1-RFP-911 FACILITY STUDY.pdf

REQUEST FOR PROPOSAL

Proposal No.: RFP4375

Subject: 911 Facility Feasibility Study

Closing Date: Proposals must be received no later than 1:30 p.m. on June 04, 2026. Proposals should be submitted electronically through Bonfire.

Proposals will also be accepted at the following address with the bid number and subject indicated on the envelope:

Office of the Purchasing Agent City of Jefferson 320 E McCarty St Jefferson City, MO 65101

Purchasing Agent: Megan Stephenson Mstephenson@jeffersoncitymo.gov 573-634-6324 mailto:Mstephenson@jeffersoncitymo.gov

REQUEST FOR PROPOSALS

Consultant for 911 Facility Feasibility Study

FOR THE CITY OF JEFFERSON

1. REQUEST FOR PROPOSAL

A. Project Overview The City of Jefferson is seeking proposals from qualified firms to conduct a comprehensive 911 Facility Feasibility Study for the Jefferson City Police Department and Cole County Emergency Medical Services. The purpose of this study is to evaluate the current and future facility needs of both emergency communications operations and determine the most feasible facility solution to support long-term public safety communications needs.

The study shall examine existing facility conditions, operational and spatial requirements, infrastructure and systems needs, site alternatives, threat and resilience considerations, conceptual facility options, and rough order-of-magnitude project costs. The selected consultant shall provide a final report and presentation identifying findings, options, and recommendations for future decision-making.

This project will be funded by the Community Development Block Grant – Disaster Recovery (CDBG-DR).

CDBG-DR funds cover planning activities that promote mitigation, preparedness, and resilience of Cole County, Missouri. As required by the Federal Register Notice (FRN), the firm must consider the following:

• Benefit to Most Impacted and Distressed Area (MID)

The 911 Facility Feasibility Study will directly benefit the Most Impacted and Distressed (MID) area by evaluating long-term facility solutions that strengthen the reliability, continuity, and resilience of emergency communications services relied upon by residents, businesses, and visitors within the MID. The study will assess current facility limitations, future space and infrastructure needs, and potential options for a hardened and sustainable communications facility that can better withstand disruptions and support uninterrupted emergency response operations. By identifying the most feasible path forward for a modernized 911 facility, the project will help protect life, safety, and property in the MID while supporting long-term disaster recovery and community resilience objectives.

• Natural Hazard Risk Assessment

An assessment of natural hazards and future extreme weather events will protect the MID by helping ensure that emergency communications services remain operational before, during, and after disaster events. By identifying risks such as tornadoes, severe storms, flooding, extreme heat, winter weather, and extended utility outages, the study can guide decisions on site selection, building hardening, backup power, redundant communications systems, drainage, and safe facility access. This allows the City to plan a 911 facility that is less vulnerable to disruption and better able to support emergency response when the MID is most at risk. In turn, the study helps protect residents, businesses, and critical services within the MID by strengthening continuity of operations, reducing downtime, and improving overall community resilience.

• Wildfire Mitigation

Although Cole County is not generally considered a high-risk forest wildfire area, the feasibility study shall address wildfire mitigation as required by the FRN. The study shall consider the potential for localized wildfire or brush fire impacts in higher-risk areas, including locations near Holts Summit and suburban or developed areas adjacent to wooded terrain, grassland, or other vegetative fuels. The assessment shall evaluate whether site selection, defensible space, building materials, access routes, and related resilience measures should be considered to reduce risk from wildfire, smoke, or fire-related access disruptions.

B. Notice to Proposers

Before submitting the response, each Proposer shall become fully informed as to the extent and character of the work required.

No consideration will be granted for any alleged misunderstanding of the equipment to be used or services to be required, it being understood that the submission of a proposal is an agreement to all items and conditions referred to herein.

The City of Jefferson is an Equal Opportunity Employer and invites the submission of proposals from minority, women, and Section 3-owned firms.

C. Proposal Submissions

Proposals must be received no later than 1:30 p.m. on June 04, 2026 Proposals should be submitted electronically through Bonfire.

Proposals will also be accepted at the following address with the bid number(RFP4375) and subject indicated on the envelope:

Office of the Purchasing Agent City of Jefferson 320 E McCarty St Jefferson City, MO 65101

Purchasing Agent: Megan Stephenson, mstephenson@jeffersoncitymo.gov, 573-634-6324

If a Proposer would like to set up a meeting to clarify any information, please send a request to Megan Stephenson (mstephenson@jeffersoncitymo.gov). Any questions answered will be released as an addendum.

Questions regarding the RFP specifications must be directed to Megan Stephenson, mstephenson@jeffersoncitymo.gov, 573-634-6324.

mailto:mstephenson@jeffersoncitymo.gov

2. SCOPE OF WORK

A. Project Objective The objective of this project is to develop a planning document that will:

• Identify the approximate size and space needs of a future 911 facility solution;

• Evaluate the suitability of existing and alternative sites/facilities;

• Assess facility, site, and infrastructure limitations and vulnerabilities;

• Examine technology and systems requirements for a mission-critical emergency communications environment;

• Develop conceptual options and associated rough-order-of-magnitude costs; and

• Provide recommendations to support short-term and long-term capital planning.

Regardless of submittal method, proposals must be received no later than 1:30 p.m. on June 04, 2026.

Proposals received after this date and time will not be considered

B. Scope of Services

The selected consultant shall provide, at a minimum, the following services:

Task 1 – Project Initiation and Kickoff The consultant shall conduct project initiation activities, including coordination with the Jefferson City Police Department, Cole County EMS, and other identified stakeholders. Services shall include:

• Conducting a kickoff meeting with the project team and stakeholders;

• Confirming project goals, schedule, milestones, communication protocols, and deliverables;

• Reviewing available background documents, studies, plans, budgets, and related materials; and

• Touring the existing facilities and any identified future or alternative sites.

Task 2 – Program Verification and Space Needs Assessment The consultant shall facilitate a program verification process to identify current and future space and operational needs. Services shall include:

• Conducting workshops and/or interviews with key stakeholders;

• Identifying operational adjacencies and workflow requirements;

• Evaluating front-of-house and back-of-house relationships;

• Documenting functional space needs and support space needs;

• Identifying future growth considerations; and

• Establishing the basis for square footage requirements and planning assumptions.

Task 3 – Existing Site and Facility Assessment The consultant shall assess the current site and existing facility conditions for each communications operation. Services shall include evaluation of:

• Existing space utilization and capacity;

• Building condition and functional limitations;

• Traffic flow, circulation, and parking;

• Access and security considerations;

• Building systems and life-cycle considerations;

• Site constraints and development limitations; and

• Potential for continued use, renovation, retrofit, or expansion.

Task 4 – Alternative Site Evaluation The consultant shall evaluate alternative sites or facility options identified by the City and County.

Services shall include:

• Development of objective site-selection criteria;

• Comparison of sites using a matrix-based evaluation process;

• Review of land availability, development constraints, and utility access;

• Consideration of proximity to related public safety operations;

• Evaluation of topography, easements, roadway access, and parking potential; and

• Identification of the most viable site options for further analysis.

Task 5 – Threat and Vulnerability Assessment The consultant shall evaluate known threats and vulnerabilities relevant to a mission-critical 911 facility. Services shall include:

• Assessment of natural and man-made threats affecting the facility and site options;

• Use of a threat assessment matrix or similar methodology;

• Identification of vulnerabilities affecting resilience and continuity of operations; and

• Development of best-practice recommendations to reduce or mitigate identified risks.

Task 6 – Systems and Infrastructure Analysis The consultant shall analyze current and future communications systems and infrastructure needs associated with the proposed facility solution. Services shall include review of:

• CAD systems;

• Voice and data radio systems;

• 911 call-handling equipment;

• Voice logging recorders;

• Telephone and network connectivity;

• State and federal system/database connectivity;

• Utility and infrastructure dependencies; and

• Space, redundancy, and continuity requirements associated with mission-critical systems.

Task 7 – Conceptual Facility Options Based on the program, site, threat, and systems analyses, the consultant shall prepare conceptual facility options. Services shall include:

• Development of schematic-level test-fit concepts;

• Preparation of at least two conceptual options, where feasible;

• Identification of operational and spatial relationships within each option;

• Comparison of the advantages and disadvantages of each option; and

• Coordination with stakeholders on option refinement.

Task 8 – Sustainability Workshop The consultant shall facilitate a sustainability workshop with project stakeholders to identify practical and cost-effective sustainability strategies appropriate for the proposed facility. The workshop shall consider opportunities to improve long-term efficiency, durability, resilience, and operating performance. Services shall include:

• Facilitating a workshop with project stakeholders and decision-makers;

• Identifying sustainability goals and priorities for the facility;

• Evaluating opportunities for energy efficiency and resource conservation;

• Considering durable materials, building systems efficiency, and life-cycle cost impacts;

• Reviewing opportunities to align sustainability measures with resilience and continuity goals;

and

• Summarizing recommended sustainability strategies for consideration in conceptual planning and cost development.

Task 9 – Cost Estimate The consultant shall prepare rough order-of-magnitude cost estimates for viable options. Cost estimates shall include, as applicable:

• Facility construction or renovation costs;

• Site development costs;

• Infrastructure and utility-related costs;

• Major systems migration or implementation costs; and

• Other significant project-related cost considerations necessary for planning purposes.

Task 10 – Project Schedule The consultant shall prepare a high-level project schedule for each recommended option. The schedule shall identify major milestones, including:

• Planning;

• Design;

• Procurement;

• Bidding;

• Construction; and

• Transition/occupancy.

Task 11 – Draft Report, Final Report, and Presentation The consultant shall prepare and submit a draft report for review by the City and County. Following review and comment, the consultant shall prepare a final report and present the study findings.

Services shall include:

• Draft report preparation;

• Incorporation of stakeholder comments;

• Final report preparation; and

• Presentation of findings and recommendations to project stakeholders and/or governing bodies.

C. Deliverables At a minimum, the consultant shall provide the following deliverables:

• Project work plan and schedule;

• Summary of data gathering and stakeholder input;

• Program verification and space needs summary;

• Existing facility and site assessment findings;

• Alternative site evaluation matrix and findings;

• Threat and vulnerability assessment summary;

• Systems and infrastructure analysis summary;

• Conceptual test-fit options;

• Rough order-of-magnitude cost estimate(s);

• High-level implementation/project schedule;

• Draft final report;

• Final report; and

• Final presentation.

D. Optional Services Proposers may identify optional services that can be provided, including:

• Funding and cost-sharing analysis for a shared or co-located facility;

• Review of grant opportunities and potential funding sources;

• Analysis of current budgets, capital plans, and recurring operating costs associated with the proposed facility; and

• Additional planning support requested by the City or County.

E. Anticipated Schedule The consultant should propose a schedule for completion of the study. The anticipated duration of the feasibility study is approximately four months from notice to proceed.

F. Consultant Qualifications Proposers should demonstrate experience using prior operational, staffing, and communications assessments as the basis for facility programming and feasibility analysis for public safety facilities and demonstrate experience in planning and evaluating mission-critical public safety facilities, including 911 centers, emergency communications centers, law enforcement facilities, fire/EMS facilities, emergency operations centers, or similar specialized facilities.

G. Criteria for Evaluation

1. Relevant Project Experience and Qualifications – 30 Points

The proposer’s demonstrated experience with 911, emergency communications, and other mission-critical public safety facility studies, including feasibility studies, facility assessments, conceptual planning, and cost estimating.

Priority will be given to firms that demonstrate:

• Experience conducting facility studies for 911 centers, emergency communications centers, law enforcement, fire/EMS, emergency operations centers, or similar public safety facilities;

• Experience evaluating existing facilities and alternative sites for public safety operations;

• Experience conducting threat and vulnerability assessments, resilience planning, and continuity-of-operations analysis; and

• Experience reviewing communications systems and infrastructure needs in support of facility planning.

2. Experience Integrating Prior Staffing or Operational Studies into Facility Planning – 25 Points

The proposer’s demonstrated experience using prior operational assessments, staffing studies, and communications workflow analyses as the basis for facility programming and feasibility analysis.

Highest priority will be given to firms that can demonstrate they previously conducted a staffing analysis or operational assessment for a public safety department and then completed the related facility study for that same department or agency.

Additional consideration will be given to firms that demonstrate:

• Experience translating staffing and workload findings into space needs and facility requirements;

• Experience connecting workflow, adjacencies, and operational deficiencies to conceptual facility options; and

• Experience building on existing studies rather than treating the project as a stand-alone building review.

3. Project Understanding and Technical Approach – 20 Points

The quality, clarity, and completeness of the proposer’s approach to performing the scope of work, including:

• Project initiation and stakeholder coordination;

• Program verification and space needs assessment;

• Existing site/facility assessment;

• Alternative site evaluation using objective criteria;

• Threat and vulnerability assessment methodology;

• Systems and infrastructure analysis;

• Development of conceptual options;

• Sustainability workshop facilitation;

• Cost estimating methodology; and

• Preparation of the final report and presentation.

Priority will be given to proposals that provide a clear, practical, and well-organized methodology tailored to a 24/7 mission-critical emergency communications environment.

4. Project Team and Key Personnel – 10 Points

The qualifications, availability, and relevant experience of the proposed project manager and key team members assigned to the project.

Priority will be given to teams with in-house or closely integrated expertise in:

• Public safety facility planning;

• Communications/911 operations;

• Threat, resilience, and continuity planning;

• Site and facility evaluation; and

• Conceptual planning and cost estimating.

5. Schedule and Ability to Meet Project Timeline – 5 Points

The proposer’s demonstrated ability to complete the study within the anticipated project timeframe and provide all required deliverables in a timely manner.

6. Cost Proposal – 10 Points

The reasonableness, completeness, and value of the cost proposal in relation to the services offered.

While all evaluation criteria are important, the City will place particular emphasis on firms that demonstrate experience performing an operational or staffing analysis and then using that analysis to complete a facility feasibility study for the same public safety department or agency.

Award will be made to the lowest and best responsible offeror whose proposal conforms to the solicitation that will be most advantageous to the City. In determining lowest and best, the following criteria will be considered.

CRITERIA POINTS

Relevant Project Experience and Qualifications 30 Experience Integrating Prior Staffing or Operational Studies into Facility Planning

Project Understanding and Technical Approach 20 Project Team and Key Personnel 10 Cost Proposal 10 Schedule and Ability to Meet Project Timeline 5

Total 100

While all evaluation criteria are important, the City will place particular emphasis on firms that demonstrate experience performing an operational or staffing analysis and then using that analysis to complete a facility feasibility study for the same public safety department or agency.

Under the provisions of City Code, Section 26A-40, the City reserves the right to conduct negotiations of the proposals received or may award a contract without negotiations.

The City may conduct interviews with Proposers as deemed necessary by the City. The City will provide ample time for scheduling the interviews. Interviews may be held in-person or via video conference.

Upon selection of awardee, the City will issue a formal contract with the selected vendor. A sample contract can be found in Attachment B – Sample Contract.

H. Contract Period

The contract period will be for the time needed for completion as indicated in the proposal, but the work must be completed no later than August 31, 2027.

3. GENERAL INFORMATION

A. Subcontractors

Subcontractors may be used by the Offeror in performing any portion of the services requested in this RFP; however, the Offeror will be the sole point of contact, including payment of all charges resulting from the contract, and will be responsible for all services whether or not the Offeror performs them. If subcontractors are used, a statement from each subcontractor must be included in the proposal, signed by an individual authorized to legally bind the subcontractor, and stating the following:

• The subcontractor’s name, mailing address, telephone number, email address, and contact person.

• The general scope of work to be performed by the subcontractor.

• The subcontractor’s willingness to perform for the indicated.

B. Changes in Personnel

The Offeror will notify the City of any changes to the management and professional staff identified in the proposal. The City’s approval will be required before assigning any other management or professional staff to this engagement.

C. Withdrawal of Bids

Proposers may withdraw their bid after depositing with the Purchasing Agent at any time prior to the stipulated time for opening of such bids. Proposals submitted after the opening date may only be withdrawn through submission of a written request due to a significant error(s) or if exposure of proposal information may cause irreparable harm to the proposer.

D. Right to Accept or Reject Bids

The right is hereby reserved to accept or reject all or part of any bid, to waive informalities and to request new bids as the interest of the City may require.

E. Tax Exempt Status

The City of Jefferson is tax-exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested.

F. Invoicing and Payment

The Contractor shall submit invoices for services to the Police Department, 401 Monroe Street, Jefferson City, Missouri 65101. The City shall only be liable for charges as indicated in the final contract. The Contractor may determine the frequency of the billing but shall not be paid more than as indicated in the contract.

G. Restrictive Clause

Proposers must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specification contains restrictive language or requirements that render him unable to bid.

H. Proprietary Products

Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer’s or vendor’s brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturer’s products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered.

I. American’s with Disabilities Act

Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

J. Federal Work Authorization Program

Proposers that meet the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding $5,000, shall maintain enrollment and participation in a federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the contracted services included herein. If the Proposer’s business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then the Proposer shall, prior to the performance of any services as a business entity under the contract enroll and participate in a federal work authorization program such as E-Verify.

Proposers must, by sworn affidavit and provision of documentation (copy of the E-Verify Memo of Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work authorization program. Proposers shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. See Attachment B – Affidavit of Compliance with E-Verify document.

For vendors that are not already enrolled and participating in a federal work authorization program, E-Verify is an example of this type of program. Information regarding E-Verify is available at https://www.e-verify.gov/.

K. Federal Clauses

The City is a recipient of federal grant funds through HUD’s Community Development Block Grant Therefore, the grant requirements in Attachment A, shall be fully considered in preparing responses and performing work under any resulting award.

L. Insurance Requirements/Contract

Contractors shall provide certificate of insurance in accordance with all requirements shown in the sample contract. See Exhibit 1 - Sample Contract.

https://www.e-verify.gov/

Upon acceptance of bid, the contractor shall enter into a contract for this work as outlined by the City. See Exhibit 1 – Sample Contract.

M. Protest Procedure

For all bids not exempted from the competitive bidding procedures, the City will provide a tabulation of bids and recommendation for award by email to all responding bidders. Bidders wishing to challenge the award decision shall have a specified time, as listed on the recommendation for award, to file a bid protest with the purchasing agent.

The protest must be filed in writing to the purchasing agent and must specify the grounds upon which the protest is based. A valid protest must 1) come from an actual bidder or offeror for the request, and 2) who claim to be the rightful award. That is, protest is not valid if filed by a bidder who cannot show they would be awarded the contract if their protest were accepted.

The purchasing agent will review the protest and issue a written decision. If the bidder disagrees with the decision of the purchasing agent, the decision may be appealed to the finance director.

The request for appeal must be filed within a specified time, as listed on the protest decision, with the purchasing agent. The request must describe the specific reason for the appeal and is limited to those matters that were raised in the original protest letter.

The finance director will review the protest and issue a written decision. If the bidder is not satisfied, they may ask that their protest be considered by the City Administrator if the award is less than $25,000.00 or the City Council if the award is $25,000.00 or more. Any decision regarding the matter made by the City Administrator or City Council is final.

N. Preference for U.S. Manufactured Goods

On purchases in excess of $25,000, the city shall select products manufactured, assembled or produced in the United States, if quantity, quality, and price are equal. Every contract for public works construction or maintenance in excess of $25,000 shall contain a provision requesting the contractor to use American products in the performance of the contract.

O. Disadvantaged Business Enterprise Statement

Contractors bidding on City contracts funded in whole or in part by assistance from a federal agency shall take the following affirmative steps to assure that small, woman owned, and minority businesses are utilized when possible as sources of supplies, services and construction items.

a. Contractors will submit the name and other information, if any, about their DBE sub-contractors along with their bid submissions.

b. Sufficient and reasonable efforts will be made to use qualified DBE sub-contractors when possible on City contracts.

c. Qualified small, woman owned, and minority businesses will be included on solicitation lists as sub-contractors for City supplies, services, and construction.

d. Qualified small, woman owned, and minority businesses will be solicited whenever they are potential sources.

e. When economically feasible, contractors will divide total requirements into smaller tasks or quantities so as to permit maximum small, woman owned, and minority business participation.

f. Where the requirements permit, contractors will establish delivery schedules which will encourage participation by small, woman owned and minority businesses.

Contractors will use the services and assistance of the Small Business Administration, the Office of Equal Opportunity, and the Community Services Administration.

P. Changes to Bid Documents

Changes to contract documents prior to bidding will be by addendum issued by the city.

Prospective Proposers shall acknowledge receipt of all addenda on bid forms.

Q. Termination

The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the Contractor at least thirty (30) calendar days prior to the effective date of such termination. The Contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination.

R. Laws and Regulations

The Contractor shall perform services in accordance with all applicable state, local and federal statutes and legal requirements in his performance of this contract. In addition, the Proposer’s attention is directed to City Code, Chapter 17 – Licenses, Taxation and Miscellaneous Business Regulation.

The Contractor must obtain a Jefferson City Business License and be registered and in good standing with the Missouri Secretary of State’s Office.

A. City Responsibilities

The City shall:

1. Assign a representative who will be the main point of contact and oversee the project.

2. Respond timely to information requests.

6. EXHIBITS AND ATTACHMENTS

• Attachment A – Pricing Form

• Attachment B – Federal Terms and Conditions

• Attachment C – Sample Contract

• Attachment D – References

• Attachment E – Affidavit of Compliance with E-Verify

• Attachment F – Authority to Execute form

• Attachment G – Anti-Collusion Affidavit

• Attachment H – Certification Regarding Lobbying

• Attachment I – Disadvantaged Business Utilization Agreement

ATTACHMENT A – PRICING FORM

Costs related to the 911 Facility Feasibility Study Itemized Expenditure Cost (Lump Sum)

• Facility construction or renovation costs;

• Site development costs;

• Infrastructure and utility-related costs;

• Major systems migration or implementation costs; and

• Other significant project-related cost considerations necessary for planning purposes.

Total Cost

Do you provide a discount for prompt payment on invoices only? If so, indicate the payment terms. ____% discount if invoice is paid within ____ days. Discount will not be evaluated.

This proposal is firm for ____ days prior to award.

I/We the undersigned do hereby certify that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. I/We also certify that I am a duly authorized representative of the business entity below and that I possess the legal authority to sign on behalf of the business for which I am acting.

NAME OF COMPANY _____________________________________________________

AGENT AND TITLE _______________________________________________________

ADDRESS ________________________________________________________________

TELEPHONE ________________________________ DATE _______________________

EMAIL ADDRESS _________________________________________________________

SIGNATURE OF PROPOSER ________________________________________________

Form of Business: __ Sole Proprietorship __ Partnership __Corporation __ Limited Liability Corporation

ATTACHMENT B - Federal Terms and Conditions

HUD Federal Terms and Conditions

The City of Jefferson is a recipient federal grant funds through HUD’s Community Development Block Grant program. Therefore, the following requirements shall be fully considered in preparing responses and performing work under any resulting award:

1. Title VI of the Civil Rights Act of 1964, as amended (Nondiscrimination of Federally Assisted Programs)

Contractor will comply with all relevant requirements of Title VI of the Civil Rights Act of 1964, as amended ( 42 USC §§ 2000d–2000d-4), and implementing regulations at 24 CFR part 1, which provide that no person shall, on the basis of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance.

2. Title VIII of the Civil Rights Act of 1968 (Fair Housing Act)

Contractor will comply with all relevant requirements of Title VIII of the Civil Rights Act of 1968 (42 U.S.C.

§§ 3601-19, known as the Fair Housing Act), and implementing regulations at 24 CFR part 100, which provide that no person shall, on the basis of race, color, religion, sex, familial status, national origin, or disability, be discriminated against in the sale, rental, and financing of dwellings, and in other housing-related transactions.

3. Section 109, Housing and Community Development Act of 1974

Contractor will comply with all relevant requirements of Section 109 of the Housing and Community Development Act of 1974 ( 42 U.S.C. § 5309), and implementing regulations at 24 CFR part 6 , which provide that no person shall, on the grounds of race, color, national origin, sex or religion be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program or activity receiving federal financial assistance.

4. Section 504 of the Rehabilitation Act of 1973

Contractor will comply with all relevant requirements of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), and implementing regulations, which provide that no otherwise qualified person shall, solely by reason of his or her disability, be subjected to discrimination in any program or activity receiving federal financial assistance.

5. Age Discrimination Act of 1975

Contractor will comply with all relevant requirements of the Age Discrimination Act of 1975

(42 U.S.C. §§ 6101 – 6107), and implementing regulations, which provide that no person shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

6. Executive Order 11063, as amended by Executive Order 12259 (Equal Opportunity in Housing Programs)

Contractor will comply with all relevant requirements of Executive Order 11063, as amended by EO 12259, and implementing regulations, which provide that no person shall, on the basis of race, color, religion, sex or national origin, be subjected to discrimination in the sale, leasing, rental, or other disposition of properties and facilities receiving federal financial assistance.

7. Equal Access to HUD-assisted or HUD-insured Housing

Contractor will comply with all relevant requirements of 24 CFR § 5.105(a)(2) which provides that a determination of eligibility for housing that is assisted by HUD shall be made in accordance with the eligibility requirements provided for such program by HUD, and such housing shall be made available without regard to actual or perceived sexual orientation, gender identity, or marital status.

8. Equal Access in Accordance with Gender Identify

Contractor will comply with all relevant requirements of 24 CFR § 5.106, which ensures equal access for individuals in accordance with their gender identity in programs and shelter funded under programs administered by HUD’s Office of Community Planning and Development, which includes CDBG grant program funding.

9. Equal Employment Opportunity (construction $10,000 or less; non-construction any value)

During the performance of this contract, the contractor agrees as follows: 1. The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of Compensation; and selection for training, including apprenticeship. 2. The contractor shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contracting Officer setting forth the provisions of this non-discrimination clause. The Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. Contractors shall incorporate the foregoing requirements in all subcontracts.

10. Equal Employment Opportunity (construction1 contract exceeding $10,000)

During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, 1 "Federally assisted construction contract" means any agreement or modification thereof between any applicant and a person for construction work which is paid for in whole or in part with federal funds. 41 CFR § 60-1.3.

"Construction work" means the construction, rehabilitation, alteration, conversion, extension, demolition or repair of buildings, highways, or other changes or improvements to real property, including facilities providing utility services. The term also includes the supervision, inspection, and other onsite functions incidental to the actual construction. 41 CFR § 60-1.3.

or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

d. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

f. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

11. Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246)

a. The Offeror's or Bidder's attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Specifications” set forth herein.

b. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in Cole County, are as follows:

Goals for Minority Participation for Each

Goals for Minority Participation for Each Trade Goals for Female Participation in Each Trade

4.0% 6.9%

These goals are applicable to all the Contractor's construction work (whether it is Federal or federally assisted) performed in Cole County. If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is performed.

With regard to this second area, the contractor also is subject to the goals for both its federally involved and nonfederally involved construction.

The Contractor's compliance with the Executive Order and the regulations in 41 CFR part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects.

The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR part 60-4. Compliance with the goals will be measured against the total work hours performed.

c. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of award of any construction subcontract more than $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number of the subcontractor; employer identification number of the subcontractor;

estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

d. As used in this Notice, and in the contract resulting from this solicitation, the “covered area” is Jefferson City, Cole County, Missouri.

12. Standard Federal Equal Employment Opportunity Construction Contract Specifications (Executive Order 11246)

a. As used in these specifications:

i. “Covered area” means the geographical area described in the solicitation from which this contract resulted;

ii. “Director” means Director, Office of Federal Contract Compliance Programs, United States Department of Labor, or any person to whom the Director delegates authority;

iii. “Employer identification number” means the Federal Social Security number used on the Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 941.

iv. “Minority” includes:

a. Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);

b. Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish Culture or origin, regardless of race);

c. Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and

d. American Indian or Alaskan Native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification).

b. Whenever the Contractor, or any Subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation, and which is set forth in the solicitations from which this contract resulted.

c. If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U.S.

Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each Contractor or Subcontractor participating in an approved Plan is individually required to comply with its obligations under the EEO clause, and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other Contractors or Subcontractors toward a goal in an approved Plan does not excuse any covered Contractor's or Subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables.

d. The Contractor shall implement the specific affirmative action standards provided in paragraphs g. i.

through xvi. of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female utilization the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered Construction contractors performing construction work in geographical areas where they do not have a Federal or federally assisted construction contract shall apply the minority and female goals established for the geographical area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its goals in each craft during the period specified.

e. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.

f. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S. Department of Labor.

g. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least as extensive as the following:

i. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor's employees are assigned to work. The Contractor, where possible, will assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen, superintendents, and other on-site supervisory personnel are aware of and carry out the Contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities.

ii. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the…