1-RFA26-0147 Banking Depository Services -3.18.26.pdf

City of Arlington, Texas Application for

Banking Depository Services

Request for Application (RFA) for Banking Depository Services

RFA 26-0147

Submittal Deadline: 2:00PM, April 24, 2026

CITY OF ARLINGTON, TEXAS

FINANCE DEPARTMENT- TREASURY DIVISON

101 S. MESQUITE STREET, SUITE #800

ARLINGTON, TX 76010

Melody.Champagne@arlingtontx.gov

(817) 459-6337 mailto:Dana.Alcorn@arlingtontx.gov

City of Arlington Depository Request for Application (RFA# 26-0147) - Due April 24, 2026

Contents

REQUEST FOR APPLICATION - SUMMARY

APPLICATION CHECKLIST

SECTION 1: INTRODUCTION

Introduction

Selection Criteria

Required Submission Information

Contact with City Council, Staff and Advisors

Questions

Delivery of Applications

Compliance with Laws

Prohibited Vendors

Post-Application Documents Required From Successful Vendors

Contract Term

Service Charges and Payment

Questions Concerning Application

Service Modification

Designated Depository Contact Personnel

Bid Bond/Good Faith Check

Service Exclusions

Regulation Notices

Right to Reject

Exceptions

Non-Performance

Right to Cancel Contract

Right to Audit Records

Insurance

Additional Services

SECTION 2: SCOPE OF SERVICES (Requirements and Specifications)

GENERAL BANKING SERVICES

ACCOUNT SERVICES

BANK CENTER SERVICES

DEPOSITORY SERVICES

DISBURSEMENT SERVICES

RECONCILIATION SERVICES

FUND TRANSFER SERVICES

AUTOMATED CLEARING HOUSE

ONLINE REPORTING

OVERDRAFTS

COLLATERAL REQUIREMENTS

ATTACHMENT A: BANKING SERVICES QUESTIONNAIRE

ATTACHMENT B: BANKING SERVICES FEE SCHEDULE

ATTACHMENT C: APPLICATION LETTER FORM

ATTACHMENT D: PROPOSED BANKING SERVICE CONTRACT

ATTACHMENT E: VENDOR AND CONTACT INFORMATION FORM

ATTACHMENT F: CONFLICT OF INTEREST FORM

ATTACHMENT G: NON-COLLUSION AFFIDAVIT FORM

ATTACHMENT H: INSURANCE REQUIREMENT FORMS

ATTACHMENT I: COMPLIANCE WITH TEXAS GOVERNMENT CODE CHAPTER 552

ATTACHMENT J: VERIFICATION RELATING TO DISCRIMINATING AGAINST

FIREARM OR AMMUNITION INDUSTRIES

ATTACHMENT K: VERIFICATION RELATING TO BOYCOTTING ENERGY

COMPANIES

REQUEST FOR APPLICATION - SUMMARY

DUE DATE: Friday, April 24, 2026, by 2:00 p.m.

RFA TITLE: Banking Depository Services RFA No.: 26-0147

ISSUED BY:

City of Arlington, Texas: Finance Department 101 S. Mesquite St, Ste. 800 Arlington, Texas 76010

SUBMIT INQUIRIES IN WRITING TO:

Name: Melody Champagne Title: Treasury Analyst Telephone: 817-459-6337 Email: Melody.Champagne@arlingtontx.gov

NOTICE:

The City of Arlington, Texas is seeking a response to this Request for Application (RFA) for banking depository services. For the banking depository services the initial contract period will begin October 1, 2026, and end September 30, 2029. At the City’s option, the contract may be renewed for two additional years, or until the successor has been selected according to the state laws of Texas.

PROPOSED TIMELINE OF RFA PROCESS:

The City wishes to adhere to the following tentative schedule:

DATE ACTION

Wednesday, March 18, Notice and Issue date of Banking Depository RFA.

Thursday, March 26, 2026

Deadline for submission of questions and/or clarifications regarding RFA. Questions must be in writing and received by 3:00pm CST to be considered.

Thursday, April 2, 2026 Issuance of addenda, if necessary.

Friday, April 24, 2026 Submission of Applications must be submitted to the Finance department on or before 2:00 pm CST.

Tuesday, June 23, 2026 Selection consideration of one or more depositories will be made by governing body.

Wednesday, June 24, 2026 Contract award will be announced.

Wednesday, July 1, 2026 Start transition and implementation process.

Thursday, October 1, 2026 New Bank Depository contract period begins.

APPLICATION CHECKLIST

Due Date: Friday, April 24, 2026, by 2:00pm.

Each financial institution must provide the following information:

APPLICANT PREPARED DOCUMENTS

□ Audited financial statements from most recent fiscal year

□ Rating on outstanding debt

□ Funding availability return

□ Sample account analysis/monthly statement

□ Provide a detailed description of the implementation and testing process and sample schedule

□ Organizations disaster recovery plan

□ A list of three governmental clients as references including contact information for each service

□ Any additional services benefits forms and agreements

REQUESTED FORMS

□ Banking Questionnaire - Attachment A

□ Banking Services Fee Schedule - Attachment B

□ Applicant Letter Form - Attachment C

□ Proposed Depositary Contract Form - Attachment D

□ Vendor And Contact Information Form - Attachment E

□ Conflict of interest Questionnaire – Attachment F

□ Non-Collusion Affidavit Form – Attachment G

□ Insurance Requirements - Attachment H

□ Compliance with Texas Government Code Chapter 552 – Attachment I

□ Verification Relating to Discrimination Against Firearm or Ammunition Industries –

Attachment J

□ Verification Relating to Boycott Energy Companies- Attachment K

SECTION 1: INTRODUCTION

Introduction

Financial institutions are invited to submit an application to be the City of Arlington, Texas’ (the “City”) Depository Bank (the “Depository”). This application will be for a contract with the City for a term of three years and until such time as a successor shall have been duly selected and shall have qualified. The Depository may be appointed for an additional two-year term and the contract extended subject to the approval of the City and the Depository. Sealed applications must be received no later than 2:00 p.m. April 24, 2026, in the office of the Treasury Analyst of the City of Arlington, 101 S. Mesquite Street, Suite 800, Arlington, Texas, 76010, with the envelope labeled "Depository Application". Any applications received after the due date and time will not be considered. No oral, telegraphic, telephonic or facsimile RFA responses will be considered.

Application specifications and evaluation criteria consistent with City policy guidelines have been developed to consider the terms and conditions for the performance of the depository services, including the type and cost of services to be provided and are described herein. Only banks, credit unions, or savings associations that either have a local branch/location or work with a location within the City of Arlington, Texas, are eligible to submit applications.

Each application must be complete and specifically address the requirements described in this document. Applications must be submitted in the format provided and with a letter of submittal in the form provided herein. All fees related to all required services must be included within the fee schedule. Once selected as the City’s Depository, no additional or increased fees for services in the fee schedule may be charged to the City during the initial three-year contract period. The proposed Depository contract is included. Please return the proposed contract with any recommended changes in your application packet. Financial institutions may propose exceptions to the specifications and proposed contract. However, only exceptions listed in your application will be considered. Questions regarding this request for application should be directed in writing to Ms.

Melody Champagne, Treasury Analyst at Melody.Champagne@arlingtontx.gov.

The City will consider the selection of one or more depositors on Tuesday, June 23, 2026, by 6:30 p.m. at City Hall, 101 W Abram St, Arlington, TX 76010. The contract award will be announced the next day.

http://www.bing.com/maps/default.aspx?name=Arlington%2BCity%2BHall&cp=32.7356033325195%7e-97.107795715332&ss=ypid.YN834x220142456&ppois=32.7356033325195_-97.107795715332_Arlington%2BCity%2BHall&FORM=SNAPST

Selection Criteria

Each application will be evaluated by the following criteria:

1. Demonstrate responsiveness and ability to provide services required,

2. Banking services costs, including aggregate annual cost, and implementation costs to provide services listed,

3. Provide operating efficiency and security.

4. Demonstrate the ability to provide excellent customer service,

5. Earnings potential (interest rates) and funds availability,

6. Experience and continuity of the depository and depository officials, and

7. Creditworthiness of the depository.

All application responses will be evaluated in accordance with the criteria above. Customer service and service capabilities are critical elements for the City. In the current environment, creditworthiness and depository continuity are especially critical elements and a genuine concern.

Along with service, the City will consider the cost of those services as well as the earnings potential of idle cash under the contract.

Required Submission Information

Each financial institution must provide the following information:

1. Audited financial statements for its most recent fiscal year. A URL link to the financial statements will be accepted.

2. Ratings on outstanding debt.

3. Funds availability schedule.

4. Sample account analysis and monthly statement.

5. Any additional contracts or agreements (collateral, wire transfer, positive pay, ACH etc.)

6. All forms, including fee schedule, banking services questionnaire, submittal letter and any changes to the proposed depository contract (Appendices A-K).

Contact with City Council, Staff and Advisors

All questions concerning this procurement solicitation must be directed to the Treasury Analyst.

Contact information for this RFA is on Summary page of this document.

The following provisions are intended to ensure a fair and equitable review process so that there is no actual or potential situation where one RFA vendor secures or attempts to secure an unfair advantage over another vendor or creates a situation where there is an appearance of impropriety in contacts between the vendor or vendor’s agent or vendor’s contractor or vendor’s consultant and City officials.

Vendors are prohibited from communicating with council members, City officials and their staff, regarding the RFA from the time the RFA has been released until posted as a City Council agenda item for consideration by the entire city council.

These restrictions extend to letters, phone calls, emails, social media, or any contact that results in the direct or indirect discussion of the RFA or application submitted or to be submitted. Violation of this provision by vendor or vendor’s agent may lead to disqualification from consideration.

Exceptions to the restrictions on communication with City employees include:

Contacts by the vendor with City when such contacts do not pertain to this application. Examples include: private (non-business) contacts with the City by the applicant or applicant’s employees acting in their personal capacity; presentations and/or responses to inquiries initiated by City Staff;

and if a representative of the applicant has a question about any potential contact as described above, the Treasury Analyst will be notified in order to make a determination as to whether any contact is allowed in accordance with the RFA.

Questions

Questions regarding this RFA will be accepted in written (or e-mail) form only, to the contact mentioned on the summary page, before 3:00 pm (CST) March 26, 2026. Responses to all material questions submitted will be communicated in writing to all known applicants by 5:00 pm April 2, 2026.

Delivery of Applications

Applications must be received prior to the due date and time. It is the sole responsibility of each vendor to ensure timely delivery of each application. The City will not be responsible for failure of service on the part of the U.S. Postal Office, courier companies, or any other form of delivery service chosen by the vendor. Late applications will be returned to the vendor unopened. The time stamp clock in the Business Office is the time of record.

For hand delivered applications, be advised that the Municipal Court is located within the City Tower, and there is only one entrance into the building. Vendors will be required to enter and pass through security at the North Entrance (through the metal detector). All packages can also be scanned. This could be a lengthy process. The application response must be stamped and accepted in the Finance Treasury Office, 8th floor no later than 2:00 pm CST to be considered.

Vendors must allow sufficient time for processing through the City’s internal mailroom system to ensure the bid/RFA response arrives in the Finance Treasury Office prior to the due date and time.

The City is not responsible for mail held by any carrier or third-party delivery service. Any application received after the required date and time will be considered late and will not be accepted or considered. Late bids will be returned to the bidder unopened. Applications will not be considered if delivered or received at any other City office or facility.

Compliance with Laws

The Contractor shall give all notices and comply with all federal, state and local laws, ordinances, rules and regulations, and lawful orders of any public authority bearing on the performances of the services. This agreement and the rights and obligations of the parties hereto shall be interpreted, construed, and enforced in accordance with the laws of the State of Texas. The Contractor warrants and covenants to the City that all services will be performed in compliance with all applicable federal, state, county, and city health and safety codes, rules and ordinances including, but not limited to, the Texas Industrial Safety and Health Act, and the Workers’ Right to Know Law.

Prohibited Vendors

As of the date of application, Vendor certifies that they are not listed in the prohibited vendors list authorized by Executive Order #13224, "Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control Vendor agrees that should at any time during the term of this contract they become listed on the either the Executive Order 13224 list or SND list (see https://www.state.gov/executive-order-13224/#state). Vendor shall promptly notify the City. The City shall have the absolute right to terminate this contract without recourse in the event Vendor becomes listed on the Terrorism List. Vendors identified on either list at time of applications review will not be considered for award.

Post-Application Documents Required From Successful Vendors

Certificate of Interested Parties Form 1295: The awarded contractor is required to complete online and notarize the Certificate of Interested Parties Form 1295 and the form must be submitted to the Sr. Treasury Analyst listed in the solicitation before the purchase/contract will be presented to the City Council . The form must be completed at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Contract Term

The initial contract is for three years commencing October 1, 2026, with the option of an additional two-year extension subject to the approval of the City Council and Depository. The Depository must notify the City in writing requesting an extension of the contract 90 days prior to the expiration of the original three-year term. All fees shall be fixed for the initial three-year term; however, any FDIC premium increases may be passed through to the City upon 30 day notice. If the contract is extended, fees may increase by a percentage no greater than the total increase in the Dallas-Fort Worth Consumer Price Index as published by the Bureau of Labor Statistics for 2026, 2027 and 2028 . The new fees would be fixed. The new fees would be fixed for the term of the extension.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Service Charges and Payment

All applications must include a completed fee schedule in the form provided. Only the charges listed in Attachment B, “Depository Service Fee Schedule” will be acceptable in the monthly account analysis. Once selected as the City’s Depository, no additional or increased fees for services in the fee schedule may be charged to the City during the initial three-year contract period other than additional services approved by the City. An account analysis must be available and accessible to the City each month for review. Upon review and any necessary corrections, the City will authorize a debit to its Concentration Account. Under most circumstances, the review should be completed in five business days. No interest or other late charge payment for account analysis fees shall be charged.

Questions Concerning Application

To ensure that all prospective respondents have accurately and completely understood the requirements, the deadline for questions is 3:00 PM (CST) on Thursday, March 26, 2026.

Service Modification

Services may be modified by mutual agreement. It is expected the range of services described in this application will be used for the length of the contract; however, the City may discontinue any service after 30 days written notification to the Depository. Services may also be added, with costs of new services to be negotiated at that time.

Designated Depository Contact Personnel

The City requires that one banking officer be assigned to the City’s account. This officer shall be the central contact for all banking issues. The City will also select an individual to be the designated City contact for banking services. Upon selection, the Depository may also provide a list of contact personnel who are qualified to provide information and assistance in various areas of the bank.

Bid Bond/Good Faith Check

All applications must be accompanied by a bid security bond or certified check payable to the City of Arlington, in the sum of Five Thousand Dollars ($5,000). The check is to secure compliance with the application. If the application is accepted and the financial institution fails to enter into a contract with the City as proposed, or after being selected, shall fail to qualify as Depository, then this certified check is to be retained by the City as and for liquidated damages. Upon execution of the contract by the successful financial institution, the certified checks will be returned to all applicants.

Service Exclusions

This application does not include City retirement or deferred compensation programs. Additionally, the City retains the right to invest its funds with the financial institution that provides the City with the best rate of return. The City also retains the right to separate contracts for services provided by other institutions in addition to those contained in the Depository contract.

Regulation Notices

The Depository will notify the City in writing within the (30) days of any changes in Federal or State regulations or laws that would thereafter affect the Depository agreement.

Right to Reject

The City of Arlington reserves the right to reject any and all applications. The City, at its option, may waive any and all informalities, minor irregularities, and/or technicalities. The City may reject the application of a financial institution who is in litigation with the City or who has previously failed to perform properly or complete on time contracts of a similar nature, and reject the application of a financial institution that is not, in the opinion of the City, in a position to satisfactorily perform the contract. The City may also accept or reject any of the alternatives that may be set forth in an application. The City reserves the right to reject any application if the evidence submitted by, or investigation of, such financial institution fails to satisfy the City that such financial institution is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Exceptions

Exceptions, conditions, or applications to the provisions of the City's specifications or contracts must be clearly identified in writing as such, with the reasons therefore, and alternate language proposed, if any, clearly stated and inserted in the appropriate place in the application.

Each of these exceptions, conditions, or applications to the City's specifications will be included, as appropriate, in the Contract documents. Items and matters not explicitly accepted in this manner shall be deemed to be in conformance with City's specifications. The City of Arlington is the final judge of acceptability for items quoted on this application request.

Non-Performance

The City may void the Depository's contract if in City’s sole discretion the Depository is not satisfactorily meeting its service requirements as specified herein. The City will provide written notice of areas of non-performance and allow the Depository up to 30 days to remedy the problems.

If after this 30-day period the Depository has not rectified all problems in a manner satisfactory to City, the City may, at its option, terminate the contract by providing Depository written notice of its intention to terminate as stated in the termination and default provisions of the attached contract.

Right to Cancel Contract

In the event it becomes illegal under the provisions of any Federal Statute or regulation for the Depository to pay interest, then the City expressly reserves the right and privilege to cancel the contract and select another City Depository.

Right to Audit Records

The Depository’s records relating to the City of Arlington's accounts shall be open to review by either City staff members or City-appointed independent auditors during normal business hours.

Insurance

The City requires vendor(s) to carry the minimum insurance as required by state laws, and insurance requirements as contained in Attachment H.

Additional Services

Provide information, including costs, of additional services which could enhance the City’s banking practices.

SECTION 2: SCOPE OF SERVICES (Requirements and Specifications)

The City intends to select one financial institution to provide the requested depository services. To facilitate the evaluation of application s, the services will be addressed below.

GENERAL BANKING SERVICES

ACCOUNT SERVICES

Additional Structure and Description

Master Account The City requires a master account termed “Concentration Account” herein, into which all daily collected funds will be automatically transferred from the Deposit, Water Deposit and Point of Sale accounts into Concentration Account; and from which all daily zero balance checking and clearing accounts will be charged to . Wire transfers in and out, investment activities, debit and credit adjustments, change orders, service fees and controlled disbursement funding will also be transacted in this account.

This Concentration Account may be (at the option of the City) an interest bearing account with interest compounded daily and credited to the account monthly. The City reserves the right to structure the master account as an interest-bearing account or to use the balances in the master account to offset service fees at the earnings credit rate. This decision will be made for the initial three-year term of the Depository Agreement. The average monthly collected balance in this account has been 4,000,000. This amount will be used to determine the benefit gained from ECR or other interest earnings as proposed. We will also compare responses based on a $750,000 daily balance. This amount is subject to change based on market rates.

Deposit Accounts - The City requires one deposit account for Water Utilities and one account for all other cash and check deposits. Deposits will be made daily at various times via electronic deposit, armored car service or by City couriers. A single automatic transfer to the Concentration Account of all collected funds will be made daily from both deposit accounts.

ZBA Accounts - The following zero balance accounts will be required by the City for the processing of its transactions and collections:

1. Deposit

2. ACH Return Account

3. Water Deposit

4. Payroll

5. Point of Sale

6. A/P ACH

7. Meter Deposit

8. Healthcare

Controlled Distribution Account

The City will have a Controlled Disbursement Account for the disbursement of the majority of City checks. The City requires a controlled disbursement point in Texas. Funding should be automated with the City’s concentration account so that the account balance is zero at the end of each day.

The City also needs the controlled disbursement checks to be payable upon presentment at the Depository’s branch(es) in Arlington stating on each check “Payable through ____________________ Bank Arlington. Please give a description of the presentment times, bank location options, payable upon presentment options, and any other necessary information regarding your controlled disbursement account options in the banking services questionnaire. Also, include all associated service fees in the related section of the fee schedule.

Individual Accounts

The City may require individual or standalone accounts. These accounts would have separate signature cards.

The City of Arlington reserves the right to open or close any number or type of accounts throughout the term of this agreement as necessary.

Additional Account Requirements

1. A single intrabank transfer will be made daily from the Deposit, Water Deposit and Point of Sale accounts to the Concentration Account of all available or collected

2. A single intrabank transfer will be made daily to each zero-balance account to cover checks presented for payment or checks returned a second time, or ACH debits and credits.

3. All payroll and meter deposit refund checks will be disbursed through a zero-balance account.

4. A daily transfer will be made to cover all checks presented in the controlled disbursement account. The bank shall determine the method of this transfer. Please include the cost of this transfer in the fee schedule.

Debit and Credit Adjustments

The City requires that a copy of all debit and credit adjustments be emailed or mailed to the Finance Department with supporting documentation as the entries are made throughout each month. The City’s monthly statement should also include a copy of all debit and credit adjustments. Adjustments should include descriptions, dates and amounts in order for the City to properly adjust its books.

The City shall not be responsible for the cost of credit and debit adjustments necessitated by bank error.

Error

Depository errors resulting in lower City balances or reduced interest earnings shall be corrected by the Depository to the satisfaction of the City. The method of reimbursement or correction will be agreed upon by the Depository and the City.

BANK CENTER SERVICES

Coin and Currency Orders

The City’s Municipal Courts and Water Utilities departments require coin and currency orders several times a year. These orders range from $100 - $1,000. The Depository shall provide a system to order the coins plus currency and give the change order to the City’s armored delivery service the day prior to the event. The City’s concentration account shall be debited on the day the change order is released.

DEPOSITORY SERVICES

Check Safekeeping Service

The City does not require the return of cleared checks. All cleared checks shall be accessible online.

Online capabilities for this with limitations on history should be provided. Please include any software cost associated with this service in the fee schedule section.

Deposit Availability

The City desires to receive same day credit for all funds deposited by armored courier to the designated deposit location. Please state your cut off time for same day credit for armored courier deposits in the services questionnaire. The City expects to receive the best availability on deposits as well as any future improvements to the availability schedule. (Please enclose availability schedule with your application).

Returned Items/RCK

All checks deposited by the City that do not clear the first time, should be submitted a second time through ACH if allowed or physically if required, before returning them to the City. Returned checks that do not clear on the second attempt shall be returned to the City within two business days. All returned item transactions shall flow through the account in which the check was deposited.

Remote Deposit

The City is currently utilizing remote deposit at five locations and requires this capability.

Deposit Slips

The City uses encoded three part deposit slips. Email notification is required for discrepancies in deposits and the City will designate contact persons and establish amount tolerances.

Research Requests

The City requests that all research requests be turned around within 3 business days of the request.

Earnings on Concentration Account Balances

Please provide the interest/earnings rate for the City’s concentration account for an earnings credit rate, a sweep account and any alternatives you might propose in the banking services questionnaire. Please provide the reserve requirement, the rate or index to be received and any fees that will be charged. The City will determine which interest-bearing alternative or combination of alternatives to use during the term of the depository contract.

DISBURSEMENT SERVICES

Payroll Check Cashing

The City anticipates that some employees will come to the selected Depository to cash payroll checks. The City requires that these employees be allowed to cash their payroll checks at no additional cost to the employee. Please list any fees charged to the City in the fee schedule for payroll check cashing services.

Stop Payments and Cleared Check Search

The City will require the Depository to issue stop payments via on-line notification from authorized City personnel. The City will provide all required confirmation documentation. The Depository will provide the City with written or computerized confirmation of each stop payment.

In addition, the City requires that on-line viewing of cleared checks be available to authorized City personnel. This should include the ability to print the front and back of cleared checks and request a printed copy of cleared checks.

RECONCILIATION SERVICES

Check Clearing Services - Positive Pay

The City requires the Depository to perform a computerized match of all presented City checks with a database of issued City checks which includes the payee. All checks issued by the City (including the controlled disbursement account) will be transmitted to the Depository by direct transmission. A backup system to input individual checks as opposed to a file transfer is also required. Please include any software charges associated with Positive Pay and Payee Positive Pay service in the fee schedule. The data required to be transmitted by the City and the format of the data must be included in the application. See Banking Services Questionnaire.

Cleared Check Reconciliation

The City will process its own reconciliation for its accounts but requires cleared check reconciliation data. For the Controlled Disbursement, Payroll and Meter Deposit Refund accounts, the City requires monthly transmissions (one for each account) containing all paid checks for the period in the following format:

. Blocks Data Payroll Acct. 1-17 Bank Acct. Number (alpha) PR165 18-27 Serial Number (numeric) 28 Fill (alpha) 29-34 Date paid (mmddyy) 35-46 Amount (numeric) Blocks Data Cont Disb Acct 1-15 Bank Identification Number (alpha) CB185 16-50 Bank Account Number 9Numeric) 51 Type of record (Blank for Cash Ledger, B for Beg. Bal) (Alpa) 52-54 Bank Transaction Code (alpha) 55-64 Payment Number (alpha) 65-82 Payment Amount (numeric) 83 + for Workday debit – for Workday credit (alpha) 84-91 Reconciliation Date (yyymmdd) 92 Record Status (R for regular, V for voided)

For the Meter Deposit account we need check number, date cleared, amount and account in four columns in an Excel format.

The transmission will contain all checks paid during the month in serial check order. The information included in each transmission shall be check number, amount and date paid. A paid listing report in serial check order is required with the totals from the transmission agreeing to the monthly statement. This report must also include page subtotals of cleared checks.

All other accounts - the City currently requires no reconciliation service or data other than statements and documents

FUND TRANSFER SERVICES

Wire Transfer

The City requires that wire transfers and secondary authorizations be made on line. The City also requires the ability to verify incoming and outgoing wire transfers on line as well as the current status of all City wire transfers. In the event of computer problems or other unexpected difficulties, the Depository shall use whatever means necessary to ensure that the City's outgoing wire transfers are completed on the date specified through City initiated instructions.

The City transfers large dollar amounts by wire transfer on a daily basis. The City requires that all outgoing wire transfers be released within one hour of secondary approval. Since the posting of security transactions may not occur until overnight processing, a facility (i.e., line of credit) to ensure wire transfers are released within one hour may be necessary. It is extremely important that debt service payments are released by 10:00 a.m. of the day due. These transfers are input the prior day as future dated wires to meet this deadline. Please list any costs associated with the prompt release of wire transfers in the fee schedule portion of your application. Questions associated with prompt wire transfer release and daylight overdraft facilities must be answered in the banking services questionnaire.

AUTOMATED CLEARING HOUSE

ACH Transactions

The City has ACH debit and credit activity in receiving and disbursing funds to and from the State and Federal Governments and private firms.

The City drafts approximately 20,000 utility customer accounts monthly for payment. The City transmits the data to the Depository by a direct transmission from the City’s Utility Billing System.

The City also drafts accounts monthly for Aviation rentals, Lease Payments and Retirement insurance payments. This is a required service of the Depository.

Approximately 2,600 full time employees are on Direct Deposit. The City transmits the data to the Depository by a direct transmission from the City’s Finance Department. The City also disburses A/P ACH payments weekly. This is a required service of the Depository.

E-Checks

Approximately 10,000 water payments are processed monthly as e-check payments through City website.

E-Lockbox

Depository will receive deposits and transmissions with customer detail from various services which allow water utility customers to make payments online. Depository will debit City account and will provide a single, consolidated, transmission which will be used to update the customer account system.

ONLINE REPORTING

Daily Balance and Activity Reporting

The City requires daily on line reporting of ledger, prior day collected and available balances, as well as detail credit and debit activity. The City requires that this information be available on all business days by 8:00 a.m. All information must be do wnloadable to an E xcel spreadsheet or PDF file . A minimum of 60 days of historical data in detail is required. The specific information necessary is as follows:

1. Detail and Summary balance reporting of debits and credits for prior day and curr ent day and

2. Electronic Data Interchange (EDI) reporting including addenda information

Monthly Statements

Monthly statements are required on all accounts. Statements should include sorted deposit slips, all miscellaneous debit and credit slips, and wire transfers. Statements and the cleared check reconciliation will be available electronically in PDF to the City within three working days of the end of each month.

OVERDRAFTS

Daylight Overdrafts

The City will attempt to avoid daylight overdrafts in its accounts. Please include your daylight overdraft policy in your application by answering the questions found in the banking services questionnaire. Please include any charges in the fee schedule.

Overdraft Facility

The Depository is required to provide a minimum overdraft facility of $3.0 million. The City does not intend to have an overdraft position in its accounts. In the event that a check or checks are presented for payment on any City account where there are insufficient funds available for payment, the City will require the Depository to pay said checks and promptly notify the City of the existence of the overdraft condition.

COLLATERAL REQUIREMENTS

The City’s Depository is required to comply with Government Code Chapter 2257, Collateral for Public Funds. Eligible securities as defined in Chapter 2257 shall be deposited with a third party custodian prior to the deposit of any City funds. The pledged collateral must be maintained at all times during the term of the Depository contract at the levels required in this section. In order to perfect the City’s security interest in the pledged collateral under the Financial Institutions Reform, Recovery, and Enforcement Act of 1989 (FIRREA), it is required that a collateral agreement between the City, Depository, and approved custodian be signed by all parties prior to the deposit of City funds. The collateral agreement must be approved in resolution form by the Board of Directors or Loan Committee of the Depository as reflected in certified minutes given to the City.

The resolution should also state that the officer signing the collateral agreement is authorized to sign on behalf of the Depository. The signed collateral agreement, Board resolution, and minutes certifying approval of the collateral agreement must be presented to the City prior to the deposit of City funds.

Please enclose a proposed collateral agreement along with the name and address of your preferred collateral custodian. Banks within the same holding company as the Depository cannot be used as the custodian.

Eligible Securities The following investment securities are approved for collateral:

a) United States Treasury notes, bills or bonds or obligations fully and unconditionally guaranteed as to principal and interest by the full faith and credit of the United States

b) Obligations of the Federal Home Loan Bank, Federal Home Loan Mortgage Corporation or Federal National Mortgage Association.

c) FDIC coverage.

The City will not allow Government National Mortgage Association securities or any other asset backed/pooled type securities as collateral.

The market value of collateral must be greater than or equal to 105% of public funds held with the Depository Bank.

The use of a surety bond or other equivalent security as approved in the City’s Investment Policy may be considered by the City to meet the required collateral requirements. The surety bond issuer must be approved by the City.

Required Level of Collateral for the City

The City and Texas Government Code Chapter 2257, requires that the amount of collateral be maintained at all times. Please provide the cost of collateral, if any, in the fee schedule.

Collateral Substitution

The successful financial institution may substitute approved securities in the pledge account so long as the total value of securities pledged meets the required levels. Substitutions may be made after obtaining permission from the Chief Financial Officer of the City of Arlington or his/her appointed designee. The successful financial institution may also request permission to release securities whenever the total amount pledged is in excess of the City requirements.

Custodian of Collateral

Securities pledged as collateral must be retained by a third-party custodian. The custodian must be approved by the City and be:

• a state or national bank domiciled in Texas,

• a Federal Home Loan Bank, or

• a Federal Reserve Bank or branch of a Federal Reserve Bank.

The Custodian shall provide the original safekeeping receipt on each pledged security and a monthly report listing all pledged securities and their market value to the City within 10 days of pledge or month end.

Monthly Collateral Report

The Depository shall provide to the City on a timely basis a monthly report of pledged securities.

The report should give the following information:

• Security type and description including coupon, maturity and call dates if any,

• Par Value, and

• Market Value at month end. See Schedule

ATTACHMENT A: BANKING SERVICES QUESTIONNAIRE

All of the following questions must be answered and returned with each application.

1. Controlled Disbursement

a) Can you provide the controlled disbursement checks as payable through your Arlington branches?

b) Please give a description of your standard presentment times and bank location options for controlled disbursements.

c) When is your controlled disbursement second notification usually made? How many times in the last three months has this deadline not been met?

2. ACH Transactions

a) What information is required for the utility bill and other ACH draft transmission from the City? Provide available methods of transmission, including preferred method.

b) Please list your cut-off time for receiving a direct deposit transmission for Payroll or for Accounts Payable.

c) Please list your format requirement for a file transmission of ACH Direct Deposit.

d) Please describe your pre-notification procedures for direct deposit; also describe your funding requirements for direct deposit.

e) Please describe your options for notifying the city about ACH returns.

3. Check Clearing Services

a) What information is required for the positive pay and positive payee transmission from the City?

b) What is the file format of this transmission? Provide available methods of transmission, including preferred method.

4. Check Safekeeping Service

a) Describe the software needed to search check images of cleared checks and retain for access to images.

5. Coin and Currency Orders

a) What is the system for coin and currency orders?

b) What are the deadlines?

c) Describe the process for requests and limitations on armored car services

6. Cleared Check Reconciliation

a) Describe the data contained in your cleared check reconciliation, means of transmission, and format of the data.

b) Are there any changes from the format described in the required services section?

7. Daily Balance and Activity Reporting

a) Describe your balance reporting system and the method(s) for accessing this information.

b) Please describe the download of data to Excel in detail and the days of historical detail data that is available.

c) Is a daily cash balance worksheet available?

8. Daylight Overdrafts

a) How does your institution define a daylight overdraft?

b) If funds have been received by the Depository (security transactions/wires), but have not been credited to the City’s account, could this result in a daylight overdraft?

c) Should a daylight overdraft occur, or be required, what is your policy on such an event, and what charges would be made to the City's account?

d) Can a line of credit be placed on the City’s account to eliminate daylight overdraft problems? Is there any cost for this facility listed in the fee schedule?

9. Deposit Availability

a) Provide the physical address for delivery of deposits by armored carrier and cutoff times for same day deposits.

10. Earnings on Concentration Account Balance

a) Please explain the method or calculation used to determine the earnings credit rate applied to City balances on the monthly account analysis. State to which balance the earnings credit shall be applied, ledger or collected, and if a percentage reserve requirement is subtracted from this balance.

b) What rate of interest will be paid to the City based on the collected balance of the Concentration Account at the end of each business day? Will the collected balance be reduced by a reserve requirement? Please tie the interest rate to a market rate. (e.g.

_____________ basis points (above /or below) the current months’ average of three month U.S. Treasury Bills at weekly auction.)

c) Please give information on an alternative to an interest bearing account, such as a sweep account. Please include historical interest rates for six months, and a money market mutual fund prospectus for any proposed sweep accounts as well as all fees that would be incurred.

11. Overdraft Facility

a) Please state the maximum number of sequential days an overdraft will be allowed, and the maximum amount of the net overdraft to be allowed before checks are returned.

b) What interest rate will be charged on an overdraft and how will it be computed?

(Example: Prime interest rate on an actual/365 day basis)

12. Returned Items/RCK

a) Please describe your RCK procedures and recommendations as far as holding periods and number of representments.

13. Wire Transfers

a) The City initiates debt service wire transfers that must be received by the beneficiary by a certain time of day, such as 10:00 a.m. These wires are for City debt service payments and are covered by bank balances or investment maturities on the same day.

Can you ensure that these wires would be released by 10:00 a.m.?

b) Provide available methods of transmission, including preferred method.

14. Collateral Requirements

a) What institution do you propose to use as the third party collateral custodian?

b) What do you propose as initial collateral? Or describe the surety bond including the issuer that you propose.

16. Additional Services

a) Does your institution offer a service similar to Venmo, that will allow the City to electronically send payments/refunds to its vendors and customers via email/phone numbers? If so, please include cost of service in fee schedule.

15. Bank Statements

a) Can you provide electronic bank statements via BAI2 files?

b) Provide available file types, including preferred method

17. The City uses Workday for its ERP system.

a) Does your institution have the capabilities to work with Workday? If so what system and what type of files are used by your institution to work with Workday?

18. List any required services listed in Section 2 “Scope of Services” that cannot be met as specified by your institution.

19. What differentiates your Banking services from that of other providers?

20. Please list three governmental clients as references and include business name, contact names, phone numbers, and dates of service.

21. Cybersecurity & Fraud

a) Please describe the institutions capabilities with regards to Cybersecurity and Fraud prevention. Include details regarding tools, methodology, and personnel.

b) Provide descriptions of how and what the City will be instructed to use as a partner to combat these threats.

22. The City expects the Depository Bank to be engaged with the citizens of Arlington.

a) Please describe the Banks relationship, services, community engagement educational outreach, etc. that the Bank currently provides or plans of such during the term of the contract.

23. While not a direct part of this RFA, please describe the Banks capabilities with regards to P-Card, Virtual Card, vendor engagement, and Travel Cards.

24. Please describe current offerings of the Bank that the City has not listed or future plans of the institution.

ATTACHMENT B: BANKING SERVICES FEE SCHEDULE

Each applicant shall use the attached Fee Schedule for Depository Services (Attachment B Excel Worksheet) when submitting an application . It is required that the Fee Schedule be completed in its entirety. If a service requirement cannot be provided by the applicant, the term “No Application ”, should be entered on the Schedule for that specific requirement. In the case of a “ No Application ” remark, the applicant may offer an alternative equivalent service for the City’ s consideration.

Services for which an applicant intends to charge a fee must have the applicable fee indicated on the Schedule. Any service that does not have a fee indicated on the Schedule will be considered to be free of charge in the Depository Contract.

ATTACHMENT C: APPLICATION LETTER FORM

April 24, 2026

Honorable Mayor and Members of the City Council City of Arlington Arlington, Texas 76010

Ladies and Gentlemen:

In response to your Request for Application 26-0147 for the Depository of the City of Arlington due April 24, 2026, the following application forms are submitted stating prices and terms of the services to be provided. I have read all attachments including the specifications and fully understand what is required.

Enclosed is a BID bond or certified check payable to the City of Arlington for $5,000 as stipulated in the application specifications to secure compliance with the application.

I certify that I have the authority to submit the accompanying application, and I am authorized to bind financial institution to the terms and conditions of the application.

Respectfully submitted, Authorized Signature for Financial Institution

Financial Institution

ATTACHMENT D: PROPOSED BANKING SERVICE CONTRACT

THE STATE OF TEXAS §

Banking Depository Services Contract

COUNTY OF TARRANT §

KNOW ALL BY THESE PRESENTS:

THIS CONTRACT is entered into this of , 2026, between BANK, hereinafter referred to as “CONTRACTOR” and the CITY OF ARLINGTON, TEXAS, a municipal corporation of the State of Texas, hereinafter referred to as “CITY”, acting by and through its City Manager or his designee.

W I T N E S S E T H:

IN CONSIDERATION of the covenants and agreements here-in after contained and subject to the terms and conditions hereinafter stated, CITY and CONTRACTOR do mutually contract as follows:

I. Description of Work

A. For the consideration hereinafter agreed to be paid to CONTRACTOR by the CITY, CONTRACTOR shall provide nonexclusive Banking Depository and other services to CITY, hereafter referred to as “SERVICES”. The SERVICES are to be performed to the highest professional standards, and to conform in every respect to the following documents:

1. CITY of Arlington Request for Application #XX-XXXX (hereafter “SPECS”)

2. CONTRACTOR's Application (hereafter “APPLICATION”) for the SPECS.

3. CONTRACTOR's Documents:

A. Bank Online Service Terms B. Account Terms C. ACH Origination Service Terms D. Safekeeping Agreement E. Bank Security Procedure Agreement F. Certificate Regarding Accounts G. Continuing Deposit Security Agreement F. Pledgee Agreement Form

B. All of the documents referred to in Subsection A of this Section I are made a part hereof for all purposes as though each were written word for…