1-RFP 25-NVC-001 NESHAP Final.pdf

RFP 25-NVC-001 NESHAP Environmental Assessments Page 1 of 17

REQUEST FOR PROPOSAL

NATIONAL EMISSION STANDARDS for HAZARDOUS AIR POLUTENTS (NESHAP)

ENVIRONMENTAL ASSESSMENT FOR

4413-17-AK NEWTOK 36 HOME ACQUISITION PROJECT

RFP# 25-NVC-001

This request for proposal is issued under Newtok Village Council’s (NVC) Procurement Policy Section 5 (Competitive Proposals), AS 36.30.130, 2 AAC 12.130, and Title 2 Code of Federal Regulations (2 CFR) § 200.320 (d). Newtok Village seeks qualified individuals and/or organizations to provide professional asbestos sampling and laboratory evaluation for 36 residential structures located in the Newtok Subdivision in the community of Newtok, Alaska as part of NVC’s 4413-17-AK Newtok Home Acquisition Project. NVC is seeking an all-inclusive time and material proposal.

Costs are not to exceed $150,000. Proposals will be reviewed by a committee appointed by NVC.

Specifically, the Proposer is requested to undertake National Emissions Standards for Hazardous Air Pollutants (NESHAP) environmental assessments of each identified structure and determine which, if any, contain regulated asbestos containing materials (R)ACMs in amount equal to or greater than 1 percent using Polarized Light Microscopy {see 40 CFR, Part 763, section 1 for instructions.

Date of issuance of this request is Friday, September 12, 2025. Proposals are to be submitted via email to NVC Tribal Administrator, at wwt2021nnc@gmail.com, and carbon copied to NVC Project Manager at, tracy.mckeon@respec.com by 3:00 pm on Friday, October 3, 2025. It is the sole responsibility of the proposer to ensure the timely submission of the proposal response. NVC is not liable for any delays or failures caused by electronic or technical issues. No pre-proposal conference will be held.

NVC will not respond to oral requests for questions or clarifications. Questions are to be submitted via submitted via email to NVC Tribal Administrator, at wwt2021nnc@gmail.com, and carbon copied to NVC Project Manager at, tracy.mckeon@respec.com. Deadline to submit questions is Monday, September 22, 2025, by 3:00PM.

Only written responses from NVC provided by addenda will be binding and all other forms of communication with any other employee or agent of NVC shall not be binding.

Work on the project must start within 14 days after entering contract services with NVC and be completed no later than December 22, 2025.

Any late submittals received will not be considered. Non-responsive proposals may not be considered. The costs for preparing proposals are at the expense of the bidder and will not be reimbursed by Newtok Village.

mailto:wwt2021nnc@gmail.com mailto:tracy.mckeon@respec.com

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Scope of Work

Newtok Village requests proposals for technical assistance to support 4413-17-AK Newtok Home Acquisition Project. FEMA’s Hazard Mitigation Grant Program (HMGP) project. This will include but not necessarily limited to environmental assessment of structures identified by Newtok Village for regulated asbestos containing materials ((R)ACMs), laboratory analysis of samples taken during the environmental assessment, preparation of an official laboratory report for each sample tested, and other professional services associated with NESHAP compliance of the Project.

The selected Proposer shall possess demonstrated experience and extensive knowledge in the field of environmental sampling and analysis. The Proposer may arrange for laboratory services from a qualified sub-contractor if necessary. The Proposer shall comply with FEMA’s HMGP regulations and guidance, as well as other federal and state programs to ensure full compliance with all applicable federal, state, and local laws, regulations, executive orders, and FEMA requirements.

The executed contract will meet all rules for Federal grants, as provided for in Title 44 Code of Federal Regulations and 2CFR 200.317 through 200.236 and Appendix II. 1.3.1.

Cost Proposal: Shall include a schedule of fees broken down by task along with hourly rates and estimated number of hours needed for project personnel to undertake and complete the work, materials and equipment costs, and fees paid to others, to be used as the basis for payments.

Costs must include all direct and indirect costs.

Subconsultants/Subcontractors: Subcontracting is allowed. All sub-contractors and the various task(s) performed by sub-contractor must be identified in proposers proposal and included sub-contractors must not be debarred from work on this project in the federal System for Award Management (SAM).

The North American Industry Classification System (NAICS) and Federal Procurement Data System codes are included in this Request to identify potential Proposers, and other key sub-contractors by service area, of this opportunity. This information will be posted online using a searchable database so that qualified Proposers will be able to view and reply to the Request.

NAICS CODES

Primary NAICS Codes NAICS Title

Yes 8748 Business Consulting Services – Testing

Yes 541380 Testing Laboratories

541330 Engineering Services

SERVICE CLASSIFICATIONS

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236118 Residential Remodelers

541690 Other Scientific and Technical Consulting Services

Federal Procurement Data System – Product Service Codes:

PSC PSC Name

541620 Environmental Consulting Services

562112 Hazardous Waste Collection

541380 Laboratory Testing

Format of Proposal

1. Responses are limited to a maximum of 10 pages per qualification statement. Cover sheet, appendices, and resumes do not count towards page limit. The minimum font size used shall be 11 point.

2. Cover letter containing RFP subject, name of proposer’s firm, local address, telephone number, email address, name, and title of contact person who is authorized to make representation for the proposer, acknowledgement of all addenda including date issued, and date of RFP submittal.

3. Technical Approach / Project Schedule: Submit a narrative statement regarding the planned approach to executing the proposed scope of work including a work plan that outlines:

a. How each of the 36 structures will be identified with all samples and laboratory reports clearly labeled with the property’s identification system.

b. How individual samples will be collected from each exterior and interior homogenous structure surface that potentially contains regulated levels of asbestos.

c. How the selected contractor will ensure the required Chain of Custody for the collected samples from the time they are collected until they are received by the testing laboratory.

d. The work schedule for sample collection.

e. The timeline for completion of the sample analysis.

f. A sample of the laboratory report format.

g. The timeline for completion of the laboratory analysis and transmittal of the sample’s written report to NVC.

h. The general availability of authorized staff to discuss matters relating to the performance of this proposed work.

4. Prior Related Experience: Description of NESHAP assessments and laboratory evaluation experience of firm and key personnel. Include three similar projects in rural communities (preferably in Alaska) in the last five years. Provide Resumes of key personnel.

5. References: Provide three current references for similar work; include Name, title, email address, phone number, and brief description of work completed for each reference.

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6. Alaska Native/American Indian Preference. If prime firm is at least 51 percent OWNED BY AN Alaska Native/ American Indian entity or individual. Preference for Alaska Native / American Indian entities under Section 7(b) of the Indian Self-Determination and Education Assistance Act (ISDEA), 25 U.S.C. § 450 e(b), will be applied to the extent authorized by prevailing law.

7. Costs: The proposal must include all costs that are necessary to successfully complete these activities. This includes all labor, material, and equipment to provide services as outlined, including any travel, per diem expenses, or other allowable miscellaneous expenses involved.

8. System for Award Management. Provide proof that firm and key personnel are not debarred or suspended from the System for Award Management (SAM). Enclose a printout of the search results that includes the record date with your proposal.

Criteria for Evaluation

Proposals will be evaluated according to the criteria listed below. Proposers must provide a complete response to each criterion. Failure to respond to any individual criterion will result in a score of zero for that item.

Proposers are to organize responses by titling and addressing each criterion in the order presented.

Criteria Description Weight Technical Approach / Project Schedule 20% Prior Related Experience 20% Firm References 20% Alaska Native/American Indian-Owned Firm or Alaska Native / American Indian Principal Preference

5%

Cost 35% Total 100%

Notes on Evaluation Criteria:

The technical approach / Project Schedule (Format of Proposal, Item 3) lists eight specific areas that require a response by the Proposer.

• Each of the eight specific areas has a minimum value of 2 points for a total of 16 points available for completing each requested narrative.

• An additional one half point per area, for a total of 4, can be obtained if the proposer includes additional documentation, such as examples of sample collection logs, Standard Operating Procedures used by the contractor, and/or charts or tables that show how progress toward work completion will be tracked.

The total number of points that can be awarded for this area is 20.

Prior related experience shall be evaluated as follows:

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• A minimum of three NESHAP regulated projects that include sample collection, laboratory analysis, and reporting of laboratory results will receive 20 points.

• A minimum of three NESHAP regulated projects that include sample collection, with laboratory testing and reporting of results done by someone other than the Proposer will receive 18 points.

• A minimum of two NESHAP and one Toxic Substances Control Act (TSCA) projects undertaken by the Proposer that resulted in a complete analysis of regulated materials and transmittal of a written report will receive 17 points.

The total number of points that can be awarded for this area is 20.

Firm References shall be evaluated as follows:

• Three (or more) references for NESHAP / TCSA work completed by the Proposer reporting fully satisfactory performance achieved by the Proposer and costs contained within estimated budget will receive 20 points.

• Three references for NESHAP / TCSA work completed by the Proposer report satisfactory performance in work and costs containment by the Proposer, but one or more that required a change order due to a miscalculation by the Proposer will receive 15 points.

• If the proposer submits less than three references for verification, this area will receive 0 points.

The total number of points that can be awarded for this area is 20.

Alaska Native/American Indian-Owned Firm or Alaska Native / American Indian Principal Preference.

• This will be a simple Yes or No evaluation, with 5 points added if the Proposer is eligible.

Note - the Proposal Cost will be evaluated as follows:

• Lowest Cost Conforming Proposal will receive 35 points

• Proposals within 5% of Low Proposal will receive 28 points

• Proposals within 7% of Low Proposal will receive 21 points

• All Other Proposals will receive 0 points.

Additional Information:

COST TRACKING:

The services provided under this Request must be eligible for reimbursement as a direct project cost as described in FEMA’s Hazard Mitigation Assistance Program and Policy Guide, effective, March 23, 2023. To maximize NVC’s ability to recover the cost of services provided under this Request, the selected Proposer shall track time and expenses on a per-task basis. Invoices submitted to NVC for payment must reflect this task-by-task breakdown and must include sufficient backup documentation to ensure reimbursement eligibility.

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VENDOR BILLING:

The selected Proposer will be engaged in direct project work; therefore, indirect billing is not anticipated and must be pre-approved by NVC. All direct project costs will be concisely billed to specific project codes established by NVC. The following format should be used when preparing a billing invoice:

Name of person completing the work.

Position.

Billing rate.

Task(s) completed.

Sub-task(s) completed, if any.

Total number of hours.

Total cost for materials and other project expenses.

Total invoice amount List of supporting documents.

Invoice(s) are to be submitted monthly or at the end of the work.

FEDERAL TERMS AND PROVISIONS REQUIRED IN CONTRACT:

The following terms and conditions must appear in any contract entered into with selected Proposer related to the services set forth in this RFP.

1) ACCESS TO RECORDS:

The following access to records requirements applies to the Contract in addition to any requirements that may be elsewhere imposed:

a. The selected Proposer agrees to provide Newtok Village Council (NVC) the Comptroller General of the United States, or any of their authorized representatives or designees, access to any books, documents papers, and records of the selected Proposer which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions. The Proposer shall keep its books documents, papers, and records available for this purpose for at least five years after this Agreement terminates or expires or such longer time as requested by NVC at any time prior to the expiration of the then applicable time frame. This provision does not limit the applicable statute of limitations.

b. The selected Proposer agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

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c. Selected Proposer agrees to provide any of the foregoing parties access to construction or other work sites pertaining to the work being completed under this Agreement, if applicable. NVC reserves the right to request background checks for clearance to any construction site due to the private property nature of the project.

d. The selected Proposer shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the selected Proposer does not transfer the records to NVC or any authorized or designated federal representative.

2) ENVIRONMENTAL COMPLIANCE:

a. The selected Proposer shall comply with all applicable standard, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 1701 et seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251 et seq.).

b. The selected Proposer shall report all violations to NVC, RESPEC, Alaska Division of Homeland Security and Emergency Management, and any other applicable State agencies, and the regional office of the Environmental Protection Agency.

c. The selected Proposer shall include these requirements in each subcontract exceeding $10,000 financed in whole or in part with federal assistance.

d. The selected Proposer shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. § 6201 et seq.).

3) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT:

a. Overtime requirements. Neither the selected Proposer or any subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

b. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in Paragraph (a) of this section, the selected Proposer, and any subcontractor responsible jointly or severally shall be liable for the unpaid wages. In addition, the selected Proposer, and any subcontractor responsible therefor shall be liable to the United States (in the case of work done under contract for NVC) for liquidated

RFP 25-NVC-001 NESHAP Environmental Assessments Page 8 of 17 damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in Paragraph (a) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in Paragraph (a) of this Section.

c. Withholding for unpaid wages and liquidated damages. The applicable federal funding agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the selected Proposer, such sums as may be determined to be necessary to satisfy any liabilities of such Proposer or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in Paragraph (b) of this Section.

d. Subcontracts. The selected Proposer or subcontractor shall insert in any subcontracts the clauses set forth in Paragraphs (a) through (c) of this section and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with clauses set forth in Paragraphs (a) through (c) of this Section.

4) EQUAL EMPLOYMENT OPPORTUNITY:

This provision is applicable to all federally assisted construction contracts, as that term is defined at 41 C.F.R. § 60-1.3. To the extent the Agreement meets this definition, the selected Proposer agrees as follows:

a. The selected Proposer will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The selected Proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

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b. The selected Proposer will, in all solicitations or advertisements for employees placed by or on behalf of the Proposer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c. The selected Proposer will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Proposer’s legal duty to furnish information.

d. The selected Proposer will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Proposer’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e. The selected Proposer will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

f. The selected Proposer will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g. In the event of the selected Proposer’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the selected Proposer may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

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h. The selected Proposer will include provisions in Paragraphs (a) through (g) set forth in this subsection in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provision will be binding upon each subcontractor or vendor. The selected Proposer will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Proposer becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Proposer may request the United States to enter into such litigation to protect the interests of the United States.

i. The selected Proposer further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work; provided that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish he administering agency and the Secretary of Labor such information as they may require for the supervision of such compliances, and that it will otherwise assist the administering agency in the discharge of the agency’s primary responsibility for securing compliance.

j. The selected Proposer further agrees that it will refrain from entering into any contract or contract medication subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has no demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertaking the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

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5) CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS:

a. If the selected Proposer intends to subcontract any portion of the work covered by the Agreement, the selected Proposer must take all necessary affirmative steps to assure that small and minority businesses, women’s business enterprises and labor surplus area firms are solicited and used when possible. Affirmative steps must include:

i. Place qualified small and minority businesses and women’s business enterprises on solicitation lists.

ii. Assuring that small and minority businesses, and women’s business enterprises, are solicited whenever they are potential sources.

iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

b. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

6) IMMIGRATION AND NATIONALITY ACT:

a. The selected Proposer agrees to comply with the terms of the employment provisions contained in 8 U.S.C. Section 1324A(e), Section 274A(e) of the Immigration and Nationality Act.

7) ADMINISTRATIVE REMEDIES FOR FALSE CLAIMS AND STATEMENTS:

a. The selected Proposer acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to selected Proposer’s actions pertaining to this Agreement.

8) REMEDIES:

a. If any work performed and/or good delivered by the selected Proposer fails to meet the requirements of the Agreement, any other applicable standards, codes, laws, regulations, or otherwise breaches the terms of the Agreement, NVC may in its sole discretion:

i. Elect to have selected Proposer re-perform or cause to be re-performed, at selected Proposer’s sole expense, any of the work which failed to meet the requirements of the Agreement.

ii. In the case of goods, reject the goods and require selected Proposer to provide replacement goods that meet the needs of NVC and the terms of the Agreement.

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iii. Hire another qualified entity to perform the work and deduct any additional costs incurred by substituting contractors from any amounts due to the selected Proposer.

iv. Pursue and obtain all other available legal or equitable remedies.

b. This Section shall in no way be interpreted to limit NVC’s right to pursue and obtain all other available legal or equitable remedies against Proposer.

9) COMPLIANCE WITH APPLICABLE LAWS:

a. The selected Proposer agrees to be bound by the terms of the Federally Funded Subaward and Grant Agreement between NVC and FEMA and/or the State of Alaska and any of its agencies if applicable.

b. The selected Proposer agrees to be bound by all applicable state and federal laws, regulations, and Executive Orders.

10) SUSPENSION AND DEBARMENT:

a. Federal regulations restrict NVC from contracting with parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities, where the contract is funded in whole or in part with federal funds.

b. Accordingly, a contract or subcontract must not be made with any parties listed on the SAM Exclusions list. SAM Exclusions is the list maintained by the General Services Administration that contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under certain statutory or regulatory authority.

c. The selected Proposer can verify its status and the status of its principals, affiliates, and subcontractors at www.SAM.gov.

i. This Contract is a covered transaction for purposes of 2C.F.R. pt. 180 and 2 C.F.R.

pt. 3000. As such the selected Proposer is required to verify that none of the contractors, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

ii. The selected Proposer must comply with 2 C.F.R. pt. 180, Subpart C and 2 C.F.R. pt.

3000, subpart C and must include a requirement to comply with these regulations in any lower tier transaction it enters.

iii. This certification is a material representation of fact relied upon by NVC If it is later determining that the selected Proposer did not comply with 2 C.F.R. pt. 180, Subpart C and 2 C.F.R. pt. 3000, Subpart C, in addition to remedies available to NVC the

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Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

11) BYRD ANTI-LOBBYING AMENDMENT:

a. Proposers who apply or bid for an award of $100,000 or more shall file the required certification found below. Each tier certifies to the tier above that it will not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier-to-tier up to the grant recipient.

b. The certification referenced in Paragraph (a) of this Section is identified as Standard Form LLL, Disclosure of Lobbying Activities, OMB Form Number 4040-0013 (expiration date 02/28/2025).

c. The selected Proposer, and any subcontractors required to report lobbying activities, may access Standard Form LLL at the following website:

https://www.epa.gov/sites/default/files/2020-06/documents/sflll_1_2-v1.2_fill-sign.pdf

Additional Considerations and Instructions:

1. The structures being acquired are located in Newtok, Alaska, are generally 800 to 1,200 square feet in size, many suffer from past disaster damage and/or deferred maintenance and will be demolished as soon as practicable after closing.

2. Flights into Newtok are by charter only and must be coordinated with local airlines.

Proposers are encouraged to contact NVC Tribal Administrator for coordination and support for housing and transportation at wwt2021nnc@gmail.com in Mertarvik and Newtok.

3. All prices shall include shipping and delivery costs to our destination; F.O.B Newtok, Alaska, unless otherwise requested. The United States Postal Service does not provide mail delivery service to Newtok, Alaska

4. It is the proposer’s responsibility to contact NVC at wwt2021nnc@gmail.com and tracy.mckeon@respec.com to confirm that the proposal has been received.

5. A written award of acceptance will be mailed to the successful proposer, and a fully executed contract is required prior to commencement of any work under this RFP.

6. NVC reserves the right to reject any and all proposals. Issuance of this RFP does not bind NVC to issue a contract.

https://www.epa.gov/sites/default/files/2020-06/documents/sflll_1_2-v1.2_fill-sign.pdf mailto:wwt2021nnc@gmail.com

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7. NVC reserves the right to cancel and awarded contract within thirty days of written notice if performance is unsatisfactory. No penalty and/or fee may be imposed by either party if contract is cancelled or not renewed.

8. Proposals will only be accepted from parties that are free of all obligations and interests that might conflict with the best interest of NVC. If any proposer, proposer’s employee, subconsultant, or any individual working on the contract may have a possible conflict of interest it must be declared and submitted to NVC in writing within 7 days of the issuance of this RFP. NVC will determine and notify proposer if conflict is significant and material, and if it will eliminate the proposer from submitting a proposal.

9. NVC may take affirmative steps to contract with small, economically disadvantaged or women-owned businesses, and may required its prime contractors to take similar steps to maximize subcontractor participation by small, economically disadvantaged and women-owned businesses.

10. The selected Proposer will strictly adhere to 2 CFR, Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. This project is exempt from the Build America, Buy American Act, and the Davis-Bacon Act of 1931. All other aspects of this grant must adhere to the strictest provisions of Federal, State, and Local Procurement Rules, Regulations and/or Ordinances, etc. Construction contracts awarded shall abide by Prevailing Wage Requirements set forth by the State of Alaska.

11. Replacement of key project staff shall be done only with prior written approval of NVC.

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COST PROPOSAL

The Proposed project Fees shall include all labor, material, and equipment to provide the services as outlined including any travel or per diem expenses and any other miscellaneous expenses involved.

A schedule of fees broken down by task, along with hourly rates and estimated number of hours needed for project personnel to undertake and complete work, material, and equipment costs and fees paid to others, to be used as basis for payment is to be attached.

TOTAL COST PROPOSAL AMOUNT $_______________________________________

(Numbers Only)

TOTAL COST PROPOSAL AMOUNT _______________________________________

(Words Only)

Proposer’s Name: _______________________________________________________

DBA or Other Name: _____________________________________________________

Authorized Representatives Name and Title

Date: _____________________________

RFP 25-NVC-001 NESHAP Environmental Assessments

ATTACHMENT A

PROJECT MAP

STRUCTURE LOCATIONS

State of Alaska, Alaska Geospatial Office, UAF IARC, UAF ACGL, Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS, NLS, OS, NMA, Geodatastyrelsen, Rijkswaterstaat, GSA, Geoland, FEMA, Intermap and the GIS user community, State of Alaska, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS

50 0 50 100 150 20025 Meters

Buyout Location

Scale: 1:1,000

Author: Scott Nelsen Date: April 8, 2024

Source: DHSEM & DCRA

58.1

RFP 25-NVC-001 NESHAP Environmental Assessments

ATTACHMENT B

EXHIBIT PHOTOS

Point 17. Title: 06Jun24 14:42 ✎ Bartholomew john 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:43:51 ⌖ 60.93678, -164.63054 UTM:03n 520022 6755802 MGRS:03VWH2002255801 (±67ft) Altitude: 13 (±89ft) Heading: W270 (±12°,T)

Community Structure #15

Point 18. Title: 06Jun24 14:37 ✎ Steven andy 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:38:09 ⌖ 60.93755, -164.63168 UTM:03n 519960 6755888 MGRS:03VWH1995955887 (±16ft) Altitude: 15 (±11ft) Heading: SE119 (±12°,T)

Community Structure #17

Point 16. Title: 06Jun24 14:49 ✎ Norma Andy 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:50:21 ⌖ 60.93746, -164.63008 UTM:03n 520047 6755878 MGRS:03VWH2004655877 (±45ft) Altitude: 20 (±8ft) Heading: SE148 (±12°,T)

Community Structure #18

Point 19. Title: 06Jun24 14:35 ✎ Margaret earviak 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:36:36 ⌖ 60.93749, -164.63112 UTM:03n 519990 6755881 MGRS:03VWH1999055880 (±16ft) Altitude: 15 (±11ft) Heading: N13 (±13°,T)

Community Structure #19

Point 3. Title: 09Jul24 15:15 ✎ Lucinta ivon 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 09-Jul-24 15:15:58 ⌖ 60.94094, -164.63493 UTM:03n 519782 6756264 MGRS:03VWH1978156264 (±16ft) Altitude: 13 (±11ft) Heading: SW206 (±12°,T)

Community Structure #20

Point 21. Title: 06Jun24 14:32 ✎ Bruno chakuchin 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:33:40 ⌖ 60.93744, -164.63150 UTM:03n 519970 6755876 MGRS:03VWH1996955875 (±9ft) Altitude: 14 (±8ft) Heading: SE130 (±13°,T)

Community Structure #21

Point 20. Title: 06Jun24 14:34 ✎ Angela george 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:34:50 ⌖ 60.93724, -164.63138 UTM:03n 519976 6755853 MGRS:03VWH1997655852 (±16ft) Altitude: 12 (±11ft) Heading: N356 (±13°,T)

Community Structure #22

Point 22. Title: 06Jun24 14:29 ✎ Carolyn george 🏷 Ad-hoc ⌂Phs Rd, Newtok AK, US ◷ 06-Jun-24 14:30:07 ⌖ 60.93818, -164.63197 UTM:03n 519944 6755958 MGRS:03VWH1994455957 (±39ft) Altitude: 14 (±8ft) Heading: SW223 (±13°,T)

Community Structure #24

Point 23. Title: 06Jun24 14:21 ✎ Ignatius tommy 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:22:26 ⌖ 60.93910, -164.63216 UTM:03n 519933 6756060 MGRS:03VWH1993256060 (±16ft) Altitude: 18 (±11ft) Heading: E98 (±13°,T)

Community Structure #25

Point 25. Title: 06Jun24 14:18 ✎ Joseph john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:19:47 ⌖ 60.93927, -164.63248 UTM:03n 519915 6756079 MGRS:03VWH1991556079 (±16ft) Altitude: 23 (±11ft) Heading: E98 (±13°,T)

Community Structure #26

Point 26. Title: 06Jun24 14:17 ✎ David K 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:18:05 ⌖ 60.93933, -164.63255 UTM:03n 519912 6756086 MGRS:03VWH1991156085 (±28ft) Altitude: 16 (±8ft) Heading: S180 (±13°,T)

Community Structure #27

Point 28. Title: 06Jun24 14:04 ✎ Joe stewart 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:09:44 ⌖ 60.93980, -164.63253 UTM:03n 519912 6756138 MGRS:03VWH1991256138 (±16ft) Altitude: 12 (±11ft) Heading: SE128 (±14°,T)

Community Structure #28

Point 29. Title: 06Jun24 14:03 ✎ Sandra ayuluk 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:04:20 ⌖ 60.93991, -164.63281 UTM:03n 519897 6756150 MGRS:03VWH1989756149 (±15ft) Altitude: 14 (±12ft) Heading: NW310 (±14°,T)

Community Structure #31

Point 30. Title: 06Jun24 14:00 ✎ Bernice john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:01:31 ⌖ 60.94030, -164.63388 UTM:03n 519839 6756193 MGRS:03VWH1983956193 (±16ft) Altitude: 13 (±11ft) Heading: E95 (±15°,T)

Community Structure #32

Point 31. Title: 06Jun24 13:58 ✎ Myra Nevak 📸 John charles 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:59:33 ⌖ 60.94059, -164.63473 UTM:03n 519793 6756225 MGRS:03VWH1979256225 (±17ft) Altitude: 14 (±8ft) Heading: NW321 (±15°,T)

Community Structure #33

Point 33. Title: 06Jun24 13:54 📸 Marla Fairbanks ✎ Jeffery and lisa charles 📸 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:55:03 ⌖ 60.94079, -164.63586 UTM:03n 519731 6756247 MGRS:03VWH1973156246 (±16ft) Altitude: 15 (±11ft) Heading: S178 (±15°,T)

Community Structure #36

Point 4. Title: 09Jul24 15:13 ✎ Katherine charles 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:13:12 ⌖ 60.94069, -164.63646 UTM:03n 519699 6756236 MGRS:03VWH1969956235 (±28ft) Altitude: 13 (±8ft) Heading: SE141 (±12°,T)

Community Structure #38

Point 34. Title: 06Jun24 13:52 ✎ Jeffery and lisa charles 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:53:48 ⌖ 60.94087, -164.63580 UTM:03n 519735 6756256 MGRS:03VWH1973456256 (±14ft) Altitude: 13 (±8ft) Heading: SW241 (±15°,T)

Community Structure #39

Point 32. Title: 06Jun24 13:56 ✎ Myra Nevak 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:56:50 ⌖ 60.94113, -164.63601 UTM:03n 519723 6756284 MGRS:03VWH1972356284 (±16ft) Altitude: 19 (±11ft) Heading: SW209 (±15°,T)

Community Structure #40

Point 2. Title: 09Jul24 15:35 ✎ Jamin tom 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:35:45 ⌖ 60.94060, -164.63156 UTM:03n 519964 6756227 MGRS:03VWH1996456227 (±16ft) Altitude: 17 (±11ft) Heading: N1 (±12°,T)

Community Structure #44

Point 5. Title: 09Jul24 15:06 ✎ Lucy tom 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:06:36 ⌖ 60.93997, -164.63196 UTM:03n 519943 6756157 MGRS:03VWH1994356156 (±16ft) Altitude: 15 (±11ft) Heading: NW296 (±12°,T)

Community Structure #46

Point 9. Title: 09Jul24 15:01 ✎ Xavier john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:01:37 ⌖ 60.93961, -164.63162 UTM:03n 519962 6756116 MGRS:03VWH1996156116 (±33ft) Altitude: 17 (±8ft) Heading: NW292 (±12°,T)

Community Structure #48

Point 8. Title: 09Jul24 15:02 ✎ Philip carl 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:02:44 ⌖ 60.93967, -164.63116 UTM:03n 519987 6756124 MGRS:03VWH1998656124 (±13ft) Altitude: 16 (±8ft) Heading: NW286 (±12°,T)

Community Structure #49

Point 6. Title: 09Jul24 15:03 ✎ Cyril john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:04:06 ⌖ 60.94009, -164.63079 UTM:03n 520006 6756170 MGRS:03VWH2000656170 (±16ft) Altitude: 16 (±11ft) Heading: NW296 (±12°,T)

Community Structure #51

Point 24. Title: 06Jun24 14:19 ✎ Sophie john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 06-Jun-24 14:20:56 ⌖ 60.93921, -164.63238 UTM:03n 519921 6756072 MGRS:03VWH1992156072 (±16ft) Altitude: 21 (±11ft) Heading: NW287 (±13°,T)

Community Structure #54

Point 10. Title: 09Jul24 14:58 ✎ Xaiver paniyak 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:58:20 ⌖ 60.93917, -164.63168 UTM:03n 519959 6756067 MGRS:03VWH1995856067 (±15ft) Altitude: 16 (±11ft) Heading: S180 (±12°,T)

Community Structure #56

Point 11. Title: 09Jul24 14:57 ✎ Francis tom 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:57:14 ⌖ 60.93904, -164.63099 UTM:03n 519996 6756053 MGRS:03VWH1999656053 (±29ft) Altitude: 17 (±8ft) Heading: N4 (±12°,T)

Community Structure #58.1

Point 13. Title: 09Jul24 14:52 ✎ Murphy john 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:52:26 ⌖ 60.93857, -164.63029 UTM:03n 520034 6756002 MGRS:03VWH2003456001 (±15ft) Altitude: 20 (±8ft) Heading: W283 (±12°,T)

Community Structure #61

Point 14. Title: 09Jul24 14:51 ✎ Rita kilongak 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:51:18 ⌖ 60.93845, -164.62988 UTM:03n 520057 6755988 MGRS:03VWH2005755987 (±10ft) Altitude: 19 (±8ft) Heading: N358 (±12°,T)

Community Structure #63

Point 15. Title: 09Jul24 14:50 ✎ Albert active 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:50:22 ⌖ 60.93828, -164.63019 UTM:03n 520040 6755970 MGRS:03VWH2004055969 (±15ft) Altitude: 19 (±12ft) Heading: SE164 (±12°,T)

Community Structure #65

Point 12. Title: 09Jul24 14:55 ✎ Jack charlie 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 14:55:24 ⌖ 60.93906, -164.62989 UTM:03n 520056 6756056 MGRS:03VWH2005556056 (±16ft) Altitude: 20 (±11ft) Heading: N358 (±12°,T)

Community Structure #66

Point 7. Title: 09Jul24 15:03 ✎ Cyril carl 🏷 Ad-hoc ⌂Newtok AK, United States ◷ 09-Jul-24 15:03:32 ⌖ 60.93994, -164.63097 UTM:03n 519997 6756154 MGRS:03VWH1999656154 (±16ft) Altitude: 17 (±11ft) Heading: SW207 (±12°,T)

Community Structure #68

Point 35. Title: 06Jun24 13:48 📸 Barbara Charlie ✎ Marie fairbanks home 📸 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:49:43 ⌖ 60.94228, -164.63530 UTM:03n 519761 6756413 MGRS:03VWH1976056412 (±16ft) Altitude: 16 (±11ft) Heading: NW344 (±15°,T)

Community Structure #69

Point 36. Title: 06Jun24 13:46 ✎ Marie fairbanks home 🏷 Ad-hoc ⌂Tundra Rd, Newtok AK, US ◷ 06-Jun-24 13:47:42 ⌖ 60.94233, -164.63556 UTM:03n 519747 6756419 MGRS:03VWH1974656419 (±16ft) Altitude: 20 (±11ft) Heading: NW310 (±15°,T)

Community Structure #73

RFP_25-NVC-001_ NESHAP_ Final