1-RFI - 26RFI075 - Scottsdale Water Replenishment Program.pdf

ISSUING AGENCY – CITY OF SCOTTSDALE

NOTICE OF REQUEST FOR INFORMATION

Scottsdale Water Replenishment Project

RFI # 26RFI075

CRITICAL DATES

RESPONSE DUE: 2:00 P.M., LOCAL TIME, MAY 26, 2026

QUESTIONS DUE: 2:00 P.M., LOCAL TIME, MAY 5, 2026

RESPONSES TO REQUEST FOR INFORMATION

The City of Scottsdale is utilizing Bonfire Interactive to provide a procurement portal that allows access to business opportunities and to submit bids and proposals electronically. If you are not registered as a City of Scottsdale Bonfire vendor visit the Bonfire portal at: City of Scottsdale, AZ (bonfirehub.com) then follow the link to the Bonfire vendor registration page to register your company. Registration is easy and free. If you have any challenges with the registration process, please contact Bonfire Interactive Support at support@gobonfire.com.

RESPONSES WILL BE ELECTRONICALLY RECEIVED until the time and date stated in the portal and in the CRITICAL DATES section of the solicitation document. It shall be the responsibility of the respondent to confirm that information contains all required documents (if applicable) and are submitted electronically through the City of Scottsdale’s procurement portal at: City of Scottsdale, AZ (bonfirehub.com).

THIS NOTICE IS FOR INFORMATION PURPOSES ONLY, IT IS NOT INTENDED TO BE

CONSTRUED AS AN OFFER TO PURCHASE, A COMMITMENT TO ISSUE ANY FORM OF

FURTHER SOLICITATION, OR OTHERWISE FORM A BINDING AGREEMENT IN ANY MANNER.

INFORMATION REQUESTS

Requests for any information relating to this request should be directed to the purchasing staff listed below:

Craig Gaff Buyer Aide

480-312-5718 cgaff@scottsdaleaz.gov

Respondents shall not contact any City of Scottsdale employee, officer, or director other than purchasing regarding this solicitation. Any such unauthorized contact may result in bidder being disqualified from further consideration in subsequent solicitations related to this information.

https://scottsdaleaz.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com

TABLE OF CONTENTS

REQUEST FOR INFORMATION

SECTION 1 - INTRODUCTION

A. Background

SECTION 2 – REQUEST FOR INFORMATION

A. Requested Information/Scope of Work

SECTION 3 – RESPONSE PREPARATION REQUIREMENTS

A. Request for Information Process B. Submitting Information C. Inquiries D. Price Range E. Public Record

SECTION 4 – REQUIRED FORMS

A. Respondent Information

SECTION 1 - INTRODUCTION

A. BACKGROUND

Scottsdale Water Resources currently contracts with Wach’s Water for its current Leak Detection efforts to capture loss and unaccounted for water. Water Resources has ramped up its conservation efforts due to water shortages on the Colorado River Basin. The city is looking for a unique opportunity to partner with an AI Leak Detection company and partnership at no cost to the city by providing AI assisted leak detection.

SECTION 2 – REQUEST FOR INFORMATION

Scottsdale Water Replenishment Program

A. REQUEST FOR INFORMATION/SCOPE OF WORK

The City of Scottsdale’s Water Resources is issuing this Request for Information (“RFI”) to obtain information from vendor(s) that may be able to create an Artificial Intelligence (“AI”) program to identify leaks in the city’s water infrastructure.

Scottsdale is seeking a 10-year, corporately funded, AI-led, turnkey leak detection program for Scottsdale Water Resources. This comprehensive solution will typically cover 62-310 miles of potable water pipeline network, depending on network stability and mutual agreement. Over the next 10 years, this initiative will help safeguard the community’s water supply and support long-term water resilience.

Scope of the Collaboration

Interested parties will provide all necessary sensors and resources, including personnel and AI, as well as Engineers or Trusted Subcontractor Leak Engineers, for the duration of the contract.

1. Year 1: Deployment & Initial Operations

- Deploy AI Sensors across the agreed Network Coverage area.

- AI leak detection Engineer will upload acoustic data from the sensors for analysis by the AI leak detection.

- A leak/no-leak results and leak-sizing analysis based on the deployment will be provided.

- Interested parties Engineers will investigate the Waypoints to pinpoint and mark leak locations of the Large and will submit work orders to the City of Scottsdale Water Resources for scheduling dig repairs.

- Provide weekly reports confirming outstanding digs and any required City of Scottsdale Water Resources support.

- Verify repair validations post-dig to ensure leaks have been resolved.

- Post-repair validation will be conducted according to the VWBA methodology, using retained sensors at the repair sites.

2. Years 2–10: Continuous Monitoring & Repair

- Upload sensor data and investigation of waypoints once per year

- Interested parties may relocate sensors to a different section of the agreed section of the water network, if findings do not produce favorable results.

- Provide reports confirming outstanding repairs/ digs and any required support to the City of

Scottsdale’s Resources.

- Verify repair validations post-dig to ensure leaks have been resolved.

- Post-repair validation will be conducted according to the VWBA methodology, using retained sensors at the repair sites.

3. End of Contract & Future Continuation

- At the end of the contract period, interested parties will seek a sponsor to continue the program.

- If no new sponsor is secured, interested parties will donate the sensors to the City of Scottsdale

Water Resources for continued leak detection.

- City of Scottsdale Water Resources will have the option to continue using AI technology under a separate license agreement.

Intent & Next Steps

To help us evaluate the suitability of your water network, we kindly request the following information:

- GIS data in *.SHP format for each asset layer, such as valves or water hydrants and include any burst report or GIS Layers.

- Location and type of any pump stations or booster stations within the system.

- A description of how leakage has been calculated within the area, along with the components used.

- Current leakage level, target leakage level, and historical minimum for the area.

- Total property counts within the network, including a breakdown of customer types (Residential, Commercial, and Industrial customers).

If available, please provide the following data to assist with our assessment:

- 15-minute flow data from all inlets and outlets, backdated for the last 6 months.

- 15-minute pressure data, backdated for the last 6 months.

- Details regarding operability in the area.

SECTION 3 – RESPONSE PREPARATION REQUIREMENTS

1. REQUEST FOR INFORMATION PROCESS

The Request for Information process is an informal process utilized to gather information which may result in one or more subsequent Requests for Proposal(s). You are asked to submit the requested information, as instructed below, on or before the due date identified on the Notice page/Cover Page. The information you submit will be reviewed by the City. If a subsequent Request for Proposal document is issued, all parties submitting responses to this RFI will be notified. No award shall be made through the Request for Information Process.

2. SUBMITTING INFORMATION

Please submit information for any products or services which your company provides that would address the Request for Information/Scope of Work. The City is interested in a detailed listing of your products, services, and product features. Your response should include narrative information, marketing brochures, website links, and/or any other method to help the City get an understating of available products, services, and product features. Any response receive from this request for information is not intended to be construed as an offer to purchase, a commitment to issue any form of further solicitation, or otherwise form a binding agreement in any manner

3. INQUIRIES

All inquiries regarding this Request for Information may be addressed through the Procurement Portal.

4. PRICE RANGE

Respondents are asked to provide an estimated price or general price range for the product(s) or services identified. Even though the City has not yet defined its needs, please provide as much detail in regards to estimated pricing as possible.

5. PUBLIC RECORD

All responses received to this Request for Information shall become the property of the City and shall become a matter of public record available for review subsequent to the Request for Information Due Date. Requests for Confidential Information shall be denied; therefore, responses should not include any proprietary or confidential information.

SECTION 4 – REQUIRED FORMS

RESPONDENT INFORMATION

Company Name Company Representative/Contact Person

Address Phone Ext.

City State Zip Email Address

Signature