RFB 2026-003 Page 1

REQUEST FOR BID

RFB No. 2026-003 Property Bid Sale, 1109 Hood St.

Waco, Texas Issue Date: January 12, 2026

All Questions Due: February 12, 2026 at 5:00 P.M. CT Bid Closing Date & Time: March 11, 2026, 2:00 P.M. CT Bid Opening Date & Time: March 11, 2026, 2:01 P.M. CT

For Information Contact:

Paul Campos, Purchasing Agent, 254-750-8062, or pcampos@wacotx.gov

Pre-Bid Meeting (Non-Mandatory):

NOT SCHEDULED

RFB Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas via Zoom Video Conferencing Only

Zoom & Dial-In Information:

Please see Page 3

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com mailto:pcampos@wacotx.gov

RFB 2026-003 Page 2

EUNA / BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, EUNA / Bonfire.

We ask vendors to register with EUNA / Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact EUNA / Bonfire with registration or customer support issues.

Website links to assist you: waco-texas.bonfirehub.com/login

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

PRE BID/ PROPOSAL

BID/ PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

RFB 2026-003 Page 3 https://wacotx.zoomgov.com/j/1608413662?pwd=2LjKyT3dVeK03SmX0L6aeeMbOvoZfO.1

RFB 2026-003 Page 4

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation II. Contact with City of Waco III. Definitions IV. Request for bids – Submission and Award Proceedures

Appendices

A. Property Information

(1) Property Description

(2) Map & Photos

(3) Tax Resale Deed - Sample

(4) Bid Form & Disclosures to sign

B. Forms to Complete and Return (If a Business, additional forms will be required)

(1) Submission of and Acknowledgment of Addenda

(2) Self or Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) Litigation Disclosure

(6) Texas Public Information Act

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RFB No. 2026-003

Property Bid Sale, 1109 Hood St.

Waco, Texas

Please Register for Notification

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: pcampos@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: https://waco-texas.bonfirehub.com/portal

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com mailto:pcampos@wacotx.gov https://waco-texas.bonfirehub.com/portal https://waco-texas.bonfirehub.com/portal

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I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Tentatively, the final selection decision will be made, and submitters will be notified of award by, March 27, 2026. This schedule is subject to change by the City.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is: Paul Campos, Purchasing Agent who can be reached at:

Email: pcampos@wacotx.gov Telephone: (254) 750-8062 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s Bonfire portal at https://waco-texas.bonfirehub.com/portal (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services

Attn: Paul Campos, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/ her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at https://waco-texas.bonfirehub.com/portal. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

• Issuance of the RFB

• Pre-Bid Meeting 10:00 a.m. CT

• Deadline for Questions 5:00 p.m. CT

January 12, 2026

NOT SCHEDULED

February 12, 2026

• Bid Open & Close Date 2:00 p.m. CT Via Zoom Video & Dial In March 11, 2026 mailto:pcampos@wacotx.gov

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III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “City” means and refers to the City of Waco, Texas.

(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(3) “Bid” or “Submission” refers to a response submitted to an RFB.

(4) “RFB” means and refers to a Request for Bid that will be awarded based on lowest responsible bid or best value to City of Waco.

(5) “Selected submission” means and refers to the submission sent to the City of Waco by the

Selected Firm.

(6) “Selected Firm” means the firm who is selected by the City and to whom the City Council/City

Manager awards a contract for the services or commodities requested in this solicitation.

(7) “Qualified Firms” means registered and in good standing with State of Texas Secretary of

State.

(8) “Qualified Individual” means an individual with no delinquent tax accounts for City, School

District, Community College or County Taxing Entities; no past due amounts owed to the City for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the City or demolition of substandard structures.

(9) “Solicitation” means an RFB issued by the City Waco seeking products or services described in the document.

(10) “Submitter” or “Vendor” or “Bidder” or “Contractor” means a firm that submits a response to a solicitation.

(11) “Contract documents” includes the RFB and all the Appendices attached to the RFB.

(12) “Day” where noted, means a Calendar day (Continuous days) a Business day is Monday through

Friday as defined.

(13) “Pre-qualification letter” means a letter from either a bank for proof cash funds or from a loan officer for a loan pre-approval letter.

(14) "Disqualified” refers to submission(s) that are null, void, and ineligible.

(15) Awarded or Winning Bidder” means the bidder who provided the highest bid and complied

(16) with all requirements listed herein.

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IV. REQUEST FOR BIDS – SUBMISSION AND AWARD PROCEDURES

1. The City of Waco is accepting bids for the As Is purchase of a City of Waco Trustee– owned property located at 1109 Hood Street, Waco, Texas. Trust obtained this property by Constable’s Deed on December 03, 2025. Property is legally described as Lot 5, Block 16, J.F. Davis Addition to the City of Waco, McLennan County, Texas.

2. All responsive bids will be presented to the City Council for consideration at the first feasible council meeting. The City Council reserves the right to reject any or all bids. The City may waive any defect, irregularity, or informality in any bid or bidding procedure, at its sole discretion.

Important Disclosures:

• The City will not provide or pay for title insurance, a current survey, or brokerage fees.

• Read and Sign the Disclaimers and Conditions of Sale Agreement.

• The City makes no guarantee as to the availability of utilities on the property.

Terms & Conditions:

1. Execution of Agreement & Full Payment if awarded.

• The highest bidder must submit the full payment of the purchase price within 10 business days of bid acceptance.

• If not received, the agreement becomes null and void, and the City may contact the next highest bidder.

• The second-place bid will then be considered and subsequent, up to the seventh bid.

Bids that do not comply with the Instructions for Bidders may be disqualified at the sole discretion of the City of Waco.

Bid forms and Instructions for Bidders may be obtained from the City of Waco, Purchasing Services at the City of Waco Operations Center, 1415 N. 4th St., Waco, Texas 76707 or on the City of Waco website (http://www.waco- texas.com/bids.asp).

Inquiries concerning bidding directions and forms may be directed to Paul Campos, Purchasing Services, City of Waco at (254) 750-8062, PCampos@wacotx.gov.

Inquiries concerning property questions may be directed to Kendra Anderson-Davis, Property Manager, City of Waco. Best form of communication is email at kendraA@wacotx.gov.

Each potential purchaser should carefully read this information and evaluate these Terms and Conditions prior to submitting a bid.

4.

3. Minimum Bid: $50,000.00 U.S. Dollars.

http://www.waco-texas.com/bids.asp mailto:PCampos@wacotx.gov mailto:kendraA@wacotx.gov

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2. Conveyance & Property Condition

• The property will be conveyed by Tax Resale Deed.

• After the city council approval of the transaction, the Tax Resale Deed is signed and recorded.

• The property is sold “AS IS.” The City makes no guarantee regarding:

o Condition of the house o Availability of utilities o Suitability for construction, habitation, or any particular use o Compliance with codes or ordinances

3. It is the bidder’s sole responsibility to investigate zoning, codes, encumbrances, physical conditions, and all other aspects of the property.

4. Survey

• The City has not obtained a current survey.

5. Title Policy & Costs

• The City will not pay for a title policy, and a title policy may be difficult to obtain for up to 4 years.

• The City will not pay brokerage commissions or fees.

6. Disclaimers

• No oral guarantees or assurances have been made regarding the property.

• No City employee is authorized to make representations beyond what is provided in the bid documents.

• No work can begin until the property has been legally conveyed to the Buyer.

• Bidders are expected to perform their own due diligence before submitting a bid.

7. Taxes

• The City of Waco is exempt from property taxes. There will be no tax proration at closing.

City of Waco – Purchasing Services City of Waco Operations Center 1415 N. 4th Street Waco, Texas 76707 Attn: Paul Campos

Bids may be delivered in person or via delivery service to the street address above. If mailing, use the following address:

City of Waco – Purchasing Services City of Waco Operations Center 1415 N. 4th Street Waco, Texas 76707 Attn: Paul Campos

Rules for Bidding Any deviation from the following instructions may, at the sole discretion of the City of Waco, result in disqualification of the bidder and/or automatic rejection of the bid.

However, the City reserves the right to waive minor deviations in bid responses.

All bids must be submitted to:

8.

RFB 2026-003 Page 10

The Waco City Council reserves the right to review all bids and award the property to the bidder it deems most acceptable. The Council may reject any or all bids at its sole discretion.

14. Bid Deadline All bids must be submitted by 2:00 PM on March 11, 2026, at the Purchasing Services Office. Late bids will not be accepted under any circumstances.

15. Public Bid Opening Bids will be opened at a public meeting held at 2:01 PM on March 11, 2026 via Zoom Conferencing from the City of Waco Operations Center, 1415 N. 4th St., Waco, Texas.

Bid results will be available by contacting the Purchasing Office or visiting the City of Waco website on the next business day after the opening.

16. Failure to Pay in Full If the successful bidder fails to pay in full within the prescribed time frame, or if the bid is deemed invalid the first-place bid will be disqualified. The second-place bid will then be considered and subsequent, up to the seventh bid. The successful bidder must submit full payment by 5:00 PM on the next business day after being notified by the City.

17. Acknowledgment of Terms By submitting a bid, the bidder acknowledges having read and agreed to these Instructions for Bidders, which govern the sale of the property.

Deadline and Time Stamping Requirement Bids must be physically received and time-stamped in the Purchasing Services office by the advertised bid closing time in order to be considered. Postmarks will not be accepted as proof of timely delivery. Late bids, regardless of mailing date or carrier, will not be considered.

Envelope Requirements Each bid must be sealed in an envelope labeled only with:

• The name of the bidder.

• The address of the property being bid on.

Official Forms and Required Documents All bids must be submitted using the official Bid Form included in the Bid Invitation. All requested information must be provided in the required format. The successful bidder must also complete and submit: Reference, Appendix B.

• Conflict of Interest Questionnaire (Form CIQ)

• Disclosure of Relations Form

Tax Delinquency Restriction

No property will be sold to any individual or entity with a past-due tax account.

Right to Review and Reject Bids

Bids will be presented to the City Council of the City of Waco for the purchase of a residential house located at 1109 Hood Street, Waco, Texas. Trust obtained this property by Constable’s Deed on December 03, 2025

18.

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PCampos Highlight

PCampos Highlight

PCampos Highlight

PCampos Highlight

Appendix A Property Description

Property is legally described as Lot 5, Block 16, J.F. Davis Addition to the City of Waco, McLennan County, Texas

RFB 2026-003 Page 11

Property Location 1109 Hood St Waco, Texas

RFB 2026-003 Page 12

Map & Photos

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TAX RESALE DEED

NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A

NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE

FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT

TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED

FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY

NUMBER OR YOUR DRIVER'S LICENSE NUMBER.

DATE: __________________________, 2026

GRANTOR: City of Waco, Trustee for itself, Waco Independent School District and County of McLennan

GRANTOR'S Mailing Address: Post Office Box 2570, Waco, McLennan County, Texas 76702-2570

GRANTEE:

GRANTEE'S MAILING ADDRESS:

CONSIDERATION:

PROPERTY:

Property Address: , City of Waco, Texas

TAX LAWSUIT: Cause No.

GRANTOR, for and in consideration of the amount set out above, and subject to the reservations from and exceptions to conveyance, and other good and valuable consideration paid by the GRANTEE, the receipt and sufficiency of which are acknowledged by GRANTOR, has GRANTED, SOLD AND CONVEYED, and by these presents does GRANT, SELL, AND CONVEY to the GRANTEE all of the right, title and interest, of GRANTOR in the PROPERTY acquired by the tax sale held under the TAX LAWSUIT referenced above.

TO HAVE AND TO HOLD all of its right, title and interest in and to the PROPERTY unto the said GRANTEE, the GRANTEE'S successors and assigns forever without warranty of any kind, so that neither the GRANTOR, nor any person claiming under it and them, shall at any time hereafter have, claim or demand any right or title to the PROPERTY, premises or appurtenances, or any part thereof.

GRANTOR excludes and excepts any warranties, express or implied, regarding the PROPERTY, including, without limitation, any warranties arising by common law or Section 5.023 of the Texas Property Code or its successor.

GRANTOR has not made, and does not make, any representations, warranties or covenants of any kind or character whatsoever, whether express or implied with respect to the quality or condition of the PROPERTY, the suitability of the PROPERTY for any and all activities and uses which GRANTEE may conduct thereon, compliance by the PROPERTY with any laws, rules, ordinances or regulations of any applicable governmental authority or habitability, merchantability or fitness for a particular purpose, and specifically, GRANTOR does not make any representations regarding hazardous waste, as defined by the Texas Solid Waste Disposal Act and the regulations adopted thereunder, or the U. S. Environmental Protection Agency regulations, or the disposal of any hazardous or toxic substances in or on the PROPERTY.

The PROPERTY is hereby sold, transferred, and assigned to GRANTEE "as is" and "with all faults". This conveyance is expressly made subject to property taxes for the tax year 2026 and subsequent years.

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SAMPLE

This conveyance is expressly subject to any existing right of redemption remaining to the former owner of the PROPERTY under the provisions of law.

This conveyance is expressly subject to all easements and restrictions of record.

When the context requires, singular nouns and pronouns include the plural.

IN TESTIMONY WHEREOF, GRANTOR, pursuant to Section 34.05 of the Texas Property Tax Code, has caused these presents to be executed on the date set forth in the acknowledgement attached hereto, to be effective as of DATE.

CITY OF WACO

BY:_______________________________________

City Manager

ATTEST: APPROVED AS TO FORM AND LEGALITY:

City Secretary

City Attorney

THE STATE OF TEXAS §

COUNTY OF MCLENNAN §

BEFORE ME, the undersigned authority, on this day personally appeared __________________, City Manager of the City of Waco, known to me to be the person whose name is subscribed to the foregoing document, and acknowledged to me that he executed the same for the purposes and consideration therein expressed.

GIVEN UNDER MY HAND AND SEAL OF OFFICE this the ____________ day of _____________________, 2026

Notary Public, State of Texas

After Recording, Return To:

McCreary Law Firm P.O. Box 1669 Waco, Texas 76703-1669

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SAMPLE

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SEALED BID FORM

CITY OF WACO, TEXAS

RFB 2026-003

Sale of Property, 1109 Hood Street, Waco, Texas

The undersigned hereby acknowledges that (s)he has been provided with a copy of the RFB, including the Instructions for Bidders, that (s)he has read and understands the information contained therein (including that no guarantees have been or can be made), and that in compliance with RFB, (s)he proposes the purchase of the following described property for the amount indicated. Further, the undersigned agrees, if this bid offer is the highest bid, to fully comply in strict accordance with the RFB, the bid, and provisions attached thereto and execute a purchase and sale agreement attached to the RFB.

• Address: 1109 Hood Street

• Legal Description: Property is legally described as Lot 5, Block 16, J.F. Davis

Addition to the City of Waco, McLennan County, Texas.

• Minimum Bid: $50,000 (Fifty Thousand Dollars).

• Required: Cash or Check

BID OFFER Purchase Price: $ __________________________

Legal Name: __________________________________________

Mailing Address: _____________________________________ Email Address:_______________________________________

City, State and Zip:

Signature of Person Authorized to Bid:______________________

Printed:_______________________________________________

Signature:

Additional Terms to be resolved with the City's Property Manager following the sale of this property.

Finance: Payment to be applied to Acct: : 1000-485100

PCampos Highlight

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Disclaimers and Conditions of Sale Agreement

I/We, _______________ , the buyer(s) of the property located at 1109 Hood Street do hereby agree and accept that this transaction is contingent upon the following terms and conditions:

Disclaimers

g. the property is being sold on an “AS IS” basis;

h. the property is being sold subject to the possibility of an existing “prior owner’s right of redemption” (Not applicable to this property.);

i. the City of Waco makes no warranty concerning zoning or suitability of the property for any specific purpose or use;

j. it is my sole responsibility as the buyer to examine all applicable building codes and ordinances to determine if the property in question can be used for my intended purpose;

k. if the property being purchased includes a structure and the condition of that structure is in violation of any construction and building codes, all violations and deficiencies must be repaired/renovated in strict adherence with the procedures and timelines specified in the related Code Inspection Condition Report.

No work can begin until the property has been legally conveyed to the Buyer.

l. Offers to Purchase property will not be accepted from any Disqualified Buyer. A Disqualified Buyer is anyone with:

2. a delinquent tax account for City of Waco, Waco ISD School District, McLennan Community

College or McLennan County Taxing Entities;

3. past due amounts owed to the city for mowing, water bills, library fines, hotel sales tax, abatement of other nuisances by the city for demolition of substandard structures; or

4. in current violation of any city code and/or ordinance related to real estate.

Conditions

a. the buyer must, at all times, maintain the property at or above all City Code Standards;

I have been advised that this sale is subject to approval by the City Council, McLennan County and WISD. The average period of time for a Tax Resale deed to be completely executed and mailed is two-three months after the City Council’s approval has been granted.

Agreed and Accepted:

_________________________________ DATE_________________

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APPENDIX B

Forms to Complete and Return

If a Business, additional forms will be required)

(1) Official Bid Form

(2) Disclaimers & Conditions of Sale Agreement

(3) WAIVER of LIABILITY and TOTAL INDEMNIFICATION AGREEMENT

(4) Submission of and Acknowledgment of Addenda

(5) Self or Business Identification Form

(6) Conflict of Interest Questionnaire (CIQ form)

(7) Disclosure of Relationships with City Council/Officers (City Charter)

(8) Litigation Disclosure

(9) Texas Public Information Act

*All Forms Required with Submission.

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SUBMISSION OF BID AND ACKNOWLEDGMENT OF ADDENDA RFB No. 2026-003

ISSUED BY CITY OF WACO, TX

The entity identified below hereby submits its response to the above identified RFB. The entity affirms that it has examined and is familiar with all of the documents related to RFB.

DECLARATION OF INTENT

As per the “SUBSTITUTIONS” section of the “STANDARD INSTRUCTIONS FOR ALL BIDS” contained within these bid documents, I attest that the bid submitted is: (check one box below)

□1. to the exact Specifications and the Terms and Conditions of the bid documents.

□ 2. to the exact specifications with modifications to the Specifications and/or the Terms and Conditions as noted in the attached documentation.

or

□3. NOT to the exact Specifications and/or the Terms and Conditions and is therefore an alternate bid, submitted for the City’s consideration, with attached justification(s) and documentation defending the alternate bid as meeting or exceeding the intent of the specifications or scope of work.

Submitter further acknowledges receipt of the following addenda:

Addendum No issued

Addendum No issued

Addendum No issued

Addendum No issued

Addendum No issued

Addendum No issued

Date:

Proposal of (entity name)

Signature of Person Authorized to Sign Submission:

Signor's Name and Title (print or type):

PLEASE SIGN AND RETURN WITH BID

PERSON or BUSINESS ENTITY or INDIVIDUAL IDENTIFICATION

Prior to completing this form, please verify that your business entity is registered with the Texas Secretary of State.

To identify the appropriate person to execute documents, please fill in this form:

Full Legal Name of Business Entity:

Doing Business As (Assumed Name):

Main Contact Person:

Registered Office Address:

Mailing Address:

City, State: Zip:

Business Phone: Fax # Email Address:

UEI Number:

Check the appropriate box to designate the type of business entity & complete the information below.

Is entity: Sole Proprietorship Corporation Professional Corporation

General Partnership Limited Partnership Limited Liability Partnership Limited Liability Company Professional Limited Liability Company Other

Date Business Started: State Where Started:

If the entity was formed in another state, registration with the Texas Secretary of State may be required before transacting business in Texas. See http://www.sos.state.tx.us/corp/foreign_outofstate.shtml Publicly traded company No Yes – where traded:

Depending on the type of business entity, the business will have owners, corporate officers, corporate directors, partners, managers, members, etc. Complete the information below.

To provide information on more than one person or entity for boxes 1 to 5, please use back of page, blank page, or another copy of this form.

1 Name of Primary Officer, Partner, Owner, Manager, Member, Director

2 Position or title with business entity

3 Address (if different from above)

4 Who is authorized to execute contracts and other documents?

5 What is the title or position of the person listed in #4?

6 Please provide a document (resolution, bylaw, agreement, etc.) that states the person identified in #4 has authority to execute contracts or execute affidavit.

In signing this form, I acknowledge that I have read the above and state that the information contained therein is true and correct.

Signature: _________________________________________________ Date: _______________________________

Print Name: _____________________________________________ Print Title: ______________________________

Business Entity Identification 102523 Complete and Return with Bid/Proposal/Qualifications

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ESTABLISHING AUTHORITY TO EXECUTE CONTRACT

When an instrument is signed on behalf of a business entity, documentation must be submitted that states the person signing on behalf of the business entity has the authority to do so. That documentation may be in the form of a resolution approved by a corporate board of directors, charter provisions, by-laws, partnership agreement, etc.

If a business entity has a document authorizing one or more individuals to enter into contracts or execute any instrument in the name of the business entity that it may deem necessary for carrying on the business of the entity, a certified copy of that document may be submitted.

If the business has a document stating who can execute documents for the business (such as a corporate resolution, charter provision, corporate bylaw, etc), the certification below may be signed and that document attached to this page.

CERTIFICATION REGARDING ATTACHED DOCUMENT

I, the undersigned person, as the {title} ________________________________________________ of

{business entity} _________________________________________________ , certify that the attached document authorizes [name of person] ___________________________________________ to execute contracts and other documents on behalf of said business entity and said document has not been revoked, altered, or amended and is still in full force and effect.

SIGNED this ______ day of ____________________________, 20______

(Signature)

Print Name

Attach document to this form

Business Entity Identification 021424 Complete and Return with Bid/Proposal/Qualifications

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If a corporation does not have a document authorizing someone to execute contracts on behalf of the corporation, this resolution form may be used to establish that authority.

RESOLUTION FOR CORPORATION

BE IT RESOLVED by the Board of Directors of ________________________________________

____________________________________________________________________________ that (Name of Corporation)

_______________________________________________ is hereby authorized to execute a contract (Name) with the City of Waco to complete/construct ___________________________________________

(Name of Project, Project No.)

, Secretary, is authorized to attest the signature binding the corporation.

Corporate Name

(Corporate Seal) By:

Title:

ATTEST:

Secretary of Corporation

CERTIFICATION

I, , certify that the above resolution (Secretary of Corporation) was adopted by the Board of Directors of (Corporation) at a meeting on the day of ,20 .

(Signature of Secretary)

(Print Name of Secretary)

(Email Address)

Business Entity Identification 102523 Complete and Return with Bid/Proposal/Qualifications

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If a business entity has no document declaring who has authority to execute a contract on behalf of a business entity, this affidavit must be completed.

AFFIDAVIT OF AUTHORITY TO SIGN FOR COMPANY, CORPORATION, OR

PARTNERSHIP

Name of Business Entity: ___________________________________________________

Which is: Corporation Professional Corporation General Partnership

Limited Partnership Limited Liability Partnership Limited Liability Company

Professional Limited Liability Company

On behalf of the above-named business entity, I, the undersigned, certify and affirm that the following named person has authority to execute contracts and other documents on behalf of said business entity:

Name: ____________________________________________________________

Title: _____________________________________________________________

I declare under penalty of perjury that the above is true and correct.

Signature

Print Name

Print Title

STATE OF

COUNTY OF

SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF A.D. , 20 .

(seal)

Notary Public

My Commission Expires:

Business Entity Identification 102523 Complete and Return with Bid/Proposal/Qualifications

RFB 2026-003 Page 27

03/29/2016

INSTRUCTIONS FOR CONFLICTS OF

INTEREST QUESTIONNAIRE [Form CIQ]

Chapter 176 of the Texas Local Government Code requires vendors who wish to conduct business or be considered for business with a city to file a “conflict of interest questionnaire.” The Texas Ethics Commission (TEC) created the conflict of interest questionnaire (Form CIQ).

Who must complete and filed CIQ form?

Every vendor doing business with the City or seeking to do business with the City must complete Box 1 and sign and date in Box 7. Whether or not a conflict exists determines the other information to include on the form.

Who is a vendor?

The term “vendor” includes a partnership, corporation or other legal entities, including those performing professional services. Partnerships or corporations act through individuals, but it is the partnership or corporation that is doing business with or seeking to do business with the City.

If the vendor seeking to do business with the City is a sole proprietorship, then just the name of the person who is the vendor is needed.

What triggers the requirement to file the Form CIQ?

When a vendor (or an agent of the vendor) begins (1) contract discussions or negotiations with the city or

(2) submits an application, quote, response to request for proposals or bids, or anything else that could result in an agreement (contract or purchase order) with the City, Form CIQ must be completed. Whether the vendor initiates the discussion or the City initiates the discussions, Form CIQ must be completed. The monetary amount or value of the contract/purchase does not matter. The contract or purchase may involve the sale or purchase of property, goods, or services with the City of Waco.

When does a conflict requiring disclosure exist? What has to be revealed?

A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with the City of Waco and the vendor:

(1) has an employment or other business relationship with an officer of the City of Waco, or a family member of an officer, that results in taxable income exceeding $2,500 during the 12 month period preceding the date a contract/purchase is executed or a contract/purchase is being considered; or

(2) has given an officer of the City of Waco, or a family member of an officer, one or more gifts with the aggregate value of more than $100 in the 12 month period preceding the date a contract/purchase is executed or a contract/purchase is being considered

(3) has a family relationship with an officer of the City of Waco.

What family relationships create a conflict?

A “family member" is a person related to another person within the first degree by consanguinity (blood) or affinity (marriage), as described by Subchapter B, Chapter 573, Texas Government Code. The ending of a marriage by divorce or the death of a spouse ends relationships by affinity created by that marriage unless a child of that marriage is living, in which case the marriage is considered to continue as long as a child of that marriage lives.

“Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity, as those terms are defined by Subchapter B, Chapter 573, Texas Government Code.

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Who are officers of the City of Waco?

Officers are the members of the Waco City Council, the City Manager, and any agent or employee who exercises discretion in the planning, recommending, selecting, or contracting with a vendor. An agent may include engineers and architects, as well as others, who assist the City is making a decision on some contract or purchase.

When must a vendor file the conflict of interest questionnaire?

No later than seven days after the date the vendor: (a) begins contract discussions or negotiations with the city, or (b) submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with a city, or (c) becomes aware of an employment or other business relationship with an officer or family member of the officer that the vendor (i) has made one or more gifts of more than $100 or (ii) has a family relationship with.

How do I go about filling out the Conflict of Interest Questionnaire form?

Section 1: Fill in the full name of the person or company who is trying to do business with the City.

If the “person” is a corporation, partnership, etc., then it is the name of that corporation, partnership, etc., that is required on Form CIQ. If a sole proprietorship, then just the name of the individual is needed. If the “person” is an individual acting as an agent for some other person or a company, then it is the agent’s name. Any time an agent is involved, two FORM CIQs must be completed and submitted: one for the agent, and one for the person or company that the agent acted for. The agent’s FORM CIQ must note the vendor that the agent acted for.

Section 2: Check box if the form is an update to a form previously completed. Updates are required by the 7th business day after an event that makes a statement in a previously filed questionnaire incomplete or inaccurate. Updates are also required by September 1 of each year in which the person submits a proposal, bid or response to the City of Waco or begins contract discussions or negotiations with the City.

Section 3: Insert the name of the City of Waco officer with whom there is an affiliation to or business relationship. If there is more than one City officer with whom there is an affiliation or business relationship, a separate form should be completed for each officer.

Section 4: Check the “Yes” or “No” box in Section 4 A or B.

4.A: State whether the officer named on the form receives or is likely to receive taxable income, other than investment income, from the vendor filing the questionnaire.

4.B: State whether the vendor receives or is likely to receive taxable income, other than investment income, from or at the direction of the officer named on the form AND the taxable income is not received from the City.

Section 5: Describe each employment or business relationship with the local government officer named on the form.

Section 6: Check box to acknowledge gifts made that require disclosure.

Section 7. Person completing form must date and sign the form. If the form is being completed for a corporation, partnerships, etc., the person signing should be someone who is authorized to act on behalf of the corporation, partnership, etc.

A signature is required in box #4 regardless of any other entry on the form. A copy of Chapter 176 of the Texas Local Government

Code can be found at:

https://statutes.capitol.texas.gov/docs/lg/htm/lg.176.htm

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Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015

Complete A-B if a conflict exist

Identify and describe the relationship, if applicable

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

This includes the vendor name even if a conflict does not exist

1 Name of vendor who has a business relationship with local governmental entity.

Insert name of vendor seeking to do business with the City of Waco

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Insert name of officer with whom there is business, employment or family relationship. If no conflict, insert N/A.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

Signature required -- so sign and date, even if no conflict

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CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

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CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

OFFICE USE ONLY

Date Received

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more.

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date

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CITY COUNCIL MEMBER, OFFICER, OR EMPLOYEE OF CITY

OF WACO

Failure to fully and truthfully disclose the information required by this form may result in the termination of any business the City is now doing with the entity listed below and/or could impact future dealings.

1. Name of Entity/Business/Person doing business with City:

Is the above entity: (Check one)

A corporation A partnership A sole proprietorship or an individual Other (specify):

Check all applicable boxes.

2. Is any person involved as an owner, principal, or manager of name listed in #1 related to or financially dependent on Council member, officer, or employee of the City of Waco?

NO -- there is no such relationship between Entity/Business/Person and the City of Waco.

YES, a person who is a/an owner, principal, or manager of this entity/business/person is: (Check all applicable boxes below) related to by blood or marriage* and/or a member of the same household as and/or financially dependent upon** and/or financially supporting** to a City of Waco City Council member, officer or employee.

* As used here, “related to” means a spouse, child or child’s spouse, and parent or parent’s spouse. It also includes a former spouse if a child of that marriage is living (the marriage is considered to continue as long as a child of that marriage lives).

** As used herein, “financially dependent upon” and “financially supporting” refers to situations in which monetary assistance—including for lodging, food, education, and debt payments—is provided by owner, principal or manger of #1 to Council member, officer or employee of City of Waco, or that Council member, officer or employee of City of Waco provides to owner, principal or manger of #1.

If YES, provide (a) the name of owner, principal, or manager, and (b) the name of the City Council member, officer or employee (include the department the City officer or employee works for, if known), and (c) if a relationship by marriage or by blood/kinship exists. (Use back of sheet if more space is needed)

(a) Name of owner, principal, or manager

(b) Name of Council member, officer or employee & department

(c) What is relationship or household arrangement

3. Is a current City Council member or City employee involved with the name listed in #1 as an owner, principal, manager, or employee, or employed as a contractor for name listed in #1?

NO (no person involved/working for Entity/Business/Person is Council member, officer or employee of the City).

YES, a person is (Check all applicable boxes)

(a) a current City of Waco City Council member, officer or…