1-P26-0010.pdf

STATEMENT OF INTEREST

AND QUALIFICATIONS

Materials Management Procurement

9875 N. 85th Ave., 2nd Fl.

Peoria, Arizona 85345-6560

Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P26-0010

Rev 9-6-2023 CF 1 of 13

REQUEST FOR

STATEMENT OF INTEREST & QUALIFICATIONS

Construction Manager at Risk (CMAR) Services for

MULTIPURPOSE POLICE FACILITY PHASED IMPROVEMENTS

P26-0010

Due Date:

October 20, 2025 @ 5:00PM Arizona Time

Pre-Submittal Meeting:

October 6, 2025 @ 3:30PM Arizona Time

Point of Contact:

Stephanie Roman Contract Officer stephanie.roman@peoriaaz.gov 623-773-4634 mailto:stephanie.roman@peoriaaz.gov

Materials Management Procurement

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Peoria, Arizona 85345-6560

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1. PROJECT INTRODUCTION

1.1 Introduction

The City of Peoria Arizona (The City) is seeking qualified Construction Manager at Risk (CMAR) services for phased improvements to a City owned commercial property located at 10857 N 95th Ave in south Peoria. The intent of the property is to adapt and house expanding Police Department needs which include specialty vehicle storage, impounded evidence vehicle storage, evidence vehicle forensics, long-term evidence storage, tactical training, and supporting office. The City is also seeking a qualified design firm to provide architectural and engineering services via solicitation P26-0011. One contract may or will be awarded for Construction Manager at Risk Services as a result of this solicitation.

The Professional Services contract and Construction Manager at Risk contract will be independent contracts, awarded to separate entities.

Interested general contractors must only submit for consideration under the Construction Manager at Risk solicitation. The City will negotiate the terms of a master preconstruction and construction services agreement with the intention of awarding successive packages of work that coincide with each project phase and approved capital funding.

Submitting teams shall possess and demonstrate recent and advanced knowledge of public safety sites and facility design with additional demonstrated expertise in vehicular and non-vehicular evidence processing and storage. The Construction Manager at Risk will ideally have prior successful working experience opposite more than one of the broadly experienced design professionals likely to pursue the professional services solicitation. Experience in project delivery utilizing a Construction Manager at Risk delivery method and demonstration of very high customer satisfaction from past clients from the programming phase through the warranty phase will be substantially weighted prequalifications.

The City of Peoria has currently approved an initial $8.9M of capital funding for this project in the adopted FY2026-FY2035 Capital Improvement Program. A specific design and construction phasing plan has not yet been developed and will be informed once the Construction Manager at Risk is under contract.

Submitting teams must possess and demonstrate experience in the following areas:

Preconstruction support to the client and design professional during the early building and site program development phases, assisting with the building of consensus among stakeholder groups and offering lessons learned from past projects, without stifling the visioning and/or creative processes;

Leading a multi-disciplinary team of qualified subcontractors under a Construction Manager at Risk delivery method ensuring that subcontractors are provided a preconstruction phase voice through which to share cost and constructability feedback on early design concepts, helping to achieve the Owner’s operational and budget objectives;

Proposing, evaluating and costing building technical systems improvements that are phasing friendly, allowing for incremental expansion as successive phases of work are completed;

The procurement and coordination of new, upsized electrical services with Salt River Project;

Program based conceptual cost modelling, plan based preconstruction estimating, and the leveraging of the subcontractor community to contribute to the preparation of market accurate cost estimates for phased building systems and site development;

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Peoria, Arizona 85345-6560

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Preparing written and graphic deliverables that are tailored to a range of technical and non-technical stakeholders, elected officials, and the authority having jurisdiction (AHJ).

No submitting construction firm may claim exclusivity with any trade subcontractors. The City of Peoria reserves the right to identify perceived weaker team components (individual) and potentially request a substitution during contract negotiations with the top ranked firm.

2. PROJECT DESCRIPTION

2.1 Background

The City of Peoria serves its citizens and delivers excellent public safety services via a 260+ police department staff. The Peoria Police Department currently operates a full function precinct and centralized administration from the Public Safety Administration Building (PSAB) in south Peoria and enhanced patrol services from the mid-city Patrol Services Building. Conventional evidence processing, evidence storage and evidence vehicle forensics bays are currently housed in the Public Safety Administration Building. Impounded evidence vehicles are currently retained at the city’s Municipal Operations Center (MOC).

The acquisition of the 95th Avenue vehicle centric commercial property in south Peoria affords the City an opportunity to consolidate impounded evidence vehicles, evidence vehicle forensics, and some additional component of conditioned long-term evidence storage within the same facility footprint. In addition, the high bay enclosed structure can accommodate an indoor marking cartridge training shoot house and ready-to-deploy specialty vehicles (ex: command, armored vehicles).

The 95th Avenue Multipurpose Police Facility is 1990’s era 82,000 square foot light duty pre-engineered building on 4.5 acres of developed site within industrial zoning. Building systems are largely functional but are anticipated to be replaced or renewed as part of a multi-phase development of the full building and site program.

Due to the sensitive nature of this facility, detailed project documents such as floor plans, blueprints, and security-related specifications will not be distributed to firms except at the City’s sole discretion.

Access may be limited to the awarded firm and, if deemed necessary, shortlisted firms during interviews.

2.2 Program

The Multipurpose Police Facility has been master planned with the following key program elements located within and outdoor of the existing 82,000 sf pre-engineered metal building structure.

• Secure outdoor impounded evidence vehicle storage

• Secure indoor impounded evidence vehicle storage

• Secure indoor evidence vehicle forensics bays

• Secure indoor long-term evidence conditioned storage

• Secure indoor long-term evidence refrigerated / frozen storage

• Secure indoor Police specialty vehicle staging with shore power & data

• Secure indoor Police reserve vehicle storage

• Secure indoor marking cartridge training shoot house

• Secure indoor supporting office functions

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Peoria, Arizona 85345-6560

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The selected Construction Manager at Risk will be presented with the conceptual design / masterplan commissioned after the facility’s initial purchase. A limited phase of initial improvements may be underway concurrent with this solicitation. The final selected construction firm will serve as Construction Manager at Risk for structured phases of work thereafter. The selected CMAR will inform the site construction logistics and the relative cost magnitude of desired improvements from which the city will finalize and align funding to successive phased improvements.

2.3 Reference Context Plan

Illustrated in Exhibit A, the Multipurpose Police Facility is located at 10857 N 95th Ave, Peoria, AZ 85345.

https://maps.app.goo.gl/3F9UhD23UP5rtBq1A

Exhibit A – Multipurpose Police Facility

2.4 Client Team

The City of Peoria Mayor and City Council collectively are project clients and as such authorize all https://maps.app.goo.gl/3F9UhD23UP5rtBq1A

Materials Management Procurement

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Peoria, Arizona 85345-6560

Rev 9-6-2023 CF 5 of 13 project budgets and expenditures of capital. To represent the interests of the Mayor, Council, City Management, and the Police Department, a City of Peoria Development & Engineering Department Project Management Team will function as the Construction Manager at Risk’s day-to-day contact. A group of highly vested Police Department stakeholders will be assembled and empowered to represent the various program elements of the project.

2.5 Project Budget

The City of Peoria Capital Improvement Program identifies initial funding for this project in fiscal years 2026 through 2027. Fiscal year 2026 funds are currently available for design, preconstruction services and construction. Additional construction funding is available in 2027 (starts July 1, 2026). The complexities of delivering a project in multiple fiscal years should be transparent to the chosen firm, but may influence the start dates for construction.

2.6 Project Schedule

The City of Peoria has elected to use the Construction Manager at Risk delivery method for this project as outlined under Title 34 A.R.S. Cost effective construction in an efficient timeframe and within the City’s tolerance of financial risk will be the guiding principles behind design and construction of this new facility. The project’s schedule will be driven by staff and will generally align with the following timeline:

Fall 2025 Interviews, Selection, Master Contract Development, Administrative Award

Spring 2026 Program Validation, Phasing Development, Cost Modelling, Initial Phase A/E Scope Development

Summer 2026 Construction Documents, Permitting & GMP Development

Fall 2026 Construction Start of Designated Phase

2.7 Scope of Work

For Construction Manager at Risk Reference:

During the design phase, the selected design firm will provide all design services to include the tasks outlined below:

• Facilitation of a comprehensive goal setting, basis of design technical criteria development, and an architectural space program validation effort that will fully quantify and characterize the intended building program, contemplated building systems, site development parameters, and inform viable phasing;

• Architecture, Landscape Architecture, and Engineering (multiple disciplines) professional services;

• Coordination with various City of Peoria departments, including Public Works Facilities, Development & Engineering, Planning & Community Development, Parks & Recreation (for contract site maintenance), Fire-Medical and Finance;

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• Coordination with various City of Peoria / Construction Manager at Risk retained specialty and City team components (example: Audio Visual, Signage, Furnishings, Building Automation);

• Compliance with the Americans with Disabilities Act (ADA) and all federal, state, and local permitting requirements;

• Collaborate with Owner and Construction Manager at Risk on sustainability decisions;

• Design phase project planning and scheduling;

• Communicate the design vision, ideas, and recommended improvements through rendered plans, elevations, vignettes, and three-dimensional models;

• Assist in City Management and City Council presentations;

• Construction Administration services (during the Construction phase).

The Construction Manager at Risk will be responsible for providing services in a two-phase approach.

The CMAR will provide all preconstruction services during the first phase of services. In the second phase of services, the CMAR will hold the construction contract with the City for construction of the project. At a mutually determined point prior to construction, the CMAR will assume the risk of delivering the project through a Guaranteed Maximum Price contract. The CMAR will be responsible for construction means and methods and will be required to pre-qualify and competitively bid subcontracted work. The CMAR may also compete to self-perform limited amounts of work.

During the design phase, the selected construction manager will provide preconstruction services to include the tasks outlined below:

• Construction phase project planning and scheduling;

• Early pre-qualification of and design by Fire Protection and Fire Alarm subcontractors;

• Iterative detailed project cost estimating and knowledge of market conditions;

• Coordination with various City of Peoria departments and City team components (example: Audio Visual, Signage, Furnishings, Building Automation);

• Alternate systems evaluations and value engineering;

• High emphasis on constructability assessments during the design phase;

• Long-lead item/systems assessments and procurement;

• Assist in the utility coordination and permitting processes;

• Collaborate with Owner and Design Professionals on sustainability decisions;

• Quality assurance to minimize risk to the City and the CMAR;

• Assist in City Management and City Council presentations.

During the construction phase, the selected construction manager will manage the construction execution including the tasks outlined below:

Materials Management Procurement

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Peoria, Arizona 85345-6560

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• Bidding and award of all construction material, equipment, and labor contracts to vendors and pre-qualified subcontractors;

• Construction schedule management;

• Management of site operations and supervision of all subcontractors;

• Management of disputes or demonstrations by organized interests;

• Quality assurance to minimize risk to the City and the CMAR;

• Quality control in all aspects of the construction;

• Contingency and change management;

• Management of project close-out requirements and documentation;

• Bonding and insuring the construction;

• Compliance with all federal, state, and local permitting requirements;

• Construction job site safety.

Promptly after final ranking of the submitting firms, the City will enter into contract negotiations with the top ranked construction firm. Comprehensive negotiations of preconstruction and construction phase personnel labor rates, firm owned equipment costs, anticipated general conditions cost components, and the contractor’s fee will all be captured in a master (pre)construction services agreement.

Please note that all information technology cabling and equipment scope will be managed by the City of Peoria IT Department and will be procured from a pre-qualified pool of State of Arizona contracted vendors. Neither detailed design nor installation of network infrastructure or cabling is required of the design or construction firm.

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Peoria, Arizona 85345-6560

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3. STATEMENT OF QUALIFICATIONS

3.1 SOQ Format

The construction firm will be selected through a qualification-based selection process based on the evaluation criteria outlined herein. The construction firm selected will be the vendor whose SOQ is responsive, responsible, and is the most advantageous to the City, as determined by City, in its sole discretion. The City reserves the right to add, delete, or modify any part of this solicitation at the City’s sole discretion.

Interested firms must submit a Statement of Qualifications (SOQ) that addresses the points as outlined.

SOQs should be assembled in the relative order:

A. Method of Approach to Performing the Required Services

1. Describe the proposed team’s approach and experience entering a project where a pre-existing masterplan has been developed and may have started implementation. Identify how the proposed team will assess the masterplan and bring forward to the stakeholders and the AE team any recommendations for change and/or phasing approaches.

2. Describe the proposed team’s approach and experience providing Phoenix market accurate cost estimates and any leveraging of pre-qualified subcontractors to gain cost, constructability, and system performance feedback on early design phase concepts. Explain how market competitiveness will then be navigated in successive awards of phased work.

3. Describe the proposed team’s approach and experience navigating and advising an architectural design that modifies a pre-engineered metal building structure and proposes technical building systems (HVAC, Electrical, Fire Systems, Security) that must be viably expanded under a ‘plug and play’ approach during successive funding driven building phases.

4. Describe the proposed team’s approach to maintaining continuity of skills and knowledge between the initial preconstruction and construction phases and then again for subsequent project phases.

B. Local Experience & Qualifications of the Construction Firm

1. Describe your proposed team’s local and/or regional experience with new or major renovation evidence centric public safety facility preconstruction and construction phase services.

2. Describe your proposed team’s experience with multi-phase design and construction efforts on a secure, active facility or campus.

3. Disclose any non-local preconstruction or construction resources being proposed for this project and describe the measures proposed to ensure that this is not a hindrance to client or agency engagement during design or construction.

4. Discuss your company’s self-performance experience and aspirations for this project and indicate the average percentage (%) of self-performance for the projects your company is contracted to construct in the next 24 months.

5. Identify the number of active preconstruction, job order contract, or construction projects that the proposed key team members are performing services on or are proposed to perform services in a later phase of a project. Identify the agency name, project size ($), duration of the project, and

Materials Management Procurement

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Peoria, Arizona 85345-6560

Rev 9-6-2023 CF 9 of 13 current project phase. The City may take into consideration the number of contracts underway and the resource investment of the key team members in fulfilling those contracts when assessing the team’s fit for this project.

C. Qualifications & Experience of Key Personnel

1. Identify and list the qualifications and experience of the key team members who will be responsible for performing the work under the resulting contract.

a. Provide a matrix of project information for the key personnel expected to deliver services as a

Construction Manager at Risk team where the designer or contractor provided services are similar to those listed in Section 2 – Scope of Work. The City has identified several positions that are designated as essential to this project’s success:

• Preconstruction Phase Project Director

• Construction Phase Project Manager (see note below)

• Lead Construction Cost Estimator

• Construction Superintendent (see note below)

These individuals cannot be altered/changed/modified after the SOQ is submitted, unless otherwise requested by the City during contract negotiations.

Note: the construction firm will be required to maintain these key individuals for the duration of the project.

b. Include in the personnel / project matrix any specialty credentials held or professional affiliations maintained that you believe demonstrate your team’s unique expertise in public safety building design and construction.

D. Conformance to SOQ

1. Comply with all SOQ Submittal Requirements as outlined in Section 4 below.

4. SOQ SUBMITTAL REQUIREMENTS

4.1 Submittal Information

• SOQs shall be submitted through the City of Peoria’s Purchasing Portal (Bonfire) website at https://peoriaaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Submissions submitted elsewhere or under the wrong solicitation will not be considered.

• No faxed or email SOQs will be considered. Proposals must be submitted through the Procurement Portal (Bonfire).

• Include a 1-page cover letter prepared on the company’s letterhead, with the name and contact information of the firm’s lead person for the SOQ and signed by an individual authorized to sign on behalf of the company.

https://peoriaaz.bonfirehub.com/portal

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Peoria, Arizona 85345-6560

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• SOQs shall be on 8 ½ x 11”, text on one or both sides with the total page count not more than ten

(10) pages.

• Adherence to the maximum page criterion is critical and each page with criteria information will be counted.

• Pages that have project photos, charts, and graphs will count toward the maximum number of pages.

• The company's responses to the SOQ criteria, as outlined in Section 3.1 above.

• Provide a list of three (3) references from current clients or clients whom you have performed work within the past five (5) years.

4.2 Appendix

Appendix shall contain the following and will not count against the total page count:

• Subcontractor Selection Plan (1 page).

• Scanned copies of the Arizona Registrar of Contractors License Identification Card(s). Multiple ID cards may be placed on the same page.

• Statement of bonding capacity from an A- or better Surety Company, including the maximum amount for a single project and aggregate project amount.

• Provide a statement identifying any contract or subcontract held by the construction firm or officers of the company, which has been terminated within the last five (5) years for cause.

• Identify any claims arising from a contract owner, which resulted in litigation or arbitration within the last five (5) years. Briefly describe the circumstances and the outcomes.

5. SELECTION PROCESS AND EVALUATION CRITERIA

5.1 Evaluation Process

A Selection Panel will evaluate each Statement of Qualifications (SOQ) according to the evaluation criteria outline below to determine a shortlist of at least three (3) but not more than five (5) construction firms for the interview phase of the selection process.

5.2 Evaluation Criteria

A. Statement of Qualifications

1. Method of Approach to Performing the Required Services (400 Points)

2. Local Experience & Qualifications of the Construction Firm (300 Points)

3. Qualifications & Experience of Key Personnel (200 Points)

4. Conformance to SOQ (100 Points)

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B. Interviews

1. Presentation (400 Points)

2. Response to Questions (400 Points)

3. Team Cohesiveness and Overall Fit (200 Points)

The shortlisted firms may be invited to participate in interviews. The interview criteria alone will be used in determining order on a final list. However, the City reserves the right to select firms(s) based on the SOQ submittals only and not to proceed to interviews.

At the conclusion of the selection process, each of the rated elements for each team will be evaluated to determine the best qualified construction firm.

6. CRITICAL DATES

6.1 Pre-Submittal Conference

A pre-submittal conference will be held at the following place and time:

ADDRESS: 9875 N. 85th Ave W. Monroe Street Peoria, Arizona 85345 Point of View Conference Room

DATE: October 6, 2025

TIME: 3:30PM MST (Arizona Time)

Staff may not be available to respond to individual inquiries regarding the project scope outside of this pre-submittal conference. All interested parties are urged to attend this meeting. The pre-submittal meeting is not mandatory.

6.2 Critical Dates

The following are the critical dates for this project. Please be advised that these dates are subject to change as deemed necessary by the City.

Pre-Submittal Conference October 6, 2025

Submittals Due October 20, 2025

Notification of Interviews November 17, 2025

Interviews (shortlist only) December 1, 2025 (tentative)

Notifications January 19, 2026

6.3 SOQ Due Date

SOQs are due no later than 5:00 P.M. on October 6, 2025, unless the solicitation is otherwise extended or cancelled via formal Solicitation Amendment.

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6.4 Instructions for Submitting a Response

A. SOQs shall be submitted through the City of Peoria’s Purchasing Portal (Bonfire) website at https://peoriaaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Submissions submitted elsewhere or under the wrong solicitation will not be considered.

B. Solicitation Amendments: Any changes to the solicitation document will be in the form of a Solicitation Amendment. Amendments are posted on the City of Peoria’s Purchasing Portal (Bonfire) website at https://peoriaaz.bonfirehub.com/portal under the appropriate solicitation opportunity. Interested parties are cautioned to check the Purchasing Portal (Bonfire) for amendments prior to submitting their proposal. The City will not be held responsible if a vendor fails to receive any amendments issued.

The City shall not be responsible for any oral changes to the scope of work or specifications made by any employees or officer of the City and interested parties are cautioned not to rely on any such changes.

6.5 Disqualification

Please be advised that failure to comply with the following criteria may be ground for disqualification and will be strictly enforced:

• Receipt of SOQ by the specified date and time

• Adherence to maximum page requirements

• Not submitting all required documentation/information

7. GENERAL INFORMATION

7.1 Questions

All questions regarding the solicitation should be sent in writing to the designated purchasing agent via email or through Messages/Opportunity Q&A on the City of Peoria’s Purchasing Portal (Bonfire).

The designated purchasing agent for this solicitation is:

Stephanie Roman, Contract Officer Phone: (623) 773-4634 Email: stephanie.roman@peoriaaz.gov

All questions must be submitted no later than the date and time indicated on the City of Peoria’s Purchasing Portal (Bonfire).

Contact with City staff, other than the designated contact person indicated in the SOQ, regarding this solicitation is strictly prohibited during the SOQ process.

7.2 General Information

• Instructions: The City of Peoria shall not be held responsible for any oral instructions. Any mailto:stephanie.roman@peoriaaz.gov

Materials Management Procurement

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Peoria, Arizona 85345-6560

Rev 9-6-2023 CF 13 of 13 changes to this SOQ shall be in the form of a published addendum.

• Contact: Contact with City of Peoria staff, elected or appointed officials, or selection committee members concerning this SOQ, at any time, in any venue, is strictly prohibited, except as described in Section 7.1 above, and may be grounds for disqualification.

• Costs: The City of Peoria will not be responsible for any costs incurred by any design firm submitting an SOQ or responding to this notice. The City reserves the right to waive any irregularities in any submittal and to reject all submittals and re-advertise or cancel the project in its entirety, at its sole discretion. The City reserves the right to request clarification or additional information.

• Material: All materials submitted in response to this solicitation become the property of the City, and may become a part of any resulting contract. Award or rejection of a proposal does not affect this right.

• Compliance: The selected design firm will be required to comply with the Legal Arizona Workers Act.

• Disclosure of Sensitive Information: The City reserves the right to restrict disclosure of sensitive facility information, including floor plans, blueprints, and other security-related documents. Such information will only be released at the City’s discretion during the solicitation process.

7.3 Protest Policy and Procedures

• The City of Peoria Protest Policy and Procedures are contained within the City of Peoria Procurement Code, Chapter 26 - Administration, Section 26-121 which is available online at https://www.peoriaaz.gov/government/city-law/city-code.

The specific protest procedures are contained in the Materials Management “Procurement Guidelines” and can be accessed at https://www.peoriaaz.gov/procurement https://www.peoriaaz.gov/government/city-law/city-code https://www.peoriaaz.gov/procurement