RFP-2025-750-DFA-KO, Audit Services

City of Albuquerque

Request for Proposals

Solicitation Number: RFP-2025-750-DFA-KO

Audit Services

02/10/2026

Deadline for Receipt of Proposals: 03/12/2026: 4:00 p.m. (Mountain Time)

The City eProcurement System will not allow Proposals to be submitted after this date and time.

City of Albuquerque Department of Finance and Administrative Services

Purchasing Division

V2024.07.10 JLB

TABLE OF CONTENTS

Page

Introduction 3

Part 1 Instructions to Offerors 4

Part 2 Proposal Format 14

Part 3 Scope of Services 16

Part 4 Evaluation of Proposals 17

INTRODUCTION

The City of Albuquerque (City) is requesting responses for the services outlined in this Request for Proposals (RFP) from qualified Certified Public Accounting firms to audit and express an opinion on the City’s financial statements (Annual Comprehensive Financial Report- “ACFR”) for the fiscal year ending June 30, 2026 with the option of auditing its financial statements for an additional two years. These audits are to be performed in accordance with the provisions contained in this Request for Proposals.

To meet the requirements of this RFP, the audit shall be performed in accordance with the prevailing auditing standards generally accepted in the United States of America, the prevailing standards for financial audits set forth in the U.S. General Accounting Office’s Government

Auditing Standards, and the prevailing Single Audit requirements of the U.S. Office of Management and Budget (OMB) 2 CFR Part 200 Subpart F, and the provisions of 2.2.2 NMAC Requirements for Contracting and Conducting Audits of Agencies (New Mexico State Auditor Rule).

The City was founded in 1706, chartered as a town in 1885, and organized under territorial law as a city in 1891. The City became a charter city in 1917, and the voters approved a home rule amendment to the charter in 1971. In 1974, the electorate voted to establish a mayor-council form of government; the City Council consists of nine council members elected from districts.

The City has an estimated population of 560,274 as of 2023 and ranks 32nd in population of the nation’s cities and is the largest city in New Mexico with roughly one-fourth of the state’s population. The City’s fiscal year begins on July 1 and ends on June 30, with an annual operating budget of approximately 1.5 billion dollars. The City is organized into twenty-eight different departments and has a bi-weekly payroll of approximately 15 million dollars, with 7000 employees on average. The City’s accounting and grant management functions are managed by department fiscal staff. The City’s financial, grant reporting, payroll processing, vendor payments, and billing are centralized in the Department of Finance and Administrative Services (DFAS) Accounting

Division.

For fiscal year 2026, the City of Albuquerque Foundation will remain a component unit of the City for financial reporting purposes, and will be presented in the City’s financial statements.

PART 1

INSTRUCTIONS TO OFFERORS

1.1 RFP Number and Title: RFP-2025-750-DFA-KO, Audit Services

1.2 Proposal Due Date: 03/12/2026 by 4:00 PM (Local Time)

The time and date Proposals are due shall be strictly observed.

1.2.1 Questions: All questions shall be submitted in written format in the City’s eProcurement system prior to the close date for questions and answers.

1.3 Purchasing Division: This Request for Proposals (“RFP”) is issued on behalf of the City of

Albuquerque by its Purchasing Division, which is the sole point of contact during the entire procurement process.

1.4 Authority: Chapter 5, Article 5 of the Revised Ordinances of the City of Albuquerque, 1994, (“Public Purchases Ordinance”). The City Council, pursuant to Article 1 of the Charter of the City of

Albuquerque and Article X, Section 6 of the Constitution of New Mexico, has enacted this Public

Purchases Ordinance as authorized by such provisions and for the purpose of providing maximum local self-government. To that end, it is intended that this Public Purchases Ordinance shall govern all purchasing transactions of the City and shall serve to exempt the City from all provisions of the New

Mexico Procurement Code, as provided in Section 13-1-98K, NMSA 1978.

1.5 Acceptance of Proposal: Acceptance of Proposal is contingent upon Offeror's certification and agreement by submittal of its Proposal, to comply and act in accordance with all provisions of the following:

1.5.1 City Public Purchases Ordinance

1.5.2 City Purchasing Rules and Regulations: These Rules and Regulations (“Regulations”) are written to clarify and implement the provisions of the Public Purchases Ordinance. These

Regulations establish policies, procedures, and guidelines relating to the procurement, management, control, and disposal of goods, services, and construction, as applicable, under the authority of the Ordinance.

1.5.3 Civil Rights Compliance: Acceptance of Proposal is contingent upon the Offeror's certification and agreement by submittal of its Proposal, to comply and act in accordance with all provisions of the Albuquerque Human Rights Ordinance, the New Mexico Human Rights Act, Title VII of the U.S. Civil Rights Act of 1964, as amended, and all federal statutes and executive orders, New Mexico statutes and City of Albuquerque ordinances and resolutions relating to the enforcement of civil rights and affirmative action. Questions regarding civil rights or affirmative action compliance requirements should be directed to the City of Albuquerque Human Rights

Office.

1.5.4 Americans with Disabilities Act Compliance: The Offeror certifies and agrees, by submittal of its Proposal, to comply and act in accordance with all applicable provisions of the

Americans With Disabilities Act of 1990 and federal regulations promulgated thereunder.

1.5.5 Insurance and Bonding Compliance: Acceptance of Proposal is contingent upon

Offeror's ability to comply with the insurance requirements as stated herein. Please include a certificate or statement of compliance in your Proposal and bonds as required.

1.5.6 Ethics:

1.5.6.1 Fair Dealing. The Offeror warrants that its Proposal is submitted and entered into without collusion on the part of the Offeror with any person or firm, without fraud and in good faith. Offeror also warrants that no gratuities, in the form of entertainment, gifts or otherwise, were, or will be offered or given by the Offeror, or any agent or representative of the Offeror to any officer or employee of the City with a view toward securing a recommendation of award or subsequent contract or for securing more favorable treatment with respect to making a recommendation of award.

1.5.6.2 Conflict of Interest. The Offeror warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the contract resulting from this

RFP. The Offeror also warrants that, to the best of its knowledge, no officer, agent or employee of the City who shall participate in any decision relating to this RFP and the resulting contract, currently has, or will have in the future, a personal or pecuniary interest in the Offeror’s business.

1.5.7 Participation/Offeror Preparation: The Offeror may not use the consultation or assistance of any person, firm company who has participated in whole or in part in the writing of these specifications or the Scope of Services, for the preparation of its Proposal or in the management of its business if awarded the contract resulting from this RFP.

1.5.8 Debarment or Ineligibility Compliance: By submitting its Proposal in response to this

RFP, the Offeror certifies that (i) it has not been debarred or otherwise found ineligible to receive funds by any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States; and (ii) should any notice of debarment, suspension, ineligibility or exclusion be received by the Offeror, the Offeror will notify the City immediately.

Any Proposal received from an Offeror that is, at the time of submitting its Proposal or prior to receipt of award of a contract, debarred by or otherwise ineligible to receive funds from any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States, shall be rejected.

Upon receipt of notice of debarment of an Offeror awarded a contract as a result of this RFP

(“Contractor”), or other ineligibility of the Contractor to receive funds from any agency of the federal government, the State of New Mexico, any local public body of the State, or any state of the United States, the City shall have the right to cancel the contract with the Contractor resulting from this RFP for cause in accordance with the terms of said contract.

1.5.9 Goods Produced Under Decent Working Conditions: It is the policy of the City not to purchase, lease, or rent goods for use or for resale at City owned enterprises that were produced under sweatshop conditions. The Offeror certifies, by submittal of its Proposal in response to this solicitation, that the goods offered to the City were produced under decent working conditions. The City defines “under decent working conditions” as production in a factory in which child labor and forced labor are not employed; in which adequate wages and benefits are paid to workers; in which workers are not required to work more than 48 hours per week (or less if a shorter workweek applies); in which employees are free from physical, sexual or verbal harassment; and in which employees can speak freely about working conditions and can participate in and form unions. [Council Bill No. M-8, Enactment No. 9-1998]

1.5.10 Graffiti Free: When required, the Contractor will be required to furnish equipment, facilities, or other items required to complete these services, that are graffiti-free. Failure of

Contractor to comply with this requirement may result in cancellation of the contract resulting from this RFP.

1.6 City Contact: The sole point of contact for this RFP is the City of Albuquerque Purchasing

Division. Questions regarding this RFP should be directed to the following Purchasing representative unless otherwise specified in the solicitation. The City Contact will communicate with Offerors through its e-procurement system, Bonfire. Offerors will receive e-mail notifications from Bonfire to the e-mail that Offeror included in its Bonfire registration. Offerors are responsible for monitoring any communications sent through Bonfire and responding to any requests for information or directives within stated deadlines.Offerors who fail to abide by this instruction may be deemed nonresponsive.

• Kathleen Oney, Senior Buyer, Department of Finance and Administrative Services, Purchasing

Division

• Phone: (505) 768-3377 or E-Mail: koney@cabq.gov

• Post Office Box 1293, Albuquerque, New Mexico 87103

1.7 Contract Management: The contract resulting from this RFP will be managed the Department of Finance Purchasing and Accounting divisions.

1.8 Clarification: Any explanation desired by an Offeror regarding the meaning or interpretation of this RFP must be requested in writing not less than ten (10) working days prior to the deadline for the receipt of Proposals to allow sufficient time for a reply to reach all Offerors before the submission of their Proposals. No extension of time will be granted based on submission of inquiries subsequent to the required date nor will such inquiries be answered. All inquiries must be directed to the Purchasing

Division as stated herein and must be submitted through the City’s eProcurement system Bonfire. The

City will not respond to questions that are submitted by any other means than electronically through the City’s eProcurement system. Oral explanations or instructions given before the award of the contract or at any time will not be binding. Purchasing shall prepare answers to questions in the form of Addenda to this RFP and shall post all such Addenda to the online eProcurement System.

1.9 Submission of Proposals. The Offeror’s Proposal must be submitted electronically through the eProcurement system pursuant to the following requirements:

1.9.1 Electronic Copy. Submit your complete Proposal including all forms, attachments, exhibits, Technical Proposal, Cost Proposal, etc. using the eProcurement System at https://cabq.bonfirehub.com/portal/?tab=openOpportunities. Please allow a minimum of two (2) business days to submit your proposal. If you do not have a username and password, please register https://cabq.bonfirehub.com/portal/?tab=openOpportunities http://www.cabq.gov/vendor/email-notification as this is the only method to submit electronically on the Bonfire portal. Please make sure to register on the system in order to receive notices and submit a response to a solicitation. For assistance, please contact support@gobonfire.com or 1-800-354-8010. Failure to submit your proposal electronically through the City’s eProcurement system shall result in your proposal being deemed nonresponsive.

1.9.2 Format. Each file uploaded to the eProcurement System shall be in single PDF format unless otherwise indicated. The City’s preferred format is Optical Character Recognition (OCR) searchable PDF format. Do not encrypt files and do not password protect the documents submitted.

1.9.3 ALL PROPOSALS MUST BE RECEIVED BY THE CITY PURCHASING DIVISION AS

SPECIFIED HEREIN. IF YOU FAIL TO COMPLY WITH THE SUBMISSION REQUIREMENTS IN

THIS SECTION 1.9, THE CITY SHALL DEEM YOUR PROPOSAL NONRESPONSIVE.

1.9.4 No other methods of Proposal delivery. Neither telephone, facsimile, nor telegraphic

Proposals shall be accepted.

1.9.5 Modification. Proposals may be modified or withdrawn only by written notice, provided such notice is received prior to the Proposal Due Date.

1.9.6 Receipt of Proposals. The only acceptable evidence to establish the time of receipt of

Proposals by City Purchasing Office is the time-date stamp of the eProcurement System.

1.9.7 Acknowledgment of Addenda to the Request for Proposals. Receipt of Addenda to this RFP by an Offeror must be acknowledged in the City’s eProcurement system. Failure to acknowledge an Addendum may result in your response being deemed non-responsive.

1.10 Modifications to Scope of Services: In the event that sufficient funds do not become available to complete each task in the Scope of Services, the Scope of Services may be amended, based upon the cost breakdown required in the Cost Proposal.

1.11 Required Contract Terms: The Required Contract Terms can be accessed at this link https://www.cabq.gov/dfa/purchasing-division/vendor-services/terms-and-conditions, click on “Request for Proposals Required Contract Terms”. The Offeror certifies that it accepts the Required Contract

Terms, or has uploaded its exceptions to the Required Contract Terms in the City’s e-Procurement system, under “Requested Information” “Exceptions to Section 1.11 Required Contract Terms.” Any exceptions shall be identified by the RFP Section, Subsection, and must state the specific exception the Offeror has, as well as any alternative language. The City’s receipt of exceptions in a response is not an acceptance of any requested changes to the Required Contract Terms. The Required Contact

Terms may differ from the terms in the final contract awarded under this RFP.

1.12 Contract Term: The contract resulting from this solicitation is anticipated to have a term of one (1) year with two (2) possible extensions of one (1) year terms each.

1.13 Evaluation Period: The City reserves the right to analyze, examine and interpret any Proposal for a period of ninety (90) days after the hour and date specified for the receipt of Proposals. The City reserves the right to extend the evaluation period if it feels, in its sole discretion, such an extension would be in the best interest of the City.

mailto:support@gobonfire.com https://www.cabq.gov/dfa/purchasing-division/vendor-services/terms-and-conditions

1.14 Evaluation Assistance: The City, in evaluating Proposals, reserves the right to use any assistance deemed advisable, including City contractors and consultants.

1.15 Rejection and Waiver: The City reserves the right to reject any or all Proposals and to waive informalities and minor irregularities in Proposals received.

1.16 Award of Contract:

1.16.1 When Award Occurs: Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Offeror. A Recommendation of

Award does not constitute award of contract.

1.16.2 Award: If a contract is awarded, it shall be awarded to the responsive and responsible

Offeror whose Proposal conforming to this RFP will be most advantageous to the City as set forth in the Evaluation Criteria.

1.17 Cancellation: This RFP may be canceled for any reasons and any and all Proposals may be rejected in whole or in part when it is in the best interests of the City.

1.18 Negotiations: Negotiations may be conducted with the Offeror(s) recommended for award of contract.

1.19 City-Furnished Property: No material, labor, or facilities will be furnished by the City unless otherwise provided for in this RFP.

1.20 Public Records:

1.20.1 The Purchasing Division’s procurement file and any documents relating to this RFP, including the Proposals submitted by Offerors, shall be open to public inspection in accordance with applicable law after the recommendation of award of a contract has been approved by the

Mayor or the Mayor’s designee.

1.20.2 An Offeror who chooses to submit material they consider a “Trade Secret” must do so in a segregated file clearly designated as containing trade secrets both in the file name and within the contents of the file itself. These segregated files are to be used by the City for reference only. An Offeror’s failure to segregate such materials constitutes a failure to reasonably, under the circumstances, maintain the materials’ secrecy and Offeror indemnifies and holds the City harmless for any and all liability resulting from the disclosure of any materials not segregated as described above.

1.20.3 If an Offeror submits with a proposal material required by law to be kept confidential, the

Offeror must segregate such material in a separate file. Such a file should be clearly designated as “Legally Confidential” in both the file name and within the contents of the file. The contents of the file must include a description and citation to the legal basis for why the material must be kept confidential. Failure to segregate the material and describe the legal basis for why it is to be kept confidential may result in the information being disclosed. Designating the entire proposal confidential is not acceptable without providing the legal basis and may result in the information being disclosed. Offeror indemnifies and holds the City harmless for any and all liability resulting from such disclosure resulting from information not segregated as described above.

1.20.4 Pricing, makes and models or catalog numbers of items offered, delivery terms, and terms of payment shall not be designated as trade secrets or required to be kept confidential by law.

1.20.5 The City will endeavor to restrict the release of material segregated and designated as

“Trade Secret” or “Legally Confidential to only those individuals involved in the review and analysis of the Proposals, and to any other party as required by law or court order. Under the

New Mexico Inspection of Public Records Act (Sections 14-2-1 et seq, NMSA 1978) (“Act”) the

City may redact trade secrets and other material required to be kept confidential by law, but may not redact proprietary or confidential information. Any Proprietary or Confidential Data provided as part of a Proposal is subject to public inspection under the Act. Notwithstanding any provision of this RFP, the City shall not be responsible or liable to the Offeror for any disclosure of records required by the Act or an order of a court or other tribunal with jurisdiction over the City.

1.21 Procurement Preferences: A Pay Equity Preference as provided in Section 5-5-31 R.O.A.

1994 (as amended by C/S O-17-33) and the State Preferences as provided in 13-1-21 NMSA 1978 are applicable to this solicitation. To request the application of a preference, as applicable, Offeror shall submit with its Proposal a City Pay Equity Preference Form or the New Mexico State Certification for the requested preference.

1.22 Request for Proposals Protest Process:

1.22.1 RFP Documents: If the protest concerns the specifications for the RFP or other matters pertaining to the solicitation documents, the protest must be filed with the Chief Procurement

Officer no later than 5:00 p.m., ten (10) business days prior to the deadline for the receipt of

Proposals.

1.22.2 Recommendation of Award: If the protest concerns the Recommendation of Award, the protest must be filed with the Chief Procurement Officer no later than 5:00 p.m. of the tenth

(10th) business day after the receipt of notice of the Recommendation of Award.

1.22.3 Timely Protests: Protests must be received by the Chief Procurement Officer prior to the appropriate deadline as set out herein, or they will be rejected. The Chief Procurement

Officer may waive the deadline for good cause, including a delay caused by the fault of the City.

Late delivery by the U.S. Postal Service or other carrier shall not be considered good cause.

1.22.4 How to File a Protest: Any Offeror who is aggrieved in connection with a competitive solicitation or recommendation of award of a contract may protest to the City Chief Procurement

Officer. The protest shall be addressed to the Chief Procurement Officer, must be submitted in written form and must be legible. Protests may be electronically delivered via email or mailed.

Facsimile, telephonic, telegraphic or any other type of electronic protests will not be accepted.

1.22.5 Required Information: The protest shall contain at a minimum the following:

1.22.5.1 The name and address of the protesting party;

1.22.5.2 The number of the competitive solicitation;

1.22.5.3 A clear statement of the reason(s) for the protest detailing the provisions believed to have been violated;

1.22.5.4 Details concerning the facts, which support the protest;

1.22.5.5 Attachments of any written evidence available to substantiate the claims of the protest; and

1.22.5.6 A statement specifying the ruling requested.

1.22.6 Delivery of Protests:

1.22.6.1 By Mail: Protests may be mailed in an envelope marked “PROTEST” with the solicitation number. Protests which are mailed should be addressed as follows:

Purchasing Administrator City of Albuquerque, Purchasing Division P.O. Box 1293 Albuquerque, NM 87103 PROTEST, RFP Number

1.22.6.2 By Electronic Mail: Protests may be emailed to:

Gerrie Becker, Purchasing Administrator koney@cabq.gov

The message should clearly indicate “PROTEST” and the RFP number in the subject line.

1.22.7 Protest Response by Purchasing Administrator: The Purchasing Administrator will, after evaluation of a protest, issue a response. Only the issues outlined in the written protest will be considered by the Purchasing Administrator.

1.22.8 Protest Hearing: If a hearing is requested, the request must be included in the protest and received within the time limit. Only the issues outlined in the protest will be considered by the Purchasing Administrator, or may be raised at a protest hearing. The granting of a hearing shall be at the discretion of the Purchasing Administrator following review of the request.

1.23 Insurance:

1.23.1 General Conditions: The City will require the successful Offeror, referred to as the

Contractor, to procure and maintain at its expense during the term of the contract resulting from the RFP, insurance in the kinds and amounts hereinafter provided with insurance companies authorized to do business in the State of New Mexico, covering all operations of the Contractor under the contract. Upon execution of the contract and on the renewal of all coverages, the

Contractor shall furnish to the City a certificate or certificates in form satisfactory to the City as well as the rider or endorsement showing that it has complied with these insurance requirements.

All certificates of insurance shall provide that thirty (30) days written notice be given to the Risk

Manager, Department of Finance and Administrative Services, City of Albuquerque, P.O. Box

470, Albuquerque, New Mexico, 87103, before a policy is canceled, materially changed, or not renewed. Various types of required insurance may be written in one or more policies. With mailto:koney@cabq.gov respect to all coverages required other than professional liability or workers’ compensation, the

City shall be named an additional insured. All coverages afforded shall be primary with respect to operations provided.

1.23.2 Approval of Insurance: Even though the Contractor may have been given notice to proceed, it shall not begin any work under the contract resulting from this RFP until the required insurance has been obtained and the proper certificates (or policies) are filed with the City.

Neither approval nor failure to disapprove certificates, policies, or the insurance by the City shall relieve the Contractor of full responsibility to maintain the required insurance in full force and effect. If part of the contract is sublet, the Contractor shall include any or all subcontractors in its insurance policies, or require the subcontractor to secure insurance to protect itself against all hazards enumerated herein, which are not covered by the Contractor's insurance policies.

1.23.3 Coverage Required: The kinds and amounts of insurance required are as follows:

1.23.3.1 Commercial General Liability Insurance. A commercial general liability insurance policy with combined limits of liability for bodily injury or property damage as follows:

$2,000,000 Per Occurrence

$2,000,000 Policy Aggregate

$1,000,000 Products Liability/Completed Operations

$1,000,000 Personal and Advertising Injury

$ 5,000 Medical Payments

Said policy of insurance must include coverage for all operations performed for the City by the Contractor and contractual liability coverage shall specifically insure the hold harmless provisions of the contract resulting from this RFP.

1.23.3.2 Automobile Liability Insurance. A comprehensive automobile liability insurance policy with liability limits in amounts not less than $1,000,000 combined single limit of liability for bodily injury, including death, and property damage in any one occurrence. The policy must include coverage for the use of all owned, non-owned, hired automobiles, vehicles and other equipment both on and off work.

1.23.3.3 Workers' Compensation Insurance. Workers' compensation insurance policy for the Contractor's employees, in accordance with the provisions of the Workers'

Compensation Act of the State of New Mexico, (the "Act"). If the Contractor employs fewer than three employees and has determined that it is not subject to the Act, it will certify, in a signed statement, that it is not subject to the Act. The Contractor will notify the City and comply with the Act should it employ three or more persons during the term of the contract resulting from this RFP.

1.23.3.4 Professional Liability (Errors and Omissions) Insurance. Professional liability (errors and omissions) insurance in an amount not less than $1,000,000 combined single limit of liability per occurrence with a general aggregate of $1,000,000.

1.23.4 Increased Limits: During the life of the contract the City may require the Contractor to increase the maximum limits of any insurance required herein. In the event that the Contractor is so required to increase the limits of such insurance, an appropriate adjustment in the contract amount will be made.

1.23.5 Additional Insurance: The City may, as a condition of award of a contract, require a successful Offeror to carry additional types of insurance. The type and limit of additional insurance is dependent upon the type of services provided via the contract by the successful

Offeror.

THE CITY WILL REJECT ANY BONDS THAT ARE NOT ISSUED ON THE CITY REQUIRED

FORMS).

1.24 Pay Equity Documentation. All Proposals shall include a Pay Equity Reporting Form that can be accessed at https://www.cabq.gov/gender-pay-equity-initiative. Offerors who believe they are exempt because they are an out-of-state contractor (meaning that you have no facilities and no employees working in New Mexico) are not required to report data, but must still submit a Pay Equity Reporting Form with the box verifying the exempt status checked. Any Proposal that does not include a Pay Equity Reporting Form shall be deemed nonresponsive, as stated in the Public Purchases Ordinance, 5-5-31. A Pay Equity Reporting Form will be automatically issued within two

(2) business days of completing your information at the link above. To ensure you have your form before the deadline for solicitation close, please access the link at least three (3) business days prior to the solicitation deadline. Please contact the “City Contact” identified above in Section 1.6 with any questions about the Pay Equity Reporting Form.

https://www.cabq.gov/gender-pay-equity-initiative

PART 2

PROPOSAL FORMAT

2.1 Technical Proposal Format, Section One

2.1.1 Offeror Identification: State name and address of your organization or office and nature of organization (individual, partnership or corporation, private or public, profit or non-profit). Subcontractors, if any, must be identified in a similar manner. Include name, email address and telephone number of person(s) in your organization authorized to execute the Draft Agreement. Submit a statement of compliance with all laws stated herein. Submit a statement of agreement of the terms and conditions of the Draft Agreement; state exceptions. Show receipt of Addenda if applicable. Provide a statement or show ability to carry the insurance specified.

2.1.2 Experience:

2.1.2.1 Current Experience. State relevant experience of the company and person(s) who will be actively engaged in the proposed services, including experience of subcontractors. Submit resumes for the individuals who will be performing the services for the City.

2.1.2.2 Past Experience. Describe a minimum of three (3) contracts for services of similar scope and size, which services are now complete. Please include;

a) Whom the services were performed, year completed, and a letter of reference for each regarding the services. References must be for services performed in the past three to five (3 to 5) years. DO NOT use City employees or any City elected officials as a reference.

b) City employees or any City elected officials as a reference. The City will not contact and will not assign any evaluation points for references from City employees or elected officials. State relevant experience with other municipalities or government entities.

2.1.3 Proposed Approach to Tasks: Discuss fully your proposed approach to each of the tasks described in Part 3, Scope of Services. Use charts to illustrate the number of hours dedicated to each task and who will be performing each task [individual(s)/firm(s)].

Reference Appendix A, attached hereto, without stating the price structure.

2.1.4 Management Summary: Describe individual staff and subcontractor's responsibilities with lines of authority and interface with the City of Albuquerque staff.

Describe resources to be drawn from in order to complete tasks.

2.2 Cost Proposal Format, Section Two

2.2.1 Total Cost: Submit your Cost Proposal (Appendix A) separately from your

Technical Proposal (upload Appendix A in the City’s eProcurement system). Failure to submit your cost separately from your Technical Proposal shallresult in your proposal being deemed non-responsive. The cost proposal should include the information highlighted in sections 2.2.2 through 2.2.7 in a spreadsheet format.

2.2.2 Offeror Statement of Compliance: All costs to be incurred and billed to the

City shall be described by the Offeror for each item, to allow for a clear evaluation and comparison, relative to other offers received. The Offeror should understand that the City will not pay any amount not included, or identified separately, such as insurance or taxes of any kind; that liability for such items, remains with the Offeror, and the proposed price quoted must include any such costs (including all applicable taxes).

The Cost Proposal should contain at least the following information:

• The cost for the entire project broken down by the activities or steps shown on the project schedule.

• Estimated periodic billing to the City based on the cost of the deliverable items.

• Cost or pricing details should be shown by task. This might include, but is not limited to:

o Hours by category, hourly rates, and total labor broken out by professional and other labor. Subcontract costs if applicable, and additional consulting beyond the scope of the described tasks (if requested).

2.2.3 Detailed costs. Offerors shall show detailed costs by task and number of hours dedicated to each task as listed in the specifications. Please complete the Cost Proposal sheet provided in the e-Procurement System Bonfire. Include the total number of hours and total cost for the basic audit for each task as listed below:

• Financial Statement Audit

• Federal Single Audit

• Special Engagements/Audits

• Other Nonaudit Services

• Other

Please provide the detailed costs in the following format for the City:

Summary Cost Proposal

Hours and Cost

Report Apprx hrs/yr FY2026 FY2027 FY2028 Total Cost

Financial Statement Audit

Single Audit

Special Audits/Engagements (provide detail in section 2.2.3)

Gross receipts tax

Total Cost

2.2.4 Special Engagements/Audits. Include the estimated number of hours for each engagement. In addition, include a separate total cost for each of the three years, for the special engagements listed below. The Offeror should include as part of the bid hours associated with auditing Revenue Bond Debt Service Coverage schedules.

• Separate Independent Auditors’ Report- OPEB Trust

• Separate Independent Auditors’ Report- Airport Fund

• Agreed Upon Procedures – Transportation Section 15

• Agreed Upon Procedures – Aviation Passenger Facility Charge Audit

• Agreed Upon Procedures for each landfill and convenience center

• Agreed Upon Procedures – Impact Fees

Offeror shall provide the detailed costs in the following format (Appendix A): Special

Engagement

Audit Cost Hours and Cost

Approximate Hours/Year

FY2026

FY2027

FY2028

Separate Independent Auditors' Report

Airport Fund

OPEB Trust Fund

Agreed Upon Procedures

Transportation Section

Aviation Passenger Facility Charge

Landfills/Convenience Centers

Impact Fees

Gross Receipts Tax

2.2.5 Independent Accountants’ Certificate for Additional Bond Test

Procedures: The proposed cost for an Independent Accountants’ Certificate as a result of additional bond test procedures performed will be requested on an “as needed-basis”. It is anticipated the cost will vary depending on the specific bond issue. The cost proposal will be based on the Proposed Rates for Additional Services that will be included in Part 2.2.7.

2.2.6 Rates for Additional Professional/Audit Services. On occasion the City may request the auditor to render additional services outside the scope of this audit. All such work will be set forth in an addendum to the contract between the City and the firm. Any such additional work shall be performed at the same rates as proposed under this RFP and included in the cost proposal 2.2.7.

Please provide the additional rates in the following format:

Standard Hourly Rates Quoted Hourly Rates

Partners

Managers

Supervisory Staff

Staff

Other (specify):

2.2.7 All Costs: All costs to be incurred and billed to the City should be described by the Offeror for each item, to allow for a clear evaluation and comparison, relative to other offers received. The Offeror should understand that the City will not pay for any amounts not included -- for example, insurance or taxes -- and that liability for items not included remains with the Offeror.

PART 3

SCOPE OF SERVICES

In accordance with 2.2.2.8(F) NMAC, the City shall only award a contract to an independent public accounting firm that is included on the 2026 Approved Firm List, which is expected to be published in March 2026.

3.1 Scope of Services to be Performed:

3.1.1 General Information the City of Albuquerque (City) is soliciting the services of qualified firms of certified public accountants (auditor) to audit its financial statements and the financial statements of its component unit, the City of Albuquerque Foundation, for the fiscal year ending

June 30, 2026, with an option to audit for each of the two (2) subsequent fiscal years.

3.1.2 Financial and Compliance Audit The auditor shall conduct a financial and compliance audit of the following applicable statements and schedules of the City for the period July 1, 2025 through

June 30, 2026:

3.1.2.1 Basic Financial Statements The government-wide financial statements, fund financial statements budgetary comparison statements for the general fund, major special revenue funds, major proprietary funds, and the notes to the financial statements.

3.1.2.2 Supplemental Information (SI) Combining statements for the non-major funds are required to be included as Supplementary Information. Budgetary statements for non-major funds with a legally adopted budget will be included as supplementary information. The auditors will audit and opine on the total of the non-major funds.

a) Combining financial statements by fund type, and the individual fund and account group financial statements.

b) Remaining supplementary information on schedules as required by Section 2.2.2.10(A)(2)(e)

NMAC.

3.1.2.3 Required Supplemental Information (RSI) The auditor shall apply procedures and report in the auditor’s report on the following RSI pursuant to AU-C730.

a) The Management Discussion and Analysis (MD&A)

b) RSI data required by GASB 67 and 68 for defined benefit pension plans

c) RSI data required by GASB 75 for other post employment benefit plans

3.1.2.4 Remaining Supplementary Information The auditor shall include an AU-C 725 opinion on the remaining SI schedules presented in the audit report.

a) Single Audit of Federal Assistance. The auditor shall complete an audit of the financial and compliance components of the federal grant awards received by the City and a review of its component unit, in accordance with OMB Uniform Guidance 2 CFR 200. This audit shall include and opinion on the fair representation of the City’s Schedule of Expenditures of Federal Awards (SEFA) and certification of the submission of the Data Collection Form

(SF-SAC) submitted through the Federal Audit Clearinghouse system.

b) Schedule of pledged collateral required by Subsection P of 2.2.2.10 NMAC.

c) Schedule of changes in assets and liabilities for agency funds required by Subsection P of

2.2.2.10 NMAC.

3.1.2.5 Other Special Audits/Engagements

3.1.2.5.1 Agreed Upon Procedures - Transportation Section 15. The auditor is to evaluate whether the Transit Fund, an enterprise fund of the City, satisfies certain requirements of the FTA

Standards with regard to the data reported in its Federal Funding Allocation Statistics Form (Form

FFA-10). The Federal Transit Administration (FTA) has established standards, published in 49

CFR Part 630, Federal Register, January 15, 1993 as presented in the National Transportation

Database (NTD) 2020 Urban Module Reporting Manual and requires reporting of the Federal

Funding Allocation Statistics Form (Form FFA-10) to be prepared in accordance with the requirements of the Uniform System of Accounts (USOA) and Records and Reporting System

Final Rule. The link to 49 CFR Part 630 can be found below:

https://www.govinfo.gov/app/details/CFR-2023-title49-vol7/CFR-2023-title49-vol7-part630 .

The link to the NTD 2025 Reporting Manual can be found below:

https://www.transit.dot.gov/ntd/2025-ntd-reporting-policy-manual

3.1.2.5.3 Agreed Upon Procedures - Passenger Facilities Charges. The auditor is to perform an audit of the Schedule of Passenger Facility Charges (Revenue and Expenditures) of the City's

Albuquerque International Sunport. The schedule is prepared annually for the purpose of complying with U.S. Federal Aviation Administration (FAA) Passenger Facility Charge Audit

Guide for Public Agencies. In addition, the auditor shall issue an Independent Auditors' Report on

Compliance and Internal Control Over Financial Reporting based on an audit of Passenger

Facilities Charges (Revenues and Expenditures) performed in accordance with Generally Accepted

Auditing Standards and Generally Accepted Government Auditing Standards. The link to the Code of Federal Regulations can be found below: https://www.govinfo.gov/app/details/CFR-2025-title14-vol3/CFR-2025-title14-vol3-part158

3.1.2.5.4 Agreed Upon Procedures - Landfill Financial Assurance. The auditor is to apply agreed upon procedures to the City's Solid Waste Department's post-closure landfill cost estimates.

The cost estimates are prepared for the Intermediate Processing Facility, Montessa Park

Convenience Center, Eagle Rock Convenience Center and Don Reservoir Convenience Center.

The requirements for the Local Government Financial Test are contained in the New Mexico Solid

Waste Management (NMSWM) Regulations

20.9.10.19 NMAC, Local Government Financial Test. The test is used solely by the City and

New Mexico Environment Department Solid Waste Bureau in determining if the City satisfies the requirements of the NMSWM criteria. The link to 20.9.10.19 NMAC can be found below: https://www.srca.nm.gov/parts/title20/20.009.0010.html

3.1.2.5.5 Agreed Upon Procedures - Impact Fees. The auditor will apply agreed upon procedures to the City’s annual impact fee report in accordance with certain requirements http://en.wikipedia.org/wiki/Federal_Audit_Clearinghouse https://www.govinfo.gov/app/details/CFR-2023-title49-vol7/CFR-2023-title49-vol7-part630 https://www.transit.dot.gov/ntd/2025-ntd-reporting-policy-manual https://www.govinfo.gov/app/details/CFR-2025-title14-vol3/CFR-2025-title14-vol3-part158 https://www.govinfo.gov/app/details/CFR-2025-title14-vol3/CFR-2025-title14-vol3-part158 https://www.srca.nm.gov/parts/title20/20.009.0010.html of the Development Fee Act contained in the New Mexico Statutes Annotated 1978

(Development Fee Act), and with any federal, state, or City regulations applicable. The link to the New Mexico Statutes NMSA 1978 Development Fee Act 5-8-1 can be found below:

https://law.justia.com/codes/new-mexico/chapter-5/article-8/section-5-8-1/

3.1.2.5.6 Additional Bond Tests. The City of Albuquerque in the future may need to prepare one or more official statements in connection with the sale of debt securities. The auditor shall be requested by Bond Counsel to perform additional bond tests as specified in the Bond Legislation.

An Independent Accountants’ Certificate will be required confirming the additional required bond testing has been performed. Such testing usually includes 1) reviewing bond legislation and relevant portions of Tax Ordinances, 2) comparing financial information in the debt offering schedules to the original source documents and 3) performing mathematical calculations as required and relating to the supporting schedules.

3.1.3 Required Reports to be issued for inclusion in the City's Annual Comprehensive Financial

Report (ACFR). Upon completion of the audit, the auditor shall issue the following auditors’ reports for the City and its component unit, The City of Albuquerque Foundation:

3.1.3.1 An Independent Auditors' Report on the fair presentation of the financial statements in conformity with generally accepted accounting principles based on an audit of basic and combining financial statements performed in accordance with Government Auditing Standards.

3.1.3.2 A Report on Internal Control Over Financial Reporting And on Compliance and Other

Matters based on an Audit of Financial Statements Performed in Accordance With Governmental

Auditing Standards. The auditor shall communicate any deficiencies in internal control and material weaknesses found during the audit. A deficiency in internal control is specifically defined as a deficiency in the design or operation of control that does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material misstatement is defined as a deficiency, or combination of deficiencies, in internal control such that there is reasonable possibility that a material misstatement in the financial statements will not be prevented, detected and corrected on a timely basis.

3.1.3.3 Report on Compliance for Each Major Federal Program and Report on Internal Control over Compliance Required by the Uniform Guidance.

3.1.3.4 A Schedule of Findings and Questioned Costs. The reports shall include all instances of noncompliance.

3.1.4 Other Required Reports to be Issued: Following the completion of the audit of the fiscal year’s financial statements the auditor shall issue the following additional reports:

3.1.4.1 An Independent Auditors' Report (separate) on the financial statements for certain enterprise funds for inclusion in debt offerings and for the City’s OPEB Trust fund.

https://law.justia.com/codes/new-mexico/chapter-5/article-8/section-5-8-1/

Presently those funds are:

Airport Fund

OPEB Trust Fund

3.1.4.2 Agreed Upon Procedures Reports. The City is required to submit special reports to various agencies. Presently reports are required for the following:

a) Transportation Section 15 Independent Accountants' Review Report on Reporting Forms

Required under Title 49 U.S.C. 5335(a) Independent Accountants' Report on Applying Agreed-

Upon-Procedures as stated in section 3.1.2.5.1.

b) Passenger Facility Charge Program Independent Auditors' Report on Compliance and Internal

Control Over Financial Reporting based on an audit of Passenger Facilities Charge Revenues and

Expenditures performed in accordance with Government Auditing Standards as stated in section

3.1.2.5.3 of this request for proposals.

c) Landfill Financial Assurance Independent Accountants' Report on Applying Agreed-Upon

Procedures for each landfill and convenience center as stated in section 3.1.2.5.4 of this request for proposals.

d) Impact Fees Audit Independent Accountants' Report on Applying Agreed-Upon Procedures for City Impact Fees as stated in section 3.1.2.5.5 of this request for proposals.

3.1.4.3 Additional Bond Tests - Independent Accountant's Certificate. A certificate will be required for each new bond issue, if applicable.

3.1.4.4 Report of Possible Violations of Criminal Statutes in Connection with Financial Affairs.

Auditors shall be required to make an immediate, written report of any possible criminal statute violation in connection with its financial affairs. The notification shall include an estimate of the dollar amount involved and a complete description of the violation, including names of persons involved and any action taken or planned to the City’s Director of Finance and Administrative

Services, the City Controller and the New Mexico State Auditor.

3.1.5 Special Considerations

3.1.5.1 Reporting to the City Controller. Auditors shall communicate with the City of

Albuquerque’s City Controller regarding each of the following:

a) The Auditors' responsibility under generally accepted auditing standards.

b) Significant accounting policies.

c) Significant audit adjustments.

d) Major issues discussed with management prior to retention.

e) Difficulties encountered in performing the audit.

f) Management judgements and accounting estimates.

3.1.5.2 Auditing Standards to be Followed. To meet the requirements of this request for proposals, the audit shall be performed in accordance with:

a) The 2024 revision of GAGAS issued by the United States Government Accountability Office

(yellow book).

b) U.S. auditing standards-AICPA (clarified) effective for periods ending on or after

December 2025;

c) Uniform administrative requirements, cost principles, and audit requirements for federal awards (uniform guidance);

d) AICPA audit and accounting guide, government auditing standards and single audits, (AAG-

GAS) latest edition;

e) AICPA audit and accounting guide, state and local governments (AAG-SLV) latest edition;

and

f) 2.2.2 NMAC, requirements for contracting and conducting audits of agencies, latest edition.

3.1.5.3 The City of Albuquerque has determined that the United States Federal Transit Authority

(FTA) will function as the cognizant agency in accordance with the provisions of the Single Audit

Act of 1984, as amended, and U.S. Office of Management and Budget (OMB) 2 CFR Part 200

Subpart F, Audits of State and Local Governments and the N.M. State Auditor’s Rule 2.2.2 NMAC.

3.1.6 Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the Auditors' expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Albuquerque of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees to City of Albuquerque:

U.S. General Accounting Office

Cognizant federal agency

Parties designated by the federal or state government or by the City of

Albuquerque as part of an audit quality review process

In addition, the firm shall respond to the reasonable inquiries of successor auditors to review working papers relating to matters of continuing accounting significance.

3.2 Description of the Government

3.2.1 Name and Telephone Number of Contact Persons/Organizational Chart/Location of Offices.

The Auditor’s principal contact with the City of Albuquerque will be Jason Shaw, City Controller, Department of Finance and Administrative Services, or a designated representative, who will coordinate the assistance to be provided by the City to the auditor.