1 -Proposal Submission Documents.pdf

CITY OF VICTORIA, TEXAS

REQUEST FOR COMPETITIVE SEALED

PROPOSALS

for

SWTP CHLORINE 2-TON MONORAIL SYSTEM

# RFP-TA-05112022-SWTP

Date Issued:

April 25, 2022

RESPONSES MUST BE RECEIVED NO LATER THAN:

10:00 AM CST May 11, 2022

Optional Pre-Proposal Conference: May 3, 2022@ 10:00 AM CST.

Location: Conference Room at 702 N. Main St., Suite 201 Victoria, TX

City of Victoria Purchasing Department: Phone: 361-485-3170 Email: purchasing@victoriatx.gov

PART II

RESPONSE FORM A - PROPOSAL SIGNATURE PAGE

SUBMIT TO:

THE CITY OF VICTORIA

Procurement Manager 702 N. Main St. Suite 132 Victoria, TX 77901

REQUEST FOR PROPOSAL

(RFP)

Title: SWTP Chlorine 2-Ton Monorail Number: RFP-TA-05112022-SWTP Closing Date & Time: May 11, 2022 at 10:00 AM CST

NAME OF PARTNERSHIP, CORPORATION

OR INDIVIDUAL

TAXPAYER IDENTIFICATION

NUMBER

MAILING ADDRESS NO RESPONSE: If not submitting a response, state reason below and return one copy of this form

CITY, STATE ZIP

PHONE EMAIL

FAX WEB ADDRESS

DELIVERY: Calendar days after receipt of Purchase Order:

__________ days (ARO)

RESPONSES ARE FIRM FOR ACCEPTANCE

FOR 120 DAYS

YES NO OTHER

PAYMENT TERMS

_______ % / Net _______

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to all conditions of this response and certify that I am authorized to sign this response for the Respondent. In submitting a response to the City, the Respondent offers and agrees that if the response is accepted, the Respondent will convey, sell, assign or transfer to the City all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to the Respondent.

AUTHORIZED SIGNATURE DATE PRINTED NAME/TITLE

Please initial by all that apply. I acknowledge receipt of the following addendum.

Addendum #1 __________ Addendum #2 __________ Addendum #3 __________ Addendum # 4 __________

Please Note:

This page must be completed and returned with your response.

Responses received after the above closing date and time will not be accepted.

RFP-TA-05112022-SWTP 12

PART III

RESPONSE FORM B - PROPOSAL FORM

To: City of Victoria, Texas 702 N. Main St. Suite 132 Victoria, Texas 77901

Project:

No.:

Project No.:

Respondent:

(Print or type full name of proprietorship, partnership, corporation, or joint venture)

1.1 RESPONDENT

A. Total Proposal Price: The undersigned Respondent proposes and agrees, if this Proposal is accepted, to enter into an Agreement with City of Victoria, Texas, in the form included in the Contract Documents to perform all Work as specified or indicated in Contract Documents for the Contract Amount indicated in this Proposal or as modified by a Change Order or Change Directive.

B. Period for Proposal Acceptance: Respondent accepts all of the terms and conditions of the Request for Proposals and Instructions to Respondent, including without limitation those dealing with the disposition of required Bonds. This offer shall remain open to acceptance and is irrevocable for 120 days after Proposal Date (opening). That period may be extended by mutual written agreement of City of Victoria and Respondent.

C. Addenda: Respondent hereby acknowledges it has received; examined and carefully studied all Addenda, and all Addenda have been considered and all related costs are included in the Total Proposal Price.

2.1 RESPONDENT REPRESENTATIONS

A. Respondent is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the Work.

B. Respondent has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, performance and furnishing of the Work.

C. Respondent is aware of the general nature of work to be performed by the City and others at the Site that relates to the Work as indicated in the Contract Documents.

RFP-TA-05112022-SWTP 13

Respondent has given the City written notice of all conflicts, errors, ambiguities, or discrepancies that Respondent has discovered in the Contract Documents and the written resolution thereof by Principal Architect/Engineer are acceptable to Respondent.

The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Proposal is submitted.

Laws to be Observed: In the performance of the Contract, the Respondent must comply with all applicable federal, state, and local laws, ordinances and regulations, including but not limited to laws concerned with labor, safety, minimum wages, and the environment. The Respondent will make himself familiar with and shall at all times observe and comply with all federal, state, and local laws, ordinances and regulations which in any manner affect the conduct of the work, and SHALL INDEMNIFY AND

SAVE HARMLESS THE CITY OF VICTORIA, AND ITS

REPRESENTATIVES AGAINST ANY CLAIM ARISING FROM

VIOLATION OF ANY SUCH LAW, ORDINANCE OR

REGULATION BY HIMSELF OR BY HIS SUBCONTRACTOR

OR BY HIS EMPLOYEES.

Review by the City: The City and authorized representatives, agents and employees of the City shall at all times have access to and be permitted to observe and review all work, materials, equipment, payrolls, personnel records, employment conditions, material invoices, books and accounting records, subcontracts, purchase orders, and all other relevant data, documents and records pertaining to this Contract.

Respondent will submit written evidence of its authority to do business in the state where the Project is located with its Proposal.

Respondent further represents that this Proposal is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Respondent has not directly or indirectly induced or solicited any other Respondent to submit a false or sham Proposal; Respondent has not solicited or induced any individual or entity to refrain from submitting a Proposal; and Respondent has not sought by collusion to obtain for itself any advantage over any other Respondent or over the City.

RFP-TA-05112022-SWTP 14

3.1 EVALUATION CRITERIA

Proposed Cost (weighted at 50%) - Respondent must submit the proposed

Proposed Schedule/Contract Time (weighted at 15%)-On a separate sheet, Respondent must submit a plan to maintain the Project Schedule, Project Delivery Schedule, and submit former project data demonstrating timeliness of completion. Respondent understands that TIME IS OF THE ESSENCE for this Project.

Past Performance on Similar Projects (weighted at 15%)- On a separate sheet, Respondent must detail the qualifications, reputation, capability and past performance of the Respondent and the Respondents subcontractors and suppliers (to the extent identifiable at the time of proposal submission) on improvement projects of similar size and scope.

Available Resources (weighted at 5%)- On a separate sheet, Respondent must detail available resources to complete the Project, including personnel, resources and methodologies commonly used by your firm that may be applicable to the project categories.

Overall Qualifications, Reputation, Past Relationship with the City (weighted at 5%)- On a separate sheet, Respondent must detail the qualifications, reputation, capability, safety record, financial capability, and Respondents past relationship and experience with the City or other public entities.

The Respondents corporate history and stability (weighted at 5%)- On a separate sheet, Respondent must detail the historical stability, corporate structure, history of litigation or arbitration, and a statement of any liquidated damages that have previously been withheld by public owner clients of the Respondent on projects in the last five (5) years.

References (weighted at 5%)- On a separate sheet, Respondent must provide at least 5 references from projects of similar size and scope, including name, title, phone number, and project.

RFP-TA-05112022-SWTP 15

4.1 SIGNATURES: By signing this Document, I agree that I have received and reviewed all Proposal Documents, Contract Documents and Addenda and considered all costs associated with the Proposal Documents, Contract Documents and Addenda in calculating the Total Proposal Price.

Respondent:

(Print or type full name of your proprietorship, partnership, corporation or joint venture*)

*If Proposal is a joint venture, add additional Proposal Form signature sheets for each member of the joint venture.

By:

Name:

Date

Title:

RFP-TA-05112022-SWTP 16

Doing Business as:

Mailing Address:

Physical Address: _____________________________________________________

Telephone:

Fax:

5.1 CERTIFICATION OF PROPOSAL

The undersigned affirms that they are duly authorized to execute this Proposal, that this Proposal has not been prepared in collusion with any other Respondent, and that the contents of this Proposal have not been communicated to any other Respondent prior to the official opening of this Proposal. Additionally, the undersigned affirms that the Respondent is willing to sign the attached Agreement (if applicable). Further, Respondent certifies that the only person or parties interested in this proposal as principals are those named herein. Respondent has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive proposing.

Signed By: Title:

Typed Name: Company Name:

Phone No.: Fax No.:

Email:

Proposal Address:

P.O. Box or Street City, State Zip

RFP-TA-05112022-SWTP 17

Order Address:

P.O. Box or Street City, State Zip

Remit to Address:

P.O. Box or Street City, State Zip

Federal Tax ID No.:

Date:

RFP-TA-05112022-SWTP 18

PART IV: ATTACHMENTS

ATTACHMENT A: Specifications

SWTP Chlorine 2-Ton Monorail System

Remove and Replace the existing crane system and remove existing hoist trolley from monorail.

Project Scope:

Lock out hoist/trolley; remove existing hoist/trolley

Remove existing u-shaped monorail system

Install support brackets in ceiling and support column outside

Install 2-ton u-shaped monorail system

Install 4 bar conductor system on monorail

Install new chain hoist and tractor trolley drive

Load test system at 125% of rated load and issue load test certificate

Preferred Brand: Coffing Hoists

RFP-TA-05112022-SWTP 19

ATTACHMENT :

ISRAEL VERIFICATION FORM

I, ______________________________________, the undersigned representative of (the “Company”) being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby declare, represent, and verify under oath that the Company, under the provisions of Chapter 2270 of the Texas Government Code, as amended:

1. does not boycott Israel currently; and

2. will not boycott Israel during the term of the contract.

Pursuant to Section 2270.001 of the Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exist to make a profit.

DATE SIGNATURE OF COMPANY REPRESENTATIVE

On this the _____ day of _________________________, 20____, personally appeared ________________________________________, the above-named person, who after by me being duly sworn, did swear and confirm that the above is true and correct.

NOTARY SEAL ____________________________________

NOTARY SIGNATURE

Date

RFP-TA-05112022-SWTP 24

STATE OF TEXAS COUNTY OF

VICTORIA

, being first duly sworn, deposes and says that he is

(a partner of officer of the firm of, etc.)

the party making the foregoing proposal, that such proposal is genuine and not collusive or sham; that said proposer has not colluded, conspired, connived or agreed, directly or indirectly, with any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person to fix the proposal price or affiant or of any other respondent, or to fix any overhead, profit, or cost element of said proposal price, or of that of any other respondent, or to secure any advantage against

THE CITY OF VICTORIA

or of any person interested in the proposed Contract; and that all statements in said proposal are true.

Signature of Respondent, if Respondent is an Individual

Signature of Respondent, if Respondent is a Partnership

Signature of Officer, if Respondent is a Corporation

Subscribed and sworn to before me this day of , 20__

Notary Public

My Commission expires:

ATTACHMENT D:

FORM OF NON-COLLUSIVE AFFIDAVIT

RFP-TA-05112022-SWTP 25

PART VII:

RESPONSE QUESTIONNAIRE & CHECKLIST

Item Note Respondent’s Initials

1. General Requirements for Responses (pgs.1-11)

I acknowledge reading and understanding the General Requirements for Responses.

2. Specifications (pg.19) I acknowledge reading and understanding the Specifications.

3. Standard Terms & Conditions (pgs.20-23)

I acknowledge reading and understanding the Standard Terms & Conditions.

4. Insurance Requirements (pgs.26-30)

I acknowledge reading and understanding the Insurance Requirements.

DID YOU REMEMBER TO:

5. Fill out, sign and return Response Form A (pg.12).

6. Fill out, sign and return Response Form B (pgs.13-18).

7. Fill out, sign and return Israel Verification Form (pg.24).

8. Fill out and return the Non-Collusion Affidavit and have it Notarized (pg.25)

9. Review and include information needed for Selection Criteria.

10. Fill out and return Response Questionnaire & Checklist (pg.31)

RFP-TA-05112022-SWTP 31