RFP 26-01 SPECIAL EDUCATION SERVICE PROVIDERS/CONSULTING

Request For Proposal: RFP 26-01 SPECIAL EDUCATION SERVICE PROVIDERS/CONSULTING Submission Deadline: May 4, 2026 at 10:00 A.M.

Contact Person for this Proposal: Ginger Reiland, Purchasing Director

Introduction

Request for Proposal, 26-01 Special Education Service Providers/Consulting, has been issued. Proposals wil l be submitted via Bonfire/Euna electronic bidding system before the deadline of May 4, 2026 at 10:00 a.m. All questions must be submitted on Bonfire/Euna by April 15, 2026 at 10:00 a.m. All questions received after the deadline will not be answered.

All proposals shall be submitted via Bonfire/Euna: https://nbisd.bonfirehub.com/portal/?tab=openOpportunities

Unsealed bids will not be accepted and any unsealed bid received will be automatically disqualified.

Requirements for contractor evaluation and qualification include but are not limited to:

• Minimum of three (3) references shall be submitted with proposal. Contact persons and telephone numbers shall be inclusive of this document. NOTE: Negative responses from listed references, which are familiar with contractor’s performance, depending on problems encountered, may be grounds for disqualification.

• Statement of Non-Collusion shall be submitted with proposal.

• Where contractor and/or subcontractor licensing is required at a Federal, State, or Local level, the contractor shall provide written proof of such as copies of licenses, certificates, etc. to owner, prior to awarding of contract.

• Contractor shall provide felony conviction notification in accordance with the Texas Education Code 44.034 and it shall be submitted with the proposal.

Based on listed criteria, the school district reserves the right to reject any and all proposals, to waive any irregularities, and to accept the proposal deemed to be most advantageous to the School District.

This proposal solicitation is for a continuous and open bid. It is the intent of New Braunfels ISD to award multiple vendors. Proposals will be accepted for the length of the contract and new vendors can be added on an as needed basis.

NBISD Administration Center Business Office 1000 N. Walnut Ave.

New Braunfels, TX 78130

Date of Release: February 24, 2026 Solicitation Number: RFP 26-01 Submission Deadline: May 4, 2026

REQUIRED FORM FOR BID CONSIDERATION

mailto:greiland@nbisd.org

District Profile

The New Braunfels Independent School District represents a history of strong educational achievements. With a foundation beginning as far back as 1845, NBISD now serves more than 9,500 students and employs nearly 1,400 employees. NBISD encompasses 16 campuses to include: one early childhood center, ten elementary campuses, two middle schools, two high schools, and one alternative learning center.

• Lone Star Early Childhood Center

• Carl Schurz Elementary

• County Line Elementary

• Klein Road Elementary

• Lamar Elementary

• Legend Point Elementary

• Memorial Elementary

• Seele Elementary

• Veramendi Elementary

• Voss Farms Elementary

• Walnut Springs Elementary

• New Braunfels Middle School

• Oak Run Middle School

• New Braunfels High School

• Long Creek High School

• DAEP/Two Rivers High School

RFP Submittal Requirements

A. Proposals must be submitted in a complete package containing all required supporting documentation. Reference checklist to ensure all district documents submitted.

B. Proposals must be submitted via Bonfire/Euna located on the NBISD website:

https://nbisd.bonfirehub.com/portal/?tab=openOpportunities Faxed, electronic submissions and postmarks are not acceptable.

C. Each bidder must register, select commodity codes, click on RFP 26-01 link, download all documents, complete documents, and then upload all completed documents in an organized manner. Complete the registration first and then complete the submission.

D. All documents must be submitted via Bonfire/Euna in order for the proposal/submission to be successful.

E. Any questions can be entered into Bonfire/Euna and your questions will be answered.

Scope of Work

The New Braunfels Independent School District is soliciting bid responses from companies and/or individuals which will personally render services to the District on a short term, as needed, infrequent term, on a fee or per diem basis and does not involve the traditional relationship of an employee and employer situation. These vendors will provide technical, educational and administrative expertise not otherwise available to be performed by District Personnel. These services may consist of information, advice, opinions, alternatives, conclusions, recommendations, demonstrations, or direct assistance, such as studies, analyses, evaluations, performances, and liaison. Vendors may work independently or under District staff supervision based on the type of contract. Services can include, but are not limited to the following types of services:

• Diagnosticians

• Physical Therapy

• Speech Therapy

• Occupational Therapy

• School Psychologist

• Orientation and Mobility

• Testing

• Referrals

• Audiology

• Vision

• BCBA

• Translation Services

• Independent Educational Evaluation (IEE)

• Other Services (Please submit description of services available as an attachment with response)

Minimum Qualifications and Responsibilities per Job Title

Diagnosticians:

• Hold a Master’s degree from an accredited university and a current, valid Texas Educational Diagnostician certificate issued by the State Board for Educator Certification

• Conduct evaluations and write comprehensive reports that meet TEA, IDEA, and district guidelines and clearly describe educational impact in parent friendly language

• Upload reports, complete required documentation, and participate in ARD meetings using the district approved web based ARD IEP system as requested

• Maintain accurate service logs, documentation, and timelines in accordance with district expectations and SHARS

Medicaid documentation requirements when applicable

• Collaborate with campus staff, related service providers, and parents throughout the evaluation process while maintaining FERPA confidentiality Physical Therapy:

• Hold a current, valid license to practice Physical Therapy in the state of Texas

• Conduct evaluations using district approved instruments and write evaluation reports that meet TEA, IDEA, and district guidelines using own testing materials

• Provide physical therapy services to students within the classroom setting and consult with teachers, staff, and parents on instructional strategies and interventions

• Upload reports, complete required documentation, and participate in ARD meetings using the district approved web based ARD IEP system as requested

• Maintain accurate service logs, documentation, timelines, and SHARS Medicaid documentation as required by the district and meet assigned duty hours and scheduling expectations

Speech Therapy:

• Master’s Degree from an ASHA accredited university, (and/or) Licensure by the Texas Department of Health to practice

Speech Pathology in the public schools, ASHA Certificate of Clinical Competency preferred.

• Evaluate students using district approved evaluation instruments and complete an evaluation report following district guidelines with use of own testing materials.

• Provide speech therapy services to individual students, consult with teachers, staff and parents on classroom interventions and techniques.

• Attend ARD/IEP meetings and complete ARD/IEP documentation in the district approved web- based ARD/IEP program as requested.

• Maintain accurate and complete data of services provided and student progress as required by the district. Follow guidelines for documentation and reporting of services for the basis of Medicaid reimbursement through the School Health and Related Services program (SHARS).

• Maintain the duty hours of the assignment as determined by the department

Occupational Therapy:

• Occupational Therapist must be currently licensed to practice Occupational Therapy in the state of Texas.

• Evaluate students using district approved evaluation instruments and complete an evaluation report following district guidelines with use of own testing materials.

• Provide occupational therapy services to individual students within the classroom using an educational model of service delivery; consult with teachers, staff and parents on classroom interventions and techniques.

• Attend ARD/IEP meetings and complete ARD/IEP documentation in the district approved web- based ARD/IEP program as requested.

• Maintain accurate and complete data of services provided and student progress as required by the district. Follow guidelines for documentation and reporting of services for the basis of Medicaid reimbursement through the School Health and Related Services program (SHARS).

• Maintain the duty hours of the assignment as determined by the department

School Psychologist:

• Must be currently licensed as a Specialist in School Psychology (LSSP) through the Texas Board of Examiners of

Psychologists (TSBEP) (fully licensed without any requirements for supervision).

• Must be in good standing with the TSBEP (the board).

• Evaluate students using district approved evaluation instruments and complete an evaluation report following district guidelines with use of own testing materials.

• Provide psychological services to individual students within the classroom; consult with teachers, staff and parents on classroom interventions and techniques.

• Attend ARD/IEP meetings and complete ARD/IEP documentation in the district approved web- based ARD/IEP program as requested.

• Maintain accurate and complete data of services provided and student progress as required by the district. Follow guidelines for documentation and reporting of services for the basis of Medicaid reimbursement through the School Health and Related Services program (SHARS).

• Maintain the duty hours of the assignment as determined by the department.

Orientation Mobility:

• Certification from the Academy for Certification of Vision Rehabilitation and Education Professionals (ACVREP)

• Perform evaluations that focus on long and short term needs of the student for new referrals as designated by the individuals with Disabilities Education Act (IDEA) identify the needs and strengths of the student and an estimate of the length and frequency of services necessary to meet determined needs and include such recommendations in assessment report

• ARD/IEP program as requested.

• Maintain accurate and complete data of services provided and student progress as required by the district. Follow guidelines for documentation and reporting of services for the basis of Medicaid reimbursement through the School Health and Related Services program (SHARS).

• Maintain the duty hours of the assignment as determined by the department

Audiology:

• These services will include but are not limited to: Audiological evaluations, verification, testing and troubleshooting hearing aids and other equipment, coordinate and correspond with student's personal audiologist for repairs of programming of aids, on-site observation, analysis and training, ear-molds and tube replacement.

• The consultant will furnish the school district with documentation of appropriate credentials. The consultant will also notify the district of any felony convictions.

• A statement of services performed must be completed to include the following information: necessary documentation and support for ARD meetings, the amount of time involved in providing this service, the service provided, written report and/or itemized statement of services rendered, cost and service for Ear-Molds, tube replacement and other devices changed or serviced.

Vision:

• These services will include but not be limited to: Low Vision Evaluation, indirect service and preparation of materials for students

• The consultant will furnish the school district with documentation of appropriate credentials. The consultant will also notify the district of any felony convictions.

• A statement of services performed must be completed to include the following information: necessary documentation and support for ARD meetings, the amount of time involved in providing the service, the service provided, written report and/or itemized statement of services rendered.

Board Certified Behavior Analyst (BCBA):

• Evaluations, service and preparation of materials for students attending New Braunfels ISD. These services will include but not be limited to Full Behavior Assessment (FBA), Behavior Intervention Plan (BIP) and consultations.

• The consultant will furnish the school district with documentation of appropriate credentials. The consultant will also notify the district of any felony convictions.

• A statement of services performed must be completed to include the following information: necessary documentation and support for ARD meetings, the amount of time involved in providing this service, the service provided, written report and/or itemized statement of services rendered.

Translation Services:

• Ability to accurately translate English language documents into any language required by the district to support students and families

• Consistent ability to meet agreed upon timelines for deliverables

• Ability to understand and translate appropriately educational/instructional-specific terms

• Technology skills sufficient to conduct business with the District digitally (i.e. send and receive documents through email or other internet options, such a Google)

• Prepare and share electronic translated copy with director Independent Educational Evaluation (IEE) (See the above qualifications depending on the evaluation requested; Diagnostician, Speech Therapy and related service providers.)

Other Special Education Contracted Services:

• Certified and/or licensed to provide the services identified by the special education department.

• Experience providing services in an educational setting

• Maintain the duty hours of the assignment as determined by the department

Guidelines

The Business Office will provide a list of companies and individuals which can provide the services as indicated in the Scope of Work. The department will request a purchase order for a selected vendor for all services with a total dollar amount. Failure to secure a purchase order prior to services will render the services non-compliant with this guideline.

Communications

All communications regarding this RFP must be asked via Bonfire/Euna; District's electronic bidding system and questions can be submitted until April 15, 2026 at 10:00 a.m. Answers to questions, if any, will be posted on Bonfire/Euna.

Reviewing Criteria

In awarding a contract, the District shall consider: purchase price, the reputation of the vendor and of the vendor’s goods and services, the quality of the vendor’s goods or services, the extent to which the goods or services meet the District’s needs, the vendor’s past relationship with the District, the impact on the ability of the District to comply with laws relating to historically underutilized businesses, the total long-term cost to the District to acquire the goods or services, and any other relevant factor that a private business entity would consider in selecting a vendor. In addition, quality and suitability of the product and not price alone shall be considered in the acceptance of proposals. Consideration may also be given to the bidder’s references and record for responsibility, knowledge of the product, and service.

Instructions to Bidders

Pricing Structure: Vendor responses should include a pricing structure to use as a guideline, however pricing can be negotiated for each specific event.

Reimbursable Cost: If the Vendor requires reimbursement for costs (e.g. air travel, lodging, per diem, handouts, and all other District authorized expenses) associated with the services provided, the Vendor must identify this requirement within their response listed as reimbursable cost. If such costs are included within the services fees, the Vendor is not required to include this information. For contracts requiring reimbursement, receipts are required and the District will only pay the actual costs incurred by the Vendor.

Maximum Annual Expenditure: The District reserves the right to limit expenditures of any one vendor if such expenditures reach a level in which a competitive bid would better serve the District.’

Vendor Agreement: The District purchase order should be considered the official contract between the District and the Vendor and no other document should be necessary. If the Vendor requires a contract that due to valid reasons an additional agreement is necessary, this agreement will be reviewed by the Business Department. The District reserves the right to reject such request and consider the purchase order the official agreement. If the District considers the additional agreement, no services are to be provided until the District has reviewed, accepted, modified and/or struck all provisions or clauses that are in violation of State of Texas law, District policies, and/or are not considered in the District’s best interest.

Vendor Sales: In the event, a vendor has products to sell during a presentation, a separate purchase order for supplies must be in place.

Payment: Payment will be made only after services have been rendered, and approval for payment by the appropriate departmental manager. Deposits will not be considered before services are rendered.

Award of Bid: It is the intent of the District to award this bid at the June 8, 2026, Board Meeting to multiple vendors to accommodate the needs of the entire District.

Terms of Agreement: This bid will expire June 30, 2031 with two additional one (1) year renewals and with the right of the District to issue supplemental bids if additional vendors are needed. District reserves the right to extend contract exceeding the five years upon negotiations.

Authorization: The New Braunfels Independent School District will not be responsible for any goods/services delivered without a purchase order signed by the Chief of Finance and Operations, therefore vendors should not accept orders for services or supplies without a valid purchase order.

Criminal History: Contractor must adhere to Chapter 22 of the Texas Education Code which requires all contractors to certify that criminal history record information for covered employees has been obtained through the Texas Department of Public Safety.

Fingerprinting: State law requires school district contractors to obtain state and national criminal history background searches on their employees who will have direct contact with students, and to receive those results through the DPS criminal history clearinghouse (Fingerprint-based Applicant Clearinghouse of Texas –FACT). This must be completed prior to entering our campuses where direct contact with students may occur. In order for contractors to receive the information through FACT, they must first establish an account with the DPS for FACT clearinghouse access. The Company owner must sign a user agreement with the DPS. To obtain the user agreement and more information, please contact: Access and Dissemination Bureau Texas Department of Public Safety-Crime Records Service P. O. Box 149322 Austin, Texas 78714-9322 Phone: (512) 424-2365 Email:

FACT@txdps.state.tx.us. A list of the employees that will be working on-site at any New Braunfels ISD facility must be provided for verification prior to the start of work. Their legal name and date of birth or SID# (a unique ID assigned by DPS) is required to conduct this verification. Y o u m u s t r e a c h o u t t o M e l a n i e H e e l i n H u m a n R e s o u r c e s a t m g a l l a w a y @ n b i s d . o r g and receive a positive response prior to the employees being allowed on New Braunfels ISD sites.

Ethics: The proposer shall not offer gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the District.

Termination and Default: The District reserves the right to cancel part or this entire contract at any time during the term without cause. Notification will be submitted in writing no less than thirty (30) days prior to the effective date. Upon receipt of such notice from the District, Vendor shall not thereafter incur, and NBISD shall have no liability for, any costs under this solicitation that are not necessary for actual performance of the request between the date of the notice of termination for convenience and the effective date of that termination for convenience. In the event of a termination for convenience hereunder, NBISD shall have no liability to Vendor for lost or anticipated profit resulting there from.

NBISD shall have the right to terminate for default all or any part of this contract if vendor breaches any of the terms hereof or if the vendor becomes insolvent or files any petition in bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which NBISD may have in law or equity, specifically including, but not limited to, the right to collect for damages or demand specific performance. NBISD may terminate the contract and debar the vendor for future “bidding” for violations of the federal requirements including, but not limited to, “Contract Work Hours and Safety Standards Act”, “Equal Employment Opportunity Act”, and “Energy Policy and Conservation Act”.

Vendor shall be considered in default, and such default shall be grounds for the District to terminate any resulting award for this solicitation and/or pursue any and all relief, at law or in equity, to which it may be entitled by reason of such default, in the presence of a failure to perform any of its obligations under any resulting agreement and fails to correct such non-performance within ten (10) calendar days of written notice from the District to do so. In case of default of the vendor, NBISD reserves the right to terminate the purchase order. In case of default of three (3) purchase orders, the district reserves the right to terminate the contract and suspend future business with the vendor.

Interlocal Agreements with other School Districts through the Central Texas Purchasing Alliance A. Membership. New Braunfels ISD is a member in good standing of the Central Texas Purchasing Alliance

(CTPA / txctpa.org), an alliance of over 120 public school districts in Texas representing over a million students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

B. Adoption of Awarded Contracts. In support of this collaborative effort, all awards made by New Braunfels ISD may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either the awarded vendor or the adopting CTPA

REQUIRED FORM FOR BID CONSIDERATION

mailto:FACT@txdps.state.tx.us http://www.txctpa.org/ http://txctpa.org/ member district to participate unless both parties agree. Upon mutual agreement of both parties to engage under the terms of the original contract, the vendor agrees to provide the contracted goods and services at the same or better contract pricing and purchasing terms established by the originating district. Minor modifications to the scope of work of the original contract may be allowed to accommodate the adopting district’s needs, as long as such modifications are directly related in nature to the original contract.

C. Document Sharing between Members. To assist an adopting member district in establishing their supporting documentation, the awarded vendor’s response and related documents owned by the originating district may be shared without prior notification to the awarded vendor, unless the vendor at the time of their response to the original solicitation clearly annotates that such sharing of their response is to not occur without prior permission of the vendor.

D. Adopted Contract Management. The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement.

Upon adoption of the contract by the adopting CTPA member district, the original term of the contract and any renewal or extension options allowed under the original contract shall then transfer to the adopted contract, and such renewals options may be executed by the adopting member district at its sole discretion and independently of the originating member district’s decision to execute such renewal options on the original contract.

By submitting a bid, each bidder agrees to waive any claim it has against the district, and its respective employees arising out of in connection with the administration, evaluation, or recommendation of any bid; waiver of any requirements under the bid documents, or the contract documents, acceptance or rejection of any bids; and award of the contract.

By execution and submission of this bid, the bidder hereby represents and warrants to the district as follows: "The bidder has read and understands the bid documents and the contract documents and this bid is made in accordance with the documents."

This Bid does not obligate the New Braunfels ISD to award a contract or to pay costs incurred in the preparation or submittal of any offer. The District shall have the right to accept or reject any or all Bids, or any part thereof, and to waive any technicalities in the best interest of the District.

THIS DISTRICT HAS IMPLEMENTED A “NO CONTACT” PROCEDURE DURING THE BIDDING PROCESS. THIS MEANS THAT FROM THE DATE THE BID IS ISSUED UNTIL THE DATE THE BID IS AWARDED BY THE BOARD, THERE SHALL BE NO CONTACT BY ANY VENDOR TO ANY DISTRICT EMPLOYEE (EXCLUDING THE BUSINESS DEPARTMENT) OR BOARD MEMBER IN RELATION TO THIS BID, UNLESS AUTHORIZED BY THE CHIEF OF FINANCE AND

OPERATIONS.

BASE BID SHEET AND CHECKLIST

Base Bid

Respondent’s base bid for good/services offered is: $___________________ Dollars per ______________

Checklist of Required Forms

New Braunfels Independent School District requires that the following forms and documents be completed, uploaded in Bonfire/Euna for any respondent’s bid to be considered.

_____ Reference Sheet _____ Certificate of Interested Parties - Form 1295 _____ Vendor Information Request Forms _____ Short Form Submittal Sheet

_____ HB 1476 & SB 13

_____ SB 19

_____ No Boycott Israel Certification _____ Conflict of Interest Questionnaire _____ New Braunfels ISD Terms & Conditions _____ EDGAR Compliance Certifications _____ W-9

Failure to complete and return the required forms is grounds for disqualification of bid.

REFERENCES & SIMILAR PROJECTS

A minimum of three references or history of similar projects is required for bid consideration.

Reference/Project: ______________________________________________________________________________________

Contact Person: _________________________________________________________________________________

Company Name: ________________________________________________________________________________

Telephone: ______________________________________ Fax: ___________________________________

Email Address: __________________________________________________________________________________

Reference/Project: ______________________________________________________________________________________

Contact Person: _________________________________________________________________________________

Company Name: ________________________________________________________________________________

Telephone: ______________________________________ Fax: ___________________________________

Email Address: __________________________________________________________________________________

Reference/Project: ______________________________________________________________________________________

Contact Person: _________________________________________________________________________________

Company Name: ________________________________________________________________________________

Telephone: ______________________________________ Fax: ___________________________________

Email Address: __________________________________________________________________________________

Reference/Project: ______________________________________________________________________________________

Contact Person: _________________________________________________________________________________

Company Name: ________________________________________________________________________________

Telephone: ______________________________________ Fax: ___________________________________

Email Address: __________________________________________________________________________________

Reference/Project: ______________________________________________________________________________________

Contact Person: _________________________________________________________________________________

Company Name: ________________________________________________________________________________

Telephone: ______________________________________ Fax: ___________________________________

Email Address: __________________________________________________________________________________

CERTIFICATE OF INTERESTED PARTIES FORM 1295

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe the disclosure of interested parties form, and post a copy of the form on the commission's website. The commission adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The commission also adopted new rules (Chapter 46) on November 30, 2015, to implement the law. The commission does not have any additional authority to enforce or interpret House Bill 1295.

To complete the form online visit www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and follow any and all instructions.

A signed, hard copy of the original, completed Form 1295 is required to be submitted with any bid submission.

Form 1295 Completion Information for RFP 26-01 Special Education Service Provider/Consulting

1. Complete using Business name.

2. New Braunfels ISD (Other Governmental Entity)

3. Contract ID is "RFP 26-01"and Contract Description is "Special Education Services Provider/Consulting"

REQUIRED FORM FOR BID CONSIDERATION

https://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/statutes/Gov-Code-2252.908-12-19-17.php http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Business Office

NEW BRAUNFELS INDEPENDENT SCHOOL DISTRICT

1000 N. Walnut Ave., New Braunfels, Texas 78130

Phone: 830.643.5727 | Fax: 830.643.5701

VENDOR INFORMATION REQUEST

Please include a W-9 with your completed form or use the one provided.

Vendor Name:

REMIT TO ADDRESS- information for submitting payments

Contact Name:

Address:

City, State, & Zip:

Phone:

Fax:

Email:

ORDERING INFORMATION- information for submitting orders

Contact Name:

Address:

City, State, & Zip:

Phone:

Fax:

Email:

Federal ID: or Social Security:

Are you currently employed by a TRS-covered employer? Yes No

Employer Name, if yes:

Do you receive a monthly retirement check from TRS? Yes No

Is your company incorporated? Yes No

Are you a sole source vendor? Yes No (If yes, a Sole Source Affidavit may be requested by e-mail if needed)

If your company has an inter-local agreement with any of the cooperatives listed below, please provide the contract number(s) next to the respective cooperative.

Cooperative Contract Number BuyBoard (www.buyboard.com) Omnia Partners – former U.S. Communities/National IPA/TCPN (www.omniapartners.com) DIR (www.dir.texas.gov) TIPS (www.tips-usa.com) TXMAS/TXSmartBuy (www.txsmartbuy.com/contracts) PACE (www.pacecoop.org) Choice Partners (www.choicepartners.org) PCA – Purchasing Cooperative of America (www.pcamerica.org) 1GPA – 1 Government Procurement Alliance (www.1gpa.org) E&I Cooperative Services (www.eandi.org) Region 20 – 2013 Purchasing Cooperative (www.esc20.net)

Sourcewell (www.sourcewell-mn.gov)

Info. Provided By (print name):

Title:

Phone: Fax:

Email:

Signature:

Date:

Pavilion (https://www.withpavilion.com)

Equalis (https://equalisgroup.org)

SHORT FORM SUBMITTAL SHEET

Name: Title:

Company: Email:

Phone: Fax:

Please describe your firm’s scope: (use additional sheet if needed)

Indicate below the discount percentage that you are offering New Braunfels ISD (from shelf price, catalog price, published price list or website):

Discount Offer If the discount above is from catalog/publication/website, list the name of the catalog/publication/website:

Please indicate any exceptions to your discount:

Is this bid valid for all of your store locations? Yes No Does not apply Return policy – please define:

Warranty policy – please define:

Vendor will accept District Purchase Orders? Yes No Vendor will accept District check for the amount? Yes No Notes/Comments:

By signing below, you agree to participate in this bid with the New Braunfels ISD and you attest to the terms, representations and certifications listed in this bid:

Printed Name Title

Signature Date

H.B. 1476 Disputed Payments

Effective 09/01/2021(H.B. 1476), relating to a vendor's remedies for nonpayment of a contract with this state or a political subdivision of this state. Sec. 2251.042. DISPUTED PAYMENT. (a) A governmental entity shall notify a vendor of an error or disputed amount in an invoice submitted for payment by the vendor not later than the 21st day after the date the entity receives the invoice, and shall include in such notice a detailed statement of the amount of the invoice which is disputed. The governmental entity may withhold from payments required no more than 110% of the disputed amount.

SB 13 ENERGY COMPANY BOYCOTT CERTIFICATION

If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply;

otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 13 (87th session), the Vendor hereby certifies and verifies that the Vendor, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the Agreement. For purposes of this certification, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, which exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See TEX. GOV’T CODE § 809.001(1).

COMPANY NAME:

Printed Name Title

SB 19 PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES

CERTIFICATION

If (a) Vendor is not a sole proprietorship; (b) Vendor has at least ten (10) full-time employees; (c) this Agreement has a value of at least $100,000 that is paid wholly or partly from public funds; (d) the Agreement is not excepted under TEX. GOV’T CODE § 2274.003 of SB 19 (87th leg.); and (e) governmental entity has determined that Vendor is not a sole-source provider or New Braunfels ISD has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), the Vendor hereby certifies and verifies that the Vendor, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this Agreement against a firearm entity or firearm trade association. For purposes of this Agreement, “discrimination against a firearm entity or firearm trade association” shall mean, with respect to the entity or association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19.

“Discrimination against a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (2) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.

COMPANY NAME:

Printed Name Title

NO ISRAEL BOYCOTT CERTIFICATION

Effective 9/1/2017 (H.B. 89), as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel: and (2) will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law.

“Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include and action made for ordinary business purposes. TEX. GOV’T

CODE §808.001(1).

By signature below, I certify and verify (Company Name) does not boycott Israel and will not boycott Israel during the term of this contract awarded with the New Braunfels Independent School District, that this certification is true, complete and accurate and that I am authorized by my company to make this certification.

Printed Name Title

Signature Date

If for any reason your Company cannot make this certification, state the facts that make your Company exempt from this boycott certification:

NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION

Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.)

By signature below, I certify and verify that (Company Name) is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification.

Printed Name Title

CONFLICT OF INTEREST – TEXAS LOCAL GOVERNMENT CODE, CHAPTER 176

New Braunfels Independent School District is required to post all Conflict of Interest forms on its web site. A disclosure form must be filed when a vendor is doing business with or seeking to do business with the District, and;

1. has an employment or business relationship with an officer of the District or a family member of theofficer, or;

2. has given an officer of the District, or a family member of the officer, one or more gifts with the aggregate value specified in §176.003, excluding any gift described in the same section.

Statements must be filed within 7 business days after the vendor becomes aware that a conflict of interest exists.

Please note this form is required to be submitted only if an actual conflict exists, and the form with more detail is below if needs to be submitted.

District personnel are not able to provide legal advice to vendors on this or any other legal matter.

For purposes of the CIQ, the Local Government Officers of New Braunfels Independent School are found at:

https://www.nbisd.org/page/brd.trustees

CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ

For vendor doing business with local governmental entity

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 REQUIRED FORM FOR BID CONSIDERATION

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes awarethat:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with thevendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 REQUIRED FORM FOR BID CONSIDERATION

New Braunfels ISD Terms & Conditions

1. The use of brand names and catalog numbers does not prohibit the substitution of other brands of equal quality unless "NO SUBSTITUTE" is specified.

2. Exclude Federal, State, City or Excise sales taxes. New Braunfels Independent School District’s tax-exempt form will be furnished upon request.

3. The District reserves the right to waive minor informalities and irregularities and to accept or reject each item separately or as a whole.

4. The vendor must specify make or model even if the vendor is bidding the brand specified or bidding a product “equal”. Do not put “as specified” or “equal”.

5. Complete descriptive and illustrated literature covering the items you propose to furnish…