1-Request for Information.pdf

HARRIS COUNTY

REQUEST FOR INFORMATION

HARRIS COUNTY PURCHASING

PROJECT NO. MAY71025

DUE DATE NO LATER THAN: 2:00 p.m. Tuesday, July 29, 2025

FROM: Michael A. Yant EMAIL: Michael.Yant@pur.hctx.net

PHONE: 713-274-4403

1. Purpose

1.1. Utilizing a Request for Information (RFI), Harris County Texas is seeking information from qualified vendors regarding the development and implementation of an IJIS Integration Platform as part of a larger strategy to modernize and enhance the current JWEB solution.

1.2. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP). PRICING INFORMATION SHALL BE OMITTED except for Pricing Model information (see Section 5.1, Requested Information). This RFI does not create any representation, either express or implied that Harris County will release an RFP in the future for the purchase of any products or services because of this RFI. At this time Harris County is not seeking proposals and will not accept unsolicited proposals. Harris County will not be liable for any costs incurred by the vendor in preparing a response to this RFI. Vendors submit information at their own risk and expense. Not responding to this RFI does not preclude participation in any future RFP, if one is issued. No preference or special consideration will be given to participants of this RFI.

2. Submittal

2.1. RETURN RFI RESPONSE VIA BONFIRE

Transmittal Letter - The transmittal letter should include:

• Company name and address; name, title, email, telephone and fax number of person(s) to be contacted for clarifications or additional information regarding proposal; and

• A brief statement summarizing the vendor’s understanding of the project and relevant experience.

• Responses should be in PDF format and not exceed 20-pages, excluding cover page and table of contents;

attachments are permitted to provide supporting content.

3. Industry Discussions

3.1. The Office of the Harris County Purchasing Agent will initiate discussions, if needed, with selected vendors.

Discussions may not be initiated by vendors. The intent of such discussions would be to gather further clarification of potential solution capabilities, features, methods of delivery, etc. All presentations and/or meetings that may be required between Harris County and vendors shall be coordinated by the Office of the Harris County Purchasing Agent. Vendors shall not contact any Harris County personnel during the RFI process without the express permission from the Office of the Harris County Purchasing Agent.

4. Background

4.1. Harris County, located in southeast Texas, has a population of approximately 5,000,000 people and is the 3rd largest county (by population) in the United States. Harris County operates a comprehensive judicial web system known as JWEB, which serves as a critical digital infrastructure for managing court records, scheduling, and various administrative functions within the County's justice community—including, but not limited to the Sheriff’s Office, District Attorney’s Office, District Clerk, District Courts, County Courts at Law, Pre-trial Services, Juvenile Probation, Public Defender, Office of Managed Assigned Counsel and Universal Services.

Harris County has over 100 courts and processes over 70,000 civil cases annually and over 30,000 criminal cases monthly. The District Attorney’s Office averages over 100,000 filings and processes over 100,000 dispositions annually (e.g., felonies and misdemeanors). JWEB is utilized by court personnel, legal professionals, and the public to access court-related information and services efficiently. Harris County is committed to ensuring the reliability and security of its digital services to maintain public trust and operational efficiency.

5. Requested Information

Harris County seeks information pertaining to an Integrated Justice Information System (IJIS). As part of the information-gathering process, the responder may be invited to deliver a presentation or perform a demonstration of the proposed platform.

5.1 Provide the required information on the following aspects of an Integrated Platform. Provide details of the platform’s functional capabilities and how they address the needs of an integrated justice system.

a. Provide comprehensive technical specifications, including system requirements and supported technologies.

b. Detail the integration capabilities of the platform with existing systems.

c. Outline the security and compliance features of the platform with particular attention to Criminal Justice Information Services (CJIS) related data protection, auditing functionality, and controls.

d. Provide details around the scalability and flexibility of the platform.

e. Highlight the user interface design and accessibility features of the platform.

f. Provide two case studies of how the platform has been deployed to support IJIS environments, including information on approach and timeline for the services provided.

g. Provide an overview of the available pricing models for the platform’s professional services. Note: this request is limited to the structure of the models only—do not include any specific cost estimates.

5.2 Provide additional information concerning the following IJIS platform capabilities, if applicable.

a. Provide an overview of the technical architecture and recommended integration approach.

b. Describe the security measures in place and compliance with government standards, at a minimum CJIS.

c. Provide a list of the support and maintenance services offered.

d. Any additional information or recommendations.

6. Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. The information provided in this RFI is subject to change and is not binding on the County. Harris County has not made a commitment to procure any of the items discussed and the release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Harris County property and will not be returned.

Transmittal Letter - The transmittal letter should include: