1-RFP 2026-08 Obstacle Course Infrastructure.pdf

NEW MEXICO MILITARY INSTITUTE

REQUEST FOR PROPOSALS

RFP: 2026-08

Obstacle Course Infrastructure

RFP Issue Date: 5/12/2026

PROPOSAL DUE:

6/11/2026 2:00 PM

CHIEF PROCUREMENT OFFICE

NEW MEXICO MILITARY INSTITUTE

101 WEST COLLEGE BLVD.

ROSWELL, NM 88201

CONTACT: JESSICA COLLIER

CHIEF PROCUREMENT OFFICER

575.624.8046

COLLIER@NMMI.EDU

TABLE OF CONTENTS

Page No.

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

B. BACKGROUND INFORMATION

C. SCOPE OF PROCUREMENT

D. PROCUREMENT MANAGER

II. CONDITIONS GOVERNING THE PROCUREMENT

A. SEQUENCE OF EVENTS

B. EXPLANATION OF EVENTS ................................................................. 4-6

C. GENERAL REQUIREMENTS ............................................................. 7-12

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

B. PROPOSAL FORMAT AND ORGANIZATION

IV. SPECIFICATIONS

A. DETAILED SCOPE OF WORK

B. MANDATORY SPECIFICATIONS

V. EVALUATION

A. EVALUATION POINT TABLE/SUMMARY

B. EVALUATION FACTORS

C. EVALUATION PROCESS

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

New Mexico Military Institute (NMMI) invites qualified Offerors to submit sealed proposals for Obstacle Course Infrastructure Improvements in strict accordance with the construction documents attached as Appendix A

B. BACKGROUND INFORMATION

New Mexico Military Institute is a state supported boarding school, preparatory high school, and transfer junior college operating within a conducive military environment.

NMMI currently has an enrollment capacity of approximately 750 students.

C. SCOPE OF PROCUREMENT

Working time for completion of this project is 60 working days. The work to be done under this Contract shall be commenced upon the date stated in the notice to the contractor to proceed with the performance of the Contract, and shall be fully completed within the period of time set out and prescribed in the form of contract. Such notice shall not be issued until delivery date of major equipment and materials may be established.

D. PROCUREMENT MANAGER

NMMI has designated a Procurement Manager who is responsible for the conduct of this procurement whose name, address and telephone number is listed below.

Jessica Collier Chief Procurement Officer 101 West College Blvd 575.624.8046 collier@nmmi.edu

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP contains the schedule for the procurement, describes the major procurement events and the conditions governing the procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere the following schedule:

mailto:collier@nmmi.edu

Action Date

1.Issue of RFP 5/12/2026

2. Pre-Proposal Meeting – 1:30 PM 5/26/2026 3.Deadline to Submit Questions 5/27/2026 4.Response to Written Questions/RFP Addendum 5/29/2026 5.Submission of Proposal 2:00 PM 6/11/2026

6. Proposal Evaluation Complete 6/18/2026 7.Notice of Award 6/19/2026 8.Protest Deadline +15

*Dates indicated in Events 6 through 8 are estimates only, and may be subject to change without necessitating an amendment to the RFP.

B. EXPLANATION OF EVENTS

The following paragraphs describe the activities listed in the sequence of events shown in

Section II, Paragraph A.

1. Issue of RFP

This RFP is being issued by NMMI and the office of the CPO.

2. Mandatory Pre-Proposal Meeting

A Pre-Proposal meeting is scheduled for May 26, 2026 at 1:30pm at Lusk Hall, McNally Conference, 101 W. College Ave, Roswell, NM 88201.

Offerors shall thoroughly examine and be familiar with the Plans and Specifications and any federal, state, and local laws, ordinances, rules and regulations that may in any manner affect cost, progress, or performance of the work. The failure or omission of any Offerors to receive or examine any form, instrument, addendum, or other document or to visit the site and acquaint himself with conditions there existing shall in no way relieve any Offeror from obligations with respect his proposal or the Contract. The submission of a proposal shall be taken as prima facie evidence of compliance with this section.

3. Deadline to Submit Additional Written Questions

Any questions or clarification regarding this procurement should be submitted by the deadline in the Sequence of Events at https://nmmi.bonfirehub.com/Opportunities. Prospective Offerors must register with NMMI’s public purchasing portal at https://nmmi.bonfirehub.com (the “Portal”) and initiate the communication electronically through the Opportunity Q&A athttps://nmmi.bonfirehub.com/Opportunities. The identity of the perspective https://nmmi.bonfirehub.com/Opportunities https://nmmi.bonfirehub.com/

Offeror submitting the question(s) will not be shared. Offerors may contact ONLY the Procurement Manager regarding this solicitation. Other NMMI employees do not have the authority to respond on behalf of NMMI.

4. Response to Written Questions via Addendum

Written responses to written questions and any RFP addendum will be distributed on the date indicated in the Sequence of Events to all potential Offerors whose organization name appears on the procurement distribution list. The Addendum must be acknowledged on the Letter of Transmittal. Failure to acknowledge can deem your proposal as non-responsive and will be returned.

5. Submission of Proposal

ALL OFFEROR PROPOSALS SHALL BE RECEIVED FOR REVIEW AND

EVALUATION BY THE PROCUREMENT MANAGER OR DESIGNEE NO

LATER THAN 2:00 PM MOUNTAIN STANDARD TIME ON THE DATE

INDICATED IN THE SEQUENCE OF EVENTS. Proposals received after this deadline will not be accepted. The date and time will be recorded on each proposal.

Submit your complete Proposal including all forms, attachments, exhibits, technical proposal, cost proposal, etc. using the eProcurement System at https://nmmi.bonfirehub.com/login. If you do not have a username and password, please register as this is the ONLY method to submit electronically at https://nmmi.bonfirehub.com on the Portal.

All proposals must be received by the Procurement Office as specified herein.

Failure to comply with the submission requirements shall be cause for NMMI to deem the proposal submittal nonresponsive.

6. Proposal Evaluation

The evaluation of proposals will be performed by an evaluation committee appointed by the Project Manager. This process will take place during the dates indicated in the Sequence of Events. During this time, the Procurement Manager may initiate discussions with Offerors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the Offerors.

Selection of Finalists

If Applicable to this procurement, the Evaluation Committee will select and Procurement Manager will notify the finalist Offerors upon completion of evaluations. Only finalists will be invited to participate in the subsequent steps of the procurement. The schedule for the Proposal Presentation will be determined at this time.

https://nmmi.bonfirehub.com/login https://nmmi.bonfirehub.com/

Best and Final Offers From Finalists

If Applicable to this procurement, Finalist Offerors may be asked to submit revisions to their proposals for the purpose of obtaining best and final offers by the date indicated in the Sequence of Events. Best and final offers may be clarified and amended at the finalist Offeror's proposal presentation if held.

7. Notice of Award

The Chief Procurement Officer shall issue the Notice of Award to the highest-ranked responsive and responsible offeror. Award is contingent upon successful contract negotiations.

8. Protest Period

Any protest by an Offeror shall be timely and in conformance with the applicable procurement regulations. The fifteen (15) day protest period for responsive Offerors shall begin on the day following the notice of award and will end as of close of business on fifteen (15) days after the Notice of Award. Protests shall be written and shall include the name and address of the protestor and the request for proposals number. It shall also contain a statement of grounds for protest including appropriate supporting exhibits, and it shall specify the ruling requested from the Chief Procurement Officer. The protest shall be delivered to the Chief Procurement Officer.

Office of the Chief Procurement Officer New Mexico Military Institute 101 West College Blvd.

Roswell, NM 88201

Protests received after the deadline will not be accepted.

9. Contract Negotiations/Execution

NMMI reserves the right to enter into negotiations with the highest ranked Offeror(s) per NMSA 13-1-115. If contract negotiations are not finalized within a reasonable period of time, NMMI will conclude negotiations with the selected firm(s) and begin with the next ranked firm based on final ranking.

C. GENERAL REQUIREMENTS

1. Acceptance of Conditions Governing the Procurement

Offerors shall indicate their acceptance of the Conditions Governing the Procurement section in the letter of transmittal. Submission of a proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP.

2. Incurring Cost Any cost incurred by the Offeror in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the Offeror.

3. Prime Contractor Responsibility

Any contract that may result from this RFP shall specify that the prime contractor is solely responsible for fulfillment of the contract with NMMI. NMMI will make contract payments to only the prime contractor.

4. Subcontractors

Use of subcontractors shall be clearly explained in the proposal, and major subcontractors shall be identified by name. The prime contractor shall be wholly responsible for the entire performance whether or not subcontractors are used.

5. Amended Proposals

An Offeror may submit an amended proposal before the deadline for receipt of proposals.

Such amended proposals shall be complete replacements for a previously submitted proposal and shall be clearly identified as such in the transmittal letter. NMMI personnel will not merge, collate, or assemble proposal materials.

6. Offerors' Rights to Withdraw Proposal

Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The Offeror shall submit a written withdrawal request signed by the Offeror's duly authorized representative addressed to the Procurement Manager.

The approval or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the applicable procurement regulations.

7. Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for one hundred twenty (120) days after the due date for receipt of proposals.

8. Disclosure of Proposal Contents

The proposals will be kept confidential until a contract is awarded. At that time, all proposals and documents pertaining to the proposals will be open to the public, except for the material that is proprietary or confidential. The Procurement Manager will not disclose or make public any pages of a proposal on which the Offeror has stamped or imprinted "proprietary" or "confidential" subject to the following requirements.

Proprietary or confidential data shall be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal.

Confidential data is normally restricted to confidential financial information concerning the Offeror's organization and data that qualifies as a trade secret in accordance with New Mexico Uniform Trade Secrets Act [§57-3A-1 to 57-3A-7 NMSA 1978 . The cost of services proposed shall not be designated as proprietary or confidential information.

If a request is received for disclosure of data for which an Offeror has made a written request for confidentiality, the Chief Procurement Officer shall examine the Offeror's request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the Offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continuing prohibition on the disclosure of confidential data.

9. No Obligation

This procurement in no manner obligates NMMI the use of any proposed professional services until a valid written contract is awarded and approved by the appropriate authorities.

10. Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when NMMI determines such action to be in the best interest of NMMI.

11. Sufficient Appropriation

Any contract awarded as a result of this RFP process may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor. NMMI's decision as to whether sufficient appropriations and authorizations are available will be accepted by the contractor as final.

12. Legal Review

NMMI requires that all Offerors agree to be bound by the General Requirements contained in this RFP. Any Offeror concerns shall be promptly brought to the attention of the Procurement Manager.

13. Governing Law

This procurement and any agreement with Offerors that may result shall be governed by the laws of the State New Mexico. The venue shall be Roswell, NM.

14. Basis for Proposal

Only information supplied by NMMI in writing through the Procurement Manager or in this RFP should be used as the basis for the preparation of Offeror proposals.

15. Contract Negotiations

Any additional terms and conditions, which may be the subject of negotiation, will be discussed only between NMMI and the selected Offeror and shall not be deemed an opportunity to amend the Offeror's proposal.

16. Offeror Qualifications

The Evaluation Committee may make such investigations as necessary to determine the ability of the Offeror to adhere to the requirements specified within this RFP. The Evaluation Committee will reject the proposal of any Offeror who is not a Responsible Offeror or fails to submit a Responsive Offer as defined in this RFP.

17. Right to Waive Minor Irregularities The Evaluation Committee reserves the right to waive minor irregularities. The Evaluation Committee also reserves the right to waive mandatory requirements provided that all of the otherwise responsive proposals failed to meet the mandatory requirements and/or doing so does not otherwise materially affect the procurement. This right is at the sole discretion of the Evaluation Committee.

18. Change in Contractor Representatives

NMMI reserves the right to require a change in contractor representatives if the assigned representatives are not, in the opinion of NMMI, meeting its needs adequately.

19. NMMI Rights

NMMI reserves the right to accept all or a portion of an Offeror's proposal. In addition, NMMI reserves the right to purchase professional services from authorized price agreements or in accordance with applicable provisions procurement regulations.

20. Right to Publish

Throughout the duration of this procurement process and contract term, potential Offerors, Offerors and contractors shall secure from NMMI written approval prior to the release of any information that pertains to the potential work or activities covered by this procurement or the subsequent contract. Failure to adhere to this requirement may result in disqualification of the Offeror's proposal or termination of the contract.

21. Ownership of Proposals

All documents submitted in response to this Request for Proposals shall become the property of NMMI after the contract has been awarded. However, non-selected Offerors may retrieve at their expense any technical or user documentation submitted with their proposals after the expiration of the protest period.

22. Proposal Security (BID BOND) Because this procurement is for a construction project, Offerors shall submit proposal security in accordance with NMSA 1978, Section 13-1-147.

Each Offeror must include with its proposal a proposal security in the form of a bid bond, cashier’s check, or certified check in the amount of five percent (5%) of the total proposed contract price.

The proposal security shall be:

• Executed by a surety company authorized to do business in the State of New Mexico

• Payable to the New Mexico Military Institute The purpose of the proposal security is to ensure that the successful Offeror will:

• Enter into a contract with NMMI, and

• Furnish the required performance and payment bonds

Failure to include the required proposal security with the proposal shall result in the proposal being deemed non-responsive.

If an Offeror is permitted to withdraw its proposal prior to award, no action will be taken against the proposal security. Proposal security will be returned to unsuccessful Offerors after award and execution of the contract.

23. Performance and Payment Bond

Pursuant to NMSA 1978, Section 13-4-18, the successful Offeror shall be required to furnish the following bonds:

A. Performance Bond:

A Performance Bond in an amount equal to one hundred percent (100%) of the total contract price, guaranteeing faithful performance of the contract.

B. Payment Bond:

A Payment Bond (Labor and Materials Bond) in an amount equal to one hundred percent (100%) of the total contract price, guaranteeing payment of all laborers, subcontractors, and suppliers.

These bonds shall:

• Be executed by a surety company authorized to do business in New Mexico

• Be acceptable to NMMI

• Be submitted within ten (10) calendar days of Notice of Award unless otherwise approved by the Procurement Manager Failure of the successful Offeror to furnish the required bonds within the time specified may result in:

• Termination of the award, and

• Forfeiture of the proposal security as liquidated damages

24. Wage Rates A. Applicability of the Public Works Minimum Wage Act

This project is a public works construction project and is subject to the New Mexico Public Works Minimum Wage ACT (NMSA 1978, §13-4-10 through 13-4-17).

Because the total value of this project is anticipated to exceed sixty thousand dollars ($60,000) and is funded in whole or in part with public funds, the successful Offeror shall comply with all applicable provisions of the Act.

B. Wage Decision A wage decision issued by the New Mexico Department of Workforce Solutions (NMDWS), Labor Relations Division, shall apply to this project.

• The applicable wage decision will be:

o Will be issued via Addendum o Incorporated into the contract documents

The Contractor and all subcontractors shall pay wages in accordance with the applicable wage decision for the duration of the project.

C. Certified Payroll Reporting All Contractors and Subcontractors shall comply with the most current requirements of the New Mexico Department Workforce Solutions, Public Works Bureau, concerning submission of weekly payrolls. NMMI may request one (1) certified copy of the project weekly payrolls to NMMI at their discretion. The prime contractor shall be responsible for the submission of copies of payrolls of all subcontractors.

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

Offerors shall submit only one proposal in Bonfire (eProcurement System).

B. PROPOSAL FORMAT AND ORGANIZATION

Format. Each file uploaded to the eProcurement System shall be in PDF format unless otherwise indicated. Do not encrypt files and do not password protect the documents submitted.

Offeror’s Technical Proposal

The proposal shall be organized in the following format and shall contain, as a minimum, all listed items in the sequence indicated and uploaded as one document.

Technical Proposal:

a. Table of Contents.

b. Proposal Summary (optional).

c. Response to Mandatory Specifications 1). Offeror’s Company Experience 2). Offeror’s Past Performance/References 3). Project Execution 4). Technical Compliance with Drawings 5). Warranty/Support

Offeror’s Cost Proposal

Complete Proposed Schedule of Quantities and Prices

Mandatory Forms

Letter of Transmittal Acceptance and Disclosure Form Bid Bond Business License GB98 License Subcontractor Form

Within each section of their proposal, Offerors should address the items in the order in which they appear in this RFP. All forms provided in the RFP shall be thoroughly completed and included in the appropriate section of the proposal.

Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

The proposal summary may be included by Offerors to provide the Evaluation Committee with an overview of the technical and business features of the proposal; however, this material will not be used in the evaluation process unless specifically referenced from other portions of the Offeror's proposal.

Offerors may include other materials that they feel may improve the quality of their responses. However, these materials should be included as items in a separate appendix.

IV. SPECIFICATIONS

A. Detailed Scope of Work

The Contractor shall furnish all labor, materials, equipment, supervision, and coordination necessary to construct the Obstacle Course Infrastructure Improvements at NMMI in accordance with the construction documents attached as Exhibit A.

1. General Scope

• Provide concrete mounting pads and footings for obstacle course apparatus (installed by others).

• Perform site demolition, including asphalt cutting/removal and fencing modifications.

• Install new fencing systems, gates, and related hardware.

• Construct concrete mow strips and curbs.

• Patch and repair existing stone walls and site features.

• Coordinate with NMMI and separate obstacle course installer.

2. Demolition Requirements

• Sawcut and remove asphalt for footing locations (approx. 3’x3’ pads or as shown).

• Remove sections of fencing, gates, windscreen fabric, barbed wire, and site features.

• Salvage reusable materials where indicated.

• Dispose of all debris at approved waste facilities.

3. Concrete Work

• Install reinforced concrete pads for obstacle apparatus:

o Typical: 3’-0” square footing, #4 rebar each way

• Construct concrete mow curbs/strips:

o Smooth finish with radius edges o Expansion joints @ 25’ o Control joints @ 5’ intervals

• Provide asphalt patching and subgrade compaction:

o Minimum 95% compaction

4. Fencing and Gates

• Install ornamental fencing and gates (Basis of Design: Omega Architectural or approved equal).

• Provide:

o Sliding steel gates with track systems o Swing gates (single and double) o Chain link fence enhancements (slats, rails, loop caps)

• Contractor shall provide delegated design and shop drawings for gates and track systems.

• All hardware shall be:

o Tamper-resistant o Welded or mechanically secured

• Finish to match existing or specified coatings.

5. Additive Alternates

• Alternate 1: Remove barbed wire and replace with top rail and loop caps.

• Alternate 2: Replace windscreen with vinyl privacy slats along full fence.

6. Site Coordination Requirements The Contractor Shall:

• Verify filed conditions prior to construction.

• Locate and protect existing utilities and irrigation systems

• Coordinate:

o Site access o Staging areas o Utility shutdowns o Construction schedule with NMMI

• Protect:

o Trees and Landscaping o Pedestrians and vehicles

7. Quality and Compliance

• Comply with:

o NMMI requirements o Applicable safety standards o Local building codes

• Provide:

o All permits and inspections o Final inspection documentation

• All work shall be complete, functional, and coordinated with other contractors.

B. Evaluation Criteria

Offerors must provide a written response and/or a reference to an appropriate paragraph(s) in supporting technical documentation for each specification. The proposal response must follow the order in which the specifications are listed. All the specifications are MANDATORY. Offerors should respond in the form of a thorough narrative to each specification. The narratives along with required supporting materials will be evaluated and awarded points accordingly.

1. Offeror’s Company Experience Offerors shall submit a statement of relevant company experience, including experience of subcontractors, if applicable. The documentation shall thoroughly describe how the Offeror has supplied expertise for similar contracts of size and compelxity

2. Offeror’s Company Past Performance/References Offeror’s proposals shall include three external references from clients who are willing to validate the Offeror’s past performance on similar contracts. The minimum information that shall be provided for each client reference follows:

a. Name of the contact person;

b. Name of the company or governmental entity;

c. Address of the contact person;

d. Telephone number of contact person;

e. Email address of the contact person;

f. A description of success in schedule adherence, quality of installation and budget control.

At least ONE of the references for the proposed services must be from a site of comparable or larger size of NMMI.

3. Project Execution

Offerors shall provide detailed schedule with sequencing for demolition, concrete installation and fence/gate installation. Provide a plan for coordination with obstacle installer, utility conflict resolutions and weather delays and material procurement.

4. Cost Offerors shall submit proposed costs in Bonfire under the cost table. Cost will be provided as lump sum base bid, separate pricing for additive alternates.

5. Warranty and Support Offerors Shall provide warranty duration, (minimum 1-year workmanship). Response time for repairs and maintenance plan for fencing/gates.

6. Technical Compliance and Drawings Offeror shall provide drawings for fencing and gates, product data and material specifications, safety plan and quality control plan.

7. Mandatory Forms

Letter of Transmittal Acceptance and Disclosure Form Listing of subcontractors Form

Bid Bond Business License GB98 License

V. EVALUATION

A. Evaluation Point Summary The following is a summary of evaluation factors with point value assigned to each.

FACTOR POINTS AVAILABLE

1. Company Experience 15

2. Company Past Performance /References 15

3. Project Execution 25

4. Cost 30

5. Support 5

6. Technical Compliance with Drawings 10

7. Mandatory Forms Pass/Fail

SUBTOTAL 100

7. Interviews (If held, finalist only) 50

TOTAL POSSIBLE POINTS INCLUDING INTERVIEWS 150

ADDITIONAL OPTIONAL POINTS

Points will be awarded based on Offerors ability to provide a copy of a current Certificates:

Resident Business Preference – 8% of the total points available in this RFP will be awarded if the proposal contains a copy the Taxation and Revenue Department’s resident business preference certificate unless a Resident Veterans Preference Certificate is also submitted in which case the higher number of points from the Resident Veterans Preference shall be awarded instead.

Native American Resident Business Preference - A Native American business that has a valid resident business certificate issued by the NM Taxation and Revenue Department pursuant to Section 13-1-22, NMSA 1978 shall receive an 8% preference of the total available points.

Resident Veterans Preference – 10% of the total points available in this RFP will be awarded if the proposal contains a copy of the Taxation and Revenue Department’s Resident Veterans Certificate as follows: Resident veterans businesses with annual revenues of $3M or less.

Native American Resident Veterans Business Preference - A business that has a valid resident veteran business certificate issued by the NM Taxation and Revenue Department pursuant to Section 13-1-22 NMSA 1978 shall receive a 10% preference of the total available points.

B. EVALUATION FACTORS

Points will be awarded on the basis of the following evaluation factors:

1. Company Experience (15 points) Points will be awarded based on the relevant construction experience. Experience with similar infrastructure/fencing project and qualifications of project team.

2. Company Past Performance/References (15 points)

Points for company references will be awarded based upon an evaluation of the Offeror's work for previous clients receiving similar services to those proposed by the Offeror for this contract.

3. Project Execution (25 points) Points will be awarded based on realistic schedule, coordination with multiple contractors, safety and phasing approach and logistics and campus operations impact.

4. Cost (30 points) The evaluation of each Offerors Cost Proposal will be conducted using the following formula:

Lowest Responsive All-In Cost _________________________ X 30 = Awarded Points

This Offeror’s All-In Cost

5. Support (5) Points will be awarded based on warranty duration, responsiveness, long-term durability approach.

6. Technical Compliance with Drawings (10) Points will be awarded based on understanding of plans and specifications. Accuracy in interpreting, concrete pad requirements, fence/gate systems and demolitions scope and completeness of submittals.

7. Mandatory Forms (Pass/Fail) Letter of Transmittal, Acceptance and Disclosure Form, Listing of subcontractors Form, Bid Bond, Business License, GB98 License

C. Evaluation Process The evaluation process will follow the steps listed below:

1. All Offeror proposals will be reviewed for compliance with the mandatory requirements stated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration.

2. The Evaluation Committee may use other sources of information to perform the evaluation as specified in Section II, Paragraph C.16.

3. Responsive proposals will be evaluated on the factors in Section V that have been assigned a point value.

4. NMMI may reach out to Offerors for clarifications.

ADDRESS:

498 TERRANCE ST NE

ALBUQUERQUE, NM 87102

PROJECT LOCATION

GENERAL PROJECT NOTES

DRAWING INDEX

PROJECT TEAM

OWNER:

NEW MEXICO MILITARY INSTITUTE

101 W. COLLEGE BLVD

ROSWELL, NM 88201

CONTACT: KENT TAYLOR

PH - 575.642.8329

E - KENT@NMMMI.EDU

ARCHITECT:

STEPHEN LEOS ARCHITECT LLC

413 2nd ST. SW, 2nd FLOOR

ALBUQUERQUE, NM 87102

PH - 505.681.2329

E - STEPHEN@SLEOSARCH.COM

STEPHEN LEOS, RA, NCARB, LEED AP BD+C

PROJECT LOCATION

THE SCOPE OF WORK IS TO PROVIDE PROVIDE CONCRETE MOUNTING POINTS FOR AN

OBSTACLE COURSE INSTALLED BY OTHERS. CONTRACTOR TO COORDIANTE WITH THAT

SEPERATE CONTRACTOR. WORK WILL BE SAWCUTTING AND REMOVAL OF ASPHAULT,

NEW REINFORCED CONCRETE PADS, NEW FENCING AND GATES. CONCRETE MOW

STRIPS. PATCHING OF EXISTING STONE WALL.

VICINITY MAP

N O

R T

H M

A

IN

S T

R E

E T

N O

R T

H K

E N

T U

C K

Y A

V E

WEST COLLEGE BLVD.

WEST 19th SREET

WEST 18th SREET

ADDITIVE ALTERNATE PRICING

ADDITIVE ALTERNATE 1:

- REMOVE BARBED WIRE and SUPPORT ARMS, REPLACE TOP RAIL AND PROVIDE NEW

LOOP CAPS

ADDITVE ALTERNATE 2:

- REMOVE WIND SCREEN FABRIC

- PROVIDE VINYL SLATS ENTIRE LENGTH OF EXISTING NORTH FENCING AND GATES

SCOPE OF WORK - BASE BID

1. VERIFY EXISTING CONDITIONS IN FIELD. BRING DISCREPANCIES TO THE ARCHITECTS

ATTENTION.

2. THE TERM "WORK" MEANS THE CONSTRUCTION AND SERVICES REQUIRED BY THE

CONTRACT DOCUMENTS, WHETHER COMPLETED OF PARTIALLY COMPETED, AND

INCLUDES ALL OTHER LABOR, MATERIALS, EQUIPMENT AND SERVICES PROVIDED OR TO

BE PROVIDED BY THE CONTRACTOR TO FULFILL THE CONTRACTOR'S OBLIGATIONS,

THE WORK MAY CONSTITUTE THE WHOLE OR A PART OF THE PROJECT. AS STATED IN

AIA DOCUMENT A201, 2017 EDITION, UNDER ARTICLE 1, SUBPARAGRAPH 1.1.3.

3. THE TERM "PROJECT" IS THE TOTAL CONSTRUCTION OF WHICH THE WORK PERFORMED

UNDER THE CONTRACT DOCUMENTS MAY BE THE WHOLE OR A PART AND WHICH MAY

INCLUDE CONSTRUCTION BY THE OWNER AND BY SEPARATE CONTRACTORS. AS

STATED IN AIA DOCUMENT A201, 2017 EDITION. UNDER ARTICLE 1, SUBPARAGRAPH 1.1.4.

4. THE CONSTRUCTION DOCUMENTS ARE COMPLIMENTARY AND THEIR INTENT IS TO

INCLUDE ALL ITEMS NECESSARY FOR THE PROPER EXECUTION AND COMPLETION OF

THE WORK. PROVIDE ALL LABOR, MATERIALS, SERVICES AND EQUIPMENT REQUIRED

OR REASONABLY IMPLIED BY THESE DOCUMENTS FOR COMPLETION OF THE WORK

AND AS NECESSARY TO ACCOMMODATE AND UNIFY THE WORK OF OUTSIDE

CONTRACTORS, VENDORS OR SUPPLIERS. THE ORGANIZATION OF THE NOTES AND

DRAWINGS SHALL NOT CONTROL THE DIVISION OF THE WORK AMONG THE

SUBCONTRACTORS OR IN ESTABLISHING THE EXTENT OF THE WORK PERFORMED BY

ANY TRADE.

5. IN CASE OF CONFLICTS OR DISCREPANCIES BETWEEN ANY DOCUMENTS PERTAINING

TO THE WORK, THE ARCHITECT WILL DETERMINE WHICH DOCUMENT OR PART TAKES

PRECEDENCE. IN GENERAL, BUT NOT WITHOUT EXCEPTION, AT THE SOLE DISCRETION

OF THE ARCHITECT, THE MORE STRINGENT OR HIGHER COST REQUIREMENT IS

REQUIRED. SUBMIT A REQUEST FOR INFORMATION (RFI) TO THE ARCHITECT FOR AN

INTERPRETATION OF THE REQUIREMENTS PRIOR TO PROCEEDING WITH ANY WORK

ASSOCIATED WITH CONFLICTS OR DISCREPANCIES BETWEEN ANY DOCUMENT

PERTAINING TO THE WORK.

6. CLARIFICATIONS OR INFORMATION REQUIRED SHALL BE FURNISHED BY THE ARCHITECT

IN WRITING. SUBMIT REQUESTS FOR SUCH CLARIFICATION OR INFORMATION IN

WRITING TO THE ARCHITECT. VERBAL INQUIRIES AND RESPONSES ARE NOT BINDING.

ARCHITECT'S CLARIFICATION / INFORMATION SHALL BE DISTRIBUTED TO ALL PARTIES

7. INFORM THE OWNER IMMEDIATELY OF ANY CHANGES THAT WILL IMPACT THE PROJECT

SCHEDULE OR BUDGET IN WRITING. WITHIN A REASONABLE AGREED UPON TIME

FRAME A PROPOSED CHANGE ORDER SHALL BE SUBMITTED FOR REVIEW AND

APPROVAL PRIOR TO COMMENCING THE WORK. PROPOSED CHANGE ORDERS

SUBMITTED AFTER THE FACT SHALL NOT BE ACCEPTED.

8. DO NOT SCALE DRAWINGS.

9. COORDINATE ALL DRAWINGS PRIOR TO CONSTRUCTION.

10. DIMENSIONS ARE TO THE FACE OF EXISTING WALLS OR NEW STUDS UNLESS NOTED

OTHERWISE.

11. ALL SYMBOLS AND ABBREVIATIONS USED ON DRAWINGS ARE CONSIDERED TO BE

CONSTRUCTION STANDARDS. IF THE CONTRACTOR HAS QUESTIONS REGARDING

SAME, OR THEIR EXACT MEANING, THE ARCHITECT SHALL BE NOTIFIED FOR

CLARIFICATION.

12. ALL TESTING AND INSPECTIONS SHALL BE COORDINATED AND SCHEDULED BY THE

CONTRACTOR TO FIT WITHIN THE WORKFLOW OF THE PROJECT.

13. COORDINATE SCHEDULE DATE, SITE ACCESS WITH THE USER PRIOR TO COMMENCING

WORK.

14. MAKE ALL ARRANGEMENTS, MAINTAIN AND PAY ALL COSTS FOR TEMPORARY

TELECOMMUNICATIONS, WATER, PLUMBING, POWER, LIGHTING, HEATING OR

VENTILATION AND CLEAN-UP OPERATIONS AS NECESSARY TO PROPERLY CONDUCT

THE WORK. ALL HOISTING CHARGES OR SPECIAL EQUIPMENT, IF ANY, SHALL BE

INCLUDED IN THE WORK.

15. OBTAIN PERMITS AND PAY ALL FEES FOR ALL REGULATORY APPROVALS, CONTROLLED

INSPECTIONS AND OTHER AGENCY APPROVALS IF REQUIRED. COPIES OF ALL

TRANSACTIONS SHALL BE PROVIDED TO THE OWNER. COMPLETE DOCUMENTATION OF

FINAL REGULATORY AGENCY APPROVALS FOR PROJECT COMPLETION AND

CONTROLLED INSPECTION REPORTS SHALL BE SUBMITTED TO THE OWNER PRIOR TO

APPLICATION FOR FINAL PAYMENT.

16. ALL WORK SHALL CONFORM TO APPLICABLE LOCAL BUILDING CODES AND ORDINANCES

AND OTHER ENTITIES HAVING JURISDICTION. PROVIDE AND MAINTAIN, FOR THE

DURATION OF THE WORK, ALL EXITS, EXIT LIGHTING, FIRE PROTECTION DEVICES AND

ALARMS TO CONFORM TO APPLICABLE REGULATORY REQUIREMENTS.

ISSUE PURPOSE

PROJECT NO:

DATE

REVISIONS

NO. DATE DESCRIPTION

T

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D A CH

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S T A T

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OF

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No. 005107

LEOS

STEPHEN G.

Stephen Leos rchitect LLC

413 2nd st. sw | 2nd floor albuquerque, new mexico 87102

505.681.2329 | www.SLeosArch.com

NMMI - Obstacle Course Infrastructure

25-45

For Permit / Construction

April 08, 2026

101 College Blvd Roswell, NM 88201

N M

M I

O b s ta c le

C o u rs e I n fr a s tr u c tu re

C o lle g e B lv d

R o s w e ll, N M

GENERAL

CV COVER SHEET

ARCHITECTURAL SITE

ASD101 SITE PLAN - DEMOLITION

AS101 SITE PLAN

AS102 SITE DETAILS

April 08, 2026

S

GODFREY ATHLETIC CENTER

02.A08

02.A08

02.A08

02.A07

02.A06

02.A06

02.A06

02.A01

02.D01

02.D01

N O

R T

H K

E N

T U

C K

Y A

V E

02.A11

02.A07

TYP.

02.D02

TYP.

02.D02

02.A0702.A07

TYP.

02.B06

TYP.

02.B06

TYP.

02.A03

02.D03

02.D04

02.D04

HIGH ROPES COURSE

TYP.

02.A03

V.I.F.

9' - 6"

02.A02

GODFREY ATHLETIC CENTER

410' - 5 1/2"

42' - 0"

92' - 0"

02.A0902.A10 02.B01

32.J01

HIGH ROPES COURSE

32.J02 32.J03

NOTE:

ADD ALT 1 and 2 FOR ENTIRE ROPES COURSE PERIMETER

ADD ALT 1 ADD ALT 2

32.J01

ADD ALT 2

48' - 4"

118' - 6"

GENERAL SHEET NOTES

A. ADD ALT 2 - SLATS TO BE ENTIRE LENGTH OF EXISTING FENCING

B. COORINATE WITH NMMI FOR LOCATIONS OF EXISTING IRRIGATION

C. COORDIANTE WITH NMMI FOR ANY UTILTY SHUT DOWNS.THE CONTRACTOR IS

TO COORDINATE WITH THE OWNER FOR FENCE PLACEMENT, STAGING,

SCHEDULE OF DEMOLITION ITEMS, AND SCHEDULE OF NEW CONSTRUCTION.

D. CONTRACTOR TO COORDINATE WITH NMMI FOR LOCATIONS OF IRRIGATION

LINES.

E. PROVIDING SAFETY MEASURES TO PROTECT PEDESTRIANS, VEHICLES, AND

EXISTING CONSTRUCTION TO REMAIN.

F. EXISTING UTILITIES ARE SHOWN FOR REFERENCE ONLY, AND NOT ALL

EXISTING UTILITIES APPEAR ON THIS SHEET. RESPONSIBLE FOR VERIFYING

EXISTING UTILITY LOCATIONS BEFORE EXCAVATING.

G. UNLESS INDICATED, DEMOLITION MATERIALS ARE TO BE REMOVED TO A

LEGAL WASTE FACILITY. RESPONSIBLE FOR SUPPLYING REFUSE CONTAINERS

TO HANDLE DEBRIS TO BE REMOVED, AS WELL AS PROVIDING FEES

ASSOCIATED WITH REMOVAL AND DISPOSAL OF REMOVED ITEMS.

H. COORDINATE WITH OWNER FOR ALLOWABLE STAGING AREAS DURING

CONSTRUCTION. EXISTING LANDSCAPE AREAS ARE NOT ACCEPTABLE

LOCATIONS FOR STAGING, UNLESS COORDINATED WITH PROJECT DESIGN

TEAM AND OWNER.

I. DEMOLITION ITEMS MUST BE FIELD VERIFIED.

J. TREE PROTECTION: INSTALL TREE AND PLANT PROTECTION FENCING PER

THE PLANS PRIOR TO BEGINNING CONSTRUCTION ACTIVITIES.

REFERENCE KEYNOTES

02.A10 02.B01

A

2 3 4 5

B

C

D

REVISIONS

SHEET NO

PROJECT NO:

DATE

NO. DATE DESCRIPTION

T

RE

T

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IS

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D A CH

IT

E C

S T A T

E

OF

NEW

M E

X

IC

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No. 005107

LEOS

STEPHEN G.

Stephen Leos rchitect LLC

E

1 2 3 4 5 6

413 2nd st. sw | 2nd floor albuquerque, new mexico 87102

505.681.2329 | www.SLeosArch.com

/8

/2

:0

:3

P M

N M

M I

O b s ta c le

C o u rs e I n fr a s tr u c tu re

C o lle g e B lv d

R o s w e ll, N M

ASD101

SITE PLAN - DEMOLITION

For Permit / Construction

25-45

April 08, 2026

1" = 20'-0"A1 DEMO - SITE PLAN

1" = 40'-0"C1 ADDITIVE ALTERNATE - SITE PLAN - DEMO and NEW WORK

02.A01 REMOVE - SWING GATE and POSTS, COMPLETE

02.A02 REMOVE - PORTION OF LOW WALL

02.A03 REMOVE - SAWCUT and REMOVE 3'x3' SECTION ASPHAULT for PAD FOOTINGS

02.A06 REMOVE - SAWCUT and REMOVE SPEED BUMP and PORTION OF ASPHALT

02.A07 REMOVE - PORTION OF GRASS

02.A08 REMOVE - SAWCUT and REMOVE PORTION of ASPHALT PAVING.

02.A09 REMOVE - FABRIC WIND SCREEN, COMPLETE (ADD ALT)

02.A10 REMOVE - TOP OF FENCE BARBED WIRE and SUPPORT ARMS, COMPLETE

02.A11 REMOVE - BENT TOP RAIL and BROKEN LOOP CAPS

02.B01 REMOVE and SALVAGE for REINSTALLATION - CHAIN LINK FENCING TOP RAIL

02.B06 REMOVE and SALVAGE to OWNER - INTACT PARKING BUMBERS (BROKEN ONES

- DISCARD)

02.D01 EXISTING to REMAIN - BLACK MESH FENCING and POSTS

02.D02 EXISTING to REMAIN - TREE(S), PROTECT DURING CONSTRUCTION

02.D03 EXISTING to REMAIN - LIGHT POLE and BASE

02.D04 EXISTING to REMAIN - CONCRETE PAVING

32.J01 INSTALL NEW BOTTOM LOCKING PRIVACY SLATS for CHAIN LINK FENCING, 8'

TALL, COLOR - BLACK

32.J02 INSTALL NEW FENCE LOOP CAPS, GALVANIZED PRESSED STEEL, SIZED FOR

POST (VIF)

32.J03 REINSTALL EXISTING FENCE TOP RAIL IN NEW CAPS

N

1/8" = 1'-0"E5 BARBED WIRE REMOVAL

0.

3.

GODFREY ATHLETIC CENTER

EXISTING GRASS AREA. COORDIANTE

W/ NMMI GROUNDS TO RELOCATE

EXISTING SPRINKLER HEADS

32.A01

32.A01

32.A01

N O

R T

H K

E N

T U

C K

Y A

V E

HIGH ROPES COURSE

D3

AS101

TYP

32.K04

D4

AS101

32.B02

32.K02

00.A01 00.A01 00.A01 00.A01 00.A01 00.A01 00.A01 00.A01 00.A01

03.A02

TYP (4)

03.A02

TYP (6)

03.A02

TYP (4)

03.A02

TYP (4)

03.A02

TYP (4)

03.A02

TYP (4)

03.A02

32.B02

32.K02

02.E02

02.E04

02.E0402.E04

02.E0602.E06

02.E06

02.E07 02.E07

D4

AS10132.K04

32.K05

02.E05

EXISTING GRASS AREA. COORDIANTE

W/ NMMI GROUNDS TO RELOCATE

EXISTING SPRINKLER HEADS

AS102A1

AS102A1

AS102

C1

AS102

C1

AS102C3

AS102

C4

AS102

C4

32.J05

32.J05 32.J05

32.J04

04.E01

GENERAL SHEET NOTES

1. DELEGATED DESIGN - PROVIDE DESIGN AND SHOP DRAWINGS FOR REVIEW

OF SLIDING GATE AND TRACK SYSTEM. GATE IS TO HAVE A TUBE STEEL

FABRICATED FRAME WITH OMEGA ARCHITECTURAL (OR EQ) INFILL PANELS

AFFIXED WITH TAMPER RESISTANT HARDWARE OR WELDED TO FRAME.

FABRICATED FREME, INFILL PANELS AND POSTS TO BE PAINTED TO MATCH

PREFINISHED FENCE PANELS AND POSTS.

REFERENCE KEYNOTES

LEGEND

STABLIZED CRUSHER FINES, 3" DEEP, VALLEY GOLD,

COMPACTED (STABILIZER SOLUTIONS, INC or EQ)

8"

COMPACTED SUBGRADE

STABILIZED CRUSHER FINES,

SEE PLAN

(1) #4 REBAR CONT.

CONCRETE MOW STRIP, SMOOTH FINISH,

WITH 1/2" RADIUS ON TOP EDGES.

EXPANSION JOINTS SPACED EVERY 25'.

CONTROL JOINTS SPACED EVERY 5' MIN.

EXIST. GRASS,

SEE PLAN

DECORATIVE FENCE and POST BEYOND

FENCE POST FOUNDATION BEYOND

8' - 0"

95% MAX DENSITY

COMPACTED SUBGRADE

(4) - #4 EACH WAY,

EQUAL SPACING

SQUARE

3' - 0"

APAPRATUS LEG

EXIST. ASPHALT

PLATE and ANCHORS BY

APPARATUS INSTALLER

A

2 3 4 5

B

C

D

REVISIONS

SHEET NO

PROJECT NO:

DATE

NO. DATE DESCRIPTION

T

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T

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IS

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D A CH

IT

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S T A T

E

OF

NEW

M E

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No. 005107

LEOS

STEPHEN G.

Stephen Leos rchitect LLC

E

1 2 3 4 5 6

413 2nd st. sw | 2nd floor albuquerque, new mexico 87102

505.681.2329 | www.SLeosArch.com

/8

/2

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:3

P M

N M

M I

O b s ta c le

C o u rs e I n fr a s tr u c tu re

C o lle g e B lv d

R o s w e ll, N M

AS101

SITE PLAN

For Permit / Construction

25-45

April 08, 2026

1" = 20'-0"A1 SITE PLAN

1/2" = 1'-0"D4 DETAIL - CONCRETE MOW CURB

12" = 1'-0"E3 CONCRETE WALL PATCHING

3/4" = 1'-0"D3 DETAIL - APPARATUS FOOTER

N

00.A01 OBSTACLE COURSE APPARATUS (BY OTHERS)

02.E02 EXISTING - CHAIN LINK FENCING

02.E04 EXISTING - GATE

02.E05 EXISTING - LIGHT POLE, PROTECT as REQ.

02.E06 EXISTING - SPEED BUMP

02.E07 EXISTING - STONE SEAT WALL

03.A02 CONCRETE FOOTING

04.E01 REBUILD END OF WALL TO MATCH EXISTING

32.A01 ASPHALT PAVING PATCH

32.B02 CONCRETE MOW CURB

32.J04 PROVIDE and INSTALL NEW TOP RAIL and LOOP CAPS

32.J05 FABRICATED MANUAL SIDE SLIDING STEEL GATE

32.K02 6'H ORNIMENTAL FENCE

32.K04 (2) 5'W x 6'H ORNIMENTAL SWING GATES

32.K05 6'W x 6'H ORNAMENTAL SWING GATE

REMOVE BROKEN TOPPING AND LOOSE STONES, REGROUT

STONES INTO PLACE AND PATCH TOPPING.

24' - 0" CLR BETWEEN POSTS

26' - 0" GATE LENGTH

EQ EQ EQ EQ

MAX

4"

11"

MAX

4"

MAX

4"

8'-0" MAX/CLR

32.J10

32.J07

32.J15

32.K02

32.K02

32.J15

32.J07

32.J08 32.J09

32.J16

32.J17

32.J05 32.J08 32.J09

32.J12

32.J11

32.J16

BEYOND

32.K02

32.J11 32.J11

MATERIAL VARIES

STEEL BRACKET

PER MANUF.

SQ. POST

PER MANUF

CONCRETE

FOOTING

COMPACTED

SUBGRADE

FENCE PANEL

8' - 0" MAX

M

IN

M

IN

NOTE:

PROVIDE Q-BOLT DROP ROD (or EQ) AS HOLD OPEN

PROVIDE PLUNGER ROD CATCH AT BOTH OPEN AND CLOSED

POSITION

GATE WIDTH 10'-0"

MATERIAL

VARIES

HINGE, OPEN 180°

PER MANUF

FENCING PANELS

GATE

POST SIZE PER MANUF.

FOR GATE SIZE

DOUBLE GATE

LATCH PER MANUF

CONC. FOOTING PER

CODE and MANUF

RECOMENDATIONS

6'-0" CLR

H

IG

H

MATERIAL

VARIES

CONC. FOOTING PER CODE

and MANUF

RECOMENDATIONS

NOTE: PROVIDE Q-BOLT DROP ROD (or EQ) AS HOLD OPEN

HING PER

MANUF

LOCKING

LATCH PER

MANUF

GENERAL SHEET NOTES

1. BASIS OF DESIGN FENCING PANELS and GATES - OMEGA ARCHITECURAL

2. DELEGATED DESIGN - PROVIDE DESIGN AND SHOP DRAWINGS FOR REVIEW

OF SLIDING GATE AND TRACK SYSTEM. GATE IS TO HAVE A TUBE STEEL

FABRICATED FRAME WITH OMEGA ARCHITECTURAL (OR EQ) INFILL PANELS

AFFIXED WITH TAMPER RESISTANT HARDWARE OR WELDED TO FRAME.

FABRICATED FREME, INFILL PANELS AND POSTS TO BE PAINTED TO MATCH

PREFINISHED FENCE PANELS AND POSTS.

REFERENCE KEYNOTES

1/2" = 1'-0"A1 ELEVATION - SLIDING STEEL GATE

A

2 3 4 5

B

C

D

REVISIONS

SHEET NO

PROJECT NO:

DATE

NO. DATE DESCRIPTION

T

RE

T

R E G

IS

ER

D A CH

IT

E C

S T A T

E

OF

NEW

M E

X

IC

O

No. 005107

LEOS

STEPHEN G.

Stephen Leos rchitect LLC

E

1 2 3 4 5 6

413 2nd st. sw | 2nd floor albuquerque, new mexico 87102

505.681.2329 | www.SLeosArch.com

/8

/2

:0

:3

P M

N M

M I

O b s ta c le

C o u rs e I n fr a s tr u c tu re

C o lle g e B lv d

R o s w e ll, N M

AS102

SITE DETAILS

For Permit / Construction

25-45

April 08, 2026

1/2" = 1'-0"C4 ORNAMENTAL FENCE

1/2" = 1'-0"C1 DOUBLE ORNAMENTAL GATE

1/2" = 1'-0"C3 SINGLE ORNAMENTAL GATE

32.J05 FABRICATED MANUAL SIDE SLIDING STEEL GATE

32.J07 RECEIVER BRACKET with WELD ON PAD LOCK EARS

32.J08 WELD ON V-GROOVE WHEEL and STEEL BOX

32.J09 STEEL TRACK FOR V-GROOVE WHEEL

32.J10 FABRICATED STEEL ROLLING GATE

32.J11 FABRICATED GUIDE ROLLER POSTS, PAINTED

32.J12 WELD ON RUBBER GUIDE ROLLER and SPACERS

32.J15 4"x4" FABRICATED POST

32.J16 WELD ON POST CAP

32.J17 TOP RECEIVER BRACKET

32.K02 6'H ORNIMENTAL FENCE

ACCEPTANCE AND DISCLOSURES FORM

As utilized herein, the term "Vendor" shall mean that entity submitting a bid/proposal to New Mexico Military Institute in response to the attached solicitation.

ACCEPTANCE OF CONDITIONS GOVERNING PROCUREMENT

The Vender certifies that they have read and understand all general and special conditions and bid/proposal documents, and that they accept these conditions and submit the attached response in full compliance with these conditions, specifications, applicable scope of work, and contract. The Vendor agrees that the bid/proposal will remain firm for the period of up to 120 days in order to allow NMMI adequate time to evaluate the qualifications submitted.

CONFLICT OF INTEREST

The authorized Person, Firm and/or Corporation states that to the best of his/her belief and knowledge:

No employee or board member of NMMI (or close relative), with the exception of the person(s) identified below, has a direct or indirect financial interest in the Vendor or in the proposed transaction. Vendor neither employs, nor is negotiating to employ any NMMI employee, board member or close relative, with the exception of the person(s) identified below. Vendor did not participate, directly or indirectly, in the preparation of specifications upon which the quote or offer is made.

CERTIFICATION OF NON-COLLUSION

Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity.

Initials of Authorized Representative _________

DEBARMENT/SUSPENSION STATUS

The Vendor certifies that it is not suspended, debarred or ineligible from entering into contracts with the Federal Government, or any State agency or local public body, or in receipt of a notice or proposed debarment from any Federal or State agency or local public body. The vendor agrees to provide immediate notice to the NMMI Procurement Department in the event of being suspended, debarred or declared ineligible by any department or agency of the Federal government, or any agency of local public body of the State of New Mexico, or upon receipt of a notice of proposed debarment that is received after the submission of the quote or offer but prior to the award of the purchase order or contract.

CERTIFICATION

The undersigned hereby certifies that he/she has read the above ACCEPTANCE, CONFLICT OF INTEREST, NONCOLLUSION and DEBARMENT/SUSPENSION status requirements and that he/she understands and will comply with these requirements. The undersigned further certifies that they have the authority to sign, bind, and certify compliance for the Vendor named and that the information contained in this document is true and accurate to the best of their knowledge.

Signature Date

Name of Signatory Title

Email

CAMPAIGN CONTRIBUTION DISCLOSURE FORM

Pursuant to the Procurement Code, Sections 13-1-28, et seq., NMSA 1978 and NMSA 1978, §

13-1-191.1 (2006), as amended by Laws of 2007, Chapter 234, any prospective contractor seeking to enter into a contract with any state agency or local public body for professional services, a design and build project delivery system, or the design and installation of measures the primary purpose of which is to conserve natural resources must file this form with that state agency or local public body. This form must be filed even if the contract qualifies as a small purchase or a sole source contract. The prospective contractor must disclose whether they, a family member or a representative of the prospective contractor has made a campaign contribution to an applicable public official of the state or a local public body during the two years prior to the date on which the contractor submits a proposal or, in the case of a sole source or small purchase contract, the two years prior to the date the contractor signs the contract, if the aggregate total of contributions given by the prospective contractor, a family member or a representative of the prospective contractor to the public official exceeds two hundred and fifty dollars ($250) over the two year period.

Furthermore, the state agency or local public body may cancel a solicitation or proposed award for a proposed contract pursuant to Section 13-1-181 NMSA 1978 or a contract that is executed may be ratified or terminated pursuant to Section 13-1-182 NMSA 1978 of the Procurement

Code if: 1) a prospective contractor, a family member of the prospective contractor, or a representative of the prospective contractor gives a campaign contribution or other thing of value to an applicable public official or the applicable public official’s employees during the pendency of the procurement process or 2) a prospective contractor fails to submit a fully completed disclosure statement pursuant to the law.

The state agency or local public body that procures the services or items of tangible personal property shall indicate on the form the name or names of every applicable public official, if any, for which disclosure is required by a prospective contractor.

THIS FORM MUST BE INCLUDED IN THE REQUEST FOR PROPOSALS AND MUST BE

FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR

FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS

SUBJECT TO DISCLOSURE.

The following definitions apply:

“Applicable public official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.

“Campaign Contribution” means a gift, subscription, loan, advance or deposit of money or other thing of value, including the estimated value of an in-kind contribution, that is made to or received by an applicable public official or any person authorized to raise, collect or expend contributions on that official’s behalf for the purpose of electing the official to statewide or local office. “Campaign Contribution” includes the payment of a debt incurred in an election campaign, but does not include the value of services provided without compensation or unreimbursed travel or other personal expenses of individuals who volunteer a portion or all of their time on behalf of a candidate or political committee, nor does it include the administrative or solicitation expenses of a political committee that are paid by an…