1 - PWS for CLEANING SERVICE OF WASH RACKS - 11 July 25.pdf

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PERFORMANCE WORK

STATEMENT

(PWS)

BLANKET PURCHASE

AGREEMENT

FOR

CLEANING, REMOVAL AND

DISPOSAL OF LIQUID AND HEAVY

SEDIMENTS WASTE FROM

WASH RACKS and

ACCUMULATION TANKS

AT

AVIANO AIR BASE, ITALY

11 July 2025

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Table of Contents

1. DESCRIPTION OF SERVICES ____________________________________________________ 4

1.1. Cleaning, removal and disposal of liquid waste and heavy sediments from wash racks and accumulation tanks _________________________________________________________________ 4

1.1.1 Wash Rack Cleaning __________________________________________________________________ 4

1.1.1.1 Massive Presence of Heavy Sediments _______________________________________________ 5

1.1.2 Accumulation Tanks Cleaning ___________________________________________________________ 5

1.1.2.1 Massive Presence of Heavy Sediments _______________________________________________ 5

1.1.3.1. Analysis due to Depuratore (Collection Point) to obtain disposal permit (yearly frequence) ____ 6

1.1.4 Camera Hours _______________________________________________________________________ 6

1.1.5. Routine and Emergency Service Calls ____________________________________________________ 6

2. SERVICE SUMMARY _________________________________________________________ 6

2.1. Quality Assurance ______________________________________________________________ 7

2.2. Performance Assessment ________________________________________________________ 7

2.2.1. Unsatisfactory Performance ____________________________________________________________ 7

2.3. Periodic Progress Meetings _______________________________________________________ 7

2.3.1. Meetings ___________________________________________________________________________ 7

2.3.2. Meeting Minutes ____________________________________________________________________ 7

3. GENERAL INFORMATION _____________________________________________________ 8

3.1. Hours of Operations (Not applicable to emergency calls) _______________________________ 8

3.1.1 Government furnished utilities __________________________________________________________ 8

3.2. Holidays and Closures ___________________________________________________________ 8

3.2.1. Recognized Federal Holidays ___________________________________________________________ 8

3.2.2. Other Base Closures __________________________________________________________________ 9

3.3. Performance of Service during Crisis or Heightened Security ____________________________ 9

3.4. Contractor Work Schedule ________________________________________________________ 9

3.4.1. Services Schedule ____________________________________________________________________ 9

4. CONTRACTOR’S PERSONNEL __________________________________________________ 9

4.1. Personnel _____________________________________________________________________ 9

4.2. Employee Restrictions ___________________________________________________________ 9

4.3. Security Requirements ___________________________________________________________ 9

4.3.1. Base Access _______________________________________________________________________ 10

4.3.1.1. Security Authority ______________________________________________________________ 10

4.3.1.2. Restricted/Controlled Areas ______________________________________________________ 10

4.3.1.3. Escorts _______________________________________________________________________ 10

4.3.1.4. Access Revocation ______________________________________________________________ 10

4.3.1.5. Contract Personnel Requirements _________________________________________________ 10

4.3.2. Contractor Vehicles _________________________________________________________________ 11

4.3.3. Weight of Vehicles and Transportation Documents ________________________________________ 11

4.4. Safety Requirements and Reports _________________________________________________ 11

4.5. Promptly Report Injuries, Accidents, Damages ______________________________________ 12

4.5.1. Notification of Environmental Spills _____________________________________________________ 12

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4.5.2. Hazardous and Toxic Materials _________________________________________________________ 12

4.6. Contracting Officer and Contracting Officer Representative/Mission Owner (Quality Assurance Personnel) _______________________________________________________________________ 12

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1. DESCRIPTION OF SERVICES

Contractor shall provide all management, labor, equipment, tools, supplies, personnel and transportation needed to remove clean and dispose of waste from Wash Racks (WRs) and Accumulation Tanks located at Aviano Air Base (AAB), Italy. Contractor shall be responsible for compliance with all Italian national and regional laws and Local Regulations applicable to the services described in this Performance Work Statement (PWS), such as, but not limited to, Norme in Materia Ambientale, D. Lgs. 152 Dated 3 April 2006 including subsequent amendments and integrations, and all other applicable Italian local Laws and norms pertaining to collection, transportation, and disposal of collected waste materials (e. g. UNI EN 858-2 and other applicable Norms). Contractor shall obtain permits, licenses and/or other authorizations required by the Italian law at his own expense. Contractor shall provide technical assistance by communicating to the Contracting Office and 31 CES personnel, any official change in laws, regulations, ordinances and statutes related to collection, transportation and proper disposal of waste products.

The list of documents below shall be submitted to the Government with the quote:

• Iscrizione Albo Nazionale Nazionale Gestori Ambientali

• Authorization for transportation of waste.

• Authorization for the treatment of waste from waste treatment plant.

• Document identifying a certified laboratory for Chemical Analysis

In the event of changes or updates of any of the above-mentioned documents, the contractor shall notify and submit the updated documentation within 5 working days of the applied changes. This applies also in case of new additional Waste Treatment Plants or Chemical Laboratory, engaged by Contractor at a later moment, to be used in this agreement. The contractor shall provide a Point of Contact (POC), telephone number, and e-mail address to interact with the Government Representative. Contractor’s personnel shall be able to speak and understand the English language sufficiently to facilitate the performance of this Performance Work Statement.

1.1. Cleaning, removal and disposal of liquid waste and heavy sediments from wash racks and accumulation tanks

1.1.1 Wash Rack Cleaning

Wash Racks (WR) cleanup, removal and disposal of waste will be processed upon a Government call. Depending on WR features and configuration, cleaning of wash racks shall include the cleaning of grids, ducts, sedimentation tanks, intermediate separation tanks, blower and filtration elements, back flown tanks (backwash), filtering line, the reshuffling (with Bacteria/Enzymes) of Biological Oxidation Reactor Compartment (to ensure proper filtration action) and of the filtrated water reservoir.

The contractor shall remove all WR contained waste products (liquid, sludge, sand and gravel) by drawing out contents, washing walls, floating devices, piping and filters. The contractor shall not be allowed to use detergents or solvents for cleaning purposes. The contractor will ensure transportation of all waste, contents and heavy sediments and their disposal shall be done to an authorized off Base waste treatment plant (Depuratore).

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In case of WR malfunction, the contractor will submit a report to 31 CES, within ten (10) working days from the day on which the failure or the defect that affects the WS normal operations was identified describing the problem.

Calls generated by the COR/MO will be placed ahead of time for the contractor to book a waste treatment plant within a reasonable timeframe.

Wash rack location will be provided by the COR/Mission Owner with the above-mentioned Call Document. NO Base Maps will be provided at any time. For additional information COR/MO will be Point Of Contact (POC).

1.1.1.1 Massive Presence of Heavy Sediments

If requested by COR/MO with an additional Call Document, a separate properly equipped truck may be booked for complete evacuation and disposal of heavy sediments. This task may include Confined Spaces Entrance, for which contractor’s personnel must be trained and properly equipped at the contractor’s effort and expenses. The contractor will ensure transportation of all waste, contents and heavy sediments and their disposal shall be done to an authorized off Base waste treatment plant (Depuratore).

1.1.2 Accumulation Tanks Cleaning

Accumulation Tanks cleanup, removal and disposal of waste will be processed upon a Government call. Accumulation Tanks may consist of WR tanks containing refuse associate with selected European Waste Code - EWC (Codice Europeo Rifiuti – CER). The contractor shall remove all contained waste products (liquid, sludge, sand and gravel) by completely drawing out contents, washing the tank and the floating devices. The contractor shall not be allowed to use detergents or solvents for cleaning purposes. The contractor will ensure transportation of all waste, contents and heavy sediments and their disposal to an authorized off Base waste treatment plant (Depuratore).

In case of Accumulation Tanks malfunction, the contractor will submit a report to 31 CES, within ten (10) working days from the day on which the failure or the defect that affects the Accumulation Tanks normal operations was identified describing the problem.

Calls generated by the COR/MO will be placed ahead of time for the contractor to book a waste treatment plant within a reasonable timeframe.

Location of the accumulation tanks will be provided with the above-mentioned Call Document.

NO Base Maps will be provided at any time. For additional information COR/MO will be the POC.

1.1.2.1 Massive Presence of Heavy Sediments

If requested by COR/MO with an additional Call Document, a separate properly equipped truck may be booked for complete evacuation and disposal of heavy sediments. This task may include Confined Spaces Entrance, for which the contractor’s personnel must be trained and properly equipped, at Contractor’s effort and expenses.

The contractor will ensure transportation of all waste, contents and heavy sediments and their disposal shall be done to an authorized off Base waste treatment plant (Depuratore).

1.1.3. Chemical Analysis and Reporting Procedures

The contractor shall be assisted by a qualified chemical laboratory to collect samples from devices and provide chemical analysis reports to determine waste characteristics for Helicopters wash rack located at outbuilding of facility 933. The chemical analysis report built IAW Table 4 of D.Lgs.

152/06, Attachment 5, Water Pollutants discharge limits/”Limiti di emissione per le acque reflue urbane ed industriali che recapitano sul suolo”, shall be signed by a certified laboratory technician

6 | P a g e and provided in paper or digital format to COR/MO before the end of the following month from the date on which the analysis was performed. and shall include EWC/CER and Applicable Law Reference Table 4 of D.Lgs. 152/06, Attachment 5. If the chemical analysis resulted report indicates presence of materials other than CER 161002 (non-hazardous waste) or equivalent, the contractor shall immediately notify 31st CES/CEOES Office.

Calls requesting chemical analysis shall be placed by the COR/MO ahead of time for the contractor to book a waste treatment plant within a reasonable timeframe.

1.1.3.1. Analysis due to Depuratore (Collection Point) to obtain disposal permit (yearly frequence) Any additional analysis required by the waste treatment plant to obtain the disposal permit, in accordance with current laws and norms, shall be at the contractor’s expenses without any charge to the Government.

1.1.4 Camera Hours

Camera hours shall be requested in case of obstructions or problems to the lines or devices.

Recorded inspection will be provided to 31 CES by DVD or link via DOD Safe.

1.1.5. Routine and Emergency Service Calls

Routine service calls will be placed by Aviano Air Base authorized personnel only and the contractor’s response will contemplate the identification of the waste treatment plant for disposal.

For Routine service calls the contractor shall complete performance of required services within ten

(10) calendar days from call notification date and time.

Emergency services call instead may be placed 365 days a year, 24 hours a day by authorized personnel only and the contractor’s response will contemplate the identification of the collection point for the disposal. For emergency service calls the contractor shall complete the performance of the required services within four (4) hours of the call notification date and time.

A list of authorized individuals to place calls will be provided to the blanket purchase agreement awardee only.

2. SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance objectives are based on the tasks identified in Paragraph 1 of this PWS and establish the criteria for inspections. The Contractor’s performance will be assessed against these objectives. Performance thresholds are being established to identify the acceptable number of complaints or discrepancies found within a year.

Performance Objective PWS Para Performance Threshold Surveillance Method

Remedy

Wash racks cleaning, removal and disposal of waste

1.1.1 and 1.1.1.1

98% of the requirement

Site Inspection Customer complaint

In case of performance failure, the contractor shall reperform the service at no additional cost to the

Government

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Accumulation tanks cleaning, removal and disposal of waste including heavy sediments

1.1.2 and 1.1.2.1

98% of the requirement

Site Inspection Customer complaint

In case of performance failure, the contractor shall reperform the service at no additional cost to the

Government

Chemical Analysis 1.1.3 98% of the requirement

Site Inspection Customer complaint

In case of performance failure, the contractor shall reperform the service at no additional cost to the

Government

Emergency Service Calls Response 1.1.5 100% of the requirement Customer complaint

In case of performance failure, the contractor shall reperform the service at no additional cost to the

Government

2.1. Quality Assurance

The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day surveillance activities of the contract. The identity, title, and authority of this representative (COR/MO) will be provided in writing to the contractor after the contract award.

2.2. Performance Assessment

2.2.1. Unsatisfactory Performance

Any unsatisfactory inspection result shall be recorded, and the Contractor shall re-perform the service after notification by the COR/MO at no additional cost for the Government. Failing to meet the performance threshold as outlined in the PRS of these performance objectives for more than 3 times per year shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be IAW the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3. Periodic Progress Meetings

2.3.1. Meetings

The CO, COR/MO and other Government personnel as appropriate and the Contractor shall, yearly or as needed, meet to discuss the Contractor’s performance. The following topics shall be discussed: new/upcoming regulations for which compliance is mandated immediately, opportunities to improve the agreement, required agreement modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future.

2.3.2. Meeting Minutes

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the

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Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GENERAL INFORMATION

3.1. Hours of Operations (Not applicable to emergency calls)

The Contractor shall perform cleaning, removal and disposal of liquid and heavy sediments waste from wash racks and accumulation tanks during normal duty hours. Normal duty hours shall be between the hours of 0800 - 1700, Monday through Friday. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the Contractor shall advise the COR/MO, and it shall reschedule the work to minimize disruption.

3.1.1 Government furnished utilities

Government will provide all water and electricity as may be requested by Contractor to perform the service. The contractor shall be responsible for any damage caused to US Government property and utilities. Areas involved in this contract will be made available to the Contractor to perform work. Upon completion of any work performed, the contractor will restore site to original condition without debris, neat and safe for other’s use.

3.2. Holidays and Closures

3.2.1. Recognized Federal Holidays

During the below listed U.S or Italian Holidays (including other base closure days) Contractor shall not be required to perform any service except in case of an emergency call or to support specific mission needs (see paragraph 1.4). The list of holidays is the following:

U.S. Federal Holidays New Year’s Day 1st January Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth 19th June Independence Day 4th July Labor Day 1st Monday in September Columbus Day 1st Monday in October Veteran’s Day As stated on current year calendar Thanksgiving Day 4th Thursday in November Christmas Day 25th December Italian Holidays Epiphany 6th January Easter As stated on current year calendar Easter Monday As stated on current year calendar Aviano Patron Saint’s Day 12th April Liberation Day 25th April

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Italian Labor Day 1st May Republic Day 2nd June Assumption Day 15th August All Saints 1st November National Unity Day 4th November Immaculate Conception 8th December Saint Stephen Day 26th December

3.2.2. Other Base Closures

Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

3.3. Performance of Service during Crisis or Heightened Security The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

3.4. Contractor Work Schedule

3.4.1. Services Schedule

After the call is placed by the COR/MO the Contractor shall be responsible to coordinate any appointment with the waste treatment plant (depuratore).

4. CONTRACTOR’S PERSONNEL

4.1. Personnel

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo.

The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. Due to safety/security requirements, Contractor personnel shall be required to understand English language sufficiently to perform contract. Organizational Chart, detailing roles and manning, will be presented along with initial offer.

4.2. Employee Restrictions

The Government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.3. Security Requirements

Contractor employees shall comply with Aviano AB security requirements imposed by the Installation Commander at all times while on Aviano AB premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Aviano AB. A completed request for Contractor base entry passes letter and a completed Aviano Form 79 “Request for Base Entry Identification” for each employee shall be presented to the Base

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The Contractor shall obtain a base identification pass for all employees, regardless of status. The Contractor shall submit requests for passes and base pass renewal at least 30 calendar days prior to expiration date to ensure there is no disruption of services. In case of additional requirements, such as escort privileges, request(s) will be submitted at least 60 days in advance. The Contractor is responsible for returning identification cards and other credentials issued by the Government upon the termination of employees or upon the termination of the contract and prior to final payment. The Contractor shall comply with all Aviano AB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

Contractor employees are authorized to access the installation for the purpose of work under this contract only and are not authorized to enter other facilities or areas without prior Government authorization.

4.3.1. Base Access

The Contractor shall be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the Carabinieri and the Italian Air Force for base access.

Current security access restrictions at Gate 7 (Area F, North Gate) require all Contractor vehicles to enter Gate 8 (Area F, LVIS Gate) only. Contractor vehicles shall be subjected to inspection prior to gaining base entry. The Contractor should plan and allow for delays as a result of increased and ever-changing security procedures. Government will not be held liable for unproductive time and other related costs due to delays for unannounced suspension of work due to military operations and/or exercises or safety reasons.

4.3.1.1. Security Authority

The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR/MO, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.3.1.2. Restricted/Controlled Areas

Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures. The contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.3.1.3. Escorts

At all times while in restricted/controlled areas, Contractor employees shall be under direct surveillance of a person from Aviano AB who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area.

4.3.1.4. Access Revocation

The Aviano AB Installation Commander reserves the right to deny restricted area entry to any Contractor employee upon discovery of unfavorable information, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.3.1.5. Contract Personnel Requirements

The Contractor shall not employ persons for work on this contract who are identified to the

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Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.3.2. Contractor Vehicles

Contractor vehicles shall be always maintained in a safe and operational condition while on Aviano AB. Contractor’s vehicle & drivers shall comply with base road traffic regulations using proper equipment such as warning signs, reflective jackets, cones and spill kits.

All trucks used for the purpose of this PWS, when entering the base, should have a full reservoir of fresh water for rinsing purposes. If more water is required to complete the service, fill up will be done in base dedicated areas.

4.3.3. Weight of Vehicles and Transportation Documents

Vehicles used in this PWS, including vehicles working at separated areas, could be weighed, at COR/MO decision, on a certified vehicle scale located at LVIS gate scale, bldg. 12355 before entering and/or departing the Base. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the weight station. The contractor will also provide waste Manifests (Formulari) with reported weight at off Base waste treatment disposal plant. The contractor will submit to the COR/MO the waste manifest (formulario) for weight tickets obtained from off Base waste treatment plant including date of weight, vehicle plate, incoming weight, outgoing weight and waste transported. The contractor shall ensure only wash racks and accumulation tanks waste collected at Aviano AB are reflected on the manifest.

At cleaning completion and if requested, Government authorized personnel will sign the waste manifest (formulario) as transportation document and keep the 1st copy. The contractor shall communicate the total weight of waste after disposal at the waste treatment plant and provide other completed copy within 2 working days. The contractor shall be responsible not to exceed weight loads limits per transportation unit, as per Art. 167 Codice Della Strada, Italian traffic law.

4.4. Safety Requirements and Reports

The Contractor shall perform work in a safe manner as required by National laws and norms concerning safety, in particular, but not limited to, Italian Law D. Lgs./Legislative Decree 81/08 and any subsequent amendment.

The contractor shall initiate and maintain programs to comply with provisions of Occupational Safety & Health Standards Act, including safety procedures and 3rd category PPEs fulfillments, concerning entry requirements in confined spaces.

Contractor will ensure that employees are properly equipped, trained and qualified as per DPR 177/2011, D.Lgs. 81/08 and related Laws and Norms. Certifications are to be provided at offer time and are to be kept up to date for the entire length of the contract. The Contractor will provide emergency maneuver trainings to his personnel (First Aid and Fire-fighting specific training - IAW Italian Law Decree 81-08, DM 388/03 and DM 10/03/1998).

The contractor will provide to COR/MO all training certificates related to above requirements. At Certificate expiration date, will provide refresher documents. This applies to all Contractor’s employees involved and to newly Contractor’s hired technicians as well. All required training will be accomplished at contractor’s expense.

Contractor's representatives shall receive a safety briefing during the pre-performance conference from Base 31 FW/SEG Occupational Safety Office. Safety Briefing will be renewed yearly, at Base SEG Office. The Contractor shall coordinate with 31FW/CCPP Prevention and Protection Office prior to start their activity, to fulfill art 26 of D. Lgs./Legislative Decree 81/08 requirements.

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Consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor’s personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

4.5. Promptly Report Injuries, Accidents, Damages

If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the CO who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg. 1472, Area F) and 31 CONS/PKB. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-1911.

4.5.1. Notification of Environmental Spills

In the event of spills or releases of any hazardous material into the environment during collection activity requested with this PWS, the Contractor shall immediately start remedial action with approved materials and immediately notify the COR/MO. The Contractor shall be responsible for containment and environmental cleanup. Spill prevention kits will be made available for inspection at COR/MO’s or Base Environmental Manager’s request.

4.5.2. Hazardous and Toxic Materials

The Contractor shall maintain a complete inventory of all chemicals and hazardous materials used.

Safety Data Sheets (SDS’s) for all chemicals and hazardous material shall be provided to the COR/MO at least five (5) days prior to the use. Contractor shall maintain an updated spill protection plan to manage spillage of toxic products and avoid soil and groundwater pollution.

Plans shall be available at any time for Base Fire Department, 31st CES Environmental, 31st FW/SEG Occupational Safety and 31FW/CCPP Prevention and protection Office for their review.

Safety Data Sheets shall be readily available in case of an emergency or upon COR/MO’s request.

Documents shall be bilingual

4.6. Contracting Officer and Contracting Officer Representative/Mission Owner (Quality Assurance Personnel) The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contract award.

4.6. Contracting Officer and Contracting Officer Representative/Mission Owner (Quality Assurance Personnel)