1-RFP 26-16 Project Manager for Westside Youth Facility and Park.docx

REQUEST FOR PROPOSAL

26-16

NEWTON COUNTY BOARD OF COMISSIONERS

Project Manager for Westside Youth Facility and Park

April 2, 2026

SUBMISSIONS ARE DUE ELECTRONIALLY, USING THE PORTAL BELOW, NO LATER THAN

May 1, 2026 at 9:00 AM https://co-newton-ga.bonfirehub.com/portal/?tab=login

THE OFFEROR IS RESONSIBLE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR PROPOSAL (RFP) TO NEWTON COUNTY ON OR BEFORE THE STATED DEADLINE Issue Date: April 2, 2026

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

Project Manager for Westside Youth Facility and Park

RFP #26-16

Newton County Board of Commissioners will be receiving separate sealed proposals for qualified Construction Project Management Services for Westside Youth Facility and Park electronically until 9:00 AM, local time, May 1, 2026 at 9:00 AM. ALL PROPOSALS MUST BE SUMITTED THROUGH EUNA’s ELECTRONIC SUMBISSION PORTAL.

INSURANCE:

Consultant shall maintain the following insurance:

a) Comprehensive General Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per occurrence;

b) Commercial Automobile Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per accident;

c) Statutory Worker's Compensation Insurance, including $1,000,000.00 employer's liability insurance;

All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Note: Prime firms and any sub consultants must have a business license and be fully insurance as described herein.

Each proposal will be considered by the Newton County Board of Commissioners, taking into consideration specific evaluation factors, as set forth in the Request for Proposal. The County reserves the right to reject any or all Proposals, including without limitation, the right to reject any Proposal that the County believes would not be in the best interest of the Project.

Digital copies of the PROPOSAL DOCUMENTS may be obtained at the Purchasing office at no charge by visiting www.co.newton.ga.us or contacting Randi Fincher at 678-625-1237 or rfincher@co.newton.ga.us. Hard copies of the PROPOSAL DOCUMENTS may be obtained upon a non-refundable payment of $25.00 for each set. The County is not obligated to consider the contractor’s proposal if they are not on record with the issuing office as having received complete Proposal Documents.

April 2, 2026 Newton County Board of Commissioners

INTRODUCTION

Newton County Board of Commissioners will be receiving separate sealed proposals for qualified Construction Project Management Services for Westside Youth Facility and Par. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or printed in ink.

Newton County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Newton County.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this invitation and all questions arising subsequent to award are to be addressed to the Purchasing Department at the following address:

Newton County Purchasing Department, Attn: Randi Fincher, 1113 Usher Street, Suite 204, Covington, GA 30014 Phone: 678-625-1237 E-mail: rfincher@co.newton.ga.us

To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the proposer.

SUBMISSION INSTRUCTIONS AND DUE DATE

Please follow these instructions to submit via our Electronic Submission Portal.

1. Prepare your submission materials:

Requested Information:

Technical Proposal (include all “required” documents)

The maximum upload file size is 1 GB.

Upload your submission at:

https://co-newton-ga.bonfirehub.com/portal/?tab=login

Your submission must be uploaded prior to the Proposals Due Date. Proposals received after this time will not be accepted.

Newton County BOC accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

Each item of Requested Information is instantly sealed and will only be visible after the Proposals Due Date and Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

All of the PRICE PROPOSAL RESPONSES should be loaded into the portal under “Price Proposal” ONLY. Failure to upload your documents in the correct line may cause potential contractor to be considered “non responsive”.

Need Help?

Newton County BOC uses EUNA portal for accepting proposals digitally. Please contact Bonfire at https://co-newton-ga.bonfirehub.com/portal/support.

ADDENDA

Answers to questions submitted that materially change the conditions and specifications of this RFP will be posted to the Bonfire portal as an addendum. Any discussions or documents will be considered non‑binding unless incorporated and distributed in an addendum. Answers to all questions shall be provided a minimum of 72 hours prior to the time the Proposal is due.

Proposers shall check with the Purchasing Department frequently during the bidding process to verify that they have received all issued addendums. Bidders have the responsibility of making sure they have received all issued addendums. Addenda are required to be signed and returned with the proposal submittal

PROPRIETARY INFORMATION

Careful consideration should be given before submitting confidential information to Newton County. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Newton County does not guarantee the confidentiality of any information not clearly marked as a trade secret.

AWARD OF CONTRACT

The Newton County Purchasing Department and Evaluation Committee will make a recommendation for award(s). The Board of Commissioners will make the actual award of the contract(s) and has the authority to not award the contract(s).

This is a qualification/performance/price trade-off source selection in which competing offeror’s performance history and qualification will be evaluated first. More than one award may arise from this RFP. Award(s) will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed below. Newton County may reject any or all proposals and to waive any technicalities or informalities if such action is in the county’s interest.

Newton County intends to evaluate proposals and award a contract(s) without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

Proposers will be evaluated based on the following criteria and may be called in for an interview. The County intends to award the contract to the responsible and responsive contractor whose proposal is determined in writing to be the most advantageous to the County taking into consideration all of the evaluation criteria.

EVALUATION CRITERIA

Proposals will be evaluated using the categories and scoring indicated below:

1. Background (15 Points)

1. Project Team & Staffing (15 Points)

1. Related Experience (15 Points)

1. Overall Project Approach (25 Points)

1. References (10 Points)

1. Cost of Services (20 Points)

INSURANCE

With its proposal, each proposer shall indicate whether it meets the insurance requirements stated above, or if greater coverage is held, the coverage types and amounts in its insurance program.

TERM OF CONTRACT

The Contract term will be for one (1) year with up to four (4) one (1) year optional renewal.

CONTRACT ADMINISTRATION

The contact for any contract(s) or purchase order(s) arising as a result of this RFP shall be James Brown, County Manager.

TENTATIVE BID SCHEDULE

WITHDRAWAL OF PROPOSAL

A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the Newton County Purchasing Department. Following the proposal due date, submitted proposals shall be valid for a period of ninety (90) days from the proposal due date.

REJECTION OF PROPOSAL

Newton County may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with Newton County. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposing procedure. The County shall be the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS

The proposer may be required, upon request, to prove to the satisfaction of Newton County that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT

By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

NO CONFLICT OF INTEREST

By submitting a proposal, the proposer represents and warrants that no Commissioner, Administrator, employee, or any other person employed by Newton County has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT

The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications, proposal, and addenda, if any, will be deemed part of the contract.

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any proposal invitation and/or specifications issued by Newton County and must be followed by each proposer.

2. The written specifications contained in this proposal shall not be changed or superseded except by written addendum. Failure to comply with the written specifications for this proposal may result in disqualification.

3. All proposals must be received through the portal (information provide above) by proposal due date and time. Each proposer assumes the responsibility for having his/her proposal received at the designated time and place of proposal due date. Proposals received after the stated time and date may be subject to rejection without consideration. Newton County accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

4. Unless otherwise stated, all proposals submitted shall be valid and may not be withdrawn for a period of 90 days from the due date.

5. Each proposal form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the proposal.

6. The County reserves the right to reject any and all proposals.

7. Telephone, Telegraphic or Facsimile proposals will not be accepted.

8. If applicable, completed questionnaires must be signed manually. Newton County reserves the right to accept or reject any proposal on the basis of incomplete or inaccurate answers to the questionnaire.

9. Proposers shall identify any subcontractors, Joint Ventures, and include an explanation of the service or product that they may provide.

SPECIFIC INSTRUCTIONS

Any Proposer submitting a Proposal in response to the aforesaid Request for Proposal shall comply with the following specific instructions:

(1) The submission of a Proposal constitutes a representation by the Contractor that it has studied and examined the Proposal Documents, including the scope of work attached to this RFP.

(2) Any Proposal may include such documentation and information as the contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its Proposal is the most advantageous to the County, taking into consideration the specific evaluation factors, as set forth in the aforesaid Request for Proposals.

(3) Any changes, additions, interpretations, or corrections, to or concerning the Proposal Documents prior to the date for submission of Proposals will be issued as an Addendum by the County. Only such written changes, additions, interpretations, or corrections by Addendum shall be binding. Any changes, additions, interpretations, corrections given by any other method shall not be valid and the Contractor shall not rely upon in any manner whatsoever any verbal statements, instructions, interpretations, corrections, or other information provided by the County. Addendum will be posted on the portal.

(4) All Proposals must be signed by a duly authorized officer, member, or general partner (as appropriate) and dated. All blanks on the completed Proposal Form shall be filled in where so requested. The completed Proposal shall be without interlineations, alterations or erasures.

(5) Upon submission, all Proposals shall become and remain the property of the County. The County shall have no liability arising out of the disclosure, dissemination, or publication of any Proposal or any information contained therein.

(6) Any Proposal submitted to the County shall remain open for acceptance by the County, and same shall be honored by the contractor, for a period of ninety (90) days of the date set forth hereinabove for the receipt of Proposals;

(7) The County reserves the right to amend these Instructions, or clarify same by Addendum, within the time provided by Georgia Law. If such revisions or amendments are of such magnitude as to warrant, in the sole discretion of the County, the postponement for the date of the submission and receipt of Proposals, written notification shall be issued to any contractor who has notified the County in writing of its intent to submit a Proposal pursuant to the County’s Request for Proposals.

(8) A Summary Checklist of the items in be included in each proposal is shown below:

Exhibit A: Proposal Certification (REQUIRED) Exhibit B: Technical Proposal Exhibit C: Price Proposal Sheet (REQUIRED, UPLOADED SEPARATELY) Exhibit D: Non-Collusion Affidavit (REQUIRED) Exhibit E: Business License & Professional License (REQUIED) Exhibit F: Insurance Certificate (REQUIRED) Exhibit G: Immigration and Security Form (REQUIRED) Exhibit H: Sub-Consultant’s Affidavit of Employment Eligibility (REQUIRED) Exhibit I: Certification Regarding Debarment (REQUIRED) Exhibit J: Any addenda received from County (REQUIRED IF APPLICABLE)

Exhibit A

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, contractor or person submitting a proposal for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Request for Proposal #26-16 and certify that I am authorized to sign this proposal for the company.

This ______________________ day of ____________________ 20__.

Company Name (Please Type or Print) Person Authorized to Sign:

Name: _____________________________ Name:________________________________

Street: ___________________________ Title: _________________________________

City: ____________________________ Telephone Number: ( ) ________________

State: ___________ Zip: __________ Signature: ____________________________

Email: _______________________________________________________________________

Exhibit B Technical Proposal

Purpose:

The purpose of this Request for Proposal is to solicit proposals for qualified construction project manager that will be responsible for managing all project activities for the construction of the

The proposal submitted may be no longer than one hundred (100) pages, including all text, charts, photographs and resumes. The Technical proposal paragraphs must correspond to the numbered sections below:

1. Proposals must be submitted in the name of the legal entity registered with the State the firm resides in.

1. Proposals must include a title page that lists the Proposer’s contact information

1. Project manager’s resume identifying the individual proposed as the project manager. The County will heavily weigh the qualifications of the proposed project manager in the overall evaluation of proposals. Provide a complete listing of all related projects undertaken or completed in the past ten five (5) years. Format for these listing must include:

2. Project name, location and description

2. Project participants, including the names and telephone numbers of the owner, general contractor and sub consultants (any or all of these may be contacted during the selection process).

2. Role of the project manager in the project

2. Cost and schedule information, including project cost at the planning phase and at completion, as well as, the originally scheduled and actual completion dates (explain any significant variance from the original budget or schedule).

1. Cost and Schedule Control

3. Discuss demonstrated success in controlling project costs and schedules.

1. Project Approach: Provide a through explanation of the approach planned for this project including:

4. How to manage the project, including any internal organizational support

4. The latest information on different administrative and management techniques for handling several simultaneous construction projects

4. Project document controls, including proper coordination and checking of bid documents

4. Quality control methods

4. Estimation of project manager time allocated through project duration

4. How your firm manages schedule and budget

4. Your approach to construction administration, public relations and contractor relations.

1. Client Reference: List a minimum of three (3) relevant client references for the proposed project manager including:

5. Client representative(s)

5. Client telephone number(s)

5. Project location and street address

5. Project type

5. Project budget

Qualifications:

1. The ideal project manager will have a minimum of ten (10) years of responsible, professional-level, public or private sector, experience in complex project management with an emphasis on more than one of the following disciplines:

0. Architecture

0. Landscape Architecture

0. Civil engineering

0. Construction Management

1. Bachelor’s degree in architecture, landscape architecture, urban planning or construction management.

1. Project manager to preferably have one of the following: license professional architect, license landscape architect, certified project manager or certified construction manager.

1. Ability to communicate effectively, meet schedules, coordinate activities with multiple parties, and work within budget limitations.

1. Proficiency in the utilization of project management software.

Scope of Services:

PROJECT DESIGN PHASE ACTIVITIES / SERVICES:

DESIGN PHASE COORDINATION. PM will assist the Owner with developing project design criteria. PM will serve as the Owner’s representative in coordination of the Design-Builder's activities and will provide leadership with respect to the implementation of design phase procedures by all parties. The Owner will make all related design decisions with the technical assistance of PM.

The below tasks will be accomplished to the best of their ability while maintaining the schedule.

· Schematic Design: Presentation to and approval from the Owner on a proposed Schematic Design Report.

· Design Development: Presentation to and approval from the Owner on a proposed Design Development Report.

· Construction Documents: Presentation to and approval from the Owner on a proposed Construction Documents Report.

MONITOR DESIGN SCHEDULE. PM will expedite the flow of information between the Owner, the Design-Builder, and other parties. PM will monitor the Design Phase Schedule, apprise the other team members in writing when actual or potential constraints to achieving the schedule goals have been created and will make written recommendations for corrective action.

DESIGN PROGRESS MEETINGS. PM will conduct design progress meetings in conjunction with the Owner, Design-Build Team, and others found necessary. These meetings will serve as a forum for the exchange of information and resolution of design decisions and will be a point where design progress is reviewed and noted. PM will coordinate the Design-Builder’s recording, transcribing and distributing of minutes of these meetings to all attendees and all other appropriate parties.

COST MANAGEMENT PROCEDURES. PM will implement and maintain cost management procedures throughout the Design phase.

LIMITED DESIGN REVIEW. PM shall review the in‑progress design documents for adherence to the owner’s criteria and recommend value engineering/cost saving alternatives. This limited review will be provided at the Schematic Design Phase and all succeeding design phases. PM’s comments will be provided in writing and as notations on the submittal documents. Comments will be advisory and not directives. Reviews will be provided with due care; however, the performance of design reviews will not:

· Relieve the Design-Builder of its responsibility to provide sound design and properly prepare contract documents; and

· Make PM in responsible for, liable for, or an insurer of the design and/or performance of the Design-Builder.

CONSTRUCTABILITY REVIEW. Subject to the preceding paragraph, PM will provide input to the Owner and Design-Build Team relative to value, sequencing of construction, duration of construction of various building methods, and constructability.

COORDINATION REVIEW. PM will review the Design-Builder's 95% contract document submissions and provide written comments on the various disciplines, including architectural, structural, mechanical, electrical, and plumbing.

COORDINATE DESIGN COMMENTS. PM will provide coordination between the Design-Builder and the Owner, to obtain the proper flow of information. PM will coordinate the design reviews at the Schematic Design, Design Development, 95% Construction Documents and 100% Construction Documents phases and will compile and expedite Owner’s comments to the Design-Builder.

EXPEDITE AGENCY REVIEWING AND APPROVALS. PM will oversee the Design-Builder’s efforts in securing and transmitting appropriate documents to the various approving and / or permit agencies at the appropriate times.

DESIGN PHASE SCHEDULE. PM will continuously monitor the design phase schedule and make reports to the Owner and Design-Builder. PM will advise the Design-Builder and Owner when potential or actual constraints to the schedule exist and make recommendations for corrective action.

COST ADJUSTMENT SESSIONS. Should significant variance be detected on the Schematic Design, Design Development, 95% CD or 100% CD Estimates, PM will conduct cost adjustment sessions with the Design-Builder and Owner. At the end of these sessions, PM, in conjunction with Owner, will request commitments from the Design-Builder for design adjustments to the documents.

VALUE ANALYSIS STUDY. PM will participate in a value analysis study on major construction components such as mechanical system, exterior envelope and fenestration, structural system, roofing system, lighting, and power service. This value analysis will be reviewed with the Owner, Design-Builder, and other appropriate parties.

TRADE‑OFF STUDIES. PM will participate in a cost comparative analysis on various construction components. The results of the trade‑off studies will reviewed with the Owner, Design-Builder, and other appropriate parties.

VALUE ENGINEERING. PM will participate in a Value Engineering Workshop on the Project as found necessary. The results of this effort will be reviewed with the Owner and Design-Builder.

COST MONITORING. PM will monitor the cost of the design in each phase. PM will maintain dialogue with the Design-Builder and provide cost information at the project meetings and on an as‑needed basis.

PRE-CONSTRUCTION PHASE SERVICES:

During this Phase of Services, PM will interact with the Design-Build Team to ensure that their proposed designs meet with Newton County Project’s requirements and needs. It is through this process that a Guaranteed Maximum Price (GMP) is achieved for each Project.

DESIGN BUDGET DEVELOPMENT. PM will review the Design-Builder’s Project Budget/Estimates at the end of each of the design phases. PM’s goal is to ensure alignment with Design-Builders Budget Estimates with Newton County’s Project Budgets. PM, along with Newton County Staff, will review and evaluate Designs to ensure for best operational and programmatic fit. All related decisions will be made in coordination with the Owner with the technical assistance of PM.

EXPEDITE EARLY GMP PACKAGES. PM will coordinate with the Design-Builder to seek opportunities to expedite the construction process. These early GMP Packages will require Newton County and the Design-Builder to:

· Come to terms with an Overall GMP Budget;

· Design-Builder to identify early GMP Packages that benefit the Project’s schedule and build a process to complete design sign-off and buy-out by necessary sub-contractors and vendors

· Achieve Board Approval.

GMP EVALUATION. Upon receipt of GMP, PM will assist the Owner in evaluating for completeness, full responsiveness and price, including alternate prices and unit prices, and will make a formal recommendation to the Owner in regard to the award.

PRE‑CONSTRUCTION CONFERENCE. PM will conduct, in conjunction with the Owner, a pre‑construction orientation conference for the benefit of the team. This conference will serve to orient the Design-Builder to the various reporting procedures and site rules prior to the commencement of actual construction.

ADMINISTRATION OF THE PROJECTS.

PM will provide contract administration as an agent and representative of Owner and to establish and implement coordination procedures between the Owner and Design-Builder.

CONTRACT ADMINISTRATION. PM will administer the contract as provided in the General, Supplementary and Special Conditions of the contract for construction.

SUBMITTAL PROCEDURES. PM will establish and implement procedures for submittals, change orders, payment requests and other procedures; and maintain logs, files, and other necessary documentation. As the Owner's representative, PM will be the party through which change orders, payment requests, submittals and information will be processed from Design-Builder to the Owner and/or Owner to the Design-Builder.

JOB SITE MEETINGS. PM will conduct periodic job‑site progress meetings with the Design-Builder, conduct an overall coordination meeting with all team members, and will oversee the recording, transcribing and distribution of minutes by the Design-Builder to all attendees, the Owner and all other appropriate parties.

COORDINATION OF TECHNICAL SPECIAL INSPECTIONS AND TESTING. PM will coordinate the technical special inspections and testing provided by the Owner’s Material Testing Company and / or by the Design-Builder as part of their contract administration if so established. All technical special inspection reports will be in a format approved by PM and will be received by the PM and Design-Builder on a regular basis.

CONSTRUCTION OBSERVATION. PM will make reasonable efforts to observe the progress of the Work and advise the Owner of any deviations, defects or deficiencies observed in the Work.

· PM's observation duties shall include reasonable diligence to discover work that is not in compliance with the Contract Documents.

· These observations will not, however, cause PM to be responsible for those duties and responsibilities which belong to the Design-Builder and which include, but are not limited to, the Design-Builder’s obligation to produce clear, accurate drawings and specifications and the responsibilities for the techniques and sequences of construction and safety precautions incidental thereto, and for performing the construction work in accordance with the Contract Documents.

· As outlined within this agreement, PM will provide periodic on-site inspection services.

NON‑CONFORMING WORK. PM will, in conjunction with the Design-Builder, make recommendations for corrective action on observed nonconforming work. PM will make recommendations to the Owner and Design-Builder in instances where PM observes work that, in its opinion, is defective or not in conformance with the Contract Documents.

EXERCISE OF CONTRACT PREROGATIVES. When appropriate, PM will advise the Owner of any recommendations for exercising contract prerogatives, such as giving the Design-Builder notice to accelerate the progress when the schedule goals are in jeopardy due to Design-Builder failings, withholding payment for cause and other prerogatives when required in an effort to achieve contract compliance.

PROJECT/CONSTRUCTION SCHEDULE. Upon the transmission of a Notice of Award by Newton County to the successful Design-Builder, PM will review the Design-Builder's development of its detailed project/construction schedule within the framework of the submitted Preliminary Provisional Network.

· Using the critical path method, this schedule will have no activity duration greater than 14 calendar days and will be the contractual schedule by which the construction will be sequenced and will be the basis for measuring progress of the construction.

· PM will receive the detailed Schedule from the Design-Builder and distribute to the Owner and other appropriate parties.

SCHEDULE OF VALUES. PM will review and coordinate the Design-Builder’s reconciling of the Schedule of Values for each of the activities included in the Construction Schedule and will use this information as initial data and will initialize the progress payment schedule for the Construction Phase. This report will then be used as the basis for all future progress payments during the Construction Phase.

CONSTRUCTION PROGRESS REVIEW. PM will review the progress of construction with the Design-Builder, observe work in place and properly stored materials on a monthly basis, and evaluate the percentage complete of each construction activity as indicated in the construction schedule.

· This review will reflect the Design-Builder's contractual progress and be the basis for the monthly progress payment to the Design-Builder.

· This review will indicate to the Owner when notices to the Design-Builder for acceleration of the Work and Owner prerogatives are appropriate.

MONTHLY CONSTRUCTION SCHEDULE UPDATES. PM will review the monthly construction schedule updates prepared by the Design-Builder. After an evaluation of the actual progress as observed by PM, schedule activities will be assigned percentage‑complete values in conjunction with the Design-Builder.

· The review will reflect actual progress as compared to schedule progress noting variances (if any) as negative float.

· This review will also be the basis for determining implementation of certain Owner prerogatives concerning progress of the Project, when required.

MONTHLY DESIGN-BUILDER’S PAYMENT. PM will coordinate with the Design-Builder a review of the monthly payment requests and make recommendations pertaining to payment to each.

· This activity will be an integral part of the monthly progress review updates. However, if it should later be found that a Design-Builder has failed to comply with the provisions of its contract with the Owner in any way or detail, such failures and subsequent compliance will be the sole responsibility of the Design-Builder.

· By issuing a Certificate for Payment and by processing applications for payment, the PM shall not be deemed to represent that it has made any examination to ascertain how and for what purpose the Design-Builder has used the previous monies paid on account of the construction contract sum.

RECOVERY SCHEDULE. PM shall enforce the conditions of the Contract where it pertains to the development of a Recovery Schedule by the Design-Builder.

· This Recovery Schedule will reflect the corrective action and extraordinary efforts to be undertaken by the Design-Builder to recapture the lost time and complete the Work in accordance with the Completion Dates.

· This Recovery Schedule will be distributed from the Design-Builder to PM, the Owner and other appropriate parties.

CHANGE ORDER PROCESSING SYSTEM. PM will establish and implement a Change Order processing system as set forth in the requirements of the Design-Build Contract.

· All requests for proposals will first be set forth in a letter by the Design-Builder outlining in detail the change and accompanied by technical drawings and specifications if necessary.

· The request for proposal will be transmitted to the Design-Builder and a detailed breakdown of cost and time extension requested will be returned to PM from the Design-Builder for evaluation.

· PM will make recommendations to the Owner prior to execution of change orders.

· All change orders and requests for proposals will be tracked in the Design-Builder’s COP log, which will be the basis for the Change Order report to the Owner. All Change Orders will be approved and executed following Newton County procedures.

EVALUATE PROPOSAL COST. PM will evaluate the Design-Builder's Change Order Proposal (COP) cost and will make a formal recommendation to the Owner regarding acceptance of the proposal for a Change Order.

NEGOTIATION OF CHANGE ORDER COSTS AND TIME EXTENSIONS. PM will negotiate change order costs and time extensions on behalf of the Owner when appropriate. PM will advise the Owner of acceptability of price and time extension prior to the execution of any change order.

FORCE ACCOUNT RECORDS. In instances when the change order work is to be done on a time and material basis, and when approved by the Owner, PM will review the daily force account records provided by the Design-Builder or Owner to determine the actual worth and time required for the work.

EQUIPMENT INSTRUCTION MANUALS. Unless otherwise directed by Newton County, PM will be the recipient of all written material such as operations and maintenance manuals, warranties and guarantees for all equipment installed in the Project.

AS‑BUILT DOCUMENTS. PM will perform coordination and expediting functions in connection with the Design-Builder’s obligation to provide "as‑built" documents.

TRAINING SESSIONS. PM will coordinate with the Design-Builder to schedule training sessions for the Owner’s maintenance and operational personnel and will assure that the Design-Builder’s obligation in providing this training is fulfilled.

SUBSTANTIAL COMPLETION. PM will make a determination of the remaining work necessary for Substantial Completion and notify the Design-Builder of any observed deficiencies. When incomplete work or defective work has been remedied, PM will advise the Owner of acceptability of Project completeness and request the Design-Builder to issue a Certificate of Substantial Completion. In the event of remaining incomplete items, the PM will, upon the Owner’s concurrence, issue Certificate of Substantial Completion with exceptions noted.

FINAL COMPLETION. PM will at the conclusion of all corrective action on all punch list items, make a final comprehensive review of the Projects, make a report to the Owner which will indicate whether PM will find the work performed acceptable under the Contract Documents and the relevant Project Data, and make recommendations as to final payment to the Design-Builder.

PROJECT COMPLETION / CLOSE OUT ACTIVITIES / SERVICES:

OCCUPANCY PERMIT. PM will coordinate with the Design-Builder in obtaining the occupancy permit. This task may encompass accompanying governmental officials during inspections of the facility, assist in preparing and submitting proper documentation to the appropriate approving agencies, assisting in special inspections testing and other necessary and reasonable activities.

Exhibit C

PROPOSAL PRICE FORM

RFP #26-16

Project Manager for Westside Youth Facility and Park

Specify an estimated not-to-exceed amount for the services. Attach your firm’s standard fee schedule for the services. State any personnel expenses, direct salaries, consultant charges and reimbursable expenses.

Proposal on Specification as outlined: Yes ___________ No ___________ * Variations are to be noted.

Proposal price expires: _______________________ Month ____________ Day _________Year Minimum of 90 days

Proposal Price: $_____________________________________________ Lump Sum Not to Exceed

Proposal Received From:

Company ______________________________________________________________

Address _______________________________________________________________

Phone ________________________________________________________________

Contact #______________________________________________________________

Authorized Representative (Print or Type) Authorized Representative (Signature)

Exhibit D Non-Collusion Affidavit of Prime Bidder/Subcontractor

State of Georgia Newton County, Georgia

, being the first duly sworn, deposes and says that:

1. He/she is of (Owner, partner, etc.) (Company) the Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, subcontractors, agents, representatives, employees or parties in interest including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix price or prices in the attached Bid or of any other Bidder, or to fix overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement and advantage against County or any person interested in the proposed contract;

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest including this affiant;

Exhibit E

Business License

Exhibit F Insurance Certificate

Exhibit G

IMMIGRATION AND SECURITY FORM

O.C.G.A. § 13-10-91 requires Consultants interested in public works contracts to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor.

To ensure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq., Consultant must warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.seq.

By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Newton County, Georgia has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, and Contractor warrants that it will continue to use the federal work authorization program throughout the contract period.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Newton County, Georgia, Consultant will secure from such subconsultant(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Newton County, Georgia at the time the subcontractor(s) is retained to perform such service.

Firm Name: _______________________________________________________________

Street/Mailing Address: ______________________________________________________

City, State, Zip Code: _______________________________________________________

Telephone Number: ________________________________________________________

Email: ___________________________________________________________________

Company Identification Number: __________________________________________________

Date of Authorization: ______________________________________________________

Exhibit H

CONSULTANT’S AFFIDAVIT OF EMPLOYMENT ELIGIBILITY

State of Georgia Newton County, Georgia By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Newton County has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Consultant will continue to use the federal work authorization program throughout the contract period, and the undersigned Consultant will contract for the physical performance of services in satisfaction of such contract only with subconsultants who present an affidavit to the Consultant with the information required by O.C.G.A. § 13-10-91(b).

Consultant hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Consultant

Name of Project: ________________________________

_Newton County, Georgia_________________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______ ___, 20___ in __________ (City), __________ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF _________, 20___.

Notary Public [NOTARY SEAL] My Commission Expires:

Exhibit I

CERTIFICATION REGARDING DEBARMENT SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation could disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available, the County may terminate this transaction for cause or default.

4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary participant agrees by submitting this proposal that should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled ''Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,'' provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 49 CFR pan 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

CERTIFICATION

(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred,…