SAMPLE ACORD CERTIFICATE

REQUEST FOR PROPOSALS

To Provide Foundation Repair Services for 59 Buildings at Roseland Homes (Project # RFP-2026-30)

Issued by:

DHA, Housing Solutions for North Texas 3939 N. Hampton Rd.

Dallas, TX 75212

August 3, 2026

RFP-2026-30

DHA, Housing Solutions for North Texas, is requesting proposals from qualified firms to provide Foundation Repair Services for 59 Buildings at Roseland Homes.

Proposal submission documents for this RFP may be downloaded from DHA’s Website: https://dhantx.com/business-partners/procurement/ beginning August 3, 2026.

Responses to this RFP must be submitted to DHA electronically through the online portal at Website: https://dhantx.com/business-partners/procurement/ by 2:00 p.m. Central Time on September 1, 2026. Mailed bids or delivered bids including Facsimile transmission and emails will not be accepted.

For more information, call Kenneth Duke (214) 951-8452 between the hours of 8:00 a.m. to 5:30 p.m. Monday through Thursday and 8:00 a.m. to 12:00 p.m. on Friday. Questions can be submitted through the online portal at Website: https://dhantx.com/business-partners/procurement/.

DHA RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS OR TO WAIVE ANY INFORMALITIES IN THE PROPOSALS. DHA WILL NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, RELIGION, SEX, DISABILITY, FAMILIAL STATUS, OR AGE. EQUAL HOUSING OPPORTUNITY.

TABLE OF CONTENTS

I. INTRODUCTION

II. SCOPE OF SERVICES

III. PROPOSALS SUBMISSION PROCEDURES

IV. EVALUATION / SELECTION CRITERIA

V. GENERAL CONDITIONS OF THE RFP

Exhibit B: Forms (Completed forms to be submitted with the qualification)

a) Business References

b) Non-Collusive Affidavit

c) Conflict of Interest Questionnaire

d) Profile of Firm

e) Minority Business Status

f) Section 3 Program Certification

g) Equal Employment Opportunity

h) HUD Form 50071

i) CERT OF COMPLIANCE TX GOVT CODE 2271 & 2274

i

I. INTRODUCTION

DHA Housing Solutions for North Texas (“DHA”) is soliciting proposals from qualified foundation repair contractors to provide foundation stabilization and related repair services at the existing Roseland Townhomes and Roseland Estates communities, also known as Roseland Homes in Dallas, Texas.

The work includes, but is not limited to, foundation evaluation, field verification, repair planning, engineered foundation repair design as required, permitting as applicable, utility coordination, excavation, installation of foundation stabilization systems, lift/stabilization monitoring, site restoration, documentation, testing, and warranty services.

This solicitation is intended to result in award to a qualified foundation repair contractor capable of performing the work utilizing its own staff or subcontractors, supported by appropriate engineering, equipment, supervision, quality control, and warranty capacity.

This solicitation is being issued as a Request for Proposals for Construction Services.

An RFP is being used because the required work involves varying building conditions, contractor means and methods, engineered repair approaches, warranty considerations, phasing, and building-by-building pricing. Award will be based on the proposal that DHA determines provides the best overall value, considering technical approach, qualifications, schedule, warranty, and price.

Project Locations The Roseland Homes properties are located at:

Roseland Townhomes 1949 N. Washington Avenue Dallas, Texas 75204

Roseland Estates 3335 Munger Avenue Dallas, Texas 75204.

Buildings Included and Excluded The scope includes foundation repair services for all existing buildings within the 62-building inventory except Buildings 25, 29, and 30, which are scheduled for demolition and are excluded from this solicitation.

For bidding and contract purposes, proposers shall assume that 59 buildings are included unless otherwise modified by addendum.

The following buildings are excluded from this scope:

The Contractor shall verify all building numbers, unit numbers, site access conditions, building locations, and repair requirements before mobilization.

Background Information DHA has received foundation assessment reports prepared by Strand Engineering for representative buildings at the Roseland Homes site. The assessments were non-destructive and primarily visual in nature, and the existing construction is described as light-framed wood construction over concrete foundations. The assessments used the Post-Tensioning Institute’s Guide for Performance Evaluation of Slab-on-Ground Foundations PTI DC10.8-18 to evaluate deflection and tilt/slope of the slabs.

The attached reports identify recurring conditions including slab movement, expansive soil behavior, masonry veneer cracking, interior drywall cracking, uneven floors, water intrusion, possible wood framing deterioration, poor drainage, inadequate irrigation, erosion, and soil moisture variation around the building perimeters.

The attached reports are provided for proposer information and context only. The Contractor remains responsible for field verification, final repair layout, means and methods, construction sequencing, utility protection, documentation, and warranty of the completed work.

Post-Tension / Concrete Slab Clarification The attached assessment reports describe the buildings as light-framed wood construction over concrete foundations and evaluate the slabs using PTI DC10.8-18 slab-on-ground performance criteria. The reports do not conclusively identify the existing slabs as post-tensioned slabs.

Because the presence, type, and location of slab reinforcement has not been conclusively established in the assessment reports, the Contractor shall field verify existing foundation conditions before performing any drilling, coring, sawcutting, chipping, anchoring, excavation adjacent to grade beams, or other work that could impact slab reinforcement.

The Contractor shall assume that slabs may contain reinforcement, including post-tension tendons, unless verified otherwise by approved drawings, non-destructive scanning, or written direction from the Engineer. Contractor shall be solely responsible for locating and protecting all reinforcement, tendons, utilities, embedded systems, and building components affected by its work.

No slab penetration, sawcutting, coring, drilling, or anchoring shall occur until the Contractor has completed appropriate investigation, including GPR or other approved non-destructive scanning where required, and consent from DHA. Any proposed repair approach that requires slab penetration shall be submitted to DHA and the Engineer for review before work proceeds.

Damage to tendons, reinforcement, utilities, embedded systems, or building components caused by the Contractor shall be repaired at the Contractor’s sole cost.

Intent of Work The intent of the work is to stabilize and repair affected foundations to support the planned rehabilitation and re-occupancy of the buildings.

The work shall:

1. Correct or stabilize foundation movement where buildings are out of tolerance or exhibit distress.

2. Address foundation conditions sufficiently to support future building rehabilitation.

3. Reduce the risk of continued movement caused by differential soil moisture conditions.

4. Coordinate foundation repair work with existing utilities, sidewalks, porches, landscaping, drainage features, property operations, demolition activities, and future site work.

5. Provide engineered, warrantied foundation repair solutions.

6. Return disturbed areas to safe and serviceable condition.

II. SCOPE OF SERVICES

General Scope of Services The Contractor shall provide all labor, materials, equipment, supervision, engineering coordination, layout, excavation, utility coordination, traffic and pedestrian control, permits, inspections, testing, site restoration, documentation, warranties, and incidentals necessary to complete the work.

The work shall include, but is not limited to:

A. Preconstruction Services The Contractor shall review all available assessment reports, site plans, building numbering, unit layouts, existing conditions, and project constraints.

Before construction, the Contractor shall provide:

· Proposed foundation repair methodology.

· Building-by-building repair approach.

· Proposed pier type or stabilization system.

· Preliminary pier layout assumptions.

· Proposed sequencing plan.

· Schedule by building or building group.

· Site logistics plan.

· Utility locate plan.

· Safety plan.

· Resident/property coordination plan, if applicable.

· Warranty information.

· Identification of required permits or inspections.

· Confirmation of engineering requirements.

B. Field Verification The Contractor shall perform field verification for each included building before finalizing repair layouts.

Field verification shall include:

· Visual review of exterior foundation conditions.

· Review of masonry distress, slab distress, flatwork conflicts, porches, walks, utility entries, and drainage conditions.

· Verification of access limitations.

· Confirmation of unit/building occupancy status.

· Identification of underground utility risks.

· Elevation survey or floor-level readings as required to confirm repair design.

· Documentation of pre-existing damage.

· Confirmation of reinforcement/post-tension risk before any intrusive work.

The Contractor shall not rely solely on the attached assessments for final pier locations, quantities, or installation methods.

C. Engineering Requirements The awarded Contractor shall provide or retain a Texas-licensed Professional Engineer for the repair plan. The engineered repair plan shall be sealed by the Texas-licensed Professional Engineer and submitted to DHA for review before construction.

The engineered repair plan shall identify:

· Proposed repair system.

· Pier type, depth criteria, spacing, and locations.

· Load assumptions.

· Installation requirements.

· Lift/stabilization limits.

· Monitoring requirements.

· Protection of post-tensioned slabs, reinforcement, utilities, and embedded systems, if applicable.

· Utility conflict procedures.

· Backfill and restoration requirements.

· Any exclusions or limitations.

If helical piers are proposed, the design shall identify torque requirements, embedment criteria, bracket types, minimum capacities, and verification procedures. If another system is proposed, it shall be submitted as an approved equal with technical data and engineering justification.

D. Foundation Stabilization / Repair The Contractor shall furnish and install the approved foundation repair system at each included building as required by the accepted engineered repair plan.

Work may include:

· Excavation at foundation perimeter.

· Installation of helical piers, drilled piers, pressed piles, or approved equal.

· Foundation brackets and connections.

· Controlled lifting or stabilization.

· Elevation monitoring during lift operations.

· Protection of adjacent improvements.

· Protection of utilities and building systems.

· Backfill and compaction.

· Concrete/flatwork repair where disturbed.

· Site cleanup and restoration.

The Contractor shall not perform uncontrolled lifting. Lifting shall be gradual, monitored continuously, and stopped if distress is observed in framing, masonry, plumbing, utility connections, interior finishes, or other building components.

E. Drainage and Moisture Management Coordination The Strand reports repeatedly identify expansive soils and soil moisture variation as contributors to slab movement. The reports recommend managing water around the building perimeter through proper lawn care, drainage, and prevention of water pooling around foundations.

The Contractor shall document observed drainage deficiencies and coordinate with DHA, the A/E team, structural engineer, and civil engineer before final acceptance of each building.

F. Wood Framing / Structural Coordination Several of the attached reports identify potential interior distress, water damage, uneven second floors, drywall cracking, and possible wood framing or truss concerns. Some reports recommend wood framing inspection at locations where significant drywall or water damage occurred before rehabilitation and re-occupancy.

The Contractor shall document conditions prior to repairs and notify DHA if foundation repair activities reveal or worsen structural distress, framing separation, rotted wood, damaged trusses, or other concealed conditions.

Self-Performance Requirement / No Substitution of Foundation Contractor The foundation repair contractor awarded this contract shall be the entity responsible for performing the core foundation repair work with its own forces.

The awarded Contractor shall not subcontract, assign, transfer, or delegate the core foundation repair work to another foundation repair company without DHA’s prior written approval. Core foundation repair work includes, but is not limited to:

· Pier installation.

· Foundation support installation.

· Foundation brackets and connections.

· Lifting/stabilization operations.

· Foundation repair layout execution.

· Foundation repair quality control.

· Related warranty obligations.

The qualifications, experience, equipment, personnel, repair system, and warranty submitted by the awarded Contractor shall be the basis of award. DHA’s award shall not be used as a pass-through to another foundation repair firm.

Subcontracting of incidental or specialty support services may be permitted only if identified in the proposal or approved in writing by DHA. Incidental or specialty support services may include:

Any approved subcontractor remains under the full responsibility, supervision, coordination, and warranty obligations of the awarded Contractor.

Pricing Structure Proposers shall provide pricing in a format that allows DHA to evaluate building-by-building costs, unit prices, and total project cost.

DHA requires both building-by-building pricing and unit pricing. This structure allows DHA to evaluate cost reasonableness, prioritize buildings, adjust quantities, remove buildings if required, and manage unforeseen conditions.

Recommended bid form structure:

Contractor Responsibilities The Contractor shall be responsible for:

· Field verification of all existing conditions.

· Coordination with DHA, property management, A/E team, structural engineer, and civil engineer.

· Utility locates before excavation.

· GPR scanning or other reinforcement verification where required.

· Maintaining safe access around work areas.

· Protection of residents, staff, buildings, utilities, landscaping, sidewalks, fencing, parking areas, and adjacent improvements.

· Compliance with OSHA and applicable safety requirements.

· Daily cleanup and debris removal.

· Dust, noise, vibration, and access control.

· Securing excavations and open work areas.

· Maintaining drainage during construction.

· Providing stamped repair documents where required.

· Providing final as-built pier layouts and warranty documentation.

· Any other related work or tasks deemed necessary by DHA.

Project Sequencing The Contractor shall submit a sequencing plan after coordination with DHA. The plan shall prioritize safety, access, utility coordination, construction efficiency, and coordination with the larger Roseland construction schedule.

Quality Control and Inspection The Contractor shall maintain quality control throughout the work.

Required quality control documentation shall include:

· Pre-repair photographs.

· Pre-repair elevation readings.

· Utility locate records.

· GPR/scanning records, where applicable.

· Pier installation logs.

· Torque logs or installation verification records.

· Daily reports.

· Lift monitoring logs.

· Post-repair elevation readings.

· Engineer inspection reports.

· As-built pier layouts.

· Final building-by-building completion report.

· Warranty documentation.

DHA may require third-party observation or review by Strand Engineering, RPGA, or another consultant.

Warranty The Contractor shall provide a written transferrable warranty for foundation repair work.

The proposal shall identify:

· Warranty duration.

· Whether warranty is transferable.

· Covered items.

· Exclusions.

· Response time for warranty claims.

· Required owner maintenance responsibilities.

· Impact of drainage, irrigation, plumbing leaks, or future site work on warranty.

· Whether the warranty covers stabilization only or includes lift/tolerance performance.

Warranty obligations shall remain with the awarded Contractor. Warranty obligations shall not be transferred to another foundation repair company or any third party without DHA’s written approval.

DHA reserves the right to accept or reject alternates in any order determined to be in DHA’s best interest and subject to available funding.

Minimum Contractor Qualifications Proposers shall demonstrate experience with multifamily foundation repair, slab-on-grade foundation stabilization, expansive soil conditions in North Texas, occupied or partially occupied residential sites, and installation of helical piers or approved equal systems.

Minimum qualifications include:

· Minimum five years of foundation repair experience.

· Experience with multifamily or multi-building residential projects.

· Demonstrated experience with slab-on-ground foundation repairs.

· Ability to provide Texas PE-sealed repair plans.

· Experience working around existing utilities and occupied or rehabilitation properties.

· Ability to self-perform the core foundation repair work.

· Established warranty program for installed foundation repairs.

· References for at least three similar projects.

· OSHA-compliant safety program.

· Ability to bond the project, if required by DHA procurement thresholds.

III. PROPOSAL SUBMISSION PROCEDURES

Proposals must be clear, concise, and organized in the following format:

Proposers shall demonstrate experience with multifamily foundation repair, slab-on-grade foundation stabilization, expansive soil conditions in North Texas, occupied or partially occupied residential sites, and installation of helical piers or approved equal systems.

1. Minimum qualifications include:

2. Minimum five years of foundation repair experience.

3. Experience with multifamily or multi-building residential projects.

4. Demonstrated experience with slab-on-ground foundation repairs.

5. Ability to provide Texas PE-sealed repair plans.

6. Experience working around existing utilities and occupied or rehabilitation properties.

7. Ability to self-perform the core foundation repair work.

8. Established warranty program for installed foundation repairs.

9. References for at least three similar projects.

10. OSHA-compliant safety program.

11. Ability to bond the project, if required by DHA procurement thresholds.

12. Cost Proposal:

Recommended bid form structure:

A. Submission Package

Offeror must submit electronically through the online portal at Website: https://dhantx.com/business-partners/procurement/ by 2:00 p.m. on September 1, 2026. Mailed bids or delivered bids including Facsimile transmission and emails will not be accepted.

B. Request for Information

Proposers desiring any explanation or further information regarding this RFP must submit Request for Information (RFI) in writing no later than 5:00 p.m. on August 25, 2026. The request must be submitted through the online portal at Website: https://dhantx.com/business-partners/procurement/. Any clarification and or information will be furnished promptly as a written addendum to the RFP by August 27, 2026 and will be posted on https://dhantx.com/business-partners/procurement/.

C. Evaluation Process

A selection committee composed of DHA staff will review Proposals in accordance with this RFP. The selection committee may at its discretion request oral interviews with the qualified firms to discuss specific aspects of their Proposals.

D. Anticipated Schedule of Events

The anticipated schedule for RFP is as follows:

The Dallas Housing Authority reserves the right at its sole discretion to amend any or all dates associated with the anticipated schedule of events.

IV. EVALUATION / SELECTION CRITERIA

Evaluation Criteria Proposals will be evaluated using the following criteria as a measure of the respondents' ability to provide the services:

Relevant foundation repair experience

Project team, superintendent, and engineering support

Price / cost reasonableness

VI. GENERAL CONDITIONS OF THE RFP

A. General Conditions

1. DHA reserves the right to accept or reject any and all Proposals submitted, either in whole or in part, with or without cause; to waive any informalities of any Proposals; to cancel this RFP; and, to make the award in the interest of DHA.

1. DHA reserves the right to request additional information, if needed, from prospective contractors.

1. In the event that it becomes necessary for DHA to revise any part of this RFP, revisions will be posted on DHA website.

1. All Proposals submitted in response to this RFP will be considered public information and may be made available to the general public (including news media) unless confidential and /or proprietary information is submitted under separate cover and is clearly designated as such.

1. The Proposer shall provide a presentation if requested to do so by DHA.

1. The Proposer affirms that he/she is of lawful age and that no other person, firm, partnership, or corporation has any interest in this submittal or in the contract proposed to be entered into.

1. The Proposer affirms that its Proposals is made without any understanding, agreement or connection with any other person, firm, partnership, or corporation making a submittal for the same purpose, and is in all respects fair and without collusion or fraud.

1. DHA may award one or more contracts for services under this RFP.

1. The Proposer has carefully read the provisions, terms, and conditions of the proposal document and does hereby agree to be bound thereby.

1. DHA retains the right to negotiate with the selected firm.

1. Additional services and/or service adjustments may be added or deleted during the life of any contract awarded hereunder as mutually agreed upon in writing between DHA and proposer.

1. The Proposer must meet DHA’s insurance and indemnification requirements set forth herein in the attached sample contract.

B. Acceptance of RFP and Contract Terms

Proposer's submission of a qualification in response to the RFP shall constitute acceptance by the Proposer of the terms and conditions of this RFP. In the event that the Proposer's qualification is accepted for contract award; the Proposer agrees to enter into a contract with DHA in a form substantially similar to the contract form appended hereto as Exhibit C.

C. Contract Award

Subject to the rights reserved in this RFP, DHA will award the contract by written notice to the selected Proposer (the "Contractor"). The award of the contract is subject to the approval of DHA Contract Administrator and it shall be conditioned on the successful negotiation of revisions, if any, to the proposal, recommended as part of the evaluation of Proposals.

D. No Warranty

Proposers are required to examine the RFP, scope of services, and instructions pertaining to the services requested. Failure to do so will be at the Proposer's own risk. It is assumed that the Proposer has made full investigation as to be fully informed as to the extent and character of the services requested. No warranty or representation is made or implied as to the information contained in this RFP.

E. Expense of RFP Submission

All expenses incurred in the preparation and submission of the Proposals to DHA in response to this RFP shall be borne by the Proposer.

EXHIBIT A

a) INSTRUCTIONS TO OFFERORS NON-CONSTRUCTION HUD-5369-B

b) GENERAL CONDITIONS FOR NON-CONSTRUCTION CONTRACTS HUD-5370-C Section I

c) MINORITY PARTICIPATION AND SECTION 3 REQUIREMENTS

DHA ● Procurement Department ● 3939 N. Hampton Road ● Dallas, TX 75212

Instructions to Offerors Non-Construction US. Department of Housing and Urban Development Office of Public and Indian Housing - 03291-

1. Preparation of Offers

(a) Offerors are expected to examine the statement of work, the proposed contract terms and conditions, and all instructions. Failure to do so will be at the offerors' risk.

(b) Each offeror shall furnish the information required by the solicitation. The offeror shall sign the offer and print or type its name on the cover sheet and each continuation sheet on which it makes an entry Erasures or other changes must be initialed by the person signing the offer. Offers signed by an agent shall be accompanied by evidence of that agents authority, unless that evidence has been previously furnished to the HA.

(c) Offers for services other than those specified will not be considered.

2. Submission of Offers

(a) Offers and modifications thereof shall be submitted in sealed envelopes or packages (1) addressed to the office specified in the solicitation, and (2) showing the time specified for receipt, the solicitation number, and the name and address of the off error.

(b) Telegraphic offers will not be considered unless authorized by the solicitation; however, offers may be modified by written or telegraph notice.

(c) Facsimile offers, modifications or withdrawals will not be considered unless authorized by the solicitation.

3. Amendments to Solicitations

(a) lf this solicitation Is amended, then all terms and conditions which are not modified remain unchanged.

(b) Offerors shall acknowledge receipt of any amendments to this solicitation by

(1) signing and returning the amendment;

(2) identifying the amendment number and date in the space provided forth is purpose on the form for submitting an offer,

(3) Letter or telegram, or

(4) facsimile, if facsimile offers are authorized in the solicitation. The HAJHUD must receive the acknowledgment by the time specified for receipt of offers.

4. Explanation to Prospective Offerors Any prospective offeror desiring an explanation or interpretation of the solicitation statement of work, etc., must request it in writing soon enough to allow a reply to reach all prospective offerors before the submission of their offers, Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment of the solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective offerors.

5. Responsibility of Prospective Contractor

(a) The HA shall award a contract only to a responsible prospective contractor who is able to perform successfully under the terms and conditions of the proposed contract. To be determined responsible, a prospective contractor must - (1 ) Have adequate financial resources to perform the contract, or the ability to obtain them;

(2) Have a satisfactory performance record;

(3) Have a satisfactory record of integrity and business ethics;

(4) Have a satisfactory record of compliance with public policy (e.g., Equal Employment Opportunity); and

(5) Not have been suspended, debarred, or otherwise determined to be ineligible for award of contracts by the Department of Housing and Urban Development or any other agency of the U.S. Government. Current lists of ineligible contractors are available for inspection at the HAMUD.

(b) Before an offer is considered for award, the offeror may be requested by the HA to submit a statement or other documentation regarding any of the foregoing requirements. Failure by the offeror to provide such additional information may render the offeror ineligible for award.

6. Late Submissions, Modifications, and Withdrawal of Offers

(a) Any offer received at the place designated in the solicitation after the exact time specified for receipt will not be considered unless it is received before award is made and it -

(1) Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th);

(2) Was sent by mail, or if authorized by the solicitation, was sent by telegram or via facsimile, and it IS determined by the HAl HUD that the late receipt was due solely to mishandling by the HAIHUD after receipt at the HA;

(3) Was sent by U.S. Postal Service Express Mail Next Day Service - Post Office to Addressee, not later than 5:00 p.m. at the place of mailing two working days prior to the date specified for receipt of proposals. The term ‘working days’ excludes weekends and U.S. Federal holidays; or

(4) Is the only offer received.

(b) Any modification of an offer, except a modification resulting from the HA’s request for “best and final” offer (if this solicitation is a request for proposals), is subject to the same conditions as in subparagraphs (a)(1), (2), and (3) of this provision.

(c) A modification resulting from the HA’s request for ‘best and final” offer received after the time and date specified in the request will not be considered unless received before award and the late receipt is due solely to mishandling by the HA after receipt at the HA.

(d) The only acceptable evidence to establish the date of mailing of a late offer, modification, or withdrawal sent either by registered or certified mail is the U.S. or Canadian Postal Service postmark both an the envelope or wrapper and on the original receipt from the U.S. or Canadian Postal Service. Both postmarks must show a legible date or the offer, modification, or withdrawal shall be processed as if mailed late. ‘Postmark’ means a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impression) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. or Canadian Postal Service on the date of mailing. Therefore, offerors should request the postal clerk to place a hand cancellation bulls-eye postmark on both the receipt and the envelope or wrapper.

(e) The only acceptable evidence to establish the time of receipt at the HA is the time/date stamp of HA on the offer wrapper or other documentary evidence of receipt maintained by the HA.

(f) The only acceptable evidence to establish the date of mailing of a late offer, modification, or withdrawal sent by Express Mail Next Day Service-Post Office to Addressee is the date entered by the post office receiving clerk on the Express Mail Next Day Service Post Office to Addressee label and the postmark on both the envelope or wrapper and on the original receipt from the US. Postal Service. “Postmark” has the same meaning as defined in paragraph (C) of this provision, excluding postmarks of the Canadian Postal Service. Therefore, offerors should request the postal clerk to pace a legible hand cancellation bulls-eye postmark on both the receipt and the envelope or wrapper.

(g) Notwithstanding paragraph (a) of this provision, a late modification of an otherwise successful offer that makes its terms more favorable to the HA will be considered at any time it is received and may be accepted.

(h) If this solicitation is a request for proposals, proposals may be withdrawn by written notice, or if authorized by this solicitation, by telegram (including mailgram) or facsimile machine transmission received at any time before award. Proposals may be withdrawn in person by an offeror or its authorized representative if the entity of the person requesting withdrawal is established and the person signs a receipt for the offer before award. If this solicitation is an Invitation for bids, bids may be withdrawn at any time prior to bid opening.

7. Contract Award

(a) The HA will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the HA, cost or price and other factors, specified elsewhere in this solicitation, considered.

(b) The HA may

(1) reject any or all offers if such action is in the HA’s interest,

(2) accept other than the lowest offer,

(3) waive informalities and minor irregularities in offers received, and (4) award more than one contract for all or part of the requirements stated.

(c) If this solicitation is a request for proposals, the HA may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offeror’s best terms from a cost or price and technical standpoint.

(d) A written award or acceptance of offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. If this solicitation is a request for proposals, before the offer’s specified expiration time, the HA may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Negotiations conducted after receipt of an offer do not constitute a rejection or counteroffer by the HA.

(a) Neither financial data submitted with an offer, nor representations concerning facilities or financing, will form a part of the resulting contract.

8. Service of Protest Any protest against the award of a contract pursuant to this solicitation shall be served on the HA by obtaining written and dated acknowledgment of receipt from the HA at the address shown on the cover of this solicitation. The determination of the HA with regard to such protest or to proceed to award notwithstanding such protest shall be final unless appealed by the protestor.

9. Offer Submission Offers shall be submitted as follows and shall be enclosed in a sealed envelope and addressed to the office specified in the solicitation. The proposal shall show the hour and date specified in the solicitation for receipt, the solicitation number, and the name and address of the offeror, on the face of the envelope.

It is very important that the offer be properly identified on the face of the envelope as set forth above in order to insure that the date and time of receipt is stamped on the face of the offer envelope. Receiving procedures are: date and time stamp those envelopes identified as proposals and deliver them immediately to the appropriate contracting official, and only date stamp those envelopes which do not contain identification of the contents and deliver them to the appropriate procuring activity only through the routine mail delivery procedure.

[Describe bid or proposal preparation instructions here:]

General Conditions for Non-Construction Contracts Section I – (With or without Maintenance Work)

U.S. Department of Housing and Urban Development Office of Public and Indian Housing Office of Labor Relations OMB Approval No. 2577-0157 (exp. 11/30/2023) HUD-5370-C Section I Public Reporting Burden for this collection of information is estimated to average 0.08 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600; and to the Office of Management and Budget, Paperwork Reduction Project (2577-0157), Washington, D.C. 20503. Do not send this completed form to either of these addressees.

Applicability. This form HUD-5370-C has 2 Sections. These Sections must be inserted into non-construction contracts as described below:

1) Non-construction contracts (without maintenance) greater than $150,000 -use Section I;

2) Maintenance contracts (including nonroutine maintenance as defined at 24 CFR 905.100) greater than$2,000 but not more than $150,000 -use Section II; and

3) Maintenance contracts (including nonroutine maintenance), greater than $150,000 – use Sections I and II.

Section I - Clauses for All Non-Construction Contracts greater than $150,000

1. Definitions The following definitions are applicable to this contract:

(a) "Authority or Housing Authority (HA)" means the Housing Authority.

(b) "Contract" means the contract entered into between the Authority and the Contractor. It includes the contract form, the Certifications and Representations, these contract clauses, and the scope of work. It includes all formal changes to any of those documents by addendum, Change Order, or other modification.

(c) "Contractor" means the person or other entity entering into the contract with the Authority to perform all of the work required under the contract.

(d) "Day" means calendar days, unless otherwise stated.

(e) "HUD" means the Secretary of Housing and Urban development, his delegates, successors, and assigns, and the officers and employees of the United States Department of Housing and Urban Development acting for and on behalf of the Secretary.

2. Changes

(a) The HA may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in the services to be performed or supplies to be delivered.

(b) If any such change causes an increase or decrease in the hourly rate, the not-to-exceed amount of the contract, or the time required for performance of any part of the work under this contract, whether or not changed by the order, or otherwise affects the conditions of this contract, the HA shall make an equitable adjustment in the not-to-exceed amount, the hourly rate, the delivery schedule, or other affected terms, and shall modify the contract accordingly.

(c) The Contractor must assert its right to an equitable adjustment under this clause within 30 days from the date of receipt of the written order. However, if the HA decides that the facts justify it, the HA may receive and act upon a proposal submitted before final payment of the contract.

(d) Failure to agree to any adjustment shall be a dispute under clause Disputes, herein. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed.

(e) No services for which an additional cost or fee will be charged by the Contractor shall be furnished without the prior written consent of the HA.

3. Termination for Convenience and Default

(a) The HA may terminate this contract in whole, or from time to time in part, for the HA's convenience or the failure of the Contractor to fulfill the contract obligations (default). The HA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall:

(i) immediately discontinue all services affected (unless the notice directs otherwise); and

(ii) deliver to the HA all information, reports, papers, and other materials accumulated or generated in performing this contract, whether completed or in process.

(b) If the termination is for the convenience of the HA, the HA shall be liable only for payment for services rendered before the effective date of the termination.

(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (default), the HA may

(i) require the Contractor to deliver to it, in the manner and to the extent directed by the HA, any work as described in subparagraph (a)(ii) above, and compensation be determined in accordance with the Changes clause, paragraph 2, above;

(ii) take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable for any additional cost incurred by the HA;

(iii) withhold any payments to the Contractor, for the purpose of off-set or partial payment, as the case may be, of amounts owed to the HA by the Contractor.

(d) If, after termination for failure to fulfill contract obligations (default), it is determined that the Contractor had not failed, the termination shall be deemed to have been effected for the convenience of the HA, and the Contractor shall been titled to payment as described in paragraph (b) above.

(e) Any disputes with regard to this clause are expressly made subject to the terms of clause titled Disputes herein.

4. Examination and Retention of Contractor's Records

(a) The HA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

(b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as paragraph (a) above. "Subcontract," as used in this clause, excludes purchase orders not exceeding $10,000.

(c) The periods of access and examination in paragraphs (a) and (b) above for records relating to:

(i) appeals under the clause titled Disputes;

(ii) litigation or settlement of claims arising from the performance of this contract; or,

(iii) costs and expenses of this contract to which the HA, HUD, or Comptroller General or any of their duly authorized representatives has taken exception shall continue until disposition of such appeals, litigation, claims, or exceptions.

5. Rights in Data (Ownership and Proprietary Interest) The HA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials and documents discovered or produced by Contractor pursuant to the terms of this Contract, including but not limited to reports, memoranda or letters concerning the research and reporting tasks of this Contract.

6. Energy Efficiency The contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

7. Disputes

(a) All disputes arising under or relating to this contract, except for disputes arising under clauses contained in Section III, Labor Standards Provisions, including any claims for damages for the alleged breach there of which are not disposed of by agreement, shall be resolved under this clause.

(b) All claims by the Contractor shall be made in writing and submitted to the HA. A claim by the HA against the Contractor shall be subject to a written decision by the HA.

(c) The HA shall, with reasonable promptness, but in no event in no more than 60 days, render a decision concerning any claim hereunder. Unless the Contractor, within 30 days after receipt of the HA's decision, shall notify the HA in writing that it takes exception to such decision, the decision shall be final and conclusive.

(d) Provided the Contractor has (i) given the notice within the time stated in paragraph (c) above, and (ii) excepted its claim relating to such decision from the final release, and (iii) brought suit against the HA not later than one year after receipt of final payment, or if final payment has not been made, not later than one year after the Contractor has had a reasonable time to respond to a written request by the HA that it submit a final voucher and release, whichever is earlier, then the HA's decision shall not be final or conclusive, but the dispute shall be determined on the merits by a court of competent jurisdiction.

(e) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any request for relief, claim, appeal, or action arising under the contract, and comply with any decision of the HA.

8. Contract Termination; Debarment A breach of these Contract clauses may be grounds for termination of the Contract and for debarment or denial of participation in HUD programs as a Contractor and a subcontractor as provided in 24 CFR Part 24.

9. Assignment of Contract The Contractor shall not assign or transfer any interest in this contract; except that claims for monies due or to become due from the HA under the contract may be assigned to a bank, trust company, or other financial institution. If the Contractor is a partnership, this contract shall inure to the benefit of the surviving or remaining member(s) of such partnership approved by the HA.

10. Certificate and Release Prior to final payment under this contract, or prior to settlement upon termination of this contract, and as a condition precedent thereto, the Contractor shall execute and deliver to the HA a certificate and release, in a form acceptable to the HA, of all claims against the HA by the Contractor under and by virtue of this contract, other than such claims, if any, as may be specifically excepted by the Contractor in stated amounts set forth therein.

11. Organizational Conflicts of Interest

(a) The Contractor warrants that to the best of its knowledge and belief and except as otherwise disclosed, it does not have any organizational conflict of interest which is defined as a situation in which the nature of work under this contract and a contractor's organizational, financial, contractual or other interests are such that:

(i) Award of the contract may result in an unfair competitive advantage; or

(ii) The Contractor's objectivity in performing the contract work may be impaired.

(b) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract or any task/delivery order under the contract, he or she shall make an immediate and full disclosure in writing to the Contracting Officer which shall include a description of the action which the Contractor has taken or intends to take to eliminate or neutralize the conflict. The HA may, however, terminate the contract or task/delivery order for the convenience of the HA if it would be in the best interest of the HA.

(c) In the event the Contractor was aware of an organizational conflict of interest before the award of this contract and intentionally did not disclose the conflict to the Contracting Officer, the HA may terminate the contract for default.

(d) The terms of this clause shall be included in all subcontracts and consulting agreements wherein the work to be performed is similar to the service provided by the prime Contractor. The Contractor shall include in such subcontracts and consulting agreements any necessary provisions to eliminate or neutralize conflicts of interest.

12. Inspection and Acceptance

(a) The HA has the right to review, require correction, if necessary, and accept the work products produced by the Contractor. Such review(s) shall be carried out within 30 days so as to not impede the work of the Contractor. Any product of work shall be deemed accepted as submitted if the HA does not issue written comments and/or required corrections within 30 days from the date of receipt of such product from the Contractor.

(b) The Contractor shall make any required corrections promptly at no additional charge and return a revised copy of the product to the HA within 7 days of notification or a later date if extended by the HA.

(c) Failure by the Contractor to proceed with reasonable promptness to make necessary corrections shall be a default. If the Contractor's submission of corrected work remains unacceptable, the HA may terminate this contract (or the task order involved) or reduce the contract price or cost to reflect the reduced value of services received.

13. Interest of Members of Congress No member of or delegate to the Congress of the United States of America or Resident Commissioner shall be admitted to any share or part of this contract or to any benefit to arise there from, but this provision shall not be construed to extend to this contract if made with a corporation for its general benefit.

14. Interest of Members, Officers, or Employees and Former Members, Officers, or Employees No member, officer, or…