1-RFP 2026-07 Student Success and Wellness.pdf

NEW MEXICO MILITARY INSTITUTE

REQUEST FOR PROPOSALS

RFP: 2026-07

STUDENT SUCCESS AND WELLNESS/

NATIONAL SCHOOL LUNCH PROGRAM FOOD SERVICE

PROVIDER

RFP Issue Date: 5/9/2026

PROPOSAL DUE:

6/9/2026 2:00 PM

CHIEF PROCUREMENT OFFICE

NEW MEXICO MILITARY INSTITUTE

101 WEST COLLEGE BLVD.

ROSWELL, NM 88201

CONTACT: JESSICA COLLIER

CHIEF PROCUREMENT OFFICER

575.624.8046

COLLIER@NMMI.EDU

TABLE OF CONTENTS

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

B. BACKGROUND INFORMATION

C. SCOPE OF PROCUREMENT

D. PROCUREMENT MANAGER

II. CONDITIONS GOVERNING THE PROCUREMENT

A. SEQUENCE OF EVENTS

B. EXPLANATION OF EVENTS

C. GENERAL REQUIREMENTS

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

B. PROPOSAL FORMAT AND ORGANIZATION

IV. SPECIFICATIONS

A. DETAILED SCOPE OF WORK

B. MANDATORY SPECIFICATIONS

V. EVALUATION

A. EVALUATION POINT TABLE/SUMMARY

B. EVALUATION FACTORS

C. EVALUATION PROCESS

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

New Mexico Military Institute (NMMI) is seeking proposals from qualified food service provides to deliver compliant meal services for the Intermediate Preparatory Academy

(IPA).

Services shall align with:

• New Mexico Public Education Department (PED) Student Success and Wellness Program (SSWP)

• United States Department of Agriculture (USDA) National School Lunch Program (NSLP) and School Breakfast Program (SBP)

NMMI will serve as the School Food Authority (SFA).

B. BACKGROUND INFORMATION

New Mexico Military Institute (NMMI) is a state-supported, co-educational institution offering college preparatory education at the high school and junior college levels. NMMI currently has an enrollment capacity of approximately 1000+ cadets. NMMI provides a comprehensive academic experience complemented by Junior and Senior Reserve Officer Training Corps (ROTC) programs. The high school curriculum is fully accredited, preparing students for higher education. The junior college program facilitates cadet transfer to four-year colleges and universities. Additionally, NMMI houses the Intermediate Preparatory Academy (IPA) for grades 6-8. The IPA delivers a distinctive curriculum emphasizing immersive, intensive, hands-on learning in a structured environment and requires a structured, compliant meal program supporting student wellness and federal reimbursement eligibility.

C. SCOPE OF PROCUREMENT

The term of this contract will be for 1-year period beginning July 1, 2026 – June 30, 2027, with an option of NMMI to renew for three (3) additional one-year (1) periods provided that the funds for subject contract are available and approved and that the Offeror has established a satisfactory record of performance.

D. PROCUREMENT MANAGER

NMMI has designated a Procurement Manager who is responsible for the conduct of this procurement whose name, address and telephone number is listed below.

Jessica Collier Chief Procurement Officer 101 West College Blvd 575.624.8046 collier@nmmi.edu

E. DEFINITIONS

For purposes of this Request for Proposals (RFP), the following definitions apply:

NMMI: New Mexico Military Institute, the issuing agency and School Food Authority

(SFA).

IPA: Intermediate Preparatory Academy, the NMMI-affiliated educational program receiving services.

SFA (School Food Authority): The entity responsible for administration of the National School Lunch Program (NSLP) and School Breakfast Program (SBP); for this RFP, NMMI.

Offeror: Any individual, company, or entity submitting a proposal in response to this

RFP.

Contractor: The Offeror selected through this procurement process and awarded a contract.

FSMC (Food Service Management Company): A commercial enterprise or nonprofit organization that is contracted to manage any aspect of a school food service operation in accordance with USDA regulations under 7 CFR §210.16.

Vendor / Meal Provider: A contractor providing prepared meals and related services without assuming full program administration responsibilities.

NSLP / SBP / SSWP: The National School Lunch Program, School Breakfast Program, and Student Success and Wellness Program governing this procurement.

Reimbursable Meal: A meal that meets all USDA and applicable state requirements and is eligible for federal and/or state reimbursement.

Point of Service (POS): The point at which it can be determined that a reimbursable meal has been served to an eligible student.

Uniform Guidance: Federal regulations found at 2 CFR Part 200 governing administrative requirements, cost principles, and audit requirements for federal awards.

Procurement Code: The New Mexico Procurement Code, NMSA 1978, Sections 13-1-28 through 13-1-199.

IPRA: New Mexico Inspection of Public Records Act governing public access to government records.

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP contains the schedule for the procurement, describes the major procurement events and the conditions governing the procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

mailto:collier@nmmi.edu

Action Date

1.Issue of RFP 5/09/2026 2.Deadline to Submit Questions 5/21/2026 3.Response to Written Questions/RFP Addendum 5/27/2026 4.Submission of Proposal by 2:00 PM 6/09/2026

5. Proposal Evaluation Complete 6/14/2026 6.Notice of Award 6/15/2026 7.Protest Deadline +15

*Dates indicated in Events 5 through 7 are estimates only, and may be subject to change without necessitating an amendment to the RFP.

B. EXPLANATION OF EVENTS

The following paragraphs describe the activities listed in the sequence of events shown in Section II, Paragraph A.

1. Issue of RFP This RFP is being issued by NMMI and the office of the CPO.

2. Deadline to Submit Written Questions

Any questions or clarification regarding this procurement should be submitted by the deadline in the Sequence of Events at https://nmmi.bonfirehub.com/Opportunities.

Perspective Offerors must register with NMMI’s public purchasing portal at https://nmmi.bonfirehub.com (the “Portal”) and initiate the communication electronically through the Opportunity Q&A athttps://nmmi.bonfirehub.com/Opportunities. The identity of the perspective Offeror submitting the question(s) will not be shared. Offerors may contact ONLY the Procurement Manager and Project Manager regarding this solicitation. Other NMMI employees do not have the authority to respond on behalf of

NMMI.

3. Response to Written Questions via Addendum

Written responses to written questions and any RFP addendum will be distributed on the date indicated in the Sequence of Events to all potential Offerors whose organization name appears on the procurement distribution list. The Addendum must be acknowledged on the Letter of Transmittal. Failure to acknowledge can deem your proposal as non-responsive and will be returned.

4. Submission of Proposal

ALL OFFEROR PROPOSALS SHALL BE RECEIVED FOR REVIEW AND

EVALUATION BY THE PROCUREMENT MANAGER OR DESIGNEE NO LATER

THAN 2:00 PM MOUNTAIN STANDARD TIME ON THE DATE INDICATED IN

THE SEQUENCE OF EVENTS. The eProcurement System will not allow Proposals to be submitted after this date and time. The date and time will be recorded on each proposal.

Submit your complete Proposal including all forms, attachments, exhibits, technical proposal, cost proposal, etc. using the eProcurement System at https://nmmi.bonfirehub.com/login. If you do not have a username and password, please https://nmmi.bonfirehub.com/Opportunities https://nmmi.bonfirehub.com/ https://nmmi.bonfirehub.com/login register as this is the ONLY method to submit electronically at https://nmmi.bonfirehub.com on the Portal.

All proposals must be received by the Procurement Office as specified herein. Failure to comply with the submission requirements shall be cause for NMMI to deem the proposal submittal nonresponsive.

5. Proposal Evaluation

The evaluation of proposals will be performed by an evaluation committee appointed by the Project Manager. This process will take place during the dates indicated in the Sequence of Events. During this time, the Procurement Manager may initiate discussions with Offerors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the Offerors.

Selection of Finalists

If Applicable to this procurement, the Evaluation Committee will select and Procurement Manager will notify the finalist Offerors upon completion of evaluations. Only finalists will be invited to participate in the subsequent steps of the procurement. The schedule for the Proposal Presentation will be determined at this time.

Best and Final Offers From Finalists

If Applicable to this procurement, Finalist Offerors may be asked to submit revisions to their proposals for the purpose of obtaining best and final offers by the date indicated in the Sequence of Events. Best and final offers may be clarified and amended at the finalist Offeror's proposal presentation if held.

6. Notice of Award

The Chief Procurement Officer shall issue the Notice of Award. Award is contingent upon successful contract negotiations.

7. Protest Period

Any protest by an Offeror shall be timely and in conformance with the applicable procure-ment regulations. The fifteen (15) day protest period for responsive Offerors shall begin on the day following the notice of award and will end as of close of business on fifteen (15) days after the Notice of Award. Protests shall be written and shall include the name and address of the protestor and the request for proposals number. It shall also contain a statement of grounds for protest including appropriate supporting exhibits, and it shall specify the ruling requested from the Chief Procurement Officer. The protest shall be delivered to the Chief Procurement Officer.

Office of the Chief Procurement Officer New Mexico Military Institute 101 West College Blvd.

https://nmmi.bonfirehub.com/

Roswell, NM 88201

Protests received after the deadline will not be accepted.

8. Contract Negotiations/Execution

NMMI reserves the right to enter into negotiations with the highest ranked Offeror(s) per NMSA 13-1-115. If contract negotiations are not finalized within a reasonable period of time, NMMI will conclude negotiations with the selected firm(s) and begin with the next ranked firm based on final ranking.

C. GENERAL REQUIREMENTS

1. Acceptance of Conditions Governing the Procurement

Offerors shall indicate their acceptance of the Conditions Governing the Procurement section in the letter of transmittal. Submission of a proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP.

2. Incurring Cost

Any cost incurred by the Offeror in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the Offeror.

3. Prime Contractor Responsibility

Any contract that may result from this RFP shall specify that the prime contractor is solely responsible for fulfillment of the contract with NMMI. NMMI will make contract payments to only the prime contractor.

4. Subcontractors

Use of subcontractors shall be clearly explained in the proposal, and major subcontractors shall be identified by name. The prime contractor shall be wholly responsible for the entire performance whether or not subcontractors are used.

5. Amended Proposals

An Offeror may submit an amended proposal before the deadline for receipt of proposals.

Such amended proposals shall be complete replacements for a previously submitted proposal and shall be clearly identified as such in the transmittal letter. NMMI personnel will not merge, collate, or assemble proposal materials.

6. Offerors' Rights to Withdraw Proposal

Offerors will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The Offeror shall submit a written withdrawal request signed by the Offeror's duly authorized representative addressed to the Procurement Manager.

The approval or denial of withdrawal requests received after the deadline for receipt of the proposals is governed by the applicable procurement regulations.

7. Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for one hundred twenty (120) days after the due date for receipt of proposals.

8. Disclosure of Proposal Contents

The proposals will be kept confidential until a contract is awarded. At that time, all proposals and documents pertaining to the proposals will be open to the public, except for the material that is proprietary or confidential. The Procurement Manager will not disclose or make public any pages of a proposal on which the Offeror has stamped or imprinted "proprietary" or "confidential" subject to the following requirements.

Proprietary or confidential data shall be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal.

Confidential data is normally restricted to confidential financial information concerning the Offeror's organization and data that qualifies as a trade secret in accordance with New Mexico Uniform Trade Secrets Act [§57-3A-1 to 57-3A-7 NMSA 1978 . The cost of services proposed shall not be designated as proprietary or confidential information.

If a request is received for disclosure of data for which an Offeror has made a written request for confidentiality, the Chief Procurement Officer shall examine the Offeror's request and make a written determination that specifies which portions of the proposal should be disclosed. Unless the Offeror takes legal action to prevent the disclosure, the proposal will be so disclosed. The proposal shall be open to public inspection subject to any continuing prohibition on the disclosure of confidential data.

9. No Obligation

This procurement in no manner obligates NMMI the use of any proposed professional services until a valid written contract is awarded and approved by the appropriate authorities.

10. Termination

This RFP may be canceled at any time and any and all proposals may be rejected in whole or in part when NMMI determines such action to be in the best interest of NMMI.

11. Sufficient Appropriation

Any contract awarded as a result of this RFP process may be terminated if sufficient appropriations or authorizations do not exist. Such termination will be effected by sending written notice to the contractor. NMMI's decision as to whether sufficient appropriations and authorizations are available will be accepted by the contractor as final.

12. Legal Review

NMMI requires that all Offerors agree to be bound by the General Requirements contained in this RFP. Any Offeror concerns shall be promptly brought to the attention of the Procurement Manager.

13. Governing Law

This procurement and any agreement with Offerors that may result shall be governed by the laws of the State New Mexico. The venue shall be Roswell, NM.

14. Basis for Proposal

Only information supplied by NMMI in writing through the Procurement Manager or in this RFP should be used as the basis for the preparation of Offeror proposals.

15. Contract Negotiations

Any additional terms and conditions, which may be the subject of negotiation, will be discussed only between NMMI and the selected Offeror and shall not be deemed an opportunity to amend the Offeror's proposal.

16. Offeror Qualifications

The Evaluation Committee may make such investigations as necessary to determine the ability of the Offeror to adhere to the requirements specified within this RFP. The Evaluation Committee will reject the proposal of any Offeror who is not a Responsible Offeror or fails to submit a Responsive Offer as defined in this RFP.

17. Right to Waive Minor Irregularities

The Evaluation Committee reserves the right to waive minor irregularities. The Evaluation Committee also reserves the right to waive mandatory requirements provided that all of the otherwise responsive proposals failed to meet the mandatory requirements and/or doing so does not otherwise materially affect the procurement. This right is at the sole discretion of the Evaluation Committee.

18. Change in Contractor Representatives

NMMI reserves the right to require a change in contractor representatives if the assigned representatives are not, in the opinion of NMMI, meeting its needs adequately.

19. NMMI Rights

NMMI reserves the right to accept all or a portion of an Offeror's proposal. In addition, NMMI reserves the right to purchase professional services from authorized price agreements or in accordance with applicable provisions procurement regulations.

20. Right to Publish

Throughout the duration of this procurement process and contract term, potential Offerors, Offerors and contractors shall secure from NMMI written approval prior to the release of any information that pertains to the potential work or activities covered by this procurement or the subsequent contract. Failure to adhere to this requirement may result in disqualification of the Offeror's proposal or termination of the contract.

21. Ownership of Proposals

All documents submitted in response to this Request for Proposals shall become the property of NMMI after the contract has been awarded. However, non-selected Offerors may retrieve at their expense any technical or user documentation submitted with their proposals after the expiration of the protest period.

22. Contract Terms and Conditions

The contract between NMMI and a contractor will follow the format specified by NMMI and contain the terms and conditions set forth in “Contract Terms and Conditions”.

However, NMMI reserves the right to negotiate with a successful Offeror provisions in addition to those contained in the RFP. The contents of this RFP, as revised and/or supplemented, and successful Offeror’s proposal will be incorporated into and become part of the contract.

Should an Offeror object to any of NMMI’s terms and conditions, as contained in this Section or in the Draft Contract that Offeror shall propose specific alternative language to the referenced provisions. NMMI may or may not accept the alternative language. General references to the Offeror’s terms and conditions or attempts at complete substitutions are not acceptable to NMMI and will result in disqualification of the Offeror’s proposal.

NMMI will consider wording changes to Contract, Scope of Work, Duties and Responsibilities only. Offerors shall provide a brief discussion of the purpose and impact, if any, of each proposed change followed by the specific proposed alternate wording.

III. RESPONSE FORMAT AND ORGANIZATION

A. NUMBER OF RESPONSES

Offerors shall submit only one proposal in Bonfire (eProcurement System).

B. PROPOSAL FORMAT AND ORGANIZATION

Format. Each file uploaded to the eProcurement System shall be in PDF format unless otherwise indicated. Do not encrypt files and do not password protect the documents submitted.

Offeror’s Technical Proposal

The proposal shall be organized in the following format and shall contain, as a minimum, all listed items in the sequence indicated and uploaded as one document.

Technical Proposal:

a. Table of Contents.

b. Proposal Summary (optional).

c. Response to Mandatory Specifications 1). Offeror’s Experience & Past Performance 2). Regulatory Compliance and Audit Readiness 3). Operational Plan and Logistics 4). Menu Quality and Nutrition 5). Reporting Documentation Systems

Offeror’s Cost Proposal

Complete Cost Proposal

Mandatory Forms

Letter of Transmittal Acceptance and Disclosure Form

Within each section of their proposal, Offerors should address the items in the order in which they appear in this RFP. All forms provided in the RFP shall be thoroughly completed and included in the appropriate section of the proposal.

Any proposal that does not adhere to these requirements may be deemed non-responsive and rejected on that basis.

The proposal summary may be included by Offerors to provide the Evaluation Committee with an overview of the technical and business features of the proposal; however, this material will not be used in the evaluation process unless specifically referenced from other portions of the Offeror's proposal.

Offerors may include other materials that they feel may improve the quality of their responses. However, these materials should be included as items in a separate appendix.

IV. SPECIFICATIONS AND SCOPE OF WORK

A. Scope of Work

1. MEAL SERVICES

Contractor shall:

• Provide daily reimbursable breakfast and lunch

• Meet USDA meal pattern requirements

• Provide age-appropriate menus

2. DELIVERY AND OPERATIONS

• Deliver to IPA on all school days

• Maintain temperature controls

• Ensure timely service

3. COMPLIANCE

Contractor must comply with:

• 7 CFR Part 210

• 7 CFR Part 220

• PED SSWP

4. MEAL COUNTING SUPPORT

• Provide POS documentation

• Support reimbursement claims

5. RECORDKEEPING

Maintain:

• Production records

• Nutrition documentation

• Delivery logs

6. CONTRACT MODELS

Vendor Model

• NMMI retains program control FSMC Model

• Must comply with 7 CFR §210.16

Contractor must comply with:

• NSLP (7 CFR Part 210)

• SBP (7 CFR Part 220)

• 2 CFR Part 200

• NM Procurement Code

• Buy American Provision

• Civil Rights requirements

B. Mandatory Specifications

Offerors must provide a written response and/or a reference to an appropriate paragraph(s) in supporting technical documentation for each specification. The proposal response must follow the order in which the specifications are listed. All the specifications are MANDATORY. Offerors should respond in the form of a thorough narrative to each specification. The narratives along with required supporting materials will be evaluated and awarded points accordingly.

1. Offeror’s Experience & Past Performance

Offerors must demonstrate history of delivering similar services successfully with NSLP and or/SSWP, including relevant project experience, and client references. K-12 preferred.

2. Regulatory Compliance and Audit Readiness

Offeror must meet all applicable federal, state and local regulations such as NSLP (7 CFR Part 210), SBP (7 CFR Part 220), 2 CFR Part 200 (Uniform Guidance), Buy American Provision, PED SSWP requirements. Offeror must demonstrate preparedness for audits through clear controls, documentation, and compliance history.

3. Operational Plan and Logistics

Offerors must provide a comprehensive operational plan outlining meal preparation, delivery logistics, staffing, service schedules, and contingency plans to ensure consistent and reliable service.

4. Menu Quality and Nutrition

Offerors must submit sample menus (4–6 week cycle) that meet USDA meal pattern requirements. Include nutritional documentation and demonstrate menu variety, balance, and age-appropriate offerings.

5. Reporting Documentation Systems

Offerors must describe their reporting systems and documentation processes, including meal counting (POS), production records, delivery logs, and tools used to support reimbursement and audit readiness.

6. Cost and Value

Offerors must provide a complete cost proposal including per-meal pricing, all fees, and any additional costs. Pricing must be clearly structured, transparent, and inclusive of all services required under the scope.

7. Mandatory Forms

Letter of Transmittal Acceptance and Disclosure Form

V. EVALUATION

A. Evaluation Point Summary

The following is a summary of evaluation factors with point value assigned to each.

FACTOR POINTS AVAILABLE

1. Company Experience & Past Performance 15

2. Regulatory Compliance and Audit Readiness 30

3. Operational Plan and Logistics 10

4. Menu Quality and Nutrition 10

5. Reporting Documentation Systems 10

6. Cost and value 25

7. Mandatory Forms Pass/Fail

SUBTOTAL 100

ADDITIONAL OPTIONAL POINTS

Points will be awarded based on Offerors ability to provide a copy of a current Certificates:

Resident Business Preference – 8% of the total points available in this RFP will be awarded if the proposal contains a copy the Taxation and Revenue Department’s resident business preference certificate unless a Resident Veterans Preference Certificate is also submitted in which case the higher number of points from the Resident Veterans Preference shall be awarded instead.

Native American Resident Business Preference - A Native American business that has a valid resident business certificate issued by the NM Taxation and Revenue Department pursuant to Section 13-1-22, NMSA 1978 shall receive an 8% preference of the total available points.

Resident Veterans Preference – 10% of the total points available in this RFP will be awarded if the proposal contains a copy of the Taxation and Revenue Department’s Resident Veterans Certificate as follows: Resident veterans businesses with annual revenues of $3M or less.

Native American Resident Veterans Business Preference - A business that has a valid resident veteran business certificate issued by the NM Taxation and Revenue Department pursuant to Section 13-1-22 NMSA 1978 shall receive a 10% preference of the total available points.

B. EVALUATION FACTORS

Points will be awarded on the basis of the following evaluation factors:

1. Company Experience & Past Performance (15 points)

Points will be awarded based on the Offeror’s experience with NSLP and/or SBP and their record of successful performance with similar clients.

2. Regulatory Compliance & Audit Readiness (30 points)

Evaluates the Offeror’s ability to consistently meet all federal, state, and program requirements

(NSLP, SBP, SSWP) and successfully pass audits through strong documentation, internal controls, and demonstrated compliance history.

3. Operational Plan & Logistics (10 points)

Evaluates the feasibility and effectiveness of the Offeror’s service delivery model, including meal preparation, transportation, staffing, scheduling, and contingency planning.

4. Menu Quality and Nutrition (10 points)

Assesses the nutritional adequacy, variety, and student appropriateness of proposed menus, including adherence to USDA meal pattern requirements.

5. Reporting & Documentation Systems (10 points)

Measures the Offeror’s ability to maintain accurate records and provide clear, reliable reporting for meal counts, production, compliance tracking, and reimbursement support.

6. Cost & Value (25 Points)

Assesses the overall reasonableness, transparency, and competitiveness of pricing, including per-meal costs and total value relative to the scope of services provided.

7. Mandatory Forms (Pass/Fail)

All required forms must be completed and submitted, including the Letter of Transmittal & Acceptance and Disclosure Form.

C. Evaluation Process The evaluation process will follow the steps listed below:

1. All Offeror proposals will be reviewed for compliance with the mandatory requirements stated within the RFP. Proposals deemed non-responsive will be eliminated from further consideration.

2. The Evaluation Committee may use other sources of information to perform the evaluation as specified in Section II, Paragraph C.16.

3. Responsive proposals will be evaluated on the factors in Section V that have been assigned a point value.

4. NMMI may reach out to Offerors for clarifications.

5. Final rankings will be determined based on total consensus scores.

6. Award will be made to the highest-ranked Offeror.

ACCEPTANCE AND DISCLOSURES FORM

As utilized herein, the term "Vendor" shall mean that entity submitting a bid/proposal to New Mexico Military Institute in response to the attached solicitation.

ACCEPTANCE OF CONDITIONS GOVERNING PROCUREMENT

The Vender certifies that they have read and understand all general and special conditions and bid/proposal documents, and that they accept these conditions and submit the attached response in full compliance with these conditions, specifications, applicable scope of work, and contract. The Vendor agrees that the bid/proposal will remain firm for the period of up to 120 days in order to allow NMMI adequate time to evaluate the qualifications submitted.

CONFLICT OF INTEREST

The authorized Person, Firm and/or Corporation states that to the best of his/her belief and knowledge:

No employee or board member of NMMI (or close relative), with the exception of the person(s) identified below, has a direct or indirect financial interest in the Vendor or in the proposed transaction. Vendor neither employs, nor is negotiating to employ any NMMI employee, board member or close relative, with the exception of the person(s) identified below. Vendor did not participate, directly or indirectly, in the preparation of specifications upon which the quote or offer is made.

CERTIFICATION OF NON-COLLUSION

Vendor certifies under penalty of perjury that its response to this procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity.

Initials of Authorized Representative _________

DEBARMENT/SUSPENSION STATUS

The Vendor certifies that it is not suspended, debarred or ineligible from entering into contracts with the Federal Government, or any State agency or local public body, or in receipt of a notice or proposed debarment from any Federal or State agency or local public body. The vendor agrees to provide immediate notice to the NMMI Procurement Department in the event of being suspended, debarred or declared ineligible by any department or agency of the Federal government, or any agency of local public body of the State of New Mexico, or upon receipt of a notice of proposed debarment that is received after the submission of the quote or offer but prior to the award of the purchase order or contract.

CERTIFICATION

The undersigned hereby certifies that he/she has read the above ACCEPTANCE, CONFLICT OF INTEREST, NONCOLLUSION and DEBARMENT/SUSPENSION status requirements and that he/she understands and will comply with these requirements. The undersigned further certifies that they have the authority to sign, bind, and certify compliance for the Vendor named and that the information contained in this document is true and accurate to the best of their knowledge.

Signature Date

Name of Signatory Title

Email

CAMPAIGN CONTRIBUTION DISCLOSURE FORM

Pursuant to the Procurement Code, Sections 13-1-28, et seq., NMSA 1978 and NMSA 1978, §

13-1-191.1 (2006), as amended by Laws of 2007, Chapter 234, any prospective contractor seeking to enter into a contract with any state agency or local public body for professional services, a design and build project delivery system, or the design and installation of measures the primary purpose of which is to conserve natural resources must file this form with that state agency or local public body. This form must be filed even if the contract qualifies as a small purchase or a sole source contract. The prospective contractor must disclose whether they, a family member or a representative of the prospective contractor has made a campaign contribution to an applicable public official of the state or a local public body during the two years prior to the date on which the contractor submits a proposal or, in the case of a sole source or small purchase contract, the two years prior to the date the contractor signs the contract, if the aggregate total of contributions given by the prospective contractor, a family member or a representative of the prospective contractor to the public official exceeds two hundred and fifty dollars ($250) over the two year period.

Furthermore, the state agency or local public body may cancel a solicitation or proposed award for a proposed contract pursuant to Section 13-1-181 NMSA 1978 or a contract that is executed may be ratified or terminated pursuant to Section 13-1-182 NMSA 1978 of the Procurement

Code if: 1) a prospective contractor, a family member of the prospective contractor, or a representative of the prospective contractor gives a campaign contribution or other thing of value to an applicable public official or the applicable public official’s employees during the pendency of the procurement process or 2) a prospective contractor fails to submit a fully completed disclosure statement pursuant to the law.

The state agency or local public body that procures the services or items of tangible personal property shall indicate on the form the name or names of every applicable public official, if any, for which disclosure is required by a prospective contractor.

THIS FORM MUST BE INCLUDED IN THE REQUEST FOR PROPOSALS AND MUST BE

FILED BY ANY PROSPECTIVE CONTRACTOR WHETHER OR NOT THEY, THEIR

FAMILY MEMBER, OR THEIR REPRESENTATIVE HAS MADE ANY CONTRIBUTIONS

SUBJECT TO DISCLOSURE.

The following definitions apply:

“Applicable public official” means a person elected to an office or a person appointed to complete a term of an elected office, who has the authority to award or influence the award of the contract for which the prospective contractor is submitting a competitive sealed proposal or who has the authority to negotiate a sole source or small purchase contract that may be awarded without submission of a sealed competitive proposal.

“Campaign Contribution” means a gift, subscription, loan, advance or deposit of money or other thing of value, including the estimated value of an in-kind contribution, that is made to or received by an applicable public official or any person authorized to raise, collect or expend contributions on that official’s behalf for the purpose of electing the official to statewide or local office. “Campaign Contribution” includes the payment of a debt incurred in an election campaign, but does not include the value of services provided without compensation or unreimbursed travel or other personal expenses of individuals who volunteer a portion or all of their time on behalf of a candidate or political committee, nor does it include the administrative or solicitation expenses of a political committee that are paid by an organization that sponsors the committee.

“Family member” means spouse, father, mother, child, father-in-law, mother-in-law, daughter-in-law or son-in-law of (a) a prospective contractor, if the prospective contractor is a natural person; or (b) an owner of a prospective contractor.

“Pendency of the procurement process” means the time period commencing with the public notice of the request for proposals and ending with the award of the contract or the cancellation of the request for proposals.

“Prospective contractor” means a person or business that is subject to the competitive sealed proposal process set forth in the Procurement Code or is not required to submit a competitive sealed proposal because that person or business qualifies for a sole source or a small purchase contract.

“Representative of a prospective contractor” means an officer or director of a corporation, a member or manager of a limited liability corporation, a partner of a partnership or a trustee of a trust of the prospective contractor.

DISCLOSURE OF CONTRIBUTIONS BY PROSPECTIVE CONTRACTOR:

Contribution Made By: __________________________________________

Relation to Prospective Contractor: __________________________________________

Date Contribution(s) Made: __________________________________________

Amount(s) of Contribution(s) __________________________________________

Nature of Contribution(s) __________________________________________

Purpose of Contribution(s) __________________________________________

(Attach extra pages if necessary)

Signature Date

Title (position)

--OR—

NO CONTRIBUTIONS IN THE AGGREGATE TOTAL OVER TWO HUNDRED FIFTY

DOLLARS ($250) WERE MADE to an applicable public official by me, a family member or representative.

Signature Date

Title (Position)

LETTER OF TRANSMITTAL

The failure to properly complete all of the items in this form will result in the disqualification of the proposal.

1. Identity (Name) and Mailing Address of the submitting organization (s): (Proposed Offeror)

2: Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization (s) to contractually obligate the organization (s). (Proposed Offeror) Name _______________________________________________________________________ Title ________________________________________________________________________ Telephone Number:________________________ Fax Number:__________________________ Email Address:________________________________________________________________

3. For the person (s) to be contacted for clarifications:

Name _______________________________________________________________________ Title ________________________________________________________________________ Telephone Number:_______________________ Fax Number:___________________________ E-Mail Address _______________________________________________________________

4. List Proposed Subcontractors: __________________________________________________

5. Identify Federal Tax Identification number and NM CRS number:

FEIN:________________________________ NM CRS: _______________________________

I agree that this proposal is binding and firm for a period of one hundred twenty (120) days after the due date for receipt of proposals.

Signature

Authorized Signature and Date (Must be signed by the person identified in item #2, above.)

In submitting their proposal, Offerors represent that they have examined and acknowledge receipt of addendum(s) (if any have been issued) identified below:

No._____ Title: ________________________________________ Date: __________________ No._____ Title: ________________________________________ Date: __________________

B. EVALUATION FACTORS