1-Request for Bids Sludge Disposal 2-16-2026.pdf

PUBLIC NOTICE

NOTICE TO BIDDERS

Sealed bids will be received online by the PennBid Program (https://pennbid.bonfirehub.com) by the

Borough of Palmerton up until 2:00 p.m. on March 2, 2026, for the Disposal of Sewage Sludge from the

Palmerton Wastewater Treatment Plant, at which time they will be electronically opened and publicly displayed. Bid forms and specifications are available at no cost on PennBid. Formal consideration for award will be at the March 12, 2026 Borough Council meeting held at 7:00pm at Borough Hall, 443 Delaware Ave.

Palmerton, Pa 18071.

A Certified Check, Cashier’s Check or Bid Bond drawn to the order of the Borough of Palmerton in the amount equal to ten percent (10%) of the amount of the bid must be submitted with the proposal as bid security.

The Borough reserves the right to reject any or all proposals and to waive any informalities.

Autumn Canfield

Borough Manager

Times News: February 16 and February 19, 2026

SECTION 1 - INSTRUCTIONS TO BIDDERS

1.01 General Provisions and Requirements

Proposals shall be made upon the forms provided. The signatures shall be written, and the completed form shall be without interlineation, alteration or erasure. Proposals, according to the specifications attached hereto, shall, prior to 2:00 P.M. Prevailing time, March 2, 2026, be submitted online via the PennBid Program (https://pennbid.bonfirehub.com) by the date and time indicated on the

Invitation for Bids along with the Bid security and the other documents required to be submitted as identified herein.

The Bid Form is included with the Bidding Documents for Reference. Bidders shall complete the electronic bid form within PennBid (“RESPONSE” tab), inclusive of all required supporting documents.

Bidder shall submit all questions about the meaning or intent of the Bidding Documents via the

“Clarifications” feature in PennBid no later than seven (7) days prior to the date for receipt of bids.

1.02 Bid Security

Bids for Sewage Sludge shall be accompanied by a Certified Check, Cashier's Check or Surety Bond in an amount equal to at least ten (10%) percent of the bid price to the Borough of Palmerton as a guarantee of good faith and is to secure the Borough against any loss by failure to comply with any of the terms of the proposal. They are to become the property of the Borough as liquidated damages, in the event the successful bidder fails to enter into a contract within twenty (20) days after notification of award of the contract. The deposits of bidders other than the one to whom the contract may be awarded shall be returned within five (5) days after the contract has been signed.

1.03 Term of Bid

Bid prices shall be firm forty-five (45) days from the date of the opening of the bids.

1.04 Award of Contract, Rejections, Waivers

The Borough will grant due consideration to any features of the specifications submitted by the bidders and reserves the right to choose the bidder who in its judgement is best suited to the intended purposes. The Borough also reserves the right to reject any or all bids, to waive any informalities and to award the contract in the Borough's best interests.

A bid may be withdrawn or modified at any time within PennBid prior to the due date and time identified in the Invitation for Bids.

A summary of bids received will be displayed on PennBid immediately after bid opening, the time of which is listed in the Invitation to Bid. It should be noted that bid results are subject to further review and should not be construed as issuance of an award.

https://pennbid.bonfirehub.com/

1.05 Performance Bond

The successful bidder shall be required to furnish a bond to the Borough conditioned for the full and faithful performance of the contract, with sufficient surety in the amount of one hundred (100%) percent of the amount of the contract reduceable upon request by contractor on an annual basis to reflect performance completed to date. Bidder must show evidence the bond company is licensed to operate in

PA, and provide power of attorney as evidence of authorization to sign.

1.06 Contract Date

The successful bidder shall be prepared to begin performance of the contract on April 1, 2026 or as soon thereafter as allowable by permit.

1.07 Laws and Regulations

The bidder's attention is directed to the fact that all applicable State and Federal Laws, Palmerton

Borough Ordinances and the Rules and Regulations of all authorities having jurisdiction shall apply to the

Contract throughout, and they will be deemed to be included in the Contract the same as though they were herein written in full.

In particular, the bidder shall accept insofar as the work covered by this bid is concerned, the provisions of the Workmen's Compensation Act, and the supplements and amendments thereto, and bidder will insure his liability thereunder, and shall furnish proof to the Borough that bidder has accepted the said

Act and has insured his liability thereunder.

The successful bidder shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of this work.

Pursuant to the authority granted to the County of Carbon by the Municipal Waste Planning, Recycling and Waste Reduction Act (Act 101), it is hereby directed that all Regulated Waste Collected in

Palmerton shall be delivered and disposed of at the Designated Facility or Facilities set forth in the plan adopted by the County of Carbon. Further, it is hereby directed that any person awarded a contract as a result of this solicitation must obtain said License from the County of Carbon if it is deemed necessary.

1.08 Signature of Bidders

The firm, corporation or individual name of the bidder as appropriate must be signed in ink in the space provided for the same on the proposal blank. In the case of a corporation, the title of the officer signing must be likewise stated, the seal of the corporation must be duly affixed and the corporate officer executing the document on behalf of the corporation shall attach thereto a certified copy of a resolution of the corporate board of directors indicating that officer's authority to make such a proposal and submit such a bid on behalf of the corporation.

1.09 Consent of Surety

Each proposal shall be accompanied by a consent of surety from an approved surety company that is licensed to conduct business in the Commonwealth of Pennsylvania, and such letter shall state that the surety therein mentioned agrees to furnish the required surety bond and any bond which is made to condition of the awarding this contract and anywhere in this proposal; or shall be accompanied by a proposal for other adequate security. The letter shall state in dollars the amount of the bond or other adequate security being furnished as well as the time period.

1.10 Non-Collusion Affidavit

A Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non-

Collusion Affidavit to be submitted together with bids. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.

Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

In the case of a bid submitted by joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

The term "complimentary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

SECTION 2 - GENERAL SPECIFICATIONS

2.01 Scope of Work

Borough of Palmerton is soliciting a quote for disposal of de-watered Palmerton sewage sludge.

Bidder shall provide a suitable roll-off container when requested and transport and dispose of the sludge in an approved manner. Collection/removal, transportation and disposal shall be included in the price. Price also includes any/all containers required. The annual estimate is 630 wet tons.

2.02 Insurance/Indemnity

The successful bidder shall, prior to execution of the Contract, be required to furnish certificates of insurance, as follows:

General Liability

Minimum Insurance Requirement:

$ 2,000,000 General Aggregate

$ 2,000,000 Products Completed Aggregate

$ 1,000,000 Per Occurrence

$ 1,000,000 Personal & Advertising Injury

$ 50,000 Fire Damage Legal Liability

$ 5,000 Medical Payments

$1,000,000 Pollution Liability

Certificate of Insurance should contain the following language:

‚ Additional Insured: OWNER, its subsidiaries, affiliates, partners, agents, employees, and assigns are reflected as an Additional Insured on a primary and non-contributory basis, on the General Liability policy, under the current ISO endorsement CG2010 and CG2037 or equivalent. Waiver of Subrogation in favor of additional insured.

Automobile

$ 1,000,000 Combined Single Limit of Liability for Owned, Non-Owned & Hired Vehicles

**Coverage must include form CA9948 – Broadened Pollution; Coverage should include CA2305 Mis-

Delivery

Certificate of Insurance should contain the following language:

‚ Additional Insured: OWNER, Inc., its subsidiaries, affiliates, partners, agents, employees, and assigns are reflected as an Additional Insured on a primary and non-contributory basis. Waiver of Subrogation in favor of additional insured.

Workers’ Compensation

$ 500,000 Employer’s Liability – Each Accident

$ 500,000 Employer’s Liability – Each Employee

$ 500,000 Employer’s Liability – Policy Limit

Follow Form Excess Liability

$ 1,000,000 Aggregate

$ 1,000,000 Per Occurrence

Certificate Wording

§ Certificate of Insurance to be signed by an authorized, licensed representative.

§ All carriers must hold a minimum rating of A- (Excellent), VIII by A.M. Best.

§ All Additional Insured endorsements must be attached to the Certificate of Insurance.

§ 30 Days’ Notice of Cancellation endorsement in favor of OWNER, its subsidiaries, affiliates, partners, agents, employees, and assigns.

2.03 Term of Contract

This contract shall be for a period beginning upon the Effective Date of the contract and ending as designated by the Borough. The initial term of this contract shall be determined by the Borough's selection of the one year, two year, or three year contract proposal. The initial term of this contract, may be extended for successive additional one year terms by agreement of both parties in writing, not less than sixty (60) days prior to the expiration of the initial term or of any successive one year term, of its intentions to continue this contract. Any such written notice shall be served by Certified or Registered

Mail, return receipt requested. All terms and conditions of this contract shall remain in full force and effect, unmodified, during each such successive additional one year term, except that the price to be paid to Contractor shall be adjusted by a percentage equal to the percentage change between (I) the most current available C.P.I. on the date which is sixty (60) days prior to the expiration of the initial term or any successive additional and accumulative one year terms; and (ii) the most current available C.P.I. on the date which is twelve (12) months before the date specified in Clause (I).

"C.P.I." for purposes of this paragraph means The United States Bureau of Labor Statistics

Consumer Price Index, All Urban Consumers (1982 - 1984 base).

2.04 Licenses & Fees

The Contractor shall obtain all licenses and permits and promptly pay all fees required by the State, County and Local Government Agencies. The Borough shall supply and pay for all necessary waste analyses.

2.05 Emergency Response

All efforts will be made to reasonably schedule pick up. In the event of an emergency, Contractor is required to pick up material same day at request of the Borough.

PROPOSAL FOR DISPOSAL OF SEWAGE SLUDGE

Bidder's Name: Telephone No:

Bidder's Address:

The undersigned bidder hereby proposes to furnish all labor and equipment and materials necessary and requirements for the DISPOSAL OF SEWAGE SLUDGE as described in the Contract Documents for the Lump

Sum Price of:

ONE YEAR CONTRACT PRICE:

(Cost Per Ton)

TWO YEAR CONTRACT PRICE:

(Cost Per Ton)

THREE YEAR CONTRACT PRICE:

(Cost Per Ton)

The bidder hereby represents as follows:

1. That he/she has carefully examined the Contract Documents and thoroughly understands their stipulations, requirements and provisions.

2. That no officer, agent or employee of the Borough of Palmerton is personally interested, directly or indirectly, in this Proposal and accompanying Contract or the compensation to be paid hereunder.

A Certified Check or Bid Bond in the amount of $

(price in figures) is included with this Proposal as required security.

The cost of any work performed, materials furnished, services provided or expenses incurred for work called for in the Contract Documents but which no special pay item has been provided for shall be deemed to have been included in the price bid.

ATTEST: SUBMITTED BY:

DATED: (Officer of Bidding Firm)

OTHER INFORMATION

The following information will be helpful in tabulating bids and it would be appreciated if each bidder would complete this form.

1. Please list any other communities you serve:

2. Listing of Pennsylvania DEP approved landfill sites:

Name and Address: Name & Address:

PA DEP # _____________________ PA DEP # _____________________________

3. Listing of Out-of-State approved landfill sites:

Name and Address: Name & Address:

PERMIT # ___________________ PERMIT # ___________________________

NON-COLLUSION AFFIDAVIT

STATE OF )

) s.s

COUNTY OF )

I state that I am of

(Title) (Name of my firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

(1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

(2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before the bid opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

(4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

(5) , its affiliates, subsidiaries, officers, (Name of my firm) directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that understands and acknowledges that the

(Name of my firm) above representations are material and important, and will be relied on by Borough of Palmerton in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Borough of Palmerton of the true facts relating to the submission of bids for this contract.

Name and Company Position

SWORN TO AND SUBSCRIBED

BEFORE ME THIS

DAY OF , 20 .

Notary Public

My Commission Expires