1-RFP 26-11-001 Pricing Sheet for Propane Supply and Infrastructure (LPG for public transit fleet).docx
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- Attached to
- Propane Supply and Supporting Infrastructure (LPG for Public Transit Fleets) RFP 2026-11-001
- Solicitation number
- US.260645
- Issued by
- Luzerne County, Wolfdale CDP, Pennsylvania
About this file
This is a pricing sheet and bid submission form for the Luzerne County Transportation Authority (LCTA) Request for Proposals (RFP 2026-11-001) for propane supply and supporting infrastructure for a public transit fleet. LCTA seeks a qualified vendor to install an ASTM D1835 HD-5 propane auto gas dispensing station at 300 South Pennsylvania Avenue in Wilkes-Barre, Pennsylvania, and supply propane fuel to support the authority's fleet conversion from unleaded gasoline to propane. The project involves fueling twenty-one (21) propane Ford E-450 cutaways in the initial year, with the system designed to be scalable to support up to sixty (60) vehicles. The suggested infrastructure includes a minimum of two (2) 1,990-gallon tanks and two (2) dispensers with expansion capability. The fueling station must be tested and fully commissioned by July 2027. The contract structure consists of a two-year base term plus one unilateral option year exercisable at LCTA's sole discretion with ninety (90) days' written notice prior to expiration of Year 2.
Bidders must submit firm fixed fuel pricing per gallon for Base Contract Year 1 and Year 2, along with itemized costs for tank lease/rental fees, initial installation and hookup charges, site preparation and infrastructure build-out (including concrete pad construction, electrical hookup, pumping system and dispenser equipment, and permits/engineering/environmental approvals), and operational and delivery fees such as hazmat/safety fees, fuel transportation surcharges, emergency delivery fees, and maintenance inspection fees. All quoted fuel pricing and fees must remain firm and locked for both the base term and option year, with no unlisted surcharges or price escalations permitted. The pricing must exclude federal, state, and local taxes for which LCTA holds tax-exempt status. Proposers must include a decommissioning plan for end-of-contract and demonstrate compatibility with LCTA's Gasboy and FASTER web system for fuel data export. The winning proposer must provide references from similar completed projects with contact information and an estimated timeline for installation and station readiness.
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Luzerne County Transportation Authority (LCTA) Request for Bids for Installation and Fuel
HD-5 AUTO-GAS PROPANE FUELING STATION
Luzerne County Transportation Authority (LCTA) Request for Proposals for Installation and Fuel
HD-5 AUTO-GAS PROPANE FUELING STATION
Bid Submission Sheet
Company Name: _________________________________________________________
Contact Person: __________________________________________________________
Address: ________________________________________________________________
Phone Number: ___________________________________________________________
Email Address: ___________________________________________________________
Number of Years in Business: _________________
References: Bid must reference similar projects completed and provide references from those similar projects with contact names, phone numbers, and email addresses on a separate sheet.
Timeline: Bid must provide an estimated timeline for the installation and readiness of the fueling station.
Additional Information: Within reason, please submit any information that you think would be helpful to LCTA in making its decision.
Bid Pricing:
PROPANE (LPG) SUPPLY & INFRASTRUCTURE SERVICES
CONTRACT STRUCTURE: TWO (2) YEAR BASE TERM + ONE (1) OPTION YEAR
FIRM FIXED FUEL PRICING PER GALLON
a. Base Contract Year 1: $_____________ / gal
b. Base Contract Year 2: $_____________ / gal
c. Option Year 3 (LCTA Unilateral Option): N/A
* Note: Quoted rates apply to all gallons delivered during each respective contract year regardless of market volatility, seasonal demand, or wholesale price spikes.
TANK, EQUIPMENT FEES
a. Tank Lease / Rental Fee (Annual rate per tank): $_____________
b. Initial Installation, Hookup & Testing Charges (One-time): $_____________
SITE PREPARATION & INFRASTRUCTURE BUILD-OUT (CAPITAL / ONE-TIME FEES)
a. Concrete Pad Construction / Site Prep : $_____________
b. Electrical Hookup, Control Panel & Station Electrification: $_____________
c. Pumping System, Dispenser & Metering Equipment Build-Out: $_____________
d. Permits, Engineering & Environmental Approvals: $_____________
e. Total Site Build-Out / Infrastructure Capital Cost: $_____________
ITEMIZING OPERATIONAL & DELIVERY FEES (Enter "$0" or "Included" if not applicable)
a. Hazmat / Safety Fee (per delivery): $_____________
b. Fuel / Transportation Surcharge (per delivery): $_____________
c. Emergency / Out-of-Cycle Delivery Fee: $_____________
d. Tank Pump-out / Fuel Recovery Fee (at contract expiration): $_____________
e. Minimum Delivery Surcharge: $_____________
f. Regulator / Line Maintenance Inspection Fee: $_____________
g. Any Other Applicable Fee (Detail below): $_____________
SPECIAL TERMS FOR BASE TERM & OPTION YEAR:
FEE LOCK GUARANTEE:
Quoted fuel pricing (per contract year) and all itemized equipment and administrative fees submitted above shall remain firm and locked for both the 2-Year Base Term and the Option Year, if agreed upon and exercised. Unlisted surcharges, price escalations, or rate increases are strictly prohibited.
UNILATERAL OPTION:
Option Year 3 is exercisable at the sole discretion of LCTA upon ninety (90) days written notice prior to the expiration of Year 2.
TAXES:
All pricing must exclude federal, state, and local taxes for which LCTA holds a tax-exempt status. Any fee or surcharge not explicitly itemized above will be rejected on invoices.
File details come from the government source that posted it. Updated .