTURE

STEVEN G. MIHAYLO HALL

H

JPCR

KHS

LH

MH

M-HTL

MS

NPS

PL

P&TS

RGC

SC

SCPS

SGMH

AHH

AO

AVC

CC

CJ

CP

CPAC

CY

DBH

EPS

EC

ECS

EHS

GAH

GH

ARBORETUM HERITAGE HOUSE

ARBORETUM OFFICE

ARBORETUM VISITOR CENTER

CHILDREN’S CENTER

CARL’S JR.

COLLEGE PARK

CLAYES PERFORMING ARTS CENTER

CORPORATION YARD

DAN BLACK HALL

EASTSIDE PARKING STRUCTURE

EDUCATION CLASSROOM BUILDING

ENGINEERING COMPUTER SCIENCE

ENVIRONMENTAL HEALTH & SAFETY

GOLLEHER ALUMNI HOUSE

GREENHOUSE

K E Y T O C A M P U S B U I L D I N G S hmuniz Callout Mandatory Site Visit Pollack Library 1st Floor - Registration Booth hmuniz Callout Parking College Park (CP)