1-RFP-0632- Youth Sports Leagues Program.pdf

GILA RIVER INDIAN COMMUNITY

REQUEST FOR PROPOSALS

RFP-0632-TRW

YOUTH SPORTS LEAGUES PROGRAM

Responses Due:

Thursday, January 22, 2026, at 11:00AM

Submit to:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFP-0632-TRW

YOUTH SPORTS LEAGUE PROGRAM

Table of Contents

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

B. Introduction:

C. Location:

D. Project Team:

E. Project Timeline:

F. Proposal Timeline:

G. Request for Proposal:

H. Inquires:

I. Addendum or Supplements to Request for Proposal:

J. Proposal Submission:

K. Propriety Information:

L. Response Materials Ownership:

M. Incurring Costs:

N. Acceptance of Proposal Content:

O. Selection/Acceptance Time:

P. Award of RFP/Right to Reject:

Q. General Criteria for Short listing and Final Selection:

R. Responsiveness to RFP through Compliance with RFP Provisions:

S. Exceptions T. Vendor Responsibility U. Performance Times and Delivery Dates:

SECTION II SUBMITTAL INSTRUCTIONS

SECTION III. SCOPE OF WORK

SECTION IV. SPECIAL CONDITIONS

A. Contract B. Billing and Payment:

C. Choice of Law D. Contract Award Dispute E. Confidentiality F. Insurance Requirements G. Compliance with Community Laws and Ordinances H. Taxes:

I. Ownership of Work Product:

J. Safety Standards K. Termination L. Responsibilities

SECTION V. EXHIBITS

EXHIBIT A - COVER SHEET

EXHIBIT B – SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

EXHIBIT D – REQUEST FOR AWARD OF PREFERENCE POINTS

EXHIBIT E - FEE PROPOSAL FORM

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

This RFP is meant to provide Vendors with sufficient information to enable them to prepare and submit bids for consideration by the Gila River Indian Community (the “Community”) for Administration of Youth Sports League Programs for summer of 2026 and fall of 2026.

There will be an option to renew the Agreement with the selected vendor for two (2) additional Sports League Program event years. Renewal will be at the sole discretion of the Community.

B. Introduction:

The Community is soliciting qualified Professional Services to provide Administration of youth sports league programs. Tribal Recreation and Wellness holds several youth sports leagues over the course of a year and serves youth residing on the Gila River Indian Community. The age groups for sports teams range from 3 to Adult.

The Gila River Indian Community Tribal Recreation and Wellness program believes strongly in the power of robust recreational activities and the impact it has on juvenile delinquency rates and violent crime rates. The provider should be well versed on the day to day struggles in our Community ranging from Non-Communicable diseases such as diabetes and heart disease and the impact sports can play as well as the desire to reduce juvenile delinquency and violent crime rates in our Community through recreational activity.

We seek a partnership with likeminded organizations willing to learn about our culture and work with indigenous coaches and indigenous youth.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally owned land account for about 26 percent). A majority of the land is held by the Federal Government in a Trust status. The Tribal headquarters is located in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the Community Council. For governmental purposes, the Reservation is organized into seven districts.

D. Project Team:

The selected Contractor will report to Sonja Luevano, Recreation Manager, Gila River Indian Community Tribal Recreation/Wellness, or her designated representative.

E. Project Timeline:

The Community requires the services to be provided beginning upon the execution of an agreement with option to renew two (2) additional one (1) year periods for a total of three

(3) years. Only those vendors, which have the resources to meet this schedule, should respond.

F. Proposal Timeline:

Issue Date: Monday, January 05, 2025 Deadline for Written Questions: Monday, January 12, 2025 @ 5:00pm Deadline for Written Responses: Friday, January 16, 2025 @ 5:00pm Proposal Submission Deadline: Thursday, January 22, 2026 @ 11:00am Selection Committee Proposal Review: Wednesday, January 28, 2026 Approximate selection date: Thursday, January 29, 2026

G. Request for Proposal:

The Community will be contacting prospective Contractors who have demonstrated previous interest in providing the services requested. All interested Contractors or individuals who were not contacted are invited to submit a proposal in accordance with the specifications, requirements and dates set forth herein.

H. Inquires:

Prospective Contractors may make written inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date specified under Item F. Inquiries should be made through the Bonfire Platform. Responses will be provided as an addendum and will be posted on the Bonfire platform.

I. Addendum or Supplements to Request for Proposal:

In the event it becomes necessary to revise any part of this RFP, an addendum will be posted to the Bonfire platform at the following:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Catherine Lopez if you need instructions on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each Contractor who received the original RFP to download and print the addendum(s). Contractors submitting proposals must acknowledge receipt of all issued addendums on Exhibit A, Cover Sheet.

J. Proposal Submission:

Proposal must be received on or before the deadline under ITEM F and in accordance with Section II.

K. Propriety Information:

Any restrictions on the use of the data contained within a proposal must be clearly stated in the proposal itself.

L. Response Materials Ownership:

All materials submitted regarding this RFP will become the property of the Gila River Indian Community and will only be returned to the vendor at the Community’s option.

M. Incurring Costs:

The Community is not liable for any cost incurred by Contractors prior to issuance of a fully executed contract.

N. Acceptance of Proposal Content:

The contents of the proposal of the successful Contractor, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful Contractor to accept these obligations in a contract may result in cancellation of the award.

O. Selection/Acceptance Time:

The Selection Committee representing the Community will judge the merits of proposals received in accordance with the general criteria described herein.

The objective of the Selection Committee will be to recommend Contractors whose proposals are most responsive, cost effective and responsible for the Community’s needs while staying within the stated criteria.

P. Award of RFP/Right to Reject:

The contract will be awarded to the successful Contractor whose proposal, conforms to the RFP, and is most advantageous to the Community. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

Q. General Criteria for Short listing and Final Selection:

The following list of criteria has been listed with the maximum value of points to be awarded. (See Section IV. for Exhibits.)

1. Vendors qualifications, experience with similar projects (50 points)

2. Technical Approach and Schedule (40 points)

3. Competitive Cost (30 points)

4. Native American Preference (15, 10, or 5 points) Indian Preference Requirements:

Persons or businesses seeking qualification under the Community/Indian Preference shall submit sufficient evidence to establish their qualification as a Community/Indian-owned enterprise or organization by submitting the “Request for Award of Preference Points” included with this document. (Exhibit D).

TOTAL POSSIBLE POINTS: 135

Failure of a Contractor to provide in its proposal information requested in this RFP may result in disqualification of the proposal. The Selection Committee will recommend the entity, which has submitted a proposal that is most responsive to the Community’s needs.

R. Responsiveness to RFP through Compliance with RFP Provisions:

a. Proposals must be submitted by the Deadline provided under item F. Proposals received after this time will not be accepted.

b. Proposals must include all required documentation per this RFP including all applicable exhibits.

c. Proposal must conform to all the requested information and formats as described in this RFP.

S. Exceptions Exceptions submitted with a contractor’s proposal may be considered null, void, and without force and may not be considered at the Community’s discretion. Exceptions may negatively affect the proposal evaluation based on the published evaluation criteria or may result in rejection of proposal.

T. Vendor Responsibility Contractors are cautioned that it is their sole responsibility to submit information related to the evaluation categories and that the Community is under no obligation to solicit such information if it is not included with their proposal. Failure of Contractor(s) to submit such information may cause an adverse impact on the evaluation of their proposal.

The Community is not responsible for any costs incurred prior to issuance of a fully executed contract.

U. Performance Times and Delivery Dates:

For each submission or resubmission of required deliverables, The Community review time will commence upon receipt of required submittal.

SECTION II SUBMITTAL INSTRUCTIONS

A. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Contractors are solely responsible for ensuring timely submission of their proposal to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Contractors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the proposal at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Contractor to provide information required in this RFP will result in disqualification. The Contractor(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to the Community’s needs and in the best interest of the Community will be recommended for award of the Contract.

F. Submission Modifications: Contractors will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the proposal closing.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Proposal (See item H below)

2. Exhibit A, Cover Sheet

3. Exhibit B - Suspension and Debarment Certification

4. Exhibit C, Non-Collusive Affidavit

5. Exhibit D, Request for Award of Preference Points

6. Exhibit E, Authorization to Release Information

7. Licenses and Certifications

8. W9

9. Insurance Certificate(s). If award is made, Contractor shall provide an updated certificate which shall meet all requirements listed in this RFP including the Community being named as an additional insured.

H. Each Proposal should include the following items, in order:

1. Vendor qualifications, experience with Similar Projects:

a. Please provide the name(s), title(s), address(s), telephone and fax number(s) of the individual(s) responsible for responding to this request.

b. Provide a brief overview of your company and history of your organization.

Please describe any parent/subsidiary/affiliate relationships.

c. Provide a detailed description of related experience.

2. Methodology:

a. Provide your methodology, approach and tasks you believe are needed for success. Describe what the Community can expect from you throughout a season. Develop a project schedule indicating dates of all required work to be performed and supports your identified methodology, approach and tasks, supported by any recommended approaches and/or technologies which you would recommend helping create a successful season.

3. Cost Competitiveness:

a. Please attach a schedule of costs for the services as described in this RFP.

Costs should be inclusive of the entire scope of work for 2026. List proposed costs for the 2027 and 2028 seasons based on the scope of work herein. The Community reserves the right to negotiate proposed costs.

SECTION III. SCOPE OF WORK

Scope of Work: Youth Sports League

Overview

This Scope of Work outlines the requirements and expectations for the youth sports leagues that will be played in spring, summer and fall of 2026. Vendors will need to hold operating agreement with RCX Sports to be able to utilize licensed uniforms and equipment from NFL Flag, Jr. Suns, MLS Go, and other officially licensed sports.

Scope of Services

The selected contractor shall provide the following:

Administrative Support including but not limited to:

Registration sites are set up including tables, chairs, and representatives. The Contractor shall provide Customer support, team building, schedule building. In addition, the selected contractor will be responsible for selecting, retaining and training coaches for all seasons. The Contractor shall ensure all Officials and other personnel have passed background checks. Officials and onsite representation shall be provided for all league games.

Locations:

Indoor Sports – varied locations throughout GRIC at the Multi-Purpose buildings.

Outdoor Sports – Sacaton Fairgrounds Multi Use Sports Fields 158 S Bluebird., Sacaton AZ 85147.

Age divisions per sport:

NFL Flag Football Tot Ball (ages 3-4) 6U or 7U 8U or 9U 10U or 11U 12U or 13U High School Adult

Jr. Suns 5U 8U or 9U 10U or 11U 12U or 13U

High School Adult

MLS Go Tot Ball (ages 3-4) 6U or 7U 8U or 9U 10U or 11U 12U or 13U High School Adult

Season’s definition Spring: March - April Summer: June - July Fall: September – October Winter: November – December and/or January – February

Marketing Tribal Recreation and Wellness have its own media specialist that will work on the development of the social media flyer. We would like the contract recipient to share our social media posts via social media and through email marketing campaigns.

Website/Registration The contract recipient should collect all necessary and relevant registration data and provide rosters 3 weeks prior to the start of each season.

Historical Data:

2025 Winter Leagues 97 NFL Flag Football 133 Jr. Suns Basketball 44 Sideline Cheer 54 Adult Basketball

2025 Summer Leagues 144 NFL Flag 161 Jr Suns

Spring Youth and Adult Soccer – MLS Go (RCX Sport)

240 participants

Summer Youth and Adult Basketball – Jr. Suns/Jr.

NBA (RCX or Jr. Suns Operating Agreement)

240 participants

Fall Youth and Adult Flag Football – NFL Flag (RCX Sport)

240 participants

SECTION IV. SPECIAL CONDITIONS

A. Contract The Community will require the selected Contractor to execute a contract with the Community.

No work shall commence until Community signs the contract document(s) and Respondent(s) provides the necessary evidence of insurance as required in this RFP and the Contract. Contract documents are not binding on Community until approved by the Community General Counsel and signed by the Governor or designee. In the event the parties cannot negotiate and execute a contract within the time specified, Community reserves the right to terminate negotiations with the selected Contractor and commence negotiations with another Contractor.

B. Billing and Payment:

The Community shall pay the Vendor within 30 calendar days following approval of an invoice and completion of the work and approval of an invoice. All billings should be mailed to Accounts Payable at PO Box 2160, Sacaton, AZ 85147 with a courtesy copy to TRW for approval. Payments will be made after billing has been approved.

C. Choice of Law It is the intention of the parties that performance of the terms of the Agreement(s) shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of this Agreement shall be resolved pursuant to the laws of the Gila River Agreements

The Community reserves the right to terminate the services of a Contractor who is perceived by the Community to be ineffective, unresponsive, incompetent, or who withdraws proposed key personnel without substitution of comparably qualified personnel, as determined by the Community at its sole discretion.

By submission of a proposal, Contractor will be deemed, and agrees to be so treated, to have actual notice of every term of every contract document.

D. Contract Award Dispute In the event a Contractor wishes to contest a contract awarded under the provision contained within this RFP, the Contractor shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Contractor shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632 South Nelson Drive, Chandler, Arizona, 85226.

E. Confidentiality Neither Contractor nor its agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Request for Proposal or awarded Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, Lieutenant Governor, or General Counsel.

F. Insurance Requirements

The Contractor shall maintain adequate insurance coverage throughout the term of this Agreement. Insurance Coverage shall include, but is not limited to, General Liability Insurance, Professional Liability, Automobile Liability, Excess Liability, Pollution Liability, Workers Compensation and Employers Liability Insurance, and Property Insurance.

Contractor agrees that no less than ten (10) days before beginning any work under this Agreement, and as a condition precedent hereto, the Contractor shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Contractor shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate limit. This policy shall be written or endorsed to include the following provisions:

• The Community shall be named as additional insured.

• AM Best Rating of A-8 or better.

• No Claims Made Policy forms acceptable on commercial general liability policy.

• There is no exclusion of coverage for Sexual Abuse and/or Molestation and all sub-limits must be disclosed

Excess Liability coverage in the amount of $2,000,000 per occurrence.

Automobile Liability Insurance shall cover any vehicle used in connection with the contract, with $1,000,000 combined single limits.

Sexual Abuse/Molestation Liability, if not included in any other policy, with limits of not less than $500,000.00 per claim.

Workers Compensation Insurance as required by Arizona law, including Employer’s Liability, with limits of:

• For bodily injury by accident, $1,000,000 per accident

• For bodily injury by disease, $1,000,000 per employee and $1,000,00 policy limit

G. Compliance with Community Laws and Ordinances The Contractor agrees to comply with all applicable laws and ordinances of the Gila River Indian Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the Indian preference provisions of Title 12, Chapter 4. The Contractor is aware of the Community’s Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any contractors or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Reservation.

H. Taxes:

Gila River Indian Community is exempt from all material, sales and construction services taxes and as such, taxes shall not be included in the proposal amount.

I. Ownership of Work Product:

The Contractor agrees that all documents or other work product generated on behalf of the Community in connection with this Agreement are property of the Community.

J. Safety Standards All work must comply with the current applicable occupational safety and health standards and regulations, and any applicable standards as required by state, tribal and federal law.

K. Termination The Community may terminate the Agreement, or a portion thereof if conditions encountered during the progress of the work make it impracticable or undesirable to proceed with the work, or if a local or national emergency exists.

Termination of the Agreement, or any portion thereof, shall not relieve the Contractor of its responsibilities for the completed work.

The Community may terminate the Agreement without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Agreement, or any related document or undertaking, on behalf of the Community, is or becomes, at any time while the Agreement or any extension of the Agreement is in effect, an employee of or a consultant to any other party to the Agreement. The termination of the Agreement shall be effective when the Contractor receives written notice of the termination, unless the notice specifies a later time.

In the event either party provides written notice to the other party asserting a claim of non-performance, this Agreement may be terminated by the asserting party upon five (5) business days’ written notice following the provision of such notice, unless the non-performance is cured within the five (5) business days.

L. Responsibilities It is the responsibility of each prospective Contractor, prior to submitting a Bid, to:

1. Examine thoroughly the data identified in the Bid Documents.

2. Additional Requirements:

A. Gila River Furnished Codes

1. The Department will maintain and furnish the Contractor with the applicable Community Ordinances.

2. Applicable codes and standards will be those in effect at time of contract award.

B. Communications

All notices, requests, instructions, approvals, proposals, and claims must be in writing to:

Catherine Lopez, Contract Specialist

Catherine.Lopez.PROC@gric.nsn.us Office Number: 520-796-3950 mailto:Catherine.Lopez.PROC@gric.nsn.us

SECTION V. EXHIBITS

EXHIBIT A - COVER SHEET

Name of Contractor: CAGE CODE #:

Contractor Address:

Telephone Number: Fax Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Certification: I hereby certify the information and data contained in this proposal are true and correct. The Contractor’s governing body has authorized this application and document, and the Contractor will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B – SUSPENSION AND DEBARMENT CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your Contractor, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the Contractor named below, certify that neither this Contractor nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Project No.

Location

Signature

Name and Title

Date

(Signature shall be notarized.)

Subscribed and sworn before me this day of , .

Notary: Seal:

END OF FORM

EXHIBIT D – REQUEST FOR AWARD OF PREFERENCE POINTS

This Invitation for Bid is not restricted to Indian Organizations and Indian-owned Economic Enterprises; however Native American preference will be given to qualified Native American owned firms. The prospective firm is subject to cancellation for failure to comply with Indian preference requirements.

The above signed certifies under oath the truth and correctness of all answers to questions made herein after:

1. Contractor wishes to qualify for preference for one of the following (circle one):

A. Gila River Indian Community owned economic enterprises

B. Gila River Indian Community member Contractor.

C. Enrolled member(s) of an Indian tribe, provided that such Indian ownership shall constitute not less than fifty-one percent (51%) ownership of the enterprise and that ownership shall encompass active operation and control of the enterprise.

D. Minority and women owned business enterprises.

2. Attach list of names for preference, their certification by a tribe or other evidence of enrollment in a federally recognized Indian tribe, as well as evidence of ownership and percentage of Indian ownership in corporation or enterprise of those claiming preference. Based on evidence provided, Contractor may be requested to provide additional information.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration. II. The person signing below certifies that all information in this REQUEST FOR

AWARD OF INDIAN

PREFERENCE, including exhibits, is true and correct.

Signed: Date:

(Authorized Recipient Name/Title) Print Name:

EXHIBIT E - AUTHORIZATION TO RELEASE INFORMATION

The undersigned hereby authorizes and request any person, Contractor or corporation to furnish any information requested by the Community, in verification of the recitals comprising this Statement of Qualification.

Dated this day of 20___

(Name of Responder) By:

(Signature of Responder’s Representative)

(Title)

EXHIBIT F - FEE PROPOSAL FORM

Date: __________________

Proposal of ___________________________________________________________________, a corporation organized and existing under the laws of the State of _______________________;

a partnership consisting of _________________; an individual trading as __________________.

PROJECT: RFP-0632-TRW YOUTH SPORTS ADMIN

TO: Gila River Indian Community

In compliance with your Notice Inviting Sealed Proposals, and Instructions to Proposers, the undersigned hereby offers to perform the Work for GRIC’s Project designated above, in strict accordance with the Contract Documents, and agrees, upon written notice of acceptance of this proposal at any time within ninety (90) calendar days after the date of opening of the proposals, that he or she will execute the Agreement Between GRIC and the Contractor in accordance with the Proposal as accepted within fifteen (15) calendar days after the Contract between GRIC and Contractor is presented for signature.

Fees for Services:

The total fee based on items below:

Enter fee Please provide a detailed fee schedule with pricing for all costs to include consultant’s fee, insurance, etc. and attach clarifications where required. For additional information, see Section II.H.3 – Contents of Submittal: Cost Competitiveness.

The Gila River Indian Community reserves the right to negotiate the fee and expense based on the final Scope of Work.

The above amounts are to be stated in figures only and are the total amounts proposed for the entire contract work. Any alteration, erasure, or change must be clearly indicated and initialed by the proposer. In the event of any error in the Fee Proposal, the individual fee percentages will prevail. The proposer agrees that the above fees will be held until completion of the project. The Gila River Indian Community reserves the right to reject any and all proposals or to waive any irregularities.

1. It is understood and agreed that the work shall be commenced by the undersigned proposer, if awarded the Contract for the Services, on the date of Notice to Proceed issued by GRIC and as required to maintain the project schedule.

2. The undersigned hereby acknowledges receipt of the following Addenda, if any:

Addendum No. Date

3. The undersigned Proposer understands that GRIC reserves the right to reject any or all Proposals or to waive any formality or technicality, as determined by GRIC in its sole discretion, in any Proposal in the interest or GRIC.

Seal – If Proposer is a Corporation

By_______________________________ Signature

Printed Name

Printed Title