REQUEST FOR PROPOSAL

26-15

NEWTON COUNTY BOARD OF COMISSIONERS

Inmate Health Care Services for Newton County

March 2, 2026

SUBMISSIONS ARE DUE ELECTRONIALLY, USING THE PORTAL BELOW, NO LATER THAN

April 1, 2026 at 9:00 AM https://co-newton-ga.bonfirehub.com/portal/?tab=login

THE OFFEROR IS RESPONSIBLE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR PROPOSAL (RFP) TO NEWTON COUNTY ON OR BEFORE THE STATED DEADLINE Issue Date: March 2, 2026

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

Inmate Health Care Services for Newton County

RFP #26-12

Newton County Board of Commissioners will be receiving separate sealed proposals to solicit qualified providers for Inmate Health Care services electronically until 9:00 AM, local time, April 1, 2026 ALL PROPOSALS MUST BE SUMBITTED THROUGH EUNA’s ELECTRONIC SUBMISSION PORTAL;

INSURANCE:

Consultant shall maintain the following insurance:

a) Comprehensive General Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per occurrence;

b) Commercial Automobile Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per accident;

c) Statutory Worker's Compensation Insurance, including $1,000,000.00 employer's liability insurance;

d) Professional Liability: the proposer must also warrant that it and all its employees will have professional liability insurance with limits of one million $1,000,000 dollars each occurrence and three million ($3,000,000) dollars in aggregate annually.

All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Note: Prime firms and any sub consultants must have a business license and be fully insurance as described herein.

Each proposal will be considered by the Newton County Board of Commissioners, taking into consideration specific evaluation factors, as set forth in the Request for Proposal. The County reserves the right to reject any or all Proposals, including without limitation, the right to reject any Proposal that the County believes would not be in the best interest of the Project.

Digital copies of the PROPOSAL DOCUMENTS may be obtained at the Purchasing office at no charge by visiting www.co.newton.ga.us or contacting Randi Fincher at 678-625-1237 or rfincher@co.newton.ga.us. Hard copies of the PROPOSAL DOCUMENTS may be obtained upon a non-refundable payment of $25.00 for each set. The County is not obligated to consider the contractor’s proposal if they are not on record with the issuing office as having received complete Proposal Documents.

March 2, 2026 Newton County Board of Commissioners

INTRODUCTION

Newton County Board of Commissioners will be receiving separate sealed proposals to solicit qualified providers for Inmate Health Care Services. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or printed in ink.

Newton County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Newton County.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this invitation and all questions arising subsequent to award are to be addressed to the Purchasing Department at the following address:

Newton County Purchasing Department, Attn: Randi Fincher, 1113 Usher Street, Suite 204, Covington, GA 30014 Phone: 678-625-1237 E-mail: rfincher@co.newton.ga.us

To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the proposer.

SUBMISSION INSTRUCTIONS AND DUE DATE

Please follow these instructions to submit via our Electronic Submission Portal.

1. Prepare your submission materials:

Requested Information:

Technical Proposal (include all “required” documents)

The maximum upload file size is 1 GB.

Upload your submission at:

https://co-newton-ga.bonfirehub.com/portal/?tab=login

Your submission must be uploaded prior to the Proposals Due Date. Proposals received after this time will not be accepted.

Newton County BOC accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

Each item of Requested Information is instantly sealed and will only be visible after the Proposals Due Date and Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

All of the PRICE PROPOSAL RESPONSES should be loaded into the portal under “Price Proposal” ONLY. Failure to upload your documents in the correct line may cause potential contractor to be considered “non responsive”.

Need Help?

Newton County BOC uses EUNA portal for accepting proposals digitally. Please contact Bonfire at https://co-newton-ga.bonfirehub.com/portal/support.

ADDENDA

Answers to questions submitted that materially change the conditions and specifications of this RFP will be posted to the Bonfire portal as an addendum. Any discussions or documents will be considered non‑binding unless incorporated and distributed in an addendum. Answers to all questions shall be provided a minimum of 72 hours prior to the time the Proposal is due.

Proposers shall check with the Purchasing Department frequently during the bidding process to verify that they have received all issued addendums. Bidders have the responsibility of making sure they have received all issued addendums. Addenda are required to be signed and returned with the proposal submittal

PROPRIETARY INFORMATION

Careful consideration should be given before submitting confidential information to Newton County. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Newton County does not guarantee the confidentiality of any information not clearly marked as a trade secret.

AWARD OF CONTRACT

The Newton County Purchasing Department and Evaluation Committee will make a recommendation for award(s). The Board of Commissioners will make the actual award of the contract(s) and has the authority to not award the contract(s).

This is a qualification/performance/price trade-off source selection in which competing offeror’s performance history and qualification will be evaluated first. More than one award may arise from this RFP. Award(s) will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed below. Newton County may reject any or all proposals and to waive any technicalities or informalities if such action is in the county’s interest.

Newton County intends to evaluate proposals and award a contract(s) without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

Proposers will be evaluated based on the following criteria and may be called in for an interview. The County intends to award the contract to the responsible and responsive contractor whose proposal is determined in writing to be the most advantageous to the County taking into consideration all of the evaluation criteria.

EVALUATION CRITERIA

Proposals will be evaluated using the categories and scoring indicated below:

INSURANCE

With its proposal, each proposer shall indicate whether it meets the insurance requirements stated above, if greater coverage is held, the coverage types and amounts in its insurance program.

TERM OF CONTRACT

The Contract term will be for one (1) year with up to four (4) one (1) year optional renewal.

CONTRACT ADMINISTRATION

The contact for any Task Assignments or purchase order(s) arising as a result of this RFP shall be Sheriff, Ezell Brown.

TENTATIVE BID SCHEDULE

WITHDRAWAL OF PROPOSAL

A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the Newton County Purchasing Department. Following the proposal due date, submitted proposals shall be valid for a period of ninety (90) days from the proposal due date.

REJECTION OF PROPOSAL

Newton County may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with Newton County. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposing procedure. The County shall be the sole judge as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS

The proposer may be required, upon request, to prove to the satisfaction of Newton County that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT

By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

NO CONFLICT OF INTEREST

By submitting a proposal, the proposer represents and warrants that no Commissioner, Administrator, employee, or any other person employed by Newton County has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT

The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications, proposal, and addenda, if any, will be deemed part of the contract.

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any proposal invitation and/or specifications issued by Newton County and must be followed by each proposer.

2. The written specifications contained in this proposal shall not be changed or superseded except by written addendum. Failure to comply with the written specifications for this proposal may result in disqualification.

3. All proposals must be received through the portal (information provide above) by proposal due date and time. Each proposer assumes the responsibility for having his/her proposal received at the designated time and place of proposal due date. Proposals received after the stated time and date may be subject to rejection without consideration. Newton County accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

4. Unless otherwise stated, all proposals submitted shall be valid and may not be withdrawn for a period of 90 days from the due date.

5. Each proposal form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the proposal.

6. The County reserves the right to reject any and all proposals.

7. Telephone, Telegraphic or Facsimile proposals will not be accepted.

8. If applicable, completed questionnaires must be signed manually. Newton County reserves the right to accept or reject any proposal on the basis of incomplete or inaccurate answers to the questionnaire.

9. Proposers shall identify any subcontractors, Joint Ventures, and include an explanation of the service or product that they may provide.

SPECIFIC INSTRUCTIONS

Any Proposer submitting a Proposal in response to the aforesaid Request for Proposal shall comply with the following specific instructions:

(1) The submission of a Proposal constitutes a representation by the Contractor that it has studied and examined the Proposal Documents, including the scope of work attached to this RFP.

(2) Any Proposal may include such documentation and information as the contractor deems appropriate to establish that it is a responsible and responsive Contractor and that its Proposal is the most advantageous to the County, taking into consideration the specific evaluation factors, as set forth in the aforesaid Request for Proposals.

(3) Any changes, additions, interpretations, or corrections, to or concerning the Proposal Documents prior to the date for submission of Proposals will be issued as an Addendum by the County. Only such written changes, additions, interpretations, or corrections by Addendum shall be binding. Any changes, additions, interpretations, corrections given by any other method shall not be valid and the Contractor shall not rely upon in any manner whatsoever any verbal statements, instructions, interpretations, corrections, or other information provided by the County. Addendum will be posted on the portal.

(4) All Proposals must be signed by a duly authorized officer, member, or general partner (as appropriate) and dated. All blanks on the completed Proposal Form shall be filled in where so requested. The completed Proposal shall be without interlineations, alterations or erasures.

(5) Upon submission, all Proposals shall become and remain the property of the County. The County shall have no liability arising out of the disclosure, dissemination, or publication of any Proposal or any information contained therein.

(6) Any Proposal submitted to the County shall remain open for acceptance by the County, and same shall be honored by the contractor, for a period of ninety (90) days of the date set forth hereinabove for the receipt of Proposals;

(7) The County reserves the right to amend these Instructions, or clarify same by Addendum, within the time provided by Georgia Law. If such revisions or amendments are of such magnitude as to warrant, in the sole discretion of the County, the postponement for the date of the submission and receipt of Proposals, written notification shall be issued to any contractor who has notified the County in writing of its intent to submit a Proposal pursuant to the County’s Request for Proposals.

(8) A Summary Checklist of the items in be included in each proposal is shown below:

Exhibit A: Proposal Certification (REQUIRED) Exhibit B: Technical Proposal Exhibit C: Price Proposal Sheet (REQUIRED, UPLOADED SEPARATELY) Exhibit D: Non-Collusion Affidavit (REQUIRED) Exhibit E: Business License & Professional License (REQUIRED) Exhibit F: Insurance Certificate (REQUIRED) Exhibit G: Immigration and Security Form (REQUIRED) Exhibit H: Sub-Consultant’s Affidavit of Employment Eligibility (REQUIRED) Exhibit I: Certification Regarding Debarment (REQUIRED) Exhibit J: Any addenda received from County (REQUIRED IF APPLICABLE)

Exhibit A

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, contractor or person submitting a proposal for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Request for Proposal #26-15 and certify that I am authorized to sign this proposal for the company.

This ______________________ day of ____________________ 20__.

Company Name (Please Type or Print) Person Authorized to Sign:

Name: _____________________________ Name:________________________________

Street: ___________________________ Title: _________________________________

City: ____________________________ Telephone Number: ( ) ________________

State: ___________ Zip: __________ Signature: ____________________________

Email: _______________________________________________________________________

Exhibit B Technical Proposal

Purpose:

The purpose of this Request for Proposal is to solicit proposals from qualified health care delivery system for the Newton County Jail, 15151 Alcovy Road, Covington, GA 30014. The Operation include responsibility for all healthcare services, as well as pharmaceutical supplies, labor, license, insurance, medical supplies, everything required to provide daily inmate medical services.

The average daily inmate population in the facility shall include both male and female inmates. The projected daily inmate population for this facility is 550. However, bids will be based on populations of up to 650.

The proposal submitted may be no longer than one hundred (100) pages, including all text, charts, photographs and resumes. The Technical proposal paragraphs must correspond to the numbered sections below:

1. Those responding to this RFP must follow its procedures and requirements. Failure to comply with or complete any part of this RFP may result in rejection of the proposal. All proposals must include:

a. A Cover Letter

b. A list of the personnel who will be in direct contact with staff and inmates along with their resume, qualifications and the percentage of their job that will be devoted to this contract.

c. All Proposals must include a brief resume of all similar projects your firm has preformed for the past three years. Each project listed shall include the names and phone numbers of a contact person for the project for review purposes.

d. All proposals must list a name, address and administrator, all detention or correctional facilities where the proposer has obtained accreditation by the Medical Association of Georgia, American Correctional Association and other recognized body according to the National Commission of Correctional Health Care standards (i.e., ACA, etc.)

e. An organizational chart demonstrating the reporting structure and the resilience of your organization to personnel change.

f. Three (3) references from clients for whom the Proposer has preformed similar scope of services.

Minimum Qualifications for all Proposers

· The proposer must demonstrate the knowledge and ability necessary to obtain Medical Association of Georgia Accreditation according to National Commission on Correctional Health Care Standards from its experience, American Correctional Association Accreditation and the quality of its care by having obtained that accreditation in a jail which is of a size comparable or larger to that of Newton County.

· The proposer must demonstrate its ability to provide a health care system specifically for Newton County. It must demonstrate that it has the ability for an immediate contract start-up as of contract date, that it has a proven system of recruiting staff and that it has adequate support staff in its central office capable of competently supervising and monitoring its operation at Newton County as well as supplemental resource backup as may be necessary.

· The proposer must demonstrate the ability to provide a system of technical and medical support to the on-site personnel.

· The proposer must demonstrate the ability to prepare and implement written policies and procedures which comply with all standards and requirements set forth herein, and to conduct an annual evaluation of compliance with its policies and procedures.

· The proposer must demonstrate the ability to maintain an open and collaborative relationship with the administration and staff of the Sheriff’s Office and Jail Facility.

STAFFING/PERSONNEL

1. All proposals must contain an appropriate weekly staffing matrix. Staffing matrix should include all relevant information as indicated in the sample provided below (note: information listed below is for demonstrative purposes only and does not represent desired or anticipated staffing matrix).

1. Staffing matrix must also include no more than 0.5 FTE of a dedicated position to arrange for necessary follow-up health services before the inmate’s release into the community.

1. Awarded vendor will make a concerted and dedicated effort to seek and process health insurance reimbursements to help reduce overall costs. As such, vendor may choose to include a position (i.e. Medical Billing Specialist) in their staffing matrix that is dedicated to health insurance reimbursement.

1. Proposers must also include a section summarizing the need for each position included in their staffing matrix. Summary should also include anticipated “day-to-day” duties and responsibilities for each position.

Proposed position salaries should be comparable to state and regional salary rates.

ACCREDITATION STANDARDS

All proposals must demonstrate that the proposer has the willingness and the ability to meet or exceed all current accreditation standards (American Correctional Association (ACA), National Commission on Correctional Health Care (NCCHC)) and be willing to comply to any additional standards Newton County desires to pursue.

BASE PRICING

All proposals must contain a specific price for all healthcare services provided by this contract plus an additional price per inmate per day for excess inmates over the base number (n=650).

OVERALL COST

Proposals must provide an overall cost (which includes a monthly base rate) and cost breakdown to provide medical services.

DATA REPORTS

All proposals must demonstrate that the proposer has the ability to provide accessible data reports monthly and as needed or requested. Ultimately the Newton County Sheriff’s office may use these data reports for purposes of; supporting outside funding opportunities, assessing the services provided, identifying health trends, chronic/acute disease trends, outbreak concerns, etc.

PROTECTION OF RIGHTS

· In addition to inspecting and reviewing the Contractor’s services to determine there acceptability, the County shall be empowered to inspect and review the Contractor’s services in progress at such reasonable times as desired by Newton County.

· No reports or other documents produced in whole or part under the contract shall be the subject of an application for copyright by or on behalf of the Contractor, and all rights are reserved for Newton County.

· The Sheriff or Jail Commander shall have the right to suspend a contracted employee.

DAILY INMATE CENSUS

· A daily computer-generated census listing of all inmates constitutes the grouping of individuals for which the Contractor will be responsible for providing medical care.

· Excluded from the Contractor’s responsibility will be those inmates in custody at hospitals, on temporary release or furlough, including inmates temporarily released for the purpose of attending funerals or similar family emergencies; inmates on escape status, inmates on pass/parole/supervisory custody who do not sleep in the jail; and inmates in the custody of other police of penal jurisdictions.

MEDICAL AUDIT COMMITTEE

The committee shall be responsible for developing, recommending and implementing all policies and procedures necessary for the operation of the medical program. The objective of the committee is to assure that quality health services are available to all inmates. The Jail Commander or his Designees will be included on this committee.

QUALITY ASSURANCE PROGRAM

The medical director will establish a Quality Assurance Program for assuring that quality health care services are provided to inmates. This program will evaluate the health care provided to inmates both on-site and off-site for quality, appropriateness, and continuity of care; additionally, the following shall be provided:

· In-service medical education programs for Sheriff’s employees.

· Personnel files shall be maintained on contractual personnel and made available to the Sheriff upon request.

· The quality assurance program must be consistent with any requirements of the Sheriff, and

· may include but not be limited to audit and medical chart review procedures.

· Periodic meetings shall be held between the Sheriff’s staff and Contractor’s staff to review significant issues and changes as well as to provide feedback relative to the quality assurance program so that any deficiencies or recommendations may be acted upon. Also, when requested, the Contractor will provide appropriate personnel to participate in other meetings scheduled by the Jail Commander. This will include regular reports from the contractor in a form acceptable to the Jail Commander.

STAFFING

· Vendor will provide a weekly staffing attendance report that should mirror staffing matrix. Includes time in/time out for employees and their respective titles. County Staff will conduct regular unannounced in-person staffing audits to ensure that weekly staffing reports accurately represent contracted staffing matrix. It is the responsibility of the vendor to ensure that all contracted positions are present and on-site. If positions are not covered in a given week, monthly payment will be prorated appropriately.

· Vendor must submit a list of employees and match them up to the weekly staffing matrix. All vendor’s employees must check-in and check-out at the front desk and wear Sheriff’s Department identification badges at all times while on duty. Any personnel changes (i.e. absences, leave) must be addressed ahead of time and disseminated to the Newton County Jail.

· The Contractor must recruit, interview, hire, train, and supervise all health care staff and assure health care staff is consistently adequate to meet all conditions and specifications at all times.

JAIL SECURITY

· The Contractor shall have no responsibility for the physical security of inmates in custody; the County will be responsible for such security. In the event that any medical directions for health services for any individual inmate or groups of inmates including but not limited to transfers to health care facilities, should not be acted upon by the County within a time limit specified in writing and agreed to by the Jail Commander, the contractor shall thereby be released from all responsibility for harm directly caused by the delay. If circumstances exist where there is a perceived delay by the County in performing the requirements of this provision, it is the Contractors responsibility to contact the Shift Commander and the Jail Commander or his designee, notify them directly of the situation and that there is medical necessity that action be taken by the County to resolve the concern within a certain amount of time.

· The county agrees not to confine any person in any hospital or infirmary for disciplinary reasons.

· The Contractor shall have no responsibility for security or for the custody of any inmate at any time, such responsibility being solely that of the Sheriff’s staff. The Contractor shall have sole responsibility in all matters of medical, mental health and dental judgment. The Contractor shall have primary, but no exclusive responsibility for all the identification, care and treatment of inmates who are “security risks” or who present a danger to themselves and others. On these matters of mutual concern, the Sheriff and his staff shall support, assist and cooperate with the Contractor, and the Contractor shall support, assist and cooperate with the Sheriff whose decision in any nonmedical matter will be final. All decisions involving the exercise of medical, mental health and dental judgment still are the responsibility of the Contractor.

MEDICAL BILLING AND INSURANCE REIMBURSEMENT

Vendor will provide a monthly report of health insurance coverage payments made back and provide the County with a record of this payment (via check, monthly payment offset, etc.). Vendor may include a position to coordinate medical billing processes with the goal of reimbursing expenses back to the County. However, at the discretion of the County, if the costs of retaining such position regularly outweigh the amount of reimbursement received, then the County may choose to eliminate such position from the contracted staffing matrix at any time and prorate the payment for the absence of this position.

COST CONTAINMENT PROGRAM

The successful proposer must specify a detailed plan for the implementation and operation of a cost containment program. Addressed in this section shall be the mechanism by which the successful proposer plans to control health care costs, areas in which cost savings will be achieved and evidence of the success of such a program at other contract sites. This program must preserve NCCHC and ACA standards and must not compromise the standard of medical care provided to the inmate.

MANAGEMENT INFORMATION SYSTEM

The successful proposer must indicate the methods to be used in implementing a system for collecting and analyzing the trends in the utilization of health care services.

COMPLAINT PROCEDURE

The successful proposer must specify the policies and procedures to be followed in dealing with inmate complaints and grievances regarding any aspect of the health care delivery system in accordance with the Sheriff’s regulations. The Contractor must maintain a close working relationship with the correctional staff that handles grievances, fully respond by the time required by them and promptly implement any needed action.

HIV MEDICATIONS

Vendor will cover the first $50,000 worth of HIV medications each year. Vendor will also disclose the negotiated rates for all issued drugs.

EQUIPMENT

Vendor is responsible for purchasing and maintaining all medical equipment needed for the initial commencement of the agreement. If existing equipment is utilized, it is the responsibility of the vendor to ensure that equipment is maintained in proper working conditions. Any needed equipment purchased by the vendor is retained by the County at the termination of the agreement. Vendor is responsible for purchasing up to $10,000/year for medical equipment. Any amount over this threshold must be approved by the Newton County Sheriff’s Office Budget Director. Vendor is responsible for coordinating the professional installation and assembly of any kind of purchased medical equipment. No other individuals should be asked to purchase, assemble or set up equipment used by the vendor. Equipment must be medical grade. Vendor is also solely responsible for purchasing and maintaining any laptops, computers, printers and other required office equipment and accessories. All office equipment purchased by the vendor may be retained by the vendor at time of contract completion or termination.

AGGREGATE CAP FOR EXPENSES FOR SPECIALTY CARE

The County acknowledges and agrees that it shall be responsible for payment of all costs and expenses associated with the provision of those services that occur for Specialty Care, when such costs and expenses exceed $100,0000.00 for the first twelve (12) months of this Agreement (the Aggregate Cap Amount”) and any subsequent twelve (12) month extensions of this Agreement. In addition to Specialty Care, advanced diagnostics (ultrasound, CT, etc.), chemotherapy and dialysis will apply to the Aggregate Cap. The Aggregate Cap shall be prorated for any partial twelve-month period under this Agreement. Until such time as the Aggregate Cap Amount is exceeded in any twelve-month period, the costs and expenses associated with the Specialty Care services shall be borne by the Contractor. The Contractor agrees to track and account for all such expenses on behalf of the County.

Exhibit C Price Proposal Form RFP 26-15 Inmate Health Care Services for Newton County

Pricing Per Month

Lump Sum (12 Month Period)

Price to be honored minimum of 90 days.

Bid Received From:

Company ______________________________

Phone ______________________________

Contact Name ______________________________

Email ______________________________

Exhibit D Non-Collusion Affidavit of Prime Bidder/Subcontractor

State of Georgia Newton County, Georgia

, being the first duly sworn, deposes and says that:

1. He/she is of (Owner, partner, etc.) (Company) the Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, subcontractors, agents, representatives, employees or parties in interest including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix price or prices in the attached Bid or of any other Bidder, or to fix overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement and advantage against County or any person interested in the proposed contract;

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest including this affiant;

Exhibit E

Business License

Exhibit F

Insurance Certificate

Exhibit G

IMMIGRATION AND SECURITY FORM

O.C.G.A. § 13-10-91 requires Consultants interested in public works contracts to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor.

To ensure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq., Consultant must warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.seq.

By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Newton County, Georgia has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, and Contractor warrants that it will continue to use the federal work authorization program throughout the contract period.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Newton County, Georgia, Consultant will secure from such subconsultant(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Newton County, Georgia at the time the subcontractor(s) is retained to perform such service.

Firm Name: _______________________________________________________________

Street/Mailing Address: ______________________________________________________

City, State, Zip Code: _______________________________________________________

Telephone Number: ________________________________________________________

Email: ___________________________________________________________________

Company Identification Number: __________________________________________________

Date of Authorization: ______________________________________________________

Exhibit H

CONSULTANT’S AFFIDAVIT OF EMPLOYMENT ELIGIBILITY

State of Georgia Newton County, Georgia By executing this affidavit, the undersigned Consultant verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Newton County has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Consultant will continue to use the federal work authorization program throughout the contract period, and the undersigned Consultant will contract for the physical performance of services in satisfaction of such contract only with subconsultants who present an affidavit to the Consultant with the information required by O.C.G.A. § 13-10-91(b).

Consultant hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Consultant

Name of Project: ________________________________

_Newton County, Georgia_________________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______ ___, 20___ in __________ (City), __________ (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF _________, 20___.

Notary Public [NOTARY SEAL] My Commission Expires:

Exhibit I

CERTIFICATION REGARDING DEBARMENT SUSPENSION, AND OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation could disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available, the County may terminate this transaction for cause or default.

4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary participant agrees by submitting this proposal that should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled ''Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,'' provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs.

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 49 CFR pan 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

CERTIFICATION

(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency;

(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award or Project Name

Name and Title

Signature Date

Exhibit J Acknowledgement of Addendums Issued by County

Acknowledgements:

Please fill out and sign below to indicate Addenda received to the RFP.

Received Addendum No. Dated:

Received Addendum No. Dated:

Received Addendum No. Dated:

Received Addendum No. Dated:

Received Addendum No. Dated:

This, the day of , 2021

Firm:

*By: Printed Name

*Signature

*Title

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