1-RFP-0623-CPAO CARNIVAL AMUSEMENT SERVICES.pdf

GILA RIVER INDIAN COMMUNITY

REQUEST FOR PROPOSALS

RFP-0623-CPAO

Carnival/Amusement Services

MUL-CHU-THA FAIR AND RODEO

MARCH 13 – 15, 2026

Responses Due:

Monday, November 17, 2025, at 11:00AM

Submit to:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFP-0623-CPAO

Mul-Chu-Tha Fair and Rodeo

Table of Contents

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

B. Introduction:

C. Location:

D. Project Team:

E. Project Timeline:

F. Proposal Timeline:

G. Request for Proposal:

H. Inquires:

I. Addendum or Supplements to Request for Proposal:

J. Proposal Submission:

K. Propriety Information:

L. Response Materials Ownership:

M. Incurring Costs:

N. Acceptance of Proposal Content:

O. Selection/Acceptance Time:

P. Award of RFP/Right to Reject:

Q. General Criteria for Short listing and Final Selection:

R. Responsiveness to RFP through Compliance with RFP Provisions:

S. Exceptions T. Vendor Responsibility U. Performance Times and Delivery Dates:

SECTION II SUBMITTAL INSTRUCTIONS

SECTION III. SCOPE OF WORK

SECTION IV. SPECIAL CONDITIONS

A. Contract B. Billing and Payment:

C. Choice of Law D. Contract Award Dispute E. Confidentiality F. Insurance Requirements G. Compliance with Community Laws and Ordinances H. Taxes:

I. Ownership of Work Product:

SECTION V. EXHIBITS

EXHIBIT A - COVER SHEET

EXHIBIT B – SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

EXHIBIT D – REQUEST FOR AWARD OF PREFERENCE POINTS

EXHIBIT E – AUTHORIZATION TO RELEASE INFORMATION

SECTION I. ADMINSTRATIVE INFORMATION

A. Purpose:

This RFP is meant to provide Vendors with sufficient information to enable them to prepare and submit bids for consideration by the Gila River Indian Community (the “Community”) for Carnival/Amusement Services for the 61st Annual Mul-Chu-Tha Fair and Rodeo to be held on March 13, 2026 through March 15, 20126 There will be an option to renew the Agreement with the selected vendor for three (3) additional Mul Chu Tha event years.

Renewal will be at the sole discretion of the Community.

B. Introduction:

The annual Mul-Chu-Tha Fair and Rodeo is an annual cultural event that celebrates the culture and traditions of the Gila River Indian Community. The Gila River Indian Community consists of tribal members of Pima (Akimel O’odham) and Maricopa (Pee Posh) tribes. The event includes an all Indian rodeo, midway rides, food vendors, craft vendors, Pow-Wow, entertainment, parade, cultural demonstrations, and sporting events.

The event is hosted in Sacaton, Arizona and has an expected attendance of 10,000 to 13,000 visitors throughout the weekend.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally-owned land account for about 26 percent). A majority of the land is held by the Federal Government in a Trust status. The Tribal headquarters is located in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the Community Council. For governmental purposes, the Reservation is organized into seven districts.

The annual Mul-Chu-Tha event site is constructed on approximately 240 acres of tribal land; the site has relative flat topography with little to no vegetation. The only built-up structures on the site are the rodeo arena, bleachers and corals. Our goal this year is to safely accommodate several thousands of spectators, participants, and visitors by establishing a comprehensive one to three year term contract for the Carnival/Amusement Contractor.

D. Project Team:

The selected Contractor will report to Roberto Jackson, Director, Gila River Indian Community Communication of Public Affairs Office , or his designated representative.

E. Project Timeline:

The Community requires the services to be provided beginning upon the execution of an agreement and ending March 15, 2026 with option to renew two (2) additional one (1) year periods for a total of three (3) years. Only those vendors, which have the resources to meet this schedule, should respond.

F. Proposal Timeline:

Issue Date: Monday, October 27, 2025 Deadline for Written Questions: Monday, November 3, 2025 @ 5:00pm Deadline for Written Responses: Friday, November 7, 2025 @ 5:00pm Proposal Submission Deadline: Monday, November 17, 2025 @ 11:00am Selection Committee Proposal Review: Monday, November 20, 2025 Approximate selection date: Monday, November 24, 2025

G. Request for Proposal:

The Community will be contacting prospective Contractors who have demonstrated previous interest in providing the services requested. All interested Contractors or individuals who were not contacted are invited to submit a proposal in accordance with the specifications, requirements and dates set forth herein.

H. Inquires:

Prospective Contractors may make written inquiries concerning this RFP to obtain clarification of requirements. No inquires will be accepted after the date specified under Item F. Inquiries should be made through the Bonfire Platform. Responses will be provided as an addendum and will be posted on the Bonfire platform.

I. Addendum or Supplements to Request for Proposal:

In the event it becomes necessary to revise any part of this RFP, an addendum will be posted to the Bonfire platform at the following:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Adriana Espinoza if you need instruction on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each Contractor who received the original RFP to download and print the addendum(s). Contractors submitting proposals must acknowledge receipt of all issued addendums on Exhibit A, Cover Sheet.

J. Proposal Submission:

Proposal must be received on or before the deadline under ITEM F and in accordance with Section II.

K. Propriety Information:

Any restrictions on the use of the data contained within a proposal must be clearly stated in the proposal itself.

L. Response Materials Ownership:

All materials submitted regarding this RFP will become the property of the Gila River Indian Community and will only be returned to the vendor at the Community’s option.

M. Incurring Costs:

The Community is not liable for any cost incurred by Contractors prior to issuance of a fully executed contract.

N. Acceptance of Proposal Content:

The contents of the proposal of the successful Contractor, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful Contractor to accept these obligations in a contract may result in cancellation of the award.

O. Selection/Acceptance Time:

The Selection Committee representing the Community will judge the merits of proposals received in accordance with the general criteria described herein.

The objective of the Selection Committee will be to recommend Contractors whose proposals are most responsive, cost effective and responsible to the Community’s needs while staying within the stated criteria.

P. Award of RFP/Right to Reject:

The contract will be awarded to the successful Contractor whose proposal, conforms to the RFP, and is most advantageous to the Community. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

Q. General Criteria for Short listing and Final Selection:

The following list of criteria has been listed with the maximum value of points to be awarded. (See Section IV. for Exhibits.)

1. Vendors qualifications, experience with similar projects (50 points)

2. Technical Approach and Schedule (40 points)

3. Cost Competitiveness (30 points)

4. Native American Preference (15, 10, or 5 points) Indian Preference Requirements:

Persons or businesses seeking qualification under the Community/Indian Preference shall submit sufficient evidence to establish their qualification as a Community/Indian-owned enterprise or organization by submitting the “Request for Award of Preference Points” included with this document. (Exhibit D).

TOTAL POSSIBLE POINTS: 135

Failure of a Contractor to provide in its proposal information requested in this RFP may result in disqualification of the proposal. The Selection Committee will recommend the entity, which has submitted a proposal that is most responsive to the Community’s needs.

R. Responsiveness to RFP through Compliance with RFP Provisions:

a. Proposals must be submitted by the Deadline provided under item F. Proposals received after this time will not be accepted.

b. Proposals must include all required documentation per this RFP including all applicable exhibits.

c. Proposal must conform to all the requested information and formats as described in this RFP.

S. Exceptions Exceptions submitted with a Contractor’s proposal may be considered null, void, and without force and may not be considered at the Community’s discretion. Exceptions may negatively affect the proposal evaluation based on the published evaluation criteria or may result in rejection of proposal.

T. Vendor Responsibility Contractors are cautioned that it is their sole responsibility to submit information related to the evaluation categories and that the Community is under no obligation to solicit such information if it is not included with their proposal. Failure of Contractor(s) to submit such information may cause an adverse impact on the evaluation of their proposal.

The Community is not responsible for any costs incurred prior to issuance of a fully executed contract.

U. Performance Times and Delivery Dates:

For each submission or resubmission of required deliverables, The Community review time will commence upon receipt of required submittal.

SECTION II SUBMITTAL INSTRUCTIONS

A. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Contractors are solely responsible to ensure timely submission of their proposal to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Contractors give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the proposal at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Contractor to provide information required in this RFP will result in disqualification. The Contractor(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to the Community’s needs and in the best interest of the Community will be recommended for award of the Contract.

F. Submission Modifications: Contractors will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the proposal closing.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Proposal (See item H below)

2. Exhibit A, Cover Sheet

3. Exhibit B - Suspension and Debarment Certification

4. Exhibit C, Non-Collusive Affidavit

5. Exhibit D, Request for Award of Preference Points

6. Exhibit E, Authorization to Release Information

7. Licenses and Certifications

8. W9

9. Insurance Certificate(s). If award is made, Contractor shall provide an updated certificate which shall meet all requirements listed in this RFP including the Community being named as an additional insured.

H. Each Proposal should include the following items, in order:

1. Vendor qualifications, experience with Similar Projects:

a. Please provide the name(s), title(s), address(s), telephone and fax number(s) of the individual(s) responsible for responding to this request.

b. Provide a brief overview of your company and history of your organization.

Please describe any parent/subsidiary/affiliate relationships.

c. Provide a detailed listing of rides, booths, and games that you will provide for the event, should you be selected. Include Spectacular Rides, Adult Rides, and Youth Rides. Include any images, descriptions of rides, or other details for panelists review.

2. Methodology:

a. Provide your methodology, approach and tasks you believe are needed for a successful event. Describe what the Community can expect from you throughout the process. Develop a project schedule indicating dates of all required work to be performed and supports your identified methodology, approach and tasks, supported by any recommended approaches and/or technologies which you would recommend to help create a successful event.

3. Cost Competitiveness:

a. Please attach a schedule of costs for the services as described in this RFP.

Please provide pricing for the following:

Ticket Sales: Specify a dollar amount or percentage that will be due to the Community. Community will wish to receive whichever is the greater amount, of the revenue received from advance sale and on-site pay-one-price tickets to the various rides and shows. If advance sale pay-one-price tickets and money are not accounted for in Contractor’s office prior to opening on first day of Fair, specify a Percentage (%) for advance sale pay-one-price tickets that will be paid to the Community.

Food/Game Booths: Specify dollar amount for food booths to be paid to the community.

Percentage Calculations: All percentage calculations shall be figured after the tickets sales are adjusted for Federal, State, County, and City Taxes.

Include details on costs for additional two years if the Community exercises its right to renew.

SECTION III. SCOPE OF WORK

Scope of Work: Carnival and Amusement Vendor Services

Overview

This Scope of Work outlines the requirements and expectations for a qualified Carnival and Amusement Vendor to provide, operate, and remove a complete carnival midway during the 2026 Fair & Rodeo, to be held at the Sacaton Fairgrounds. The selected vendor will supply all rides, games, concessions, power, personnel, and support equipment necessary to ensure a safe, family-oriented, and professional experience for attendees.

Scope of Services

Provide 20–25 carnival rides (spectacular, major/family, and kiddie rides) based on available space.

Provide 10–15 midway games and up to 5 food concession stands.

Supply sufficient generators and power distribution equipment to operate all attractions and support facilities.

Offer both presale and on-site ticketing and wristband options for attendees, including a community discount presale rate.

Provide free carnival rides to the community on Friday from 5 p.m. until 9 p.m. or until close, as determined by event management. Final hours to be coordinated prior to the event.

Maintain appropriate general liability insurance coverage with a minimum of $10 million in coverage, with proof of insurance provided before setup.

Ensure all employees successfully pass a background screening conducted by the Gila River Police Department at least two weeks prior to the event.

Provide an on-site mechanic and designated representative at all times during event hours.

Keep the carnival area free of trash and debris during operations and restore the grounds to original or better condition following teardown.

Provide daily revenue and attendance summaries to event management at the conclusion of each operating day.

Coordination & Compliance

The vendor shall coordinate with event management, Security, the Police Department, and the Fire Department regarding layout, safety, and emergency response protocols. All rides and attractions must be inspected and approved by the designated authorities prior to operation.

Vendors must comply with all site rules, maintain clear safety zones, and participate in any pre-event safety meetings or briefings required by the Communications & Public Affairs Office.

Schedule

Setup may begin on the Monday preceding the event week, with all inspections completed prior to opening. Teardown and removal must be completed no later than the following Monday unless otherwise approved by event management.

Revenue & Financial Terms

The Carnival Vendor shall propose a detailed pricing and revenue-sharing structure as part of their bid submission. Proposals should include ticket and wristband pricing, presale discount options, and revenue return percentages to the event sponsor or coordinating entity. All proposed terms must be clearly itemized and transparent.

A sample structure may include revenue sharing for presale and on-site ticket sales, as well as per-game and per-concession fees. Exact rates and thresholds will be determined based on the successful vendor’s proposal and final negotiated agreement.

Professional Standards

The vendor shall provide clean, well-maintained, and fully inspected equipment ready for operation by 5 p.m. on opening day. All staff must be professionally dressed, fully trained, and capable of providing excellent customer service. The vendor must demonstrate good management practices and uphold a commitment to community values and safety. Vendors with a history of successful operations at Gila River Indian Community events are encouraged to highlight relevant experience.

Closing

The Communications & Public Affairs Office appreciates the interest of all prospective carnival and amusement vendors. This Scope of Work is intended to provide general expectations and minimum requirements for participation. The Gila River Indian Community reserves the right to negotiate final terms and to select the proposal that best meets the event’s needs, budget, and community standards.

The selected Contractor will be allowed to occupy the designated fairgrounds no earlier than one week prior to the first day of the fair.

Technical Requirements:

Technical Requirements include an on-call mechanic or representative should repairs to any rides or equipment be needed.

Assumptions and Agreements:

Proposals will not be returned and Gila River Indian Community reserves the right to dismiss any proposal for any reason.

Set up Dates:

SECTION IV. SPECIAL CONDITIONS

A. Contract The Community will require the selected Contractor to execute a contract with the Community.

No work shall commence until Community signs the contract document(s) and Respondent(s) provides the necessary evidence of insurance as required in this RFP and the Contract. Contract documents are not binding on Community until approved by the Community General Counsel and signed by the Governor or designee. In the event the parties cannot negotiate and execute a contract within the time specified, Community reserves the right to terminate negotiations with the selected Contractor and commence negotiations with another Contractor.

B. Billing and Payment:

The Vendor shall pay the Community within 30 calendar days following approval of an invoice and completion of the work and approval of an invoice. Payment shall be made to the Community’s Cashier’s Office.

All original billings should be mailed to Accounts Payable at PO Box 2160, Sacaton, AZ 85147 with a courtesy copy to the Communication and Public Affairs Office for approval.

Payments will be made after billing has been approved.

C. Choice of Law It is the intention of the parties that performance of the terms of the Agreement(s) shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of this Agreement shall be resolved pursuant to the laws of the Gila River Agreements The Community reserves the right to terminate the services of a Contractor who is perceived by the Community to be ineffective, unresponsive, incompetent, or who withdraws proposed key personnel without substitution of comparably qualified personnel, as determined by the Community at its sole discretion.

By submission of a proposal, Contractor will be deemed, and agrees to be so treated, to have actual notice of every term of every contract document.

D. Contract Award Dispute In the event a Contractor wishes to contest a contract awarded under the provision contained within this RFP, the Contractor shall initiate a written document stating the reason(s) to be the basis of the protest. In addition, the Contractor shall provide supporting documents. Written protests shall be sent to Tecumseh Manuel, Procurement Director, Procurement Department, 1632 South Nelson Drive, Chandler, Arizona, 85226.

E. Confidentiality Neither Contractor nor its agents or representatives shall communicate, whether in writing or verbally, any information concerning work performed in connection with this Request for Proposal or awarded Agreement except in strict compliance with the terms and conditions of an express authorization by the Community Governor, Lieutenant Governor, or General Counsel.

F. Insurance Requirements The Contractor shall maintain adequate insurance coverage throughout the term of this Agreement. Insurance Coverage shall include, but is not limited to, General Liability Insurance, Professional Liability, Automobile Liability, Excess Liability, Pollution Liability, Workers Compensation and Employers Liability Insurance, and Property Insurance.

Contractor agrees that no less than ten (10) days before beginning any work under this Agreement, and as a condition precedent hereto, the Contractor shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect. The Contractor shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 general aggregate limit. This policy shall be written or endorsed to include the following provisions:

• The Community and Department shall be named as additional insured’s.

• Waiver of subrogation.

• Cross-liability Endorsement.

• No Explosion, Collapse or Underground Exclusions

• No Subsidence Limitations

• No Contractual Limitations

• AM Best Rating of A-8 or better

• No Claims Made Policy forms acceptable on commercial general liability policy

• An endorsement providing limited coverage with respect to property under the care, custody and control of Contractor.

• Contractual liability coverage for the Contractor’s indemnity obligations defined herein.

• Completed Operations Aggregate of $2,000,000.00

• Bodily injury covered under the policy shall include reasonable claims for mental anguish.

Excess Liability coverage in the amount of $10,000,000 per occurrence.

Automobile Liability Insurance shall cover any vehicle used in connection with the contract, with $1,000,000 combined single limits.

Workers Compensation Insurance as required by Arizona law, including Employer’s Liability, with limits of:

• For bodily injury by accident, $1,000,000 per accident

• For bodily injury by disease, $1,000,000 per employee and $1,000,00 policy limit

G. Compliance with Community Laws and Ordinances The construction Contractor agrees to comply with all applicable laws and ordinances of the Gila River Indian Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the Indian preference provisions of Title 12, Chapter 4. The Contractor is aware of the Community’s Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any contractors or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Reservation.

H. Taxes:

Gila River Indian Community is exempt from all material, sales and construction services taxes and as such, taxes shall not be included in the proposal amount.

I. Ownership of Work Product:

The Contractor agrees that all documents or other work product generated on behalf of the Community in connection with this Agreement are property of the Community.

J. Safety Standards

All work must comply with the current applicable occupational safety and health standards and regulations, and any applicable standards as required by state, tribal and federal law.

K. Termination

The Community may terminate the Agreement, or a portion thereof if conditions encountered during the progress of the work make it impracticable or undesirable to proceed with the work, or if a local or national emergency exists.

In the event the Agreement, or any portion thereof, is terminated before completion of all work under the Agreement, an adjustment to the Total Compensation shall be made, and Contractor shall be paid only for completed and acceptable work already executed in accordance with the Agreement. No claim for loss of anticipated profits will be considered.

Termination of the Agreement, or any portion thereof, shall not relieve the Contractor of its responsibilities for the completed work.

The Community may terminate the Agreement without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Agreement, or any related document or undertaking, on behalf of the Community, is or becomes, at any time while the Agreement or any extension of the Agreement is in effect, an employee of or a consultant to any other party to the Agreement. The termination of the Agreement shall be effective when the Contractor receives written notice of the termination, unless the notice specifies a later time.

In the event either party provides written notice to the other party asserting a claim of non-performance, this Agreement may be terminated by the asserting party upon five (5) business days’ written notice following the provision of such notice, unless the non-performance is cured within the five (5) business days.

L. Responsibilities

It is the responsibility of each prospective Contractor, prior to submitting a Bid, to:

1. Examine thoroughly the data identified in the Bid Documents.

2. Additional Requirements:

A. Gila River Furnished Codes

1. The Department will maintain and furnish the Contractor with the applicable Community Ordinances.

2. Applicable codes and standards will be those in effect at time of contract award.

B. Communications

All notices, requests, instructions, approvals, proposals, and claims must be in writing to:

Catherine Lopez, Contract Specialist

Catherine.Lopez.PROC@gric.nsn.us Office Number: 520-796-3950 mailto:Catherine.Lopez.PROC@gric.nsn.us

SECTION V. EXHIBITS

EXHIBIT A - COVER SHEET

Name of Contractor: CAGE CODE #:

Contractor Address:

Telephone Number: Fax Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Certification: I hereby certify the information and data contained in this proposal are true and correct. The Contractor’s governing body has authorized this application and document, and the Contractor will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B – SUSPENSION AND DEBARMENT CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your Contractor, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the Contractor named below, certify that neither this Contractor nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Project No.

Location

Signature

Name and Title

Date

(Signature shall be notarized.)

Subscribed and sworn before me this day of , .

Notary: Seal:

END OF FORM

EXHIBIT D – REQUEST FOR AWARD OF PREFERENCE POINTS

This Invitation for Bid is not restricted to Indian Organizations and Indian-owned Economic Enterprises; however Native American preference will be given to qualified Native American owned firms. The prospective firm is subject to cancellation for failure to comply with Indian preference requirements.

The above signed certifies under oath the truth and correctness of all answers to questions made herein after:

1. Contractor wishes to qualify for preference for one of the following (circle one):

A. Gila River Indian Community owned economic enterprises

B. Gila River Indian Community member Contractor.

C. Enrolled member(s) of an Indian tribe, provided that such Indian ownership shall constitute not less than fifty-one percent (51%) ownership of the enterprise and that ownership shall encompass active operation and control of the enterprise.

D. Minority and women owned business enterprises.

2. Attach list of names for preference, their certification by a tribe or other evidence of enrollment in a federally recognized Indian tribe, as well as evidence of ownership and percentage of Indian ownership in corporation or enterprise of those claiming preference. Based on evidence provided, Contractor may be requested to provide additional information.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration. II. The person signing below certifies that all information in this REQUEST FOR

AWARD OF INDIAN

PREFERENCE, including exhibits, is true and correct.

Signed: Date:

(Authorized Recipient Name/Title) Print Name:

EXHIBIT E - AUTHORIZATION TO RELEASE INFORMATION

The undersigned hereby authorizes and request any person, Contractor or corporation to furnish any information requested by the Community, in verification of the recitals comprising this Statement of Qualification.

Dated this day of 20___

(Name of Responder) By:

(Signature of Responder’s Representative)

(Title)