1-RFP 26-09B Purchase of a Material Shredder for Solid Waste.docx

REQUEST FOR PROPOSAL

26-09B

NEWTON COUNTY BOARD OF COMISSIONERS

Material Shredder for Solid Waste

March 4, 2026

SUBMISSIONS ARE DUE ELECTRONIALLY, USING THE ONLINE PORTAL, NO LATER THAN

April 2, 2026 at 9:00 AM LOCAL TIME https://co-newton-ga.bonfirehub.com/portal/?tab=login THE OFFEROR IS RESONSIBLE FOR SUBMITTING A RESPONSE TO THIS REQUEST FOR PROPOSAL (RFP) TO NEWTON COUNTY ON OR BEFORE THE STATED DEADLINE Issue Date: March 4, 2026

ADVERTISEMENT FOR REQUEST OF PROPOSAL

Material Shredder for Solid Waste

RFP #26-09B

Separate sealed proposals to purchase a new or used material shredder for the Landfill will be received by Newton County Board of Commissioners (acting for the Newton County Solid Waste Management Authority) electronically until 9:00AM, local time, April 2, 2026. ALL PROPOSALS MUST BE SUMITTED THROUGH BONFIRE’S ELECTRONIC SUMBISSION PORTAL.

INSURANCE:

Contractor shall maintain the following insurance:

a) Comprehensive General Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per occurrence;

b) Commercial Automobile Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per accident;

c) Statutory Worker's Compensation Insurance, including $1,000,000.00 employer's liability insurance;

All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Each proposal will be considered by the OWNER, taking into consideration specific evaluation factors, listed in their order of relative importance, as set forth in the Request for Proposal.

Newton County reserves the right to reject any or all Proposals, including without limitation, the right to reject any Proposal that the OWNER believes would not be in the best interest of the Project.

Digital copies of the PROPOSAL DOCUMENTS may be obtained at the Purchasing office at no charge by visiting www.co.newton.ga.us or contacting Randi Fincher at 678-625-1237 or rfincher@co.newton.ga.us. Hard copies of the PROPOSAL DOCUMENTS may be obtained upon a non-refundable payment of $25.00 for each set. The County is not obligated to consider the contractor’s proposal if they are not on record with the issuing office as having received complete Proposal Documents

March 4, 2026 Matthew Dolan, Solid Waste Manager Newton Solid Waste Management Authority

INTRODUCTION

Newton County Board of Commissioners and Newton Solid Waste Management Authority (The Authority) are requesting separate Sealed Proposals to purchase a new or used material shredder for the Landfill. Instructions for preparation and submission of a proposal are contained in this packet. Proposals must be typed or printed in ink.

Newton County and the Authority provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Newton County the Solid Waste Authority.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this invitation and all questions arising subsequent to award are to be addressed to the Purchasing Department at the following address:

Newton County Purchasing Department, Attn: Randi Fincher, 1113 Usher Street, Suite 204, Covington, GA 30014 Phone: 678-625-1237 E-mail: rfincher@co.newton.ga.us

To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the proposer.

PROPOSAL COPIES FOR EVALUATION:

Please follow these instructions to submit via our Electronic Submission Portal.

1. Prepare your submission materials:

Requested Information:

The maximum upload file size is 1 GB.

Upload your submission at:

https://co-newton-ga.bonfirehub.com/portal/?tab=login

Your submission must be uploaded prior to the Proposals Due date. Proposals received after this time will not be accepted.

Newton County BOC accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause.

Each item of Requested Information is instantly sealed and will only be visible after the Proposals Due Date and Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

Need Help?

Newton County BOC uses Bonfire’s portal for accepting proposals digitally. Please contact Bonfire at https://co-newton-ga.bonfirehub.com/portal/support.

ADDENDA

Answers to questions submitted that materially change the conditions and specifications of this RFP will be distributed to all addressees as an addendum. Any discussions or documents will be considered non‑binding unless incorporated and distributed in an addendum. Answers to all questions shall be provided a minimum of 72 hours prior to the time the Proposal is due.

Proposers should check with the Purchasing Department frequently during the bidding process to verify that they have received all issued addendums. While every attempt is made to make sure that registered proposers receive notice of addendums, proposers have the responsibility of making sure that they have received all issued addendums. Addenda are required to be signed and returned with the proposal submittal.

PROPRIETARY INFORMATION

Careful consideration should be given before submitting confidential information to Newton County and the Authority. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Newton County does not guarantee the confidentiality of any information not clearly marked as a trade secret.

SELECTION PROCESS

The Newton County Purchasing Department and Evaluation Committee makes a recommendation for award. The Newton Solid Waste Management Authority will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee.

This is a performance/quality/price trade-off source selection in which competing performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors listed below. Newton County and the Authority may reject any or all proposals and to waive any technicalities or informalities if such action is in the county’s interest.

Newton County intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

Proposers will be evaluated based on the following criteria and may be called in for an interview. The County intends to award the contract to the responsible and responsive contractor whose proposal is determined in writing to be the most advantageous to the County taking into consideration all of the evaluation criteria.

EVALUATION CRITERIA

Evaluation criteria to be used in determining the selected firm in order of importance are:

· Quality and Performance of the equipment 45 pts

INSURANCE

Contractor shall maintain the following insurance:

a) Comprehensive General Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per occurrence;

b) Commercial Automobile Liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000.00 per occurrence, and property damage with limits of no less than $1,000,000.00 per accident;

c) Statutory Worker's Compensation Insurance, including $1,000,000.00 employer's liability insurance;

All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractors compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

AWARD OF CONTRACT

The Newton County Purchasing Department and Evaluation Committee makes a recommendation for award. The Newton Solid Waste Management Authority will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee.

CONTRACT ADMINISTRATION

The contact for any contract(s) or purchase order(s) arising as a result of this RFP shall be Matthew Dolan, Solid Waste Manager, 770-786-5808.

TENTATIVE BID SCHEDULE

GENERAL INFORMATION

No proposals received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to Newton County or the Authority for the premature opening of a proposal not properly addressed and identified.

WITHDRAWAL OF PROPOSAL

A proposer may withdraw his proposal before the proposal due date, without prejudice to the proposer, by submitting a written request of withdrawal to the Newton County Purchasing Department.

REJECTION OF PROPOSAL

Newton County and The Authority may reject any and all proposals and must reject a proposal of any party who has been delinquent or unfaithful in any formal contract with Newton County. Also, the right is reserved to waive any irregularities or informalities in any proposal in the proposing procedure. Newton County and The Authority shall be the sole judges as to which proposal is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various proposers.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS

The proposer may be required, upon request, to prove to the satisfaction of Newton County and The Authority that he/she has the skill, experience, necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any proposer is not satisfactory, the proposal of such proposer may be rejected. The successful proposer is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT

By submitting a proposal, the proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

INTEREST OF

By submitting a proposal, the proposer represents and warrants that a Commissioner, Administrator, employee, nor any other person employed by Newton County has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT

The notice, invitation to proposers, general conditions, and instructions for proposers, special conditions, specifications, proposal, and addenda, if any, will be deemed part of the contract. A copy of the contract can be viewed upon request.

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any proposal invitation and/or specifications issued by Newton County and must be followed by each proposer.

2. The written specifications contained in this proposal shall not be changed or superseded except by written addendum from Newton County. Failure to comply with the written specifications for this proposal may result in disqualification by Newton County.

3. All goods and materials shall be F.O.B. Destination Covington, Georgia and no freight or postage charges will be paid by Newton County unless such charges are included in the proposal price.

4. Reserved

5. All proposals must be received through the portal (information provide above) by proposal due date and time. Each proposer assumes the responsibility for having his/her proposal received at the designated time and place of proposal due date. Proposals received after the stated time and date may be subject to rejection without consideration. Newton County and the Authority accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure or any other similar cause

6. Unless otherwise stated, all proposals submitted shall be valid and may not be withdrawn for a period of 90 days from the due date.

7. Each proposal form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the proposal.

8. Newton County reserves the right to accept a proposal that is not the lowest price if, in the County's judgment, such proposal is in the best interest of the County and the public. The County reserves the right to reject any and all proposals.

9. Telephone, Telegraphic or Facsimile proposals will not be accepted.

10. No sales tax will be charged on any orders.

11. If applicable, completed questionnaires must be signed manually. Newton County reserves the right to accept or reject any proposal on the basis of incomplete or inaccurate answers to the questionnaire.

14. If applicable, warranty information shall be provided.

15. Proposers shall state delivery time after receiving order.

16. Proposers shall identify any subcontractors, and include an explanation of the service or product that they may provide.

SPECIFIC INSTRUCTIONS

Any Proposer submitting a Proposal ("The Firm”) in response to the aforesaid Request for Proposal shall comply with the following specific instructions:

(1) The submission of a Proposal constitutes an acknowledgment and representation by the firm that it has familiarized itself with the local conditions under which the required Work is to be performed;

(2) The submission of a Proposal constitutes a representation by the firm that it has studied and examined the Proposal Documents.

(3) Any Proposal may include such documentation and information as the firm deems appropriate to establish that it is a responsible and responsive Firm and that its Proposal is the most advantageous to the Owner, taking into consideration the specific evaluation factors, listed in their order of relative importance as set forth in the aforesaid Request for Proposals.

(4) Reserved.

(5) Any changes, additions, interpretations, or corrections, to or concerning the Proposal Documents prior to the date for submission of Proposals will be issued as an Addendum by the Owner. Only such written changes, additions, interpretations, or corrections by Addendum shall be binding. Any changes, additions, interpretations, corrections given by any other method shall not be valid and the firm shall not rely upon in any manner whatsoever any verbal statements, instructions, interpretations, corrections, or other information provided by the Owner. Addendum will be sent by email to all the firms and other entities that are registered in the Purchasing Department of the County as having received Contract Documents for the Project.

(6) All Proposals must be signed by a duly authorized officer, member, or general partner (as appropriate) and dated. All blanks on the completed Proposal Form shall be filled in where so requested. The completed Proposal shall be without interlineations, alterations or erasures.

(7) Upon submission, all Proposals shall become and remain the property of the County. The County shall have no liability arising out of the disclosure, dissemination, or publication of any Proposal or any information contained therein.

(8) Any Proposal submitted to the County shall remain open for acceptance by the County, and same shall be honored by the firm, for a period of ninety (90) days of the date set forth hereinabove for the receipt of Proposals;

(9) The County reserves the right to amend these Instructions, or clarify same by Addendum, within the time provided by Georgia Law. If such revisions or amendments are of such magnitude as to warrant, in the sole discretion of the County, the postponement for the date of the submission and receipt of Proposals, written notification shall be issued to any firm who has notified the County in writing of its intent to submit a Proposal pursuant to the County’s Request for Proposals.

(10) A Summary Checklist of the items to be included in each proposal is shown below:

Exhibit A: Proposal Certification (required) Exhibit B: Technical Specifications Exhibit C: Proposal Price Form (required) Exhibit D: Immigration & Security Form (required) Exhibit E: Non-Collusion Affidavit (required) Exhibit F: Business License (required) Exhibit G: Insurance Certificate (required) Exhibit H: Addenda’s Issued by County (required if applicable)

EXHIBIT A

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this Request for Proposal #26-09B and certify that I am authorized to sign this proposal for the company.

This ______________________ day of ____________________ 20___.

Company Name (Please Type or Print) Person Authorized to Sign:

Name: _____________________________ Name:________________________________

Street: ___________________________ Title: _________________________________

City: ____________________________ Telephone Number: ( ) ________________

State: ___________ Zip: __________ Signature: ____________________________

Email: _______________________________________________________________________

Exhibit B Technical Specifications

Newton County Solid Waste Management is seeking proposals to purchase a new or used Material Shredder for the Landfill.

Proposer may propose on a new, used or both new and used shredder.

Note: Vendor will be responsible for transportation.

SPECS

Shredder- New or Used

· Shredder must be on tracks.

· Minimum 420 horsepower diesel motor.

· Minimum of eight (8) shredding knives.

· Ability to control shredder by remote control.

· Dual or single shaft.

· Shredder must be able to process tires, MSW, C&D, metal and wood waste to include lumber, stumps and logs.

· Shredder demo available upon request if The Authority deems necessary.

· Provide warranty for machine.

· Provide how much the unit can process and the size reduction waste.

Exhibit C

PROPOSAL PRICE FORM

RFP 26-09B

· The total proposed price below shall include delivery to the Newton County Landfill, 205 Lower River Road, Covington, GA, 30014.

This form along with all billing requirements outlined in the RF should be uploaded to the Price Proposal tab on the portal only. Do not upload the price in your technical proposal.

1. Proposal on specifications as outlined: Yes __________ No __________ *Variations are to be noted

2. Proposal Price as outlined below:

Shredder NEW:

Shredder Used:

Under the terms and conditions contained in the RFP and its accompanying Agreement, the undersigned proposes to contract with the Newton County Board of Commissioners to provide the following professional services for the indicated rates.

Company: ____________________________________________________________________________

Address: _____________________________________________________________________________

Phone: ______________________________________________________________________________

Contact: ____________________________________________________________________________

Authorized Representative (print/type) Authorized Representative Signature

Exhibit D

IMMIGRATION AND SECURITY FORM

O.C.G.A. § 13-10-91 requires contractors interested in public works contracts to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor.

In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., Contractor must warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.seq.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Newton County, Georgia has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, and Contractor warrants that it will continue to use the federal work authorization program throughout the contract period.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Newton County, Georgia, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to Newton County, Georgia at the time the subcontractor(s) is retained to perform such service.

Firm Name: ___________________________________________________________________________

Street/Mailing Address: _________________________________________________________________

City, State, Zip Code: ____________________________________________________________________

Telephone Number: ____________________________________________________________________

Email: ________________________________________________________________________________

Company Identification Number: __________________________________________________________

Date of Authorization: __________________________________________________________________

Exhibit E Non-Collusion Affidavit

State of Georgia Newton County, Georgia

, being the first duly sworn, deposes and says that:

1. He/she is of (Owner, partner, etc.) (Company) the Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, subcontractors, agents, representatives, employees or parties in interest including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix price or prices in the attached Bid or of any other Bidder, or to fix overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement and advantage against Newton County or any person interested in the proposed contract;

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest including this affiant;

Exhibit F Business License

Exhibit G Insurance Certificate

Exhibit H Any addenda’s received from County image1.emf