1-Request for Information - Citywide Code Compliance Assessment.pdf

REQUEST FOR INFORMATION FOR: Citywide Code Compliance

Assessment – Market Information Request

IMPORTANT NOTICE

This Request for Information (RFI) is issued solely for informational and planning purposes. This RFI does not constitute a solicitation, offer, or commitment by the City of Brownsville to procure services, enter into a contract, or pay any costs incurred in the preparation of a response. Responses will not be evaluated, scored, or ranked.

1. GENERAL INFORMATION

1.1 Purpose of the RFI

The City of Brownsville (“City”) is seeking information from qualified firms regarding potential approaches, methodologies, staffing models, and general cost considerations for performing a short-term, citywide code compliance assessment.

The intent of this RFI is to better understand:

• Available service models in the marketplace

• How firms define and perform citywide field coverage

• Typical staffing and timeframes for similar engagements

• Budgetary cost ranges for comparable work

Information gathered through this RFI may be used to refine the City’s scope of services and determine an appropriate procurement approach for any future solicitation.

1.2 No Commitment to Procure

Issuance of this RFI does not obligate the City to issue a subsequent solicitation, award a contract, or reimburse any costs associated with responding to this RFI. The City reserves the right to modify or discontinue this process at any time.

1.3 Point of Contact

All communications regarding this RFI must be directed to:

City of Brownsville – Procurement Department Email: purchasing@brownsvilletx.gov

Unauthorized contact with City staff or elected officials regarding this RFI is discouraged and may result in removal from further consideration in any future procurement.

1.4 Submission Instructions

Responses shall be submitted electronically via the City’s Bonfire portal:

https://brownsvilletx.bonfirehub.com

Response Due Date: Tuesday, February 24, 2026 The City may, at its discretion, consider responses received after this date.

mailto:purchasing@brownsvilletx.gov https://brownsvilletx.bonfirehub.com/

2. PROJECT OVERVIEW

The City is exploring the use of an independent third-party consultant to conduct a time-limited, citywide code compliance assessment for a period anticipated to range from 60 to 90 days. The consultant’s role would be limited to:

• Conducting field observations and assessments

• Identifying apparent code compliance issues and trends

• Compiling findings and observations

• Providing non-binding recommendations

All enforcement authority and decisions would remain exclusively with the City.

3. INFORMATION REQUESTED

Respondents are requested to provide concise narrative responses to the sections below. The City encourages clear, practical descriptions rather than marketing materials.

3.1 Firm Overview and Experience

• Brief description of the firm and years in operation

• Relevant experience performing code compliance assessments, program reviews, or similar municipal work

• Examples of comparable short-term or citywide assessment engagements

3.2 Proposed Approach and Methodology

• Description of how the firm would approach a citywide code compliance assessment

• Explanation of sampling techniques, observational methods, or prioritization strategies

• How data is collected, organized, and summarized

• Use of technology, mapping, or reporting tools (if applicable)

3.3 Definition of Citywide Coverage

• How the firm defines “citywide field coverage”

• Assumptions regarding geographic coverage, sampling, and frequency of observations

• Limitations or considerations that typically apply to citywide assessments

3.4 Staffing Assumptions

• Typical staffing model for a 60–90 day engagement

• Roles and qualifications of key personnel

• Anticipated level of on-site versus remote work

3.5 Schedule and Duration

• Ability to perform the assessment within a 60–90 day timeframe

• Key milestones or phases typically included in similar engagements

3.6 Deliverables (Examples)

• Types of reports, summaries, or dashboards typically provided

• Level of detail included in findings

• Optional presentations or briefings to City leadership

3.7 Budgetary Cost Information (Non-Binding)

• General cost range or pricing models for similar engagements

• Key cost drivers that affect overall pricing

• Optional enhancements that may increase or decrease cost

Note: Cost information provided in response to this RFI is for planning purposes only and will not be considered binding in any future procurement.

4. CONFIDENTIALITY AND PUBLIC INFORMATION

All materials submitted in response to this RFI are subject to the Texas Public Information Act (Texas Government Code Chapter 552). Respondents should clearly identify any information they believe to be confidential and cite the applicable statutory basis for such designation. Final determinations regarding disclosure rest with the City and the Texas Attorney General, as applicable.

5. RESERVATION OF RIGHTS

The City reserves the right to:

• Request clarification or additional information from any respondent

• Conduct follow-up discussions or meetings

• Use information obtained through this RFI to develop future procurement documents

• Cancel or modify this RFI at any time

Submission of a response to this RFI does not create any contractual rights or obligations for either the respondent or the City.

6. DISCLAIMER

This RFI is not a solicitation for bids, proposals, or qualifications. No award will be made as a result of this

RFI.